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Home My WebLink About08/21/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AWARD QUOTATION A. Emergency Purchase of Methane Flare and Pressure Release Valves 1. Company: Drydon Equipment, Inc. 2. Amount: $118,000.00 3. Funding: Environmental Services Capital 4. Comments: Emergency equipment purchase from sole source vendor 2. CONTRACT A. Construction Contract - R&R Excavating, Inc. 1. Service: Demolition of former Gates Chevy Building -Project No. 108-033 2. Amount: $649,190.00 plus Environmental Allowance Unit Prices 3. Funding: SBCDA TIF 3. RECOMMENDATIONS A. Street Closure - Sunnymeade Revitalization Program 1. Sponsor: Roger Jaquinde 2. Location: Bronson Street from Sunnyside Avenue to Alley/Dead End 3. Date/Time: August 23, 2008 from 11:00 a.m. to 2:00 p.m. 4. Favorable Recommendations B. Street Closure - 8th Annual Chapin/Jefferson Block Party 1. Sponsor: Kevin & Meleah Ladd 2. Location: West Jefferson Street from Chapin Street to Scott Street 3. Date/Time: August 24, 2008 from 12:00 p.m. to 7:00 p.m. 4. Favorable Recommendation C. Street Closure -Birthday Party 1. Sponsor: Carrell & Kids 2. Location: Haney Street from Fellows Street to Columbia Street 3. Date/Time: August 23, 2008 from 12:00 p.m. to 8:00 p.m. 4. See Comments and Police Report D. Street Closure -Praise in the Neighborhood Party 1. Sponsor: Apostolic Outreach Ministries, Inc. 2. Location: Bendix Drive from Jefferson Boulevard to Bendix Circle, including Bendix Circle 3. Date/Time: August 23, 2008 from 12:00 p.m. to 7:00 p.m. 4. Favorable Recommendations 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 500 Block South Michigan Street (Fat Daddy's) Block Clean-Up & Re-boarding - Project No. 108-073 (RATIFY) BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Funding: Downtown TIF 5. RESOLUTION A. Resolution No. 56-2008 -Related to the Acquisition of Property in the City of South Bend, Indiana, Related to McKinley Highway & Ironwood Drive Intersection Improvement Project -Project 107-100 6. CLAIMS E. Eddy Street Commons Claims -Total $190,250.00 F. Eddy Street Commons Claims -Total $1,241,027.70 G. City of South Bend Claims REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: August 7, 2008 B. Regular Meeting: August 11, 2008 C. Claims Meeting: August 18, 2008 2. OPENING OF BIDS A. Sample/Arnold/Western Traffic Signal Communications Upgrade -Project No. 108-066 1. Funding: LRSA B. South Bend Avenue/Twyckenham Intersection Improvements -Project No. 108-047 1. Funding: TIF C. Large Diameter Interceptor Sewer Grit Removal (Sample Street to Jefferson Street) - Project No. 108-067 1. Funding: Sewer Operations & Maintenance 642 7. OPENING OF QUOTATIONS A. Demolition of 1025 North Bendix Drive (former Superclean Car Wash) -Project No. 108-068 1. Funding: AEDA TIF 3. AWARD BIDS A. Two (2) 2008 Pre-Owned Compact Four-Door Sedans 1. Company: Gates Chevy World 2. Amount: $13,450.00 per vehicle ($26,900.00 total) 3. Funding: 2008 Approved Building Department Vehicle Capital B. One (1) 2009 3 '/z Ton Utility Truck with Crane 1. Company: Hill Truck Sales BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $154,585.00 3. Funding: 2008 Approved Water Works Vehicle Capital C. Sewer Inspection Truck Retrofit and Upgrade -Project No. 108-063 1. Company: Brown Equipment 2. Amount: $138,325.00 (Base + Items 4.1, 4.2, 4.3) 3. Funding: Sewer Capital 4. CHANGE ORDER A Michi gan Street Improvements -Project No. 107-093 1. Company: Rieth-Riley Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $15,620.00 4. Percent of Increase: 1.85% 5. Original Contract Amount: $840,296.00 6. New Contract Amount: $855,916.00 7. Funding: General Fund B. Stude baker Area "A" Demolition, Phase III -Project No. 107-024 1. Company: J&L Management Corporation. 2. Change Order No.: 2 3. Increase Amount: $50,925.00 4. Percent of Increase: 2% 5. Original Contract Amount: $2,999,250.00 6. New Contract Amount: $3,050,175.00 7. Funding: Section 108 Loan C. 2008 Backwater Gate Replacement -Project No. 108-027 1. Company: Haskins Underground 2. Change Order No. 1 3 . Increase Amount: $12, 512.19 4. Percent of Increase: 19.8% 5. Original Contract Amount: $62,987.81 6. New Contract Amount: $75,500.00 7. Funding: WW O&M D. Centu ry Center Skylight Stabilization Project -Project No. 108-017 1. Company: Advanced Restoration Contractors 2. Change Order No.: 1 3. Increase Amount: $5,400.00 4. Percent of Increase: 1.6% 5. Original Contract Amount: $338,000.00 6. New Contract Amount: $343,400.00 7. Funding: HoteUMotel Tax BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2008 Sodium Chloride (Rock Salt) Purchase -Project No. 108-072 6. RESOLUTIONS A. Resolution No. 55-2008 -Disposal of Surplus Property 1. Miscellaneous Vehicles B. Resolution No. 57-2008 -Amended and Restated Board of Works Policies and Procedures for Block Parties and Similar Events C. Resolution No. 58-2008 -Accepting the Transfer of Real Property and Granting an Easement from the South Bend Community School Corporation D. Resolution No. 59-2008 -Amending Resolution No. 38-2007 -Related to the Acquisition of Property in the City of South Bend, Indiana for Lincoln Way West Corridor (2007 Tax Sale Properties) E. Resolution No. 60-2008 -Ratifying, Confirming, and Approving Contract with Advanced Valve Technologies, LLC, Related to the Ireland Road and Miami Street Intersection Improvements 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment to Professional Services Agreement - Abonmarche Consultants of Indiana, LLC 1. Service: 2008 CSO Backwater Gate Replacement -Project No. 108-027 2. Amount: $7,100.00 3. Funding: Capita1642 B. Release of Easement - Danch, Harner & Associates, Inc. 1. Purpose: New TRANSPO Maintenance Building Site 2. Location: Former Eckler/Lahey Lumber Site -Vacated North/South Alley from Broadway Street to Indiana Avenue between Franklin Street and Lafayette Boulevard; Vacated East/West Alley from Franklin Street to Lafayette Boulevard between Broadway Street and Indiana Avenue C. Contract Renewal -ESG Security, Inc. 1. Service: Security Services for Morris Performing Arts Center and Palais Royale Ballroom -Renewal of Contract through 2009, 2010, 2011 2. Amount: $15.00/hour for ESG Supervisors; $13.00/hour for ESG Security and other personnel 3. Funding: MPAC D. Grant Contract Agreement - PetSmart Charities 1. Service: Donation for the Spaying/Neutering of Approximately 168 Cats at $15.00 Each, 62 Dogs at $40.00 Each for Low Income Families and the Spaying/Neutering of 100 Cats at $25.00 Each and 50 Dogs at $50 Each that are Housed at the South Bend Animal Control Shelter 2. Amount: $10,000.00 BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 E. Professional Services Agreement - Abonmarche Consultants, LLC 1. Service: Douglas Road Improvements -Finalize and Update Construction Drawings on Douglas Road Widening -Project No. 107-002 2. Amount: NTE $82,900.00 3. Funding: LRSA F. Suppl emental Agreement No. 6 -Ken Herceg & Associates, Inc. 1. Service: Miami Road Widening from Kern Road to Jackson Road -Project No. 98-082 -Appraisal, staking, buying, miscellaneous services to acquire temporary right-of--way parcels and re-design of drainage system to new outlet 2. Amount: $115,086.00 3. Funding: LRSA G. Amendment to Professional Services Agreement -Malcolm Pirnie 1. Service: Wastewater Treatment Plant Blower Nos. 1 and 2 Rehabilitation and Digester Gas Utilization 2. Amount: NTE $38,000.00 3. Funding:0&M H. Amendment to Professional Services Agreement -Malcolm Pirnie 1. Service: Engineering for the Primary and Aeration Channels 2. Amount: $46,600.00 3. Funding: O&M I. Suppl emental Agreement No. 1 - DLZ Indiana, LLC 1. Service: South Bend Avenue and Twyckenham Drive Intersection Improvement -Project No. 108-047 -Operational and safety improvements to intersection in advance of S.R. 23 widening 2. Amount: $36,000.00 3. Funding: TIF 8. RECOMMENDATIONS A. Street Closure - WomenBuild 2008 1. Sponsor: Habitat for Humanity of St. Joseph County 2. Purpose: Provide room for truck with boom to deliver and put in place roof trusses for house under construction. 3. Location : Howard Street from Duey Street to Talbot Street 4. Date/Time: September 6, 2008 from 7:00 a.m. to 2:00 p.m. 5. Favorable Recommendations B. Street Closure - Justin Roberts Children's Concert 1. Sponsor: Sunnyside Presbyterian Church 2. Location : North Frances Street from Jefferson Boulevard to East Washington Street 3. Date/Time: September 14, 2008 from 1:00 p.m. to 6:00 p.m. BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Favorable Recommendations C. Alley Vacation -West Half of First East/West Alley North of Delaware and East of Olive 1. Requestor: 4000 Group, LLC 2. Purpose: Security 3. Favorable Recommendations D. Street Closure - 4th Annual Tasher Street Block Party 1. Sponsor: Kelsey Boucher 2. Location: Tasher Street from Michigan Street to Jennings Street 3. Date/Time: September 6, 2008 from 4:00 p.m. to 8:00 p.m. 4. Favorable Recommendations E. Street Closure -Gospel Jazz Block Party 1. Sponsor: Clara Davis 2. Location: Diamond between Lincolnway West and LaPorte 3. Date/Time: September 13, 2008 from 8:00 a.m. to 8:00 p.m. 4. Police will monitor event 9. IRREVOCABLE LETTER OF CREDIT A. Company: LLE Real Estate, LLP 1. Subdivision Name: Southfield Lake Subdivision, Phase I 2. Amount: $605,126.00 3. Improvements: Storm Sewer System, Detention Basin Improvements, Water System, Sanitary Sewer System, Concrete Work, Road Improvements, and Miscellaneous Site Improvements 10. GROUNDWATER REMEDIATION DISCHARGE PERMITS A. Ark Engineering Services, Inc.'s Sites 1. S&Q Burger Dairy, 4023 W. Sample Street 2. Advanced Auto Service #29, 1623 Lincolnway West 3. Charlie's Deli Express, 2334 Prairie Avenue 4. I&M Deli, 702 Lincolnway East B. Premcor Refining Group, Inc. Sites 1. Clark Station #379, 2701 Lincolnway West 2. Clark Station #448, 2322 South Michigan Street 11. TRAFFIC CONTROL DEVICES A. New Installation 1. Type: No Parking a) Location: 2422 Linden Avenue b) All criteria has been met 2. Type: Residential Parking BOARD OF PUBLIC WORKS MEETING Thursday, August 21, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 a) Location: 300 Block of LaMonte Terrace b) All criteria has been met 12. SAFETY REPORTS A. Water Works B. Equipment Services 13. MONTHLY REPORT OF OPERATIONS A. Environmental Services B. Equipment Services C. Water Works 14. CERTIFICATES OF INSURANCE A. Custom & Moore Tree Experts, Inc. B. Juvenile Diabetes Research Foundation 15. RATIFY BONDS A. Contractor Bonds 1. Wayne Barrier -Approved August 14, 2008 Pursuant to Resolution 100- 2000 2. DNA Concrete, Inc. -Approved August 12, 2008 Pursuant to Resolution 100-2000 3. Do All Contractors -Approved August 11, 2008 Pursuant to Resolution 100- 2000 4. K&K Earthmoving, Inc. -For Release Effective August 9, 2008 Pursuant to Resolution 100-2000 B. Excavation Bonds 1. Eric Frye d/b/a Elf Excavating -Approved August 12, 2008 Pursuant to Resolution 100-2000 16. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT