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Home My WebLink About09/08/08 Board of Public Works Regular AgendaBOARD OF PUBLIC WORKS MEETING Monday, September 8, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: August 21, 2008 B. Regular Meeting: August 25, 2008 C. Claims Review Meeting: September 2, 2008 2. OPENING OF BIDS A. 500 Block of South Michigan Street Clean Up & Re-Boarding (Fat Daddy's) - Project No. 108-073 1. Funding: Downtown TIF B. River Crossing No. 4 Odor Control Facility -Project No. 108-032 1. Funding: Sewer Bond 3. AWARD BIDS A. South Bend Avenue/Twyckenham Drive Intersection Improvements -Project No. 108-047 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $196,992.15 3. Funding: TIF B. Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 1. Company: National Power Rodding, Inc. 2. Amount: $217,392.96; Base Bid and Alternates lA-1F 3. Funding: Waste Water O&M 4. AWARD QUOTATION A. Water Works Remittance Processor 1. Service: Replace remittance processor with sole source compatible equipment; surrender old equipment for trade-in credit 2. Company: Creditron 3. Amount: $38,600.00 ($62,101.00 less existing Software and Client Service Credit of $31,600.00) 4. Funding: Capital 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Abandoned Vehicles B. Olive Well 3 Replacement -Project No. 108-069 1. Funding: Water Works Capital 6. RESOLUTIONS A. No. 61-2008 - A Resolution Related to Acquisition of Property in the City of South Bend, Indiana (A Part of 17242 Douglas Road) 1. Amount: $33,000.00 BOARD OF PUBLIC WORKS MEETING Monday, September 8, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. No. 62-2008 - A Resolution Authorizing the Execution of an Agency Agreement Between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works, Related to the Relocation of the Kankakee-Colfax 34.SkV Transmission Line and Distribution Lines on the Proposed Transpo Site C. No. 63-2008 -Disposal of Obsolete Equipment 1. Community & Economic Development Copier/Printer D. No. 64-2008 - Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Stadium Place Annexation Area) 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Project Assignment -Crowe Chizek and Company, LLC 1. Service: 2009 Sewage Works Bond Issue 2. Amount: Professional Fees NTE $30,000.00 3. Funding: Bond Proceeds B. Agreement -1WM Consulting Group 1. Service: Groundwater Monitoring Well Installation at the Closed Bio-Solids Landfill 2. Amount: NTE $25,500.00 3. Funding: Wastewater O&M Fund 641 C. Service Agreement -Arrow Services, Inc. 1. Service: Pest Control at the Public Works Service Building and Police Department 2. Amount: $780.00 3. Funding: Building Maintenance Budgets D. Agency Agreement -South Bend Redevelopment Commission 1. Service: Relocation of the Kankakee-Colfax 34.SkV transmission line and distribution lines at the Transpo Site. 2. Amount: $695,578.00 3. Funding: AEDA TIF E. Amendment to Professional Services Agreement -Malcolm Pirnie 1. Service: Aeration Effluent Channel Temporary Modifications -Project No. 108-077 2. Amount: $79,400.00 3. Funding: Environmental Services O&M, Engineering F. Contract -Midwest Mobile Washer 1. Service: Wash Northwest Elevated Tank 2. Amount: $6,016.15 3. Funding: Water Works Operations G. Proposal -Meridian Title Company 1. Service: Title work related to property needing to be acquired for the Douglas Road Project. BOARD OF PUBLIC WORKS MEETING Monday, September 8, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $500.00 3. Funding: Major Moves H. Supplemental Agreement No. 6 -Ken Herceg & Associates, Inc. 1. Service: Miami Road widening from Kern Road to Jackson Road 2. Amount: $15,486.00 3. Funding: LRSA 8. RECOMMENDATIONS A. Triple Trailer Permit -Con-Way Freight 1. Address: 1530 South Olive Street 2. Route: South on Olive Street from Address, West on SR 23 to US 31 Bypass 3. Favorable Recommendations B. Proces sion -Ride for Autism 1. Sponsor: American Legion Riders Post 308 2. Location: Start at Wa1Mart Parking lot on Portage Road, South on Portage Road to Cleveland Road (West), to Bypass 3. Date/Time: September 28, 2008 from 11:00 a. m. to 12:30 p.m. 4. Favorable Recommendations C. Street Closure -Birthday Party 1. Sponsor: Tishia Bell 2. Location: Van Buren Street from Sherman to Harrison 3. Date/Time: September 19, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations D. Street Closure - Demisha's Birthday 1. Sponsor: Lawana Taylor 2. Location: Birdsell from Fassnacht to Sancome 3. Date/Time: September 12, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations E. Vacation -The East Half of the East/West Alley West of Franklin Between Washington and Jefferson Boulevard 1. Requestor: Steve Mihaljevic/Mag Mile Properties, LLC 2. Purpose: To Fence in Property 3. Previously Tabled based on meeting conditions; conditions now met. F. Vacation -The First East/West Alley North of Ford Street, South of Huron Street, between Jackson and Pulaski 1. Requestor: Gudalupe Bueno 2. Purpose: Traffic & Security 3. See Comments G. Vacation -East Half of East/West Alley North of Prast Boulevard and West of Elmer Street 1. Requestor: Ezequias Ruiz 2. Purpose: Built fence on incorrect assumption that alley was already vacated BOARD OF PUBLIC WORKS MEETING Monday, September 8, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. See Comment H. Traffic Restriction - Street Closure 1. Location: Sample Street between Chapin and Lafayette 2. Purpose: Mayor's Office press conference for demolition of South Bend Lathe Building 3. Date and Time: September 10, 2008; 1:15 p.m. to 2:00 p.m. 9. TRAFFIC CONTROL DEVICE A. New Installation -Loading Zones -Vehicles Must Be Attended/Tow Away 1. Location: In Alleyway on Colfax between the Palais Royale and the LaSalle Grill 2. All criteria has been met 10. SURETY BOND A. Subdivision: Crescent Oaks, Section 1 1. Company: Tampico Developments, LLC 2. Amount: $584,130.00 3. Comment: Earthwork, Sanitary Sewer Pipe, Manholes and Laterals, Water Main, Storm Sewer Pipe, Concrete Curb & Gutter and Base 1 L INDUSTRIAL DISCHARGE PERMIT A. Nimet Industries, 2424 Foundation Drive L Modification to permit to require installation of pretreatment equipment 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19584 DuBois Avenue -Sewer 13. SAFETY REPORTS -AUGUST 2008 A. Streets/Sewer/Traffic & Lighting 14. CERTIFICATES OF INSURANCE A. Midwest Mobile Washers, LLC, Morrison, Illinois 15. BONDS A. Contractor Bonds 1. Rochester Building Service, Inc. -Approved August 28, 2008, Pursuant to Resolution 100-2000 B. Excavation Bonds 1. Weaver Boos Consultants, LLC -Approved August 20, 2008, Pursuant to Resolution 100-2000 BOARD OF PUBLIC WORKS MEETING Monday, September 8, 2008 - 9:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Indiana Earth, Inc. -Approved 2000 3. Reif-Beachy Construction Inc. Resolution 100-2000 16. CLAIMS A. South Bend School Corporation B. City of South Bend C. St. Joseph County Housing Consortium 17. PRIVILEGE OF THE FLOOR August 28, 2008, Pursuant to Resolution 100- - Released September 2, 2008, Pursuant to 18. ADJOURNMENT