HomeMy WebLinkAbout12/30/13 Board of Public Works MinutesCLAIMS REVIEW MEETING DECEMBER 30 2013 385
A Claims Review Meeting of the Board of Public Works was convened at 8:37 a.m. on Monday,
December 30, 2013, by Board President Gary A. Gilot with Board Members Mark Neal, Dave
Relos, and Patrick Henthorn present. Board Member Kathryn Roos was absent.
ADDITION TO THE AGENDA
Mr. Gilot noted the addition to the agenda of a Special Purchase for an emergency groundwater
pumping station.
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Professional
Kristopher
Contract Renewal for 311
$40.00 per
Relos/Henthom
Services
Priemer
Project Manager Services
Hour/
Subject to Legal
Agreement
through June 30, 3014
NTE
Update of
$40,000.00
Contract
(COIT)
Professional
Santiago
Provide Design,
$44.00 per
Neal/Relos
Services
Garces
Development, Evaluation,
Hour/NTE
Subject to Legal
Agreement
Escober
and Implementation of City-
$33,000.00
Update of
Wide Performance
(COIT)
Contract
Management System and
Operational Optimization
through April 30, 2014
Agreement
Curtis
Grant of Access to Electric
NA
Neal/Relos
for
Products, Inc.
Substation through Six (6)
Easement
City -Owned Parcels located
in Kaley's Subdivision and
Bosch Corporation Minor
Subdivisions
Special
Peerless
Emergency Installation of a
$150,000.00
Relos/Henthorn
Purchase
Midwest, Inc.
Groundwater Pumping
(Loss
Station to Control Basement
Recovery
Flooding for Former
Fund)
Ethanol Plant Re Activation
APPROVE CLAIMS
Mr. Neal stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy. Mr. Neal RtntPei
the following claims were submitted to the Board for approval
Name Amount of Claim Date
City of South Bend $751,031.56 12/30/2013
City of South Bend $936.75 12/27/2013
—1- IN�al iiiauc a Anu«0u gnat aver review of the expenditures, the claims be approved
as submitted. Mr. Henthom seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Relos,
seconded by Mr. Neal and carried, the meeting adjourned at 8:49 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
CLAIMS REVIEW MEETING DECEMBER 30 2013 386
Lark .
Neal, Member
Patrick Henthorn, Member
ATTEST:
�'1 ioda M. Martin, Clerk