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HomeMy WebLinkAbout2 Minutes of 1/30/14 MeetingSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING January 30, 2014 9:30 a.m. 227 West Jefferson Boulevard Presiding: Marcia I. Jones, President South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Don Inks, Secretary Mr. Greg Downes Ms. Valerie Schey Members Absent: Mr. Stan Wruble Legal Counsel: Mr. Lawrence Meteiver, Esq. Redevelopment Staff: Mr. David Relos, Economic Development Specialist Mrs. Cheryl Phipps, Recording Secretary Mr. Jitin Kain, Director of Planning Ms. Debrah Jennings, Property Manager Others Present: Mr. Scott Ford, Executive Director Mr. Chris Fielding, Asst. Exec. Director Ms. Ann Kolata Mr. Chris Dressel, Planner Mr. Brock Zeeb, Economic Resources Ms. Mo Miller Mr. Mark Seaman, Prism Science Mr. Erin Blasko, South Bend Tribune 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, January 16, 2014 Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, January 16, 2014. 1 South Bend Redevelopment Commission Regular Meeting — January 30, 2014 3. APPROVAL OF CLAIMS 324 AIRPORT AEDA Downtown South Bend K & R Tree Service Weaver Boos Consultants Hull & Associates, Inc. Jones Petrie Rafinski BSA LifeStructures 420 FUND TIF DISTRICT -SBCDA GENERAL CB Richard Ellis South Bend Water Works 430 SOUTH SIDE DEVELOPMENT AREA Weaver Boos Consultants Christopher B. Burke Engineering, LLC 1,574.18 St. Joseph & Main /Jefferson Surface Lots 700.00 Remove diseased Tulip Tree 2500 Orange St. 7,428.95 Ivy Tower environmental 31,127.34 Install Temp, and Perm. GWS Points /Extended General Consulting 615.00 Ivy Tower 8,169.92 Ignition Pk 2,121.26 Management Fee LaSalle Hotel 80.00 325 S Lafayette 658.33 8,549.00 $ 61,023.98 Environmental Site Characterization South Side Corridor Improvements vs Intersection Upon a motion by Mr. Downes, seconded by Mr. Inks and unanimously carried, the Commission approved the Claims submitted January 30, 2014. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS (1) Staff report on the refinancing of the Century Center bonds. Mr. Relos noted that last March the Commission approved the refinancing of the 2008 Century Center bonds. The refinancing was put on hold because of rising interest rates at the time. Towards the end of 2014 interest rates moderated, the bonds were placed, and the city will save $1,058,000 and pay them off two years earlier. The original size of the bonds was about $5,000,000. 2 South Bend Redevelopment Commission Regular Meeting — January 30, 2014 6. NEW BUSINESS A. South Bend Central Development Area (1) Resolution No. 3203 approving and authorizing the execution of an Amendment to the Addendum to the Master Agency Agreement (Hill & Colfax Drainage Improvements Project — Supplement #1) Mr. Kain noted that on August 15, 2013 the Commission approved an Amendment to the Master Agency Agreement for consulting services related to drainage work on Commission owned property at the northwest corner of Hill and Colfax. Resolution No. 3203 approves an Amendment to that Addendum adding additional scope of services to the proposal from Abonmarche, and increases the budget for the project. On December 12, 2013 the Commission approved a contract for sale of land with Colfax Hill Partners, LLC to sell the Hill & Colfax parcel. As part of this agreement, the Commission agreed to additional hardscape improvements (parking lot paving, striping, sidewalks and landscaping) to the site in the amount of $110,000. In addition to the hardscape improvements on -site, staff now recommends off -site improvements around the Hill & Colfax property, including changes in pavement markings to the street to enable on- street parking, new lighting and landscaping in limited areas. The project budget for these improvements is $204,750. Staff requests approval of Resolution No. 3203 and its Amendment to the Addendum to the Master Agency Agreement with a project budget of $204,750. Mr. Downes asked whether the on- street parking on Colfax would be angle parking. Mr. Kain responded that there is not room for angle parking. Part of the scope of services of this contract will be to determine how many parking spaces the project can get on the street. Upon a motion by Mr. Downes, seconded by Ms. Schey and unanimously carried, the Commission approved Resolution No. 3203 approving and authorizing the execution of an Amendment to the Addendum to the Master Agency Agreement (Hill & Colfax Drainage Improvements Project — Supplement #1). B. Airport Economic Development Area (1) Proposal from Hull Associates regarding Environmental Delineation and Sampling in the area of Ignition Park. Ms. Kolata noted that the proposal from Hull Associates concerns an area that we used to call Studebaker Area A, which is essentially the current Ignition Park. The Commission entered that area into IDEM's Voluntary Remediation Program (VRP) about ten years ago. As part of the VRP we would identify what our environmental problems are, write a plan of addressing those problems, and do the work. Then we would get from IDEM a Covenant Not to Sue. So we entered the VRP at a very early stage. IDEM has never been content with our fit because we weren't at a point where we could submit a remediation work plan. They asked for one, we submitted one, they said it was incomplete, we said that's because there are still buildings on the site. We have to take the buildings down before we can test South Bend Redevelopment Commission Regular Meeting — January 30, 2014 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... under the buildings. We have now done that. As part of our demolitions on the site we did soil samplings and groundwater testing. We resubmitted that information to IDEM in late 2012. They've reviewed the information and we are now ready to go forward with what we hope is the last phase of testing in preparation of a new remediation work plan. This proposal from Hull addresses all of the issues we think are out there, the primary one being groundwater. There may be some soil sampling done, but it will be small amounts because that's already been done. The groundwater, however, needs some additional sampling. The last time groundwater sampling was done was in 2004. This sampling will address the area from Kendall /Indiana to the railroad tracks north of Ivy Tower, to Lafayette, to Prairie and evaluate what is coming onto the site and what groundwater is leaving the site. We know the groundwater is not pristine, but we do not expect an extremely significant finding. One of the steps we are proposing is to establish an administrative control area under the St. Joseph County Health Code. That is an area in which you will not be able to install a well for drinking purposes. Any well drilling will have to go through extra steps so the Health Dept can be aware of it. This proposal includes a provision for establishing that administrative control area. The administrative control area may be larger than Ignition Park itself, extending to include the Oliver Industrial Park area as well, but we think that control area may be all the remediation that is needed for Studebaker Area A. The scope of services will include temporary sampling, installation of permanent wells and then monitoring of those permanent wells for up to eight quarters. Ms. Kolata noted that another concern is whether what is in the groundwater would have a tendency to evaporate up through the soil and impact indoor air quality. The proposal includes a fair amount of money for analysis of that potential. The proposal also includes the writing of the remediation work plan. Hull's fee will be based on time and materials, not to exceed $300,778. The amount of money for this phase has been in the Ignition Park budget for many years because we knew this scope of services needed to be done eventually. Ms. Kolata noted that Hull is proposing to do the testing in February, so we should have the results by the end of February. She also noted that we intend to share the results with Weaver Boos, the environmental consultant for the Renaissance District. Ms. Schey noted that the Common Council used a considerable amount of the Studebaker insurance settlement funds for the city's Smart Streets program and cautioned that a large remediation bill might not have those funds to draw from. Ms. Kolata responded that this proposal is to determine what needs to be done and what that might cost. There are still significant funds in the settlement account and she does not expect the remediation will require all of that. This expense does not deplete the environmental money that was set aside in the original Studebaker /Oliver budget. She agreed that we do need to be cognizant 0 South Bend Redevelopment Commission Regular Meeting — January 30, 2014 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (1) continued... that some of the settlement money is already committed. We believe it is unlikely the cost of this remediation will be greater than the funds we have. Mr. Inks asked whether any of the permanent wells are to be in Ignition Park proper, and if so, will they impact development there. Ms. Kolata had not seen a map showing the well locations. She said they should not impact development. There is a well on the Underground Pipe & Valve property in Oliver Industrial Park. It is flush - mounted with their paved area and we have an easement to get on there to test when we need to. If there was a well placed where it could not be accommodated in development, then we'd just close the well and get along without it. Upon a motion by Ms. Schey, seconded by Mr. Inks and unanimously carried, the Commission approved the Proposal from Hull Associates regarding Environmental Delineation and Sampling in the area of Ignition Park for the scope of services and fee proposed. C. West Washington- Chapin Development Area D. South Side Development Area E. Northeast Neighborhood Development Area F. Douglas Road Development Area G. Other (1) Resolution No. 3199 setting a public hearing for 9:30 a.m., February 27, 2014, on the appropriation of Tax Increment Financing Revenues from various allocation areas for the payment of certain obligations and expenses related to their respective allocation areas and other related matters. Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the Commission approved Resolution No. 3199 setting a public hearing for 9:30 a.m., February 27, 2014, on the appropriation of Tax Increment Financing Revenues from various allocation areas for the payment of certain obligations and expenses related to their respective allocation areas and other related matters. 7. PROGRESS REPORTS There were no Progress Reports. South Bend Redevelopment Commission Regular Meeting — January 30, 2014 8. NEXT COMMISSION MEETING The Next Regular Meeting of the Redevelopment Commission is scheduled for 9:30 a.m., February 13, 2014. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Ms. Schey seconded. The meeting was adjourned at 9:55 a.m. Scott C. Ford, Executive Director Marcia I. Jones, President 0