The URL can be used to link to this page

Home My WebLink About12/19/13 Board of Public Works AgendaCITY OF SOUTH BEND �a 'OUT88�0 BOARD OF PUBLIC WORKS 2 F U � MEETING December 19, 2013 -10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: December 5, 2013; Regular Meeting: December 10, 2013 2. AWARD BIDS AND APPROVE CONTRACTS A. Asbestos Removal and Disposal - Project No. 113 -045 1. Company: Environmental Assurance Company, Inc. 2. Amount: $430,100: Base Bid, Items 1 -6; plus Alternate No. 1, Item No. 7 3. Funding: AEDA TIE (324.1050.460.31.06) B. Trucking of Material from the City of South Bend's Organic Resources 1. Company: Rose Cor Inc. dba GreenW orld Environmental Management 2. Amount: $5.81 /ton; NTE $581,000 3. Funding: Loss Recover Fund (227.0631.793.31.06) C. 2013 Or Newer 66,000 lb GV WR Tri -Axle Roll -Off Chassis 1. Company: Hill Truck Sales, Inc. 2. Amount: $171,693 3. Funding: 2013 Wastewater Capital 9642.0630.415.4302) 3. APPROVAL OF BID EXTENSION A. 2014 Hydrants, Pipes and Valves 1. Company: Underground Pipe & Valve, Inc. 2. Amount: 2013 Unit Prices 3. Funding: Water Works Operating (620.0640.606.23.62) 4. CHANGE ORDER A. Edison Road Center Turn Lane at Gordon Drive - Project No. 110 -079 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $8,479.14 and a Five (5) Day Time Extension; New Completion Date of December 5, 2013 4. Percent of Increase: 2.324% 5. Modified Contract Amount: $373,345.34 6. Funding: LRSA (251.0608.431.42.96) 5. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Michigan Street Lift Station Replacement - Project No. 111 -008 1. Company: John Boettcher Sewer & Excavating 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,421.16) 4. Percent of Decrease: (0.29 %) 5. Final Contract Amount: $489,879.80 GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 1 CITY OF SOUTH BEND �a 'OUT88�0 BOARD OF PUBLIC WORKS 2 F U � MEETING December 19, 2013 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 6. Funding: Environmental Services EDIT (642.0658.415.42.05) 6. PROJECT COMPLETION AFFIDAVITS A. Curb and Sidewalk Construction (2013 Curb and Sidewalk Program) — Project No. 113 -011D 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $50,430 3. Funding: MVH (202.0619.731.31.06) B. Crooked Ewe Sidewalk Improvements — Project No. 113 -041 1. Company: Ortiz Concrete 2. Final Contract Amount: $41,354 3. Funding: AEDA TIF (324.1050.460.42.01) C. Edison Road Center Turn Lane at Gordon Drive — Project No. 110 -079 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $373,345.34 3. Funding: LRSA (251.0608.431.42.96) REQUEST TO ADVERTISE A. Request for Qualifications for Guaranteed Energy Savings Contract for Century Center 1. Funding: Century Center Operations 8. RESOLUTIONS A. No. 68 -2013 — A Resolution of the South Bend Board of Public Works Approving the Trade -In of City -Owned Property on Property of Similar Nature 1. Police Dept. Vehicles B. No. 71 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Miscellaneous College Football Hall of Fame Projectors, Plaques, and Exhibit Electronics — Moved with Hall of Fame to Atlanta, Georgia 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Agreement — Downtown South Bend, Inc. 1. Service: Annual Agreement for Services with Downtown South Bend, Inc. (DTSB) to Beautify, Clean, Market, Recruit and Retain Businesses in the Downtown Area 2. Amount: $250,000 3. Funding: EDIT (408.0401.415.39.30) B. Deed of Dedication — Douglas Road Partners, L.P. GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 2 CITY OF SOUTH BEND �a 'OUT88�0 BOARD OF PUBLIC WORKS 2 F U � MEETING December 19, 2013 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 1. Service: Right -of -Way Dedication from Owner to City of South Bend for Douglas Road widening. 2. Amount: No Charge C. Professional Services Supplemental Proposal — Lawson - Fisher Associates, P.C. 1. Service: Added Inspection Time for Main Street/Lafayette Boulevard Connector from Ireland Road to Chippewa Road — Project No. 110 -058B Amount: Additional $13,000; New Total $165,320 2. Funding: SDA TIE (430.1050.460.31.06) D. Amendment to the Addendum to the Master Agency Agreement — South Bend Redevelopment Commission 1. Service: Preparation of Construction Documents for Ignition Park Phase 1B Infrastructure — Supplement No 1. E. Agreement — BSALifeStructures 1. Service: Design Services for Ignition Park Phase 1B — Project No. 113 -043 2. Amount: $287,400 3. Funding: AEDA TIF (324.050.460.31.02) (11J017) F. Second Amendment to Development Agreement— Kite Realty Group, L.P., and Redevelopment Commission 1. Service: Eddy Street Commons G. Staff Support Agreement —Urban Enterprise Association of South Bend, Inc. (UEA) 1. Service: Urban Enterprise Association of South Bend, Inc. (UEA) pays the City of South Bend for Staff Services to Administer and Manage their Programs 2. Amount: $50,000 to City 3. Funding: Revenue (211.1001.339.03.00) H. Staff Support Agreement— Rebuilding Together St. Joseph County 1. Service: Rebuilding Together St. Joseph County pays the City of South Bend to Administer and Manage their Programs 2. Amount: $25,000 to City 3. Funding: Revenue (211.1001.339.03.00) L Staff Support Agreement— Community Homebuyers Corporation (CHC) 1. Service: Community Homebuyers Corporation (CHC) pays the City of South Bend to Administer and Manage their Programs 2. Amount: $12,000 to City 3. Funding: Revenue (211.1001.339.03.00) J. Teamsters Collective Bargaining Agreement — Teamsters Local Union No. 364 1. Service: Agreement between the City of South Bend and Teamsters Local Union No. 364 January 1, 2014 through December 31, 2016 K. Professional Services Agreement — EmNet GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 3 CITY OF SOUTH BEND �a 'OUT88�0 BOARD OF PUBLIC WORKS 2 F U � MEETING December 19, 2013 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Sign 1. Location: 609 S. Liberty Street 2. Favorable Recommendations B. New Installation — No Parking Sign 1. Location: North Side of Keller Street- Bendix Drive to 100' West of Driveway Entrance GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 4 1. Service: CSONet Real Time Decision Support System 2. Amount: $228,252 3. Funding: Wastewater Professional Services (641.0630.793.31.02) L. Special Purchase — Word Systems, Inc. 1. Service: Purchase of the I- Record Interview Room Recording System Compatible with Existing Equipment 2. Amount: $65,158 3. Funding: Police Department General Fund (101.0801.421.43.06) M. Agreement — On Line Data 1. Service: Mail Services for Offices in the County City Building 2. Amount: $250/Month, Plus Postage 3. Funding: Administration and Finance (101.0401.415.39.89) N. Agreement — Oaklawn Psychiatric Center, Inc. 1. Service: Rent Subsidies and Services for Mentally Ill Adults, September 1, 2013 through August 31, 2014 2. Amount: $250,920 3. Funding: Shelter Plus Care (212.1001.460.39.90) (13JS06) O. Agreement — Career Transitions, LLC. 1. Service: Outplacement Assistance for Departing Employees 2. Amount: $2,200 per Participant for Six (6) Employees, Total of $13,200. City of South Bend will not be Charged Unless Individual Begins to Use the Outplacement Services. 3. Funding: 2014 Administration and Finance (101.0401.415.31.25) P. Special Purchase — R &B Car Company 1. Service: Purchase of Three (3) Undercover Police Vehicles 2. Amount: $53,100, Less $21,500 Trade -In, Total $31,600 3. Police Dept. ( 101. 0801 .421.43.02/299.0801.421.43.02) 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 17601 Bulla Rd. — Water 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Sign 1. Location: 609 S. Liberty Street 2. Favorable Recommendations B. New Installation — No Parking Sign 1. Location: North Side of Keller Street- Bendix Drive to 100' West of Driveway Entrance GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 4 CITY OF SOUTH BEND �a 'OUT88�0 BOARD OF PUBLIC WORKS 2 F U � MEETING December 19, 2013 —10:30 a.m. 186 Location: 1308 County -City Building South Bend, Indiana 46601 2. Comments: Patrons of M.R. Falcons park along the North Side of Keller causing Delivery Problems for their Business 12. RATIFY BONDS A. Excavation Bonds 1. Kreager Brothers Excavating, Inc. — For Release January 6, 2014 2. Mark Daugherty dba Daugherty Construction — For Release January 16, 2014 3. Laidig Concrete, Inc. and Hoosier Rock Trucking Excavating, LLC — For Release December 21, 2013 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. NEAL Page 5