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Home My WebLink About02/06/2014 Agenda Review MeetingCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement — Creative Financial Services LLC (dba Creative Financial Staffing) 1. Service: Executive Search for New Deputy City Controller 2. Amount: $19,645.25 3. Funding: Administration and Finance Operations (101.0401.415.31.06) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: January 23, 2014; Regular Meeting: January 29, 2014 B. Claims Review: February 4, 2014 2. OPENING OF QUALIFICATIONS A. Guaranteed Energy Savings Contract: Century Center Funding: Century Center Operations 3. CHANGE ORDERS A. WWTP Digester No. 2 Upgrade and Digester Gas Cleaning— Project No. 111 -029 1. Company: Grand River Construction. 2. Change Order No.: 4 3. Increase Amount: $6,027 4. Percent of Increase: 0.11 % 5. Revised Contract Amount: $5,718,547 6. Funding: Wastewater O &M, 2011 Sewer Bond (659.0630.415.42.06) 4. PROJECT COMPLETION AFFIDAVIT A. East Race Floating Dock Replacement — Project No. 113 -019 1. Company: GUS Commercial Divers, LLC 2. Final Contract Amount: $64,000 3. Funding: Sewer Rehab (659.0621.415.42.05) 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2014 -2015 Water Treatment Chemicals 1. Funding: Sewage Operating and Maintenance; Water Operating Fund (641.0630.793.65.06) (620.0640.603.22.25) B. Transmission Rebuild and Repair Services for All City Vehicles 1. Funding: Department Operating Budgets C. Pre- Qualification for Body Shop Repair Services for All City Vehicles 1. Funding: Department Operating Budgets GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 D. One (1) or More, 2014 or Newer, All -Wheel Drive SUV Police Patrol Vehicle 1. Funding: 2014 Police Capital Principal (404.0401.415.37.11) and Interest (404.0401.415.37.12) E. Two (2), More or Less, 2014 or Newer, 3/4 Ton Extended Cab Four -Wheel Drive Pick -Up Trucks 1. Funding: 2014 Street Department Capital Lease Principal (202.0607.431.37.11) and Interest (202.0607.431.37.12) F. Three (3), More or Less, 2014 or Newer Mid -Size Sedan Automobiles 1. Funding: Engineering Capital Lease Principal (101.0602.431.37.11) and Interest (101.0602.431 .37.12); Building Department Capital Lease Principal (600.1306.415.37.11) and Interest (600.1306.415.37.12); and Water Works Capital (622.0640.415.43.02) G. Three (3), More or Less, 2014 or Newer, 3/4 Ton Two -Wheel Drive Pick -Up Trucks 1. Funding: Park Department Capital (201.1100.452.43.02) and Water Works Capital (622.0640.415.43.02) H. Three (3), More or Less, 2014 or Newer 3/4 Ton Four -Wheel Drive Pick -Up Trucks 1. Funding: Park Department Capital (201.1 101.452.43.02); Water Works Capital (622.0640.415.43.02); Traffic and Lighting Capital Lease Principal (202.0607.431.37.11) and Interest (202.0607.431.37.12) 6. RESOLUTIONS A. A Resolution of the City of South Bend, Indiana, Board of Public Works for the Disposal of Surplus Property — Police Officer's Guns 1. No. 05 -2014 — Officer Derek Dieter 2. No. 06 -2014 — Officer Ian McQueen 3. No. 07 -2014 — Officer Sherri Taylor 4. No. 08 -2014 — Officer David Hecklinski 5. No. 09 -2014 — Officer John Szuba B. No. 10 -2014 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Police Department 2002 Dodge Intrepid and 2004 Chevy Trailblazer C. No. 11 -2014 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Obsolete Sewer and Streets International Dump Trucks D. A Resolution of the South Bend Board of Public Works for the Disposal of Surplus Property — Firefighters Boots and Helmets 1. No. 12 -2014 — Firefighter James Szymkowiak 2. No. 13 -2014 — Firefighter Robert Severeid GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Software License and Services Agreement - SunGard 1. Description: General Training on Naviline System 2. Amount: $5,000 3. Funding: Education and Training (101.0401.415.39.70) B. Professional Services Agreement — New Avenues 1. Description: 2014 Employee Assistance Program 2. Amount: $3.40/ Employee /Month; Total $40,000 3. Funding: Health Insurance Fund (711.0401.671.34.13) C. Professional Services Agreement - Logicalis 1. Description: Assistance and Training with Reconfiguration of Existing Fiber Loop Servicing SCADA to Enable Redundancy not Possible with Existing Hardware 2. Amount: $7,190 3. Funding: Environmental Services O &M (641.0630.793.36.04) D. Professional Services Agreement — Canon Solutions America, Inc. 1. Description: Maintenance Agreement for a Used Networked Copier from Water Works to Morris Performing Arts Center 2. Amount: $60 /Quarter plus .075 per Color Copy 3. Funding: MPAC Operations (101.0404.453.36.01) E. Release of Utility Easements — Yoder, Ainlay, Ulmer & Buckingham, LLP for Southfield Village, Inc. 1. Description: Release of Utility Easements Left in Ingress /Egress Vacation Ordinance for a Portion of the Southfield Village Development located at Miami Street and Kern Road 2. Purpose: Not Needed; No Existing Utilities F. Distribution Easement Agreement — Indiana Michigan Power Company 1. Description: Relocate Two Spans of Existing Three -Phase Overhead Poles to Accommodate Vehicle Traffic and Site Work on Digesters at the Wastewater Treatment Plant 2. Location: 3113 Riverside Drive 3. Amount: $1.00 to City G. Agreement — Physio- Control, Inc. 1. Description: Annual Maintenance Agreement for LifePak 500 AEDs Used by Police Officers 2. Amount: $14,236 3. Funding: Police General Fund (101.0801.421.37.05) H. Amendment to 2012 Contract — Neighborhood Resources & Technical Services Corporation GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Transfer Funds from 2013 Contract to 2014 Contract for Leadership and Organizational Development to Build Stronger South Bend Neighborhoods 2. Amount: ($9,293.41) 3. Funding: CDBG (212.1001.460.39.30) I. Amendment to 2013 Contract — Neighborhood Resources & Technical Services Corporation 1. Description: Transfer Funds from 2013 Contract to 2014 Contract for Leadership and Organizational Development to Build Stronger South Bend Neighborhoods 2. Amount: $9,293.41 3. Funding: CDBG (212.1001.460.39.30) J. Lease Agreement — PNC Equipment Finance 1. Description: Lease /Purchase of 75 EZ Go Golf Carts for Blackthorn 2. Amount: $5,224.82 /Month for 60 Months (Option B); Financing $293,788 3. Funding: Blackthorn Operating Budget (619.1065.460.64.81 / 619.1065.460.64.82) K. Professional Services Agreement — Geographic Technologies, Inc. 1. Description: GIS Assessment: Provide Phase 2 (Conceptual System Design) and Phase 3 (Strategic Implementation Plan) 2. Amount: $20,900 3. Funding: Engineering Professional Services (101.0602.431.31.06) L. Amendment to the Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Hill and Colfax Drainage Improvement; Additional Scope and Setting a Project Budget M. Amendment to Contract — Abonmarche 1. Description: Parking Lot Paving, Landscaping, Streetscape and Pavement Markings for Hill and Colfax Drainage Improvement Project 2. Amount: $19,750 3. Funding: SBCDA TIF (420.1050.460.31.06) N. Professional Services Agreement — PostCode, LLC 1. Description: Develop a CityVoice Application to Aid Public Participation for the West Side Corridors Plan Project 2. Amount: $15,000 3. Funding: Loss Recovery Fund (227.0602.431.42.03) 14JO05 O. Service Agreement — Doron Precision Systems, Inc. 1. Description: Annual Preventative Maintenance Service for Driving Simulator 2. Amount: $9,566 3. Funding: EMS Capital (288.0902.422.36.04) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 8. LICENSES AND PERMITS A. Special Events 1. Applicant: Downtown South Bend, Inc. a) Location: Baer's Parking Lot and Michigan Street from Wayne Street to Western Avenue b) Event: St. Paddy's Tent Party and Pub Tour c) Date /Time: March 14, 2014: 12:00 p.m. to 11:00 p.m. d) Favorable Recommendations 2. Applicant: Alma C. Powell for Olivet A.M.E. Church a) Location: Notre Dame Avenue from South Bend Avenue to Almond Court b) Event: P2 (Pray and Praise Conference) c) Date /Time: April 26, 2014; 7:00 p.m. to 11:00 p.m. d) Comments: Music level to be kept within noise ordinance and must end by 11:00 p.m. B. Processions 1. Applicant: Dean Reinke a) Event: South Bend Glo in the Park 5K b) Date /Time: May 3, 2014; 6:30 p.m. to 9:30 p.m. c) Comments: DTSB States Closing Michigan Street may cause Problems for State Theater and Club Fever Events; Requests Michigan Street and Washington Street Corner remain Open — Runners should use DeRue Court. 2. Applicant: Gena Robinson a) Event: Shamrock Chase on the Race b) Date /Time: March 15, 2014: 7:30 a.m. to 10:30 a.m. c) Comments: Subject to Revised Route C. License 1. Type: Busker or Sidewalk Performer a) Applicant: Liz Dube b) Description: Acoustic Instrument and Voice "Old -Time Americana" Music c) Location: Downtown Busker District d) Favorable Recommendations 9. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: McCormick & Company, Inc. 1. Location: 3425 West Lathrop Drive GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 5 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U AGENDA REVIEW SESSION February 6, 2014 —10:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Description: Modification to Significant Industrial User Permit to Upgrade the Certified Operator's License from a Class B to a Class C in Accordance with IAC 5 -22 -5 B. Company: Suzuki Garphyttan Corporation 1. Location: 4404 Nimtz Parkway 2. Description: Update Significant Industrial User Permit to Change the Sampling Location from a Site Inside the Facility to Outside the Facility 10. TRAFFIC CONTROL DEVICES A. Revision 1. Request: Change from 30 MPH to 25 MPH Speed Limit 2. Location: Kensington Farms East; Aberdeen Drive, Farnsworth Drive, Somersworth Drive, and Stonehedge Lane 3. Petitioner: Somers Square Home Owners Association 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 6