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Home My WebLink About01/29/2014 Board of Public Works AgendaCITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y January 29, 2014 - 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: January 9, 2014; Regular Meeting: January 14, 2014 B. Claims Review: January 7, 2014 and January 21, 2014 2. CHANGE ORDERS A. Main Street /Lafayette Boulevard Connector from Ireland Road to Chippewa Road —Project No. 110 -058B 1. Company: Rieth Riley Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $12,764.91 4. Percent of Increase: 0.34% 5. Revised Contract Amount: $3,752,633.37 6. Funding: SSDA TIF (430.1050.460.31.02 ) B. Pinhook Water Treatment Plant Efficiency Improvements — Project No. 112 -062 1. Company: LD Docsa Associates, Inc. 2. Change Order No. 3 3. Increase Amount: $23,349.07; Two (2) Week Extension 4. Percent of Increase: .70% 5. Revised Contract Amount: $3,340,396.41 6. Funding: 2012 Water Bond (623.0640.415.36.20) 3. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. East Bank Sewer Separation, Phase 4 — Project No. 112 -041 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 3 (Final) 3. Decrease Amount: ($180,628.22) 4. Percent of Decrease: (6.60 %) 5. Total Percent of Change: (2.27 %) 6. Revised Contract Amount: $2,556.694.04 7. Funding: 2012 Sewer Bond (661.0621.415.42.05) 4. PROJECT COMPLETION AFFIDAVIT A. Tree Removal (2013 Curb & Sidewalk Program) — Project No. 113 -01 IA 1. Company: KC Tree 2. Final Contract Amount: $27,600 3. Funding: MVH (202.0619.431.31.06) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 1 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y January 29, 2014 - 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2014 Trucking of Belt - Pressed Biosolids for Land Application 1. Funding: Organic Resources, Contractual Services /Other (641.0631.793.63.35) B. 2014 Street and Sewer Materials - Project No. 114 -004 1. Funding: MVH (202.0607.431.22.30, 23.02, 23.03, and 23.40; and 202.0619.431.23.03) C. 2014 Manhole Rehabilitation -Project No. 114 -003 1. Funding: Sewage Depreciation (642.0621.415.42.05) 6. RESOLUTIONS A. No. 03 -2014 — A Resolution of the City of South Bend Board of Works Ratifying an Agreement with PNC Bank for Extension of Credit and Incumbency Certificate 1. Description: To Establish Credit for the Use of Purchasing Cards in Accounts Payable B. No. 04 -2014 — A Resolution of the City of South Bend Board of Works Ratifying an Agreement with mCapitol Management, Inc. 1. Description: Government Relations, Consulting, and Lobbying 7. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement - Symetra Life Insurance Company 1. Description: Administration of Employee Short Term Disability Plan 2. Amount: $0.85 per Employee per Month; Approximately $7,000 Annually. 3. Funding: Employee Benefits Fund (711.0401.671.34.23) B. Professional Services Agreement - mCapitol Management, Inc. 1. Description: Governmental Relations, Lobbying, and Consulting. 2. Amount: $96,000 ($8,000.00 per month for 12 months). 3. Funding: COIT - Professional Services (404.0617.431.31.06) C. Professional Services Agreement - Creative Financial Services, LLC 1. Description: Temporary Accounting Services to Assist Full -Time Employees in the Building Department 2. Amount: NTE $20,400 3. Funding: Building Department Fund (600.1306.415.31.06) D. Agreement - South Bend Heritage Foundation 1. Description: Acquire and Rehab the Quadplex at 417 Lincolnway West for Rent to Low to Moderate Income Tenants 2. Amount: $300,000; January, 2014 through December, 2014 3. Funding: CDBG (212.1001.460.39.30) 13JC25 E. Agreement - PNC Bank GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 2 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y January 29, 2014 - 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: To Establish Credit for the Use of Visa Purchasing Cards in Accounts Payable 2. Amount: $1,500,000 3. Funding: Departmental Purchasing Budgets F. Contract — Greeley & Hansen 1. Description: Additional Scope to Study Cause of Michigan Street Sewer Overflow (LTCP Assistance) 2. Amount: $ 14,728 3. Funding: Wastewater Engineering (641.0630.793.31.02) G. Special Purchase - Office Interiors Solutions 1. Description: QPA Purchase of Fire Department Training Center Furnishings 2. Amount: $33,437.30 3. Funding: Fire Dept. Capital (288.0902.422.22 -24) H. Special Purchase - ESO Solutions 1. Description: Special Purchase of Software Reporting System to Process EMS Reports and Data Collection to Maintain Compatibility with Existing System 2. Amount: $48,250.00 3. Funding: EMS /Fire Dept. Capital (288.0902.422.36.04) 8. LICENSES AND PERMITS A. Long -Term Occupancy Permits 1. Applicant: Highline US, LLC — Chad Gernand a) Location: 1130 Napoleon Street, South Bend, Indiana 46617 b) Description: Seven (7) month occupancy of sidewalk and parking lanes along the east, west, and north sides of job site for delivery of materials; travel/swing area for construction equipment; and storage of lumber /materials to complete construction of new townhomes. 2. Applicant: L. L. Geans Construction Co. — Chad Pagels a) Location: 525 N. Hill Street, South Bend, Indiana b) Description: Occupancy of sidewalk and parking lane at 525 and 529 North Hill Street to allow the construction of a single story masonry building. 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Sign 1. Location: 902 Roosevelt Street 2. Recommend Denial due to Existing Driveway with Better Access B. Revisions Change to Four -Way Stop a) Locations: GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 3 CITY OF SOUTH BEND �o 50UTR � BOARD OF PUBLIC WORKS dx U MEETING w E y January 29, 2014 - 9:30 a.m. • ° 186 Location: 1308 County -City Building South Bend, Indiana 46601 (1) Commerce Drive and Voorde Drive (a) To Reduce Right -Angle Accidents at Intersection (2) Bellevue Street and Ruskin Street (a) Safety for IUSB Students 2. Change to Three -Way Stop a) Location: Esther Street and Ruskin Street b) Comments: Safety for IUSB Students 10. CLAIMS 11. 12. PRIVILEGE OF THE FLOOR ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS PATRICK M. HENTHORN BRIAN J. PAWLOWSKI Page 4