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Home My WebLink About12/05/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 5, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: November 21, 2013; Regular Meeting: November 26, 2013 B. Claims Review: December 3, 2013 2. OPENING OF BIDS A. Asbestos Removal and Disposal — Project No. 113 -045 1. Funding: AEDA TIF (324.1050.460.31.06) B. One (1) or More, 2013 or Newer, 66,000 lb. GVWR Tri -Axle Roll -Off Chassis 1. Funding: 2013 Waste Water Capital (642.0630.415.43.02) 3. AWARD BIDS AND APPROVE CONTRACT A. Ferric Chloride Storage and Feed Facilities — Project No. 113 -038 1. Company: Grand River Construction, Inc. 2. Amount: $417,700 3. Funding: Waste Water Capital and Other Contractuals (642.0630.415.43.66); (641.0630.793.63.35) B. One (1), 2013 or Newer Compact Track Loader 1. Company: Bobcat of Michiana 2. Amount: $74,843 3. Funding: 2013 Capital Principal/Interest ( 202. 0607 .431.37.11/202.0607.431.3.712) 4. BID AWARD EXTENSION A. Two (2) Custom Top Mount Pumpers 1. Company: Rosenbauer 2. Amount: $840,782 3. Funding: Fire Department Capital Lease (288.0902.422.37.02) 4. Comments: Original Award on September 25, 2012; Extended on August 27, 2013 for Two (2) Additional Pumpers 5. CHANGE ORDERS A. Union Station USTC Electric Equipment — Project No. 112 -046 1. Company: All -Phase Electric Supply Co. 2. Change Order No.: 2 3. Increase Amount: $26,453 4. Percent of Increase: 2.15% 5. Revised Contract Amount: $1,254,983 6. Funding: Airport TIF (324.1050.460.42.02) B. Union Station USTC Electric Equipment — Project No. 112 -046 1. Company: All -Phase Electric Supply Co. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 5, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 2. Change Order No.: 3 3. Increase Amount: $195,221.35 4. Percent of Increase: 15.56% 5. Revised Contract Amount: $1,450,204.35 6. Funding: Airport TIF (324.1050.460.42.02) C. Pinhook Water Treatment Plant Efficiency Improvements — Project No. 112 -062 1. Company: LD Dosca Associates, Inc. 2. Change Order No.: 2 3. Increase Amount: $38,867.94; Ten (10) Weeks Extension to February 28, 2014 4. Percent of Increase: 1.19% 5. Revised Contract Amount: $3,317,047.34 6. Funding: Water Works ( 623. 0640.415.43.62/ 623. 0640 .415.36.20/623.0640.415.43.08) D. Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 3 3. Increase Amount: $96,586; Eight (8) Weeks Extension for Milestones 2 and 3 4. Percent of Increase: 1.72% 5. Revised Contract Amount: $5,712,520 6. Funding: Wastewater O &M, 2011 Sewer Bond (659.0630.415.42.06) 6. PROJECT COMPLETION AFFIDAVIT A. Demolition and Reconstruction of Fire Station No. 5 — Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $1,134,864 3. Funding: EMS Capital (288.0902.422.31.06) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Seventy -Five (75), More or Less, Electric Golf Carts for Blackthorn Golf Course 1. Funding: 2013 Golf Cart Lease Payments (619.1065.460.64.14) 8. RESOLUTION A. No. 67 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Computer Autocad (Engineering) and 9935 Savin Copier (Park Dept.) 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Limited Agency Agreement — South Bend Civic Center Board of Managers a /k/a Century Center Board of Managers GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 2 1. Description: Allow Board of Works to act as Agent for Century Center Projects upon Receipt of Work Orders B. Professional Services Agreement — Lawson - Fisher Associates, P.C. 1. Service: Traffic Study for Ironwood Dr. at Corby Blvd. /Rockne Dr. Intersection 2. Amount: $23,500 3. Funding: LRSA (251.0608.431.31.06) C. Agreement — Northern Indiana Workforce Board, Inc. 1. Service: Administer Manufacturing Training Program for a Minimum of Twenty -Four (24) South Bend Residents 2. Amount: $69,911 3. Funding: COIT (404.1001.460.31.06) D. Special Purchase — Motorola Solutions 1. Service: State QPA No. 9167 Purchase of Encryption Hardware and Software for Police Radios Used By MSOS Drug Unit, SWAT Unit and Other Tactical Units. 2. Amount: $47,886.60 3. Funding: General Fund (101.0801.421.22.24) E. Special Purchase — Motorola Solutions 1. Service: State QPA No. 9167 Purchase of Eight (8) APX7000 Dual Band Radios for School Resource Officers to Allow Communications with School Security Officers. 2. Amount: $41,454 3. Funding: General Fund (101.0801.421.22.24) F. Agreement Extension — Indiana Paging Network, Inc. 1. Service: Extend 2013 Agreement for Water Works Emergency Calls Answered During Unstaffed Hours and Directed to Appropriate Personnel 2. Amount: NTE $7,000 3. Funding: Water Works Revenue (620.0640.658.31.35) G. Amendments to Contracts 1. Contractors and Programs: a) REAL Services Caregiver Connection (2012 CDBG) b) Code Enforcement Demolitions NRSA (2009 CDBG) c) Code Enforcement Demolitions (2012 CDBG) d) South Bend Heritage Foundation Near West Side Revitalization (20 10 CDBG) e) South Bend Heritage Foundation Near West Side Revitalization (2012 CDBG) f) South Bend Heritage Foundation Scattered Site Rental Improvements (2012 CDBG) GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 3 10 11 12. 13. g) South Bend Heritage Foundation Colfax Center Bathroom (2012 CDBG) h) NNRO Revitalization (2010 CDBG) i) Community Homebuyers Corp Forgivable 2nd Mortgage (2011 CDBG) j) South Bend Home Improvement Program (2012 CDBG) k) Dismas House Exterior Rehab (2012 CDBG) 1) NNN Revitalization (2012 CDBG) m) Neighborhood Resources Corp Neighborhood Capacity Building (2012 CDBG) n) YWCA Emergency Shelter /Rapid Re- Housing (2012 ESG 2. Service: Extend Time Frame of Contracts by Twelve (12) Months, through December 31, 2014 3. Amount: No Changes to Dollar Amount 4. Funding: Various H. Agreement — Waste Management of Indiana, LLC 1. Service: Tipping Fees at Prairie View Landfill and Earthmovers Landfill 2. Amount: $600,000 per Year 3. Funding: Landfill (610.0610.791.39.85) L Agreement — CitySourced, Inc. 1. Service: 311 Mobile Reporting Application 2. Amount: $14,000 3. Funding: General Fund (404.0672.415.36.04) RECOMMENDATIONS A. Release of Utility Easements 1. Applicant: University of Notre Dame 2. Locations: Two (2) Alleys Bounded by Napoleon Street, Duey Street, Georgiana Street, and a Dedicated Alley. 3. Description: Two (2) Stub Alleys Currently being Vacated 4. Comments: City has No Sewer or Water Mains in the Vacated Alleys 2014 CITY EMPLOYEE HOLIDAY SCHEDULE 2014 BOARD OF PUBLIC WORKS REGULAR AND CLAIMS REVIEW MEETING SCHEDULE TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Sign 1. Location: 1339 Randolph Street 2. Favorable Recommendations B. New Installation — One (1) Hour Parking 6:00 a.m. to 6:00 p.m. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 5, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Location: 702 E. Jefferson Blvd.; The Mole Hole 2. Reason: Business turnover at Mole Hole's new location. C. Revision — Speed Limit 1. Revision: Increase Speed Limit from 20 mph to 30 mph 2. Locations: a) Williams Street from Lincolnway West to Navarre Street b) Portage Ave. from Navarre St. to Angela Blvd. /Diamond Ave. Intersection 3. Comments: Roadway Meets Speed Criteria 14. CLAIMS 15 16. PRIVILEGE OF THE FLOOR ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 5