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Home My WebLink About12/10/13/Board of Public Works AgendaCITY OF SOUTH BEND y BOARD OF PUBLIC WORKS MEETING December Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: November 21, 2013; Regular Meeting: November 26, 2013 B. Claims Review: December 3, 2013 2. OPENING OF BIDS A. Asbestos Removal and Disposal — Project No. 113 -045 1. Funding: AEDA TIF (324.1050.460.31.06) B. One (1) or More, 2013 or Newer, 66,000 lb. GVWR Tri -Axle Roll -Off Chassis 1. Funding: 2013 Waste Water Capital (642.0630.415.43.02) 3. AWARD BIDS AND APPROVE CONTRACT A. Ferric Chloride Storage and Feed Facilities — Project No. 113 -038 1. Company: Grand River Construction, Inc. 2. Amount: $417,700 3. Funding: Waste Water Capital and Other Contractuals (642.0630.415.43.66); (641.063 0.793.63.3 5) B. One (1), 2013 or Newer Compact Track Loader 1. Company: Bobcat of Michiana 2. Amount: $74,843 3. Funding: 2013 Capital Principal/Interest ( 202. 0607 .431.37.11/202.0607.431.3.712) C. Two (2) Custom Top Mount Pumpers 1. Company: Rosenbauer 2. Amount: $840,782 3. Funding: Fire Department Capital Lease (288.0902.422.37.02) 4. Comments: Original Award on September 25, 2012; Extended on August 27, 2013 through December 31, 2013 4. CHANGE ORDERS A. Union Station USTC Electric Equipment — Project No. 112 -046 1. Company: All -Phase Electric Supply Co. 2. Change Order No.: 2 3. Increase Amount: $26,453 4. Percent of Increase: 2.15% 5. Revised Contract Amount: $1,254,983 6. Funding: Airport TIF (324.1050.460.42.02) B. Union Station USTC Electric Equipment — Project No. 112 -046 1. Company: All -Phase Electric Supply Co. 2. Change Order No.: 3 3. Increase Amount: $195,221.35 GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 1 CITY OF SOUTH BEND y BOARD OF PUBLIC WORKS MEETING December Location: 1308 County -City Building South Bend, Indiana 46601 4. Percent of Increase: 15.56% 5. Revised Contract Amount: $1,450,204.35 6. Funding: Airport TIF (324.1050.460.42.02) C. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $96,586; Eight (8) Week Extension for Milestones 2 and 3 4. Percent of Increase: 1.72% 5. Revised Contract Amount: $5,712,520 6. Funding: Wastewater O &M, 2011 Sewer Bond (659.0630.415.42.06) 5. PROJECT COMPLETION AFFIDAVIT A. Demolition and Reconstruction of Fire Station No. 5 — Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $1,134,864 3. Funding: EMS Capital (288.0902.422.31.06) 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Seventy -Five (75), More or Less, Electric Golf Carts for Blackthorn Golf Course 1. Funding: 2013 Golf Cart Lease Payments (619.1065.460.64.14) 7. RESOLUTION A. No. 67 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Computer Autocad (Engineering) and 9935 Savin Copier (Park Dept.) 8. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Limited Agency Agreement — South Bend Civic Center Board of Managers a /k/a Century Center Board of Managers 1. Description: Allow Board of Works to act as Agent for Century Center Projects upon Receipt of Work Orders B. Professional Services Agreement — Lawson - Fisher Associates, P.C. 1. Service: Traffic Study for Ironwood Dr. at Corby Blvd./Rockne Dr. Intersection 2. Amount: $23,500 3. Funding: LRSA (251.0608.431.31.06) C. Agreement — Northern Indiana Workforce Board, Inc. 1. Service: Administer Manufacturing Training Program for a Minimum of Twenty -Four (24) South Bend Residents 2. Amount: $69,911 GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 2 3. Funding: COIT (404.1001.460.31.06) D. Special Purchase — Motorola Solutions 1. Service: State QPA No. 9167 Purchase of Encryption Hardware and Software for Police Radios Used By MSOS Drug Unit, SWAT Unit and Other Tactical Units. 2. Amount: $47,886.60 3. Funding: General Fund (101.0801.421.22.24) E. Special Purchase — Motorola Solutions 1. Service: State QPA No. 9167 Purchase of Eight (8) APX7000 Dual Band Radios for School Resource Officers to Allow Communications with School Security Officers. 2. Amount: $41,454 3. Funding: General Fund (101.0801.421.22.24) F. Agreement Extension — Indiana Paging Network, Inc. 1. Service: Extend 2013 Agreement for Water Works Emergency Calls Answered During Unstaffed Hours and Directed to Appropriate Personnel 2. Amount: NTE $7,000 3. Funding: Water Works Revenue (620.0640.658.31.35) G. Amendments to Contracts 1. Contractors and Programs: a) REAL Services Caregiver Connection (2012 CDBG) b) Code Enforcement Demolitions NRSA (2009 CDBG) c) Code Enforcement Demolitions (2012 CDBG) d) South Bend Heritage Foundation Near West Side Revitalization (20 10 CDBG) e) South Bend Heritage Foundation Near West Side Revitalization (2012 CDBG) f) South Bend Heritage Foundation Scattered Site Rental Improvements (2012 CDBG) g) South Bend Heritage Foundation Colfax Center Bathroom (2012 CDBG) h) NNRO Revitalization (2010 CDBG) i) Community Homebuyers Corp Forgivable 2nd Mortgage (2011 CDBG) j) South Bend Home Improvement Program (2012 CDBG) k) Dismas House Exterior Rehab (2012 CDBG) 1) NNN Revitalization (2012 CDBG) m) Neighborhood Resources Corp Neighborhood Capacity Building (2012 CDBG) n) YWCA Emergency Shelter/Rapid Re- Housing (2012 ESG 2. Service: Extend Time Frame of Contracts by Twelve (12) Months, through December 31, 2014 GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 3 CITY OF SOUTH BEND y BOARD OF PUBLIC WORKS MEETING December Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 4 3. Amount: No Changes to Dollar Amount 4. Funding: Various H. Agreement — Waste Management of Indiana, LLC 1. Service: Tipping Fees at Prairie View Landfill and Earthmovers Landfill 2. Amount: $22.10 /ton 3. Funding: Landfill (610.0610.791.39.85) I. Agreement — CitySourced, Inc. 1. Service: 311 Mobile Reporting Application 2. Amount: $14,000 3. Funding: General Fund (404.0672.415.36.04) J. Sewer Insurance Contractor Registry 1. Service: Acceptance of Contractor's Registry for Sewer Insurance Program a) Bass Excavating and Trucking, Inc. b) Bob Frame Plumbing and Heating, Inc. c) C & E Excavating, Inc. K. Agreement — North America Administrators, L.P. 1. Service: Administration of Flexible Spending Plan 2. Amount: $3.40/Participant/Month: Approximately $12,000 3. Funding: Employee Benefits Fund (711.0401.671.34.18) L. Amendment to Agreement — Asset Health, Inc. 1. Service: Add Spouses to Wellness Program 2. Amount: $1/Participant/Month for Web Portal Access; $5/Participant/Month for Biometric Form; Approximately $7,000 3. Funding: Employee Benefits Fund (711.0401.671.31.06) M. Agreement — Gibson Insurance Agency, Inc. 1. Service: Insurance Advisory and Brokerage Services 2. Amount: $82,000 3. Funding: Business Insurance Fund/Employee Benefits Fund ( 226. 0417 .672.31.06/711.0401.672.31.06) N. Agreement — St. John - Mittelhauser and Associates 1. Service: Authorizing Entry upon Public Property on Lincolnway West and Wilber Streets at Monarch Laundry for Drilling and Environmental Remediation O. Professional Services Proposal — KNP Communications 1. Service: Public Speaking and Communication Training for Members of Mayor's Executive Team and Communications Management 2. Amount: NTE $5,000 3. Funding: Mayor's Office, General Fund (101.0101.415.31.06) GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 4 CITY OF SOUTH BEND y BOARD OF PUBLIC WORKS MEETING December Location: 1308 County -City Building South Bend, Indiana 46601 9. RECOMMENDATIONS A. Release of Utility Easements 1. Applicant: University of Notre Dame 2. Locations: Two (2) Alleys Bounded by Napoleon Street, Duey Street, Georgiana Street, and a Dedicated Alley. 3. Description: Two (2) Stub Alleys Currently being Vacated 4. Comments: City has No Sewer or Water Mains in the Vacated Alleys 10. 2014 CITY EMPLOYEE HOLIDAY SCHEDULE 11. 2014 BOARD OF PUBLIC WORKS REGULAR AND CLAIMS REVIEW MEETING SCHEDULE 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Sign 1. Location: 1339 Randolph Street 2. Favorable Recommendations B. New Installation — One (1) Hour Parking 6:00 a. In. to 6:00 p.m. 1. Location: 702 E. Jefferson Blvd.; The Mole Hole 2. Reason: Business turnover at Mole Hole's new location. C. Revision — Speed Limit 1. Revision: Increase Speed Limit from 20 mph to 30 mph 2. Locations: a) Williams Street from Lincolnway West to Navarre Street b) Portage Ave. from Navarre St. to Angela Blvd./Diamond Ave. Intersection 3. Comments: Roadway Meets Speed Criteria 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs PATRICK M. HENTHORN MARK W. HEAL Page 5