HomeMy WebLinkAbout01/09/2014 Agenda Review MeetingCITY OF SOUTH BEND
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AGENDA BOARD OF PUBLIC WORKS
f i.Iat4
January 9, 4
Location: 1308 County -City Building
South Bend, Indiana 46601
AGENDA REVIEW SESSION
1. CLAIMS REVIEW
REGULAR MEETING
1. REVIEW OF MINUTES
A. Regular Meeting: December 19, 2013; Claims Review December 23, 2013,
December 30, 2013, and January 7, 2014
2. OPENING OF BIDS
A. Seventy -five (75), More or Less, Electric Golf Carts
1. Funding: 2013 Blackthorn Lease Payment (619.1065.460.64.14)
3. CHANGE ORDER
A. Diamond
Avenue Storm Sewer Separation — Phase III — Project No. 109 -033C
1.
Company: Woodruff & Sons, Inc.
2.
Change Order No.: 2 (Final)
3.
Decrease Amount: ($36,488.11)
4.
Percent of Decrease: (1.42 %)
5.
Modified Contract Amount: $2,526,721.73
6.
Funding: 2012 Sewer Bond (661.0621.415.42.05)
B. South Bend Fire Department Training Center — Project No. 111 -017
1.
Company: Ziolkowski Construction, Inc.
2.
Change Order No.: 1
3.
Increase Amount: $16,499
4.
Percent of Increase: .63%
5.
Modified Contract Amount: $2,641,899
6.
Funding: EMS Capital (288.0902.422.31.06)
4. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT
A. Michigan
Street Lift Station Replacement — Project No. 111 -008
1.
Company: John Boettcher Sewer & Excavating
2.
Change Order No.: 1
3.
Decrease Amount: ($1,421.16)
4.
Percent of Decrease: (0.29 %)
5.
Total Percent of Change: (0.29 %)
6.
Final Contract Amount: $489,879.79
7.
Funding: Environmental Services, EDIT (642- 0658- 415- 42 -05)
GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL
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5. PROJECT COMPLETION AFFIDAVITS
A. Studebaker Plaza — Citizens Bank & Trust — Project No. 113 -007
1. Company: Majority Builders
2. Final Contract Amount: $306,711.52
3. Funding: SBCDA TIF (420.1050.460.42.01)
B. 2013 Manhole Rehabilitation —Project No. 112 -053
1. Company: Monoform of Indiana & Southern Michigan
2. Final Contract Amount: $1,467,520
3. Funding: Sewer Capital
C. Curb and Sidewalk Construction — Project No. 113 -011D
1. Company: Walsh - Kelly, Inc.
2. Final Contract Amount: $50,430
3. Funding: MVH -Curb and Sidewalk (202.0619.731.31.06)
6. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA
A.
Agreement
— Northeast Neighborhood Revitalization Organization, Inc.
1. Service:
Provide Programs and Services to Northeast Neighborhood
2. Amount:
$75,000
3. Funding:
(408.1001.460.39.30)
B.
Agreement
— The Industrial Revolving Fund of South Bend,
1. Service:
Staff Support for the Industrial Revolving Fund to Assist the City
with Economic Development
2. Amount:
$71,100 plus Application Fee and Closing Fee paid to the City
C.
Master Agency Agreement — Redevelopment Commission
1. Service:
2014 Annual Master Agency Agreement
D.
Special Purchase — Sutphen
1. Service:
Purchase of 2012 Demo Aerial Fire Truck at Substantial Savings to
Replace
a Twenty -Nine (29) Year Old Aerial
2. Amount:
$765,000
3. Funding:
EMS Capital (288.0902.422.43.02)
E.
Professional
Services Agreement — KRS Financial, LLC
1. Service:
Executive and Financial Management Consulting
2. Amount:
$70 /hr./NTE $14,000; January 10, 2014 to February 28, 2014
3. Funding:
Professional Services (101.0401.415.31.06)
F.
Professional
Services Agreement — Ann Kolata
1. Service:
Assist City Personnel with Environmental Remediation Planning and
Implementation for Multiple Projects
2. Amount: NTE $25,000; January 1, 2014 to December 31, 2014
3. Funding: Professional Services /Airport TIF (324.1050.460.31.06)
GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL
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CITY OF SOUTH BEND
y
AGENDA BOARD OF PUBLIC WORKS
f i.Iat4
January 9, 4
Location: 1308 County -City Building
South Bend, Indiana 46601
7. LICENSES AND PERMITS
A. Processions
1. Applicant: South Bend Heritage Foundation
a) Event: Martin Luther King March
b) Date /Time: January 20, 2014; 11:30 a.m. to 1:00 p.m.
c) Police state the event must start at reasonable time or Volunteer Officers
and on -duty Officer will be released.
2. Applicant: Knights of Columbus
a) Event: Walk the Talk Annual Walk
b) Date /Time: January 26, 2014; 2:00 p.m. to 3:00 p.m.
c) Favorable Recommendations
8. IRREVOCABLE STANDBY LETTER OF CREDIT
A. Company: Cleveland Woods Development Co., LLC
1. Subdivision Name: Fernwood — Phase III
2. Amount: $61,870
3. Improvements: Completion of Sanitary Sewer and Municipal Water
9. TRAFFIC CONTROL DEVICES
A. New Installation - Handicapped Reserved Parking Space Sign
1. Location: 1817 Leer Street
2. All Requirements Met
10. CLAIMS
11. PRIVILEGE OF THE FLOOR
12. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL
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