The URL can be used to link to this page

Home My WebLink About09/04/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, September 4, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. CONTRACT A. Contract -University of Notre Dame 1. Service: Fire Department Emergency Medical Services at Notre Dame Stadium on Home Game Weekends 2. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Bendix Physicians' Office -Project No. 108-048 -RATIFY 1. Funding: AEDA TIF 3. CLAIMS A. City of South Bend REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: August 21, 2008 B. Regular Meeting: August 25, 2008 C. Claims Review Meeting: September 2, 2008 2. OPENING OF BIDS A. 500 Block of South Michigan Street Clean Up & Re-Boarding (Fat Daddy's) - Project No. 108-073 1. Funding: Downtown TIF B. River Crossing No. 4 Odor Control Facility -Project No. 108-032 1. Funding: Sewer Bond 3. AWARD BIDS A. South Bend Avenue/Twyckenham Drive Intersection Improvements -Project No. 108-047 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $196,992.15 3. Funding: TIF B. Large Diameter Interceptor Sewer Grit Removal -Project No. 108-067 1. Company: National Power Rodding, Inc. 2. Amount: $217,392.96, Base Bid and Alternates lA-1F 3. Funding: Waste Water O&M 4. AWARD QUOTATION A. Water Works Remittance Processor 1. Service: Replace remittance processor with sole source compatible equipment 2. Company: Creditron BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, September 4, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Amount: $38,600.00 ($62,101.00 less existing Software and Client Service Credit of $31,600.00) 4. Funding: Capital 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Abandoned Vehicles B. Olive Well 3 Replacement -Project No. 108-069 1. Funding: Water Works Capital 6. RESOLUTIONS A. No. 61-2008 - A Resolution Related to Acquisition of Property in the City of South Bend, Indiana (A Part of 17242 Douglas Road) 1. Amount: $33,000.00 B. No. 62-2008 - A Resolution Authorizing the Execution of an Agency Agreement Between the South Bend Redevelopment Commission and the City of South Bend, Indiana, Board of Public Works, Related to the Relocation of the Kankakee-Colfax 34.SkV Transmission Line and Distribution Lines on the Proposed Transpo Site C. No. 63-2008 -Disposal of Obsolete Equipment 1. Community & Economic Development Copier/Printer D. No. 64-2008 - Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in Clay Township (Stadium Place Annexation Area) 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Project Assignment -Crowe Chizek and Company, LLC 1. Service: 2009 Sewage Works Bond Issue 2. Amount: Professional Fees NTE $30,000.00 3. Funding: Bond Proceeds B. Agreement -1WM Consulting Group 1. Service: Groundwater Monitoring Well Installation at the Closed Bio-Solids Landfill 2. Amount: NTE $25,500.00 3. Funding: Wastewater O&M Fund 641 C. Service Agreement -Arrow Services, Inc. 1. Service: Pest Control at the Public Works Service Building and Police Department 2. Amount: $780.00 3. Funding: Department Budgets D. Agency Agreement -South Bend Redevelopment Commission 1. Service: Relocation of the Kankakee-Colfax 34.SkV transmission line and distribution lines at the Transpo Site. 2. Amount: $695,578.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, September 4, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 3. Funding: AEDA TIF E. Addendum to Professional Services Agreement -Malcolm Pirnie 1. Service: Aeration Effluent Channel Temporary Modifications -Project No. 108-077 2. Amount: $79,400.00 3. Funding: Environmental Services O&M, Engineering F. Contract -Midwest Mobile Washer 1. Service: Wash Northwest Elevated Tank 2. Amount: $6,016.15 3. Funding: Water Works Operations G. Access Agreement -New Cingular Wireless PCS, LLC 1. Service: For the installation of antennas and related equipment on US 20 near Poppy and Sage Roads 8. RECOMMENDATIONS A. Triple Trailer Permit -Con-Way Freight 1. Address: 1530 South Olive Street 2. Route: South on Olive Street from Address, West on SR 23 to US 31 Bypass 3. Favorable Recommendations B. Procession -Ride for Autism 1. Sponsor: American Legion Riders Post 308 2. Location: Start at Wa1Mart Parking lot on Portage Road, South on Portage Road to Cleveland Road (West), to Bypass 3. Date/Time: September 28, 2008 from 11:00 a. m. to 12:30 p.m. 4. Favorable Recommendations C. Street Closure -Birthday Party 1. Sponsor: Tishia Bell 2. Location: Van Buren Street from Sherman to Harrison 3. Date/Time: September 19, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations D. Street Closure - Demisha's Birthday 1. Sponsor: Lawana Taylor 2. Location: Birdsell from Fassnacht to Sancome 3. Date/Time: September 12, 2008 from 3:00 p.m. to 8:00 p.m. 4. Favorable Recommendations E. Vacation -The East Half of the East/West Alley West of Franklin Between Washington and Jefferson Boulevard 1. Requestor: Steve Mihaljevic/Mag Mile Properties, LLC 2. Purpose: To Fence in Property 3. Previously Tabled based on meeting conditions; conditions now met. F. Vacation -The First East/West Alley North of Ford Street, South of Huron Street, between Jackson and Pulaski BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, September 4, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Requestor: Gudalupe Bueno 2. Purpose: Traffic & Security 3. See Comments G. Vacation -East Half of East/West Alley North of Prast Boulevard and West of Elmer Street 1. Requestor: Ezequias Ruiz 2. Purpose: Built fence on incorrect assumption that alley was already vacated 3. See Comment H. Open Air License -Urban Garden Market 1. Business Name: Botanical Society of South Bend 2. Purpose: "Farmer's Market" 3. Location: Empty Lot (owned by Redevelopment) at 1010 North Bendix Drive 4. Favorable Recommendations 9. TRAFFIC CONTROL DEVICE A. New Installation -Loading Zones -Vehicles Must Be Attended/Tow Away 1. Location: In Alleyway on Colfax between the Palais Royale and the LaSalle Grill 2. All criteria has been met 10. SURETY BOND A. Subdivision: Crescent Oaks, Section 1 1. Company: Tampico Developments, LLC 2. Amount: $584,130.00 3. Comment: Earthwork, Sanitary Sewer Pipe, Manholes and Laterals, Water Main, Storm Sewer Pipe, Concrete Curb & Gutter and Base 1 L INDUSTRIAL DISCHARGE PERMIT A. Nimet Industries, 2424 Foundation Drive L Modification to permit to require installation of pretreatment equipment 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 19584 DuBois Avenue -Sewer 13. SAFETY REPORTS -AUGUST 2008 A. Streets/Sewer/Traffic & Lighting 14. CERTIFICATES OF INSURANCE A. Midwest Mobile Washers, LLC, Morrison, Illinois B. Botanical Society of South Bend, Inc. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, September 4, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 15. BONDS A. Contractor Bonds 1. Rochester Building Service, Inc. -Approved August 28, 2008, Pursuant to Resolution 100-2000 B. Excavation Bonds 1. Weaver Boos Consultants, LLC -Approved August 20, 2008, Pursuant to Resolution 100-2000 2. Indiana Earth, Inc. -Approved August 28, 2008, Pursuant to Resolution 100- 2000 3. Reif-Beachy Construction Inc. -Released September 2, 2008, Pursuant to Resolution 100-2000 16. CLAIMS A. South Bend School Corporation B. City of South Bend C. St. Joseph County Housing Consortium 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT