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HomeMy WebLinkAbout06-16-08 Minutes SBBPC OUTH END OARD OF ARK OMMISSIONERS RM EGULAR EETING J16,2008 UNE The Board of Park Commissioners of the Park District of the City of South Bend, Indiana met on Monday the of at the O’Brien Administration & Recreation Center, 321 E. Walter St., South Bend, Indiana for its regular meeting. Notice of the date, time and place of the meeting were duly given as required by law. Park Board members present were as follows: Mr. Robert Goodrich, Vice President Dr. Thomas Kelly Mr. Garrett Mullins Park Board members absent were as follows: Mr. Robert Henry, President Staff members present: Phil St. Clair, Superintendent; Betsy Harriman, Administrative Director; Bill Carleton, Fiscal Officer; Susan O’Connor, Recreation Director; Randy Nowacki, Director of Golf Operations; Terry DeRosa, Zoo Director; Richard Payton, Development Director; Mike Dyszkiewicz, Maintenance Superintendent; Phil Custard, Director of Purchasing; Thomas Bodnar, Park Board Attorney I.The meeting was called to order by Board Vice President Robert Goodrich at 4:07 p.m. II.The first order of business was the interviewing of interested citizens. 1.Report by South Bend Baseball Club, LLC- Mr. Terry Coleman of the South Bend Silver Hawks reported that the first half of the season just finished and the team is now 33-36 after a slow start. Attendance is slightly ahead of last season, and there are more games in July this year than last year with many fireworks nights. The San Diego Chicken is coming in July and August. Pops at the Cove will be held again this year. HOK, the architectural firm that designed the stadium, has been engaged to assess the stadium as part of a larger plan develop the area around the stadium. 2.Botanical Society- Ms. Martha Lewis a.Ms. Lewis reported that the MOU was signed last month and liability insurance has been obtained. b.The Botanical Society and Zoo Staff have been meeting every other week to discuss the greenhouse. A director of horticulture has been discussed. Some - - 1 - - funding has been identified. III.The next order of business was unfinished business. 1.Request to Increase Tennis and Basketball Court Repair Project Expense- Mike Dyszkiewicz Mr. Dyszkiewicz requested he be allowed to increase the amount approved at the last meeting for tennis and basketball court repairs by $12,000 Mr. Mullins made a motion to allow Mr. Dyszkiewicz to execute a change order to the original contract in the amount of $12,000 for Arnt Asphalt to a maximum of $72,000. Dr. Kelly seconded the motion and it was passed. IV.The next order of business was new business. 1. Requests for Use of Parks- a. South Bend Community Car Show and BBQ- August 30- TBD b. Salvation Army - Vacation Bible School - July 28-31 Alonzo Watson Park c. Vietnam Veterans Candlelight Vigil- August 8th- Howard Park Mr. Derek Perry explained the event that he wishes to hold at Pinhook Park on August 30, 2008. It will take place from noon to approximately 6 pm. It will be family oriented. There will be a car show in the parking lot and a BBQ contest. There will also be a kid’s area and an area for artists. Ms. Harriman stated that she has been working with Mr. Perry and wanted Mr. Perry to present his event to the Board for their evaluation. He stated that alcohol will not be sold or allowed. Ms. Harriman said that the building was rented that day from 6 to 10 pm and an area of the parking lot would need to be reserved for that event. Mr. Goodrich asked that he work with Ms. Harriman on the details of the event. She said she would work with him and update the Board before the next meeting. Ms. Harriman reported that the remaining events are returning events and she recommends their approval. Dr. Kelly made a motion to approve the two events. Mr. Mullins seconded the motion and it was passed. 2. Opening of Quotes for Leeper Tennis Center Window Replacement- Mike Dyszkiewicz Mr. Dyszkiewicz presented two quotes to the Board for window replacement at Leeper Park Tennis Center. The quotes were as follows: a.Precision Wall Systems- $35,926 b.Tri Valley Glass- $27,568 c.Werntz- No Response He requested that he bring his recommendation back later in the meeting for approval. Mr. Goodrich approved his request. 3.Opening of Potawatomi Zoo Improvement Bids- Terry DeRosa, Chet Gamble Mr. Gamble, of CTG & Associates, stated that four bids were received. They were opened and read aloud as follows: - - 2 - - Contractor Amount Ziolkowski Base 63,8000 Alt 1 139,500 Alt 2 -3,450 Alt 3 106,100 Alt 4 42,900 Alt 5 17,800 Alt 6 21,800 Alt 7 91,900 1,054,550 Casteel Base 69,7000 Alt 1 113,000 Alt 2 -3,200 Alt 3 87,000 Alt 4 44,000 Alt 5 10,000 Alt 6 23,000 Alt 7 66,000 1,036,800 Brown and Brown Base 62,8950 Alt 1 12,6730 Alt 2 -3,747 Alt 3 68,600 Alt 4 37,980 Alt 5 12,890 Alt 6 16,470 Alt 7 46,950 934,823 Kaser-Spraker Const Base 46,7400 Alt 1 11,6400 Alt 2 -3,200 Alt 3 90,600 Alt 4 46,450 Alt 5 17,200 Alt 6 18,000 Alt 7 73,000 - - 3 - - 825,850 Mr. Bodnar reported that all bids contained the appropriate bonds and affidavits. Dr. Kelly made a motion to refer the bids to staff for recommendation at a special Board meeting. Mr. Mullins seconded the motion and it was passed. 4. Request to Approve 2009 User Fees- Susan O’Connor Ms. O’Connor requested that the 2009 fee schedule be approved as presented (see attached). Mr. Mullins made a motion to approve the rates as presented by Ms. O’Connor. Dr. Kelly seconded the motion and it was passed. 5. Request to Approve Change Order #2 for Leeper Tennis Center Project Mr. Carleton requested that the Board approve change order #2 for the Leeper Park Tennis Center project in the amount of $1,050. Dr. Kelly made a motion that change order #2 in the amount of $1,050 be approved. Mr. Mullins seconded the motion and it was approved. V.Approval of Minutes Mr. Mullins made a motion to approve the minutes of the regular Board meeting held on May 19, 2008 as mailed. The motion was seconded by Dr. Kelly and approved. VI.Approval of Maintenance Vouchers A motion was made by Dr. Kelly to approve maintenance vouchers for totaling $1,311,212.51. It was seconded by Mr. Mullins. There being no further discussion, the motion was passed. VII.Business of the Director 1.Director St. Clair reported that the Notice to Bidders for the Rum Village parcel will be published on June 20 and 27. The public opening will be July 7 at 9 am at O’Brien. They will be brought to the July 21 meeting for the Board’s consideration. 2.HOK has been approved to do an overall facility study of Coveleski stadium. There are seven areas they surveyed. Their results will be presented later in the summer or early fall. He hopes they will also do a presentation at a future meeting. This study is being funded by Economic Development. 3.The greenhouse heating project in conjunction with Notre Dame is putting in a data center module that contains seven racks of servers. The heat would be used to heat the desert dome in the winter and possibly the pool water at Potawatomi Pool during the summer. 4.The 2009 budget process is underway. There will be cuts in 2009 and more in 2010. Unless there is additional funding found he expects to close some facilities in2010. He asked the Board to be supportive of additional funding it the opportunity arises. - - 4 - - VIII.Comments by the Recreation Director 1. Ms. O’Connor reported that programs are underway for the summer. 2. The new splash pad and playground at Martin Luther King Center are drawing large numbers of participants. 3. The Juneteenth Celebration at Charles Black Center was held this weekend. They had a nice turnout for this event. 4. Junior Baseball participation is up. 163 are enrolled at the Belleville location, 88 are the Boehm program. 5. The pools have been open for a week. 6. Camps are running. 7. The Olympic Softball team will be playing here this Thursday. 8. The Leeper Tennis Center grand opening was June 6. 9. The Morningstar Run has been rescheduled to July 5 to not conflict with Mishawaka’s run. 10. The Senior Games will be held this weekend at Howard Park IX.Comments by the Golf Operations Director 1.Mr. Nowacki reported that May rounds were down due to weather related circumstances. 2. The State Amateur qualifier is at Elbel on June 7. 3.All outings have been good except the School Corporation outing that was rained on after nine holes. 4.The Elbel irrigation project is almost completed. The eighteenth hole will be completed this week. 5.Aerifying has been completed. 6.The bathroom at Studebaker is complete. It is now handicapped accessible. This was done by Park’s trades crews and looks great. 7.#4 at Erskine has been renovated. The railroad ties have been removed along the cart path near the green. This will help speed up play. X.Comments by the Zoo Director 1. After reviewing the bids, Mr. Gamble, recommended the bid be awarded to Kaser-Spraker. Dr. Kelly made a motion to award the bid to Kaser-Spraker Construction in the amount of $829,050. Mr. Mullins seconded the motion and it was passed. 2. The keeper that was attacked by the amur leopard is back to work. He is working with all the agencies to get them all the information they need for their investigations. 3. The Butterfly Garden is open and 972 went through on the first day. 4. The veterinarian applicant has accepted their offer and will start in August. XI.Comments by Maintenance Superintendent 1. Mr. Mike Dyszkiewicz informed the Board that after reviewing the quotes, he recommends - - 5 - - awarding the quote for window at the Leeper Tennis Center to Tri Valley Glass in the amount of $27,568. Dr. Kelly made a motion to award the quote to Tri Valley Glass in the amount of $27,568. Mr. Mullins seconded the motion and it was passed. 2. He reported that mowing is ongoing. 3. Bleachers are being moved in from various locations to Belleville for the Olympic Softball exhibition. 4. A large amount of time has been dedicated to removal of graffiti removal in a number of parks. 5. The splash pads and pools are running with the exception of O’Brien. It is being repaired and will be open tomorrow. 6. The East Race is open as of last Saturday. 7. The new playground at King Center will be complete tomorrow. The installation company will then move to Potawatomi Park for the playground installation there. XII.Comments by the Director of Marketing & Promotions 1.Mr. Payton gave an update on the website. It will be redesigned to make it more effective for the user. 2.Marketing is working on a number of events for the department. They include the Leeper Tennis Court reopening, the Olympic Softball Exhibition game, the Howard Park Senior Picnic and Olympics, the Potawatomi Park Playground opening, and the Concert Series. 3.We are promoting “staycations” using our facilities and programs. 4.We have provided information on the WNDU Michiana Guide website and are getting many “hits.” XIII.There being no more business to come before the Board the meeting was adjourned by Mr. Goodrich at 4:43 p.m. The next regular meeting will be held July 21, 2008 at 4:00 p.m. in the Boardroom of the O’Brien Administration Center. Respectfully Submitted, William Carleton Executive Secretary - - 6 - - - 7 -