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Home My WebLink About02/20/2014 Agenda Review MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 20, 2014 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session of February 6,2014; Regular Meeting of February 11, 2014; Claims Review Meeting of February 18, 2014 2. PUBLIC HEARING A. Transient Merchant License 1. Company: Douglas Road Radio 2. Event: Michiana Women's Show 3. Location: Century Center 4. Dates /Times: February 28, 2014 from 5:00 p.m. to 9:00 p.m. and March 1, 2014 from 9:00 a.m. to 6:00 p.m. 5. Favorable Recommendations 3. OPENING OF BIDS A. 2014 Manhole Rehabilitation — Project No. 114 -003 1. Funding: Sewer Depreciation (642.0621.415.42.05) B. 2014 Street and Sewer Materials — Project No. 114 -004 1. Funding: MVH C. 2014 Trucking of Bio- Solids 1. Funding: Organic Resources Contractual Services /Other (641.0631.793.63.35) 4. OPENING OF QUOTATIONS A. Nimtz Parkway LED Luminaire Retrofit 1. Funding: Airport TIF ( 324. 1050 .460.36.01/202.0607.431.22.40) 5. RESCIND BID AWARD AND RE- ADVERTISE A. Trucking of Material from the City of South Bend Organic Resources Facility 1. Company: Rose Cor, Inc., dba GreenWorld Environmental Management 2. Reason: Non - Performance 3. Funding: Loss Recovery Fund (227.0631.793.31.06) 6. PROJECT COMPLETION AFFIDAVITS A. Diamond Avenue Storm Sewer Separation Phase 3 — Project No. 109 -033C 1. Company: Woodruff & Sons, Inc. 2. Final Contract Amount: $2,526,721.73 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) B. 2013 Sewer Rehabilitation —Project No. 112 -054 1. Company: Insituform Technologies USA, LLC 2. Final Contract Amount: $935,828 3. Funding: Sewer Capital (624.0621.415.42.05) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 C. Infrared Pavement Patching — Project No. 113 -014 1. Company: Asphalt Restoration Services, LLC 2. Final Contract Amount: $170,499.36 3. Funding: Streets — Paving (202.0607.431.23.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2014 Or Newer, Front Wheel Drive Cargo Van 1. Funding: 2014 Water Works Capital (622.0640.415.43.02) B. 2014 Sewer Lining — Project Number 114 -005 1. Funding: Sewer Capital (624.0621.415.42.05) C. One (1) or More, 2014 or Newer, Tandem Axle Multi -Use Dump Truck 1. Funding: 2014 Streets Capital Lease Principal (202.0607.431.3711) and Interest (202.0607.431.3712) D. Two (2), More or Less, 2014 or Newer, Single Axle Multi -Use Dump Trucks 1. Funding: 2014 Streets Capital Lease Principal (202.0607.431.3711) and Interest (202.0607.431.3712) 8. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement — Gibson Insurance Agency 1. Description: Request for Proposal Development, Analysis, and Consultation for Potential City Health Clinic 2. Amount: $10,000: Reduced to $5,000 if City does not Implement 3. Funding: Health Insurance Fund (711.0401.671.31.06) B. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Environmental Remediation, Demolition and Associated Site Work of the Hamilton Towing Property at 917 S. Lafayette 2. Amount: $80,000 3. Funding: AEDA TIF (324.1050.461.39.82) (J9A55) C. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Demolition, Remediation, and Clearing of Two (2) Properties in Ignition Park South, Phase 5 2. Amount: $60,000 3. Funding: AEDA TIF (324.1050.460.39.82) (11J031 & 10J021) D. Construction, Easement, Restriction, and Operating Agreement — Redevelopment Commission 1. Description: Certify that the Doubletree /Century Center Skywalk Agreement is not in Default per Request of Lender to Jenna Hotel, LLC. E. Special Purchase — Midwest Meter Company 1. Description: Sole Source /Compatible Price Extension for Water Meters to End of 2014 GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 2. Amount: Unit Prices 1. Description: Permission to Conduct a Car Raffle Drawing at the Studebaker National Museum on December 2, 2014 from 4:00 p.m. to 7:00 p.m. K. Contract — Ricoh, USA 1. Description: Replacement Copier for Police Training Department. 2. Amount: $82 per Month for Five Years 3. Funding: Police Capital Lease (101.0801.421.37.02) L. Professional Services Agreement — Cynthia Waugaman 1. Description: Legal Department Temporary Secretary for Vacation Fill -In 02/06/2014 - 02/14/2014 2. Amount: $10/ Hour; NTE $480 3. Funding: Legal Other Professional Services (101.0501.415.31.06) M. Assignment of Interest — Kolata Enterprises LLC 1. Description: Assignment of Contract with Ann E. Kolata Previously Approved by Board of Works to Kolata Enterprises LLC 9. LICENSES AND PERMITS A. Long -Term Occupancy Permits — Previously Tabled GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 3. Funding: Water Revenue Bonds and Operations (623.0640.415.23.50) F. Professional Services Agreement — KRS Financial LLC 1. Description: Correction of Amount Approved Previously by Board of Works 2. Previously Approved Amount: $14,000; Corrected Amount: $18,900.09 3. Funding: General Fund - Professional Services (101.0401.415.31.06) G. Professional Services Agreement — BMI Audit Services, Inc. 1. Description: Audit of Health Care Plan Dependent Eligibility 2. Amount: $14,200 3. Funding: Health Insurance Fund (711.0401.671.31.06) H. Professional Services Agreement — JWF Specialty Company 1. Description: Workers' Compensation Claims Administration, Third -Party Administration Services 2. Amount: $50,000 per Year for Three Years (2014 -2016) 3. Funding: Liability Insurance Fund (226.0418.671.31.07) L Amendment to Professional Services Agreement — Asset Health, Inc. 1. Description: Addendum No. 4 to Contract Dated October 27, 2011 for Additional Costs for Paper Copies of Health Assessment and Personal Risk Reports 2. Amount: $1,000.00 Estimated Cost ($6.00 per Paper Health Assessment Form and $3.50 per Paper Personal Risk Assessment Form) 3. Funding: Health Insurance Fund (711.0401.671.31.06) J. Letter of Permission — Studebaker National Museum 1. Description: Permission to Conduct a Car Raffle Drawing at the Studebaker National Museum on December 2, 2014 from 4:00 p.m. to 7:00 p.m. K. Contract — Ricoh, USA 1. Description: Replacement Copier for Police Training Department. 2. Amount: $82 per Month for Five Years 3. Funding: Police Capital Lease (101.0801.421.37.02) L. Professional Services Agreement — Cynthia Waugaman 1. Description: Legal Department Temporary Secretary for Vacation Fill -In 02/06/2014 - 02/14/2014 2. Amount: $10/ Hour; NTE $480 3. Funding: Legal Other Professional Services (101.0501.415.31.06) M. Assignment of Interest — Kolata Enterprises LLC 1. Description: Assignment of Contract with Ann E. Kolata Previously Approved by Board of Works to Kolata Enterprises LLC 9. LICENSES AND PERMITS A. Long -Term Occupancy Permits — Previously Tabled GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 1. Applicant: L. L. Geans Construction Co. a) Location: 525 and 529 N. Hill Street b) Revision: No Material will be Stored in Tree Lawn or Parking Lane; Fencing for Security Only 2. Applicant: Highline US LLC -Chad Gernand a) Location: Napoleon Street between Georgiana Street and Burns b) Revision: Half of Parking Lanes will be Blocked; ADA Ramps will not be Obstructed; No Materials will be Stored on Streets or Sidewalks B. Processions 1. Applicant: Holy Family School a) Event: Holy Family Westside 5K Run/Walk & Trojan Stampede b) Date /Time: May 5, 2014 from 7:00 a.m. to 10:30 a.m. c) Favorable Recommendations 2. Applicant: Homeward Bound, St. Joseph County a) Event: Homeward Bound Walk/Run b) Date /Time: April 5, 2014 from 8:00 a.m. to 10:30 a.m. c) Favorable Recommendations 3. Applicant: American Legion Riders a) Event: Fallen Hero's Ride b) Date /Time: May 18, 2014 from 8:00 a.m. to 12:45 p.m. c) Favorable Recommendations 4. Applicant: Michiana Celtic Society a) Event: St. Patrick's Day Parade b) Date /Time: March 15, 2014 from 9:30 a.m. to 12:00 p.m. c) Favorable Recommendations 5. Applicant: March of Dimes a) Event: March for Babies b) Date /Time: May 17, 2014/8:30 a.m -12:00 p.m. c) Favorable Recommendation/See Comments 6. Applicant: National MS Society a) Event: Walk MS: Michiana 2014 b) Date /Time: May 3, 2014/7:00 a.m. -12:00 p.m. c) Favorable Recommendation 7. Applicant: Girls on the Run a) Event: Girls on the Run 5k b) Date /Time: May 17, 2014/9:00 a.m. -10:30 a.m. c) Favorable Recommendation/See Comments C. Licenses Type: Transient Merchant Renewal a) Applicant: Group 2 Promotions, Inc. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 b) Event: Michiana Home Show c) Location: Century Center d) Date /Time: March 14, 2014 from 5:00 p.m. to 9:00 p.m., March 15, 2014 from 10:00 a.m. to 9:00 p.m., and March 16, 2014 from Noon to 5:00 p.m. e) Favorable Recommendations 10. VACATIONS A. Alley Vacations 1. Applicant: Kyle D Bash a) Location: The First East /West Alley North of North Side Blvd from 201h Street East to the First North/South Alley b) Purpose: Redevelop Area for Apartments c) Favorable Recommendations 2. Applicant: Holm Rental, LLC a) Location: The First East /West Alley south of Mishawaka Avenue from Clover Street West to First North/South Alley for a Distance of 111.5 feet and a width of 14 Feet b) Purpose: Access to Property to South that is Owned by Holm Rental c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: 2010 S. Taylor St. 2. All Criteria has been Met B. New Installation — Handicapped Reserved Parking 1. Location: County — City Bldg., North Side of Jefferson Blvd., East of Lafayette Blvd. 2. All Criteria has been Met C. New Installation — No Parking 1. Location: Both Sides of Eddy St. (SR 23); Madison St. to Campeau St. 2. Remarks: No Parking is Needed so INDOT can make Eddy St. Four Lanes. INDOT will Supply all Signage D. Revision — Bus Parking Only to Two (2) Hour Parking 6:00 a.m. to 6:00 p.m. 1. Location: south Side of 100 Block of E. Washington (Hall of Fame) 2. Remarks: Yellow Curb needs to be Removed E. Removal — Handicapped Accessible Parking Space Signs 1. Locations: GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 12. 13. 14. 15. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 20, 2014 —10:30 a.m. a) 729 S. 33rd Street b) 1230 N. Adams Street c) 1617 N. Brookfield Street d) 1141 N. College Street e) 317 E. Dubail Street f) 437 S. Edison Ave. g) 1627 Franklin Street h) 1413 Fremont Street i) 2014 S. Gertrude Street j) 438 S. Gladstone Street k) 717 S. Gladstone Street Location: 1308 County -City Building South Bend, Indiana 46601 1) 745 S. Gladstone Street m) 1118 W. Jefferson Blvd. n) 626 S. Kendall Street o) 1111 Lindsey Street p) 401 W. Madison Street q) 1626 Magnolia Street r) 834 N. Olive Street s) 2008 S. Scott Street t) 813 Sherman Ave. u) 419 N Sunnyside Blvd. v) 1725 S. Taylor DISCUSSION ON POLICY FOR BOARD APPROVAL OF PERMITS CLAIMS PRIVILEGE OF THE FLOOR ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6