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Home My WebLink AboutAppoint Board of Public Works Overseeing the Guaranteed Energy Savings Contract for the Century CenterAttest: RESOLUTION 4302 -13 Passed by the Common Council of the City of South Bend, Indiana November 25, 20 Presented by me to the Mayor of the City of South Bend, Indiana November 26, 20 13 . City Clerk President of Common Council Approved and signed by me P f 11 " If £Q Z 20-1-3- City Clerk Resolution No. '13 6 2-- Q A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, TO APPOINT THE BOARD OF PUBLIC WORKS AND THE DEPARTMENT OF PUBLIC WORKS AS ITS AGENTS FOR OVERSEEING THE GUARANTEED ENERGY SAVINGS CONTRACT FOR THE CENTURY CENTER Cj rer in 1982, the South Bend Common Council passed Ordinance No. 7108 -82 which provided among other things that a South Bend Civic Board of Managers would be continued for the "...purpose of supervising, managing, operating, and maintain Century Center and its programs..." pursuant to Indiana Code § 36- 10 -2 -5; and oiea the City of South Bend is interested in upgrading and implementing more energy efficient programs and equipment in the Century Center in order to conserve energy and energy costs; and rea pursuant to Indiana Code § 36 -1- 12.5 -5, the Common Council is authorized to enter into an agreement to participate in a utility efficiency program or a guaranteed savings contract in order to implement energy savings measures; and the South Bend Common Council does not have its own staff with the technical expertise and experience to evaluate potential proposals and to supervise a Guaranteed Energy Savings Contract for the Century Center; and G <a on August 21, 2013, the Century Center Board of Managers adopted a resolution which authorized the appointment of a committee to review response to a request for qualifications for a Guaranteed Energy Savings Contract and a draft of a "Request for Qualifications for a Guaranteed Energy Savings Contract: Century Center" with copies of those documents attached for informational purposes to this Resolution. 7 7 om; /icr ri, ✓ter J/ �rSr /�� /� //i Vi,nui�cii CJcnn�r /c� //� �9i /� ��(Y/ral/ ✓Jrl, i /ia,, as follows: Section I. The South Bend Common Council hereby believes that the following guidelines and policies are in the best interests of the City of South Bend, Indiana, in order to advance potential energy efficiencies and energy savings at the Century Center: 1. The Board of Public Works and the Department of Public Works of the City of South Bend, Indiana, shall be the authorized agents for the South Bend Common Council for purposes of meeting the provisions required of Indiana Code § 36 -1- 12.5 -5, and other Indiana laws leading up to the final review of and the execution by the South Bend Common council of a Guaranteed Energy Savings Contract for upgrading and implementing more energy efficient programs and equipment in the Century Center in order to conserve energy and energy costs. Such authorization would include without limitation the preparation of specifications, evaluation criteria, advertisement for proposals, opening of proposals, evaluating proposals, rejecting non - responsive proposals, and making advisory recommendations to the Common Council. 2. The Board of Public Works and the Department of Public Works shall make an advisory recommendation to the South Bend Common Council concerning the selection of a company to contract with for an Energy Savings Contract, with the South Bend Common Council retaining the sole and exclusive authority to enter into such a contract. The Board of Public Works and the Department of Public Works are authorized to supervise all work done on the Guaranteed Savings Contract concerning the Century Center, including the power to authorize change orders. 4. The Board of Public Works and the Department of Public Works shall report to the South Bend Common Council via the Parks, Recreation, Cultural Arts & Entertainment Committee and at a regular Common Council meeting under "Special Business" as requested by the Council, and to any scheduled meetings between any company which submits a proposal and a member of the Board of Public Works or a Department of Public Works employee. Section II. This Resolution shall be in full force and effect from and after s adoption by the Common Council and approval by the Ma or. W& MembeAFf the South Bend Common Council this I S1`day of /�wm�e✓ '2013. John Voorde, City Clerk l by me to the Mayor of the City of South Bend, Indiana, on the 2 k-Kday of 2012 , at � Cu) o'clock 0. . M. _ 1 Janic Talboom, Deputy City Clerk ��irco.dand /ir«l by me on the LA day of 2013 , at 3 '63 o'clock M. Pete Buttigieg�,Ma3sOW City of South Bend, Indiana eKESENiED l t i3 NOT APPROVED ADOPTED t l —LT —U NOV 10 2013 Joni CITY CLERK, SOiJ'7" ; 4 amD, Ito i TO THE COMMON COUNCIL OF THE CITY OF SOUTH BEND: Your Committee of the Whole, to whom was referred: BILL NO. 13 -83 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, TO APPOINT THE BOARD OF PUBLIC WORKS AND THE DEPARTMENT OF PUBLIC WORKS AS ITS AGENTS FOR OVERSEEING THE GUARANTEED ENERGY SAVINGS CONTRACT FOR THE CENTURY CENTER Respectfully report that they have examined the matter and that in their opinion, this bill is being recommended to the full Council with a favorable recommendation. This bill was heard by the Community Investment Committee Karen L. White Chairperson, Committee of the Whole SOUTH 814 !; City of South Bend I ACE 6 W (I \ea/Fti' I - A 4 Common Council 1865 441 County -City Building • 227W. Jefferson Blvd South Bend, Indiana 46601 -1530 Derek D. Dieter President November 14, 2013 Oliver J. Davis The South Bend Common Council Vice - President 4"' Floor County -City Building South Bend, Indiana AC-601 Karen L. White Chairperson, Committee of the Whole Tim Scott First District Henry Davis, Jr. Second District Valerie Schey Third District Fred Ferlic Fourth District David Varner Fifth District Oliver J. Davis Sixth District Derek D. Dieter At Large Gavin Ferlic At Large Karen L. White At Large (574) 235 -9321 Fax (574) 235 -9173 http://www.southbendin.gov Re: Proposed Rn�s;:r ,.Ion Authua ;s. ng the Initiation of a Guaranteed Energy Savings C,;r,f rue:. Appro ,,, `.;< 'he Century Center Dear C:;unciEMemb.. rs I am introducing the ;hed «; :, -:nd accompanying documents for your consideration to bi�.r,o cater en� %, tai fic. <:acies to the Century Center. Under the govot., ng Indiana s'.ti= law, the "governing body" of a "political subdivision" is ;_,ante' authotit, ,; ; ±Hier into a Guaranteed Energy Savings Contract. This tsucess outlined in the attached Resolution is similar to the process used when the city desired to upgrade traffic signals by using LED technology to help conserve energy & energy costs as well as to improve traffic safety. The Council adopted Resolution No. 3705 -07 on February 12, 2007, which appointed the Board of Public Works and the Department of Public Works as the Council's Agents to oversee the guaranteed energy savings contract. A second Resob 6-n ,es :hen adopted on June 11, 2007 [Resolution No. 3758 -07] where the Co!t ,:_ i' :'ormally apprc •. ed tbel execution of such a contract with Johnson Contruis, 1-r: Council :er Ann Puzzello worked closely with then Public Works Uir...:or Gary Gila, c-_-:;tg th.t process and updates to the Council were given. The pr,.)posed Resolution would be the I" of two (2) Resolution which the Common Council wolfld be acting upon, with regular updates to the PARC's Committee and the Common :',t:r:il. Jonathan Burke, Municipal Energy Director and Er;,- ; vr.:.ili, Public.\S orks Director would also be working closely with the Council. reov.est that tit's ::natter be referred to the PARCS Committee for advisory revievv and recommendation and have a public hearing before the Council on Monday, November 2 � 2_013. Thank you. Sincerely, Council Member Henry is, r., airperson ! oA Its E`' 00" W PARCS Committeee i ?Ty cUiN, ..