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Home My WebLink About11/21/13 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 —10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: November 7, 2013 B. Regular Meeting: November 12, 2013 C. Claims Review: November 19, 2013 2. OPENING OF BIDS A. South Bend Wastewater Treatment Plant Ferric Chloride Storage and Feed Facilities - Project No. 113 -038 1. Funding: Wastewater Capital (642.0630.415.43.66) 3. OPENING OF QUOTATIONS A. Wastewater Treatment Plant Administration Building HVAC Upgrade — Project No. 113 -037 1. Funding: Wastewater Materials and Supplies (641.0630.793.23.62) (13T015) 2. Award B. Wastewater Treatment Plant Caterpillar Blower Engine Upgrades 1. Funding: Environmental Services, Other Contractual Services (641.0630.793.63.35) 2. Award 4. AWARD BID A. Four (4), More or Less, 2013 or Newer, All Wheel Drive Police Patrol Vehicles 1. Company: Bloomington Ford, hie. 2. Amount: One (1) at $25,876.66; Two (2) at $25,650.91; One (1) at $25,358.91; Total $102,537.39 3. Funding: 2013 Capital Lease Principal /Interest (404.0401.415.37.11 /404.0401.415.37.12) 5. AWARD QUOTATION A. Demolition of Ignition Park South, Phase 4 - Project No. 113 -044 1. Company: B & J Excavation, Inc. 2. Amount: $35,300 3. Funding: AEDA TIF (324.1050.460.39.82) 6. CHANGE ORDERS A. Demolition and Reconstruction of Fire Station No. 5 — Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Change Order No.: 3 3. Increase Amount: $10,051 4. Percent of Increase: 2.12% 5. Total Percent of Change: (01.24 %) Page 1 of 6 C C E. F BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 -10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 6. Modified Contract Amount: $1,126,998 7. Funding: EMS Capital (288.0902.422.31.06) Demolition and Reconstruction of Fire Station No. 5 - Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Change Order No.: 4 3. Increase Amount: $7,866 4. Percent of Increase: 1.24% 5. Total Percent of Change: (0.55 %) 6. Modified Contract Amount: $1,134,864 7. Funding: EMS Capital (288.0902.422.31.06) Leighton Parldng Garage Relighting - Project No. 113 -013 1. Company: Herman & Goetz 2. Change Order No.: 1 3. Increase Amount: $7,098 4. Percent of Increase: 4.10% 5. Modified Contract Amount: $180,348 6. Funding: CED Capital (601.0462.645.43.10) WWTP - Digester No. 2 Upgrade and Digester Gas Cleaning- Project No. 111- 029 1. Company: Grand River Construction 2. Change Order No.: 2 3. Increase Amount: $18,134 4. Percent of Increase: 0.32% 5. Modified Contract Amount: $5,615,934 6. Funding: Wastewater O &M /2011 Sewer Bond (659.0630.415.42.06) Main Street/Lafayette Boulevard Connector - Proj ect No. 110 -058B 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Number of Days: Eighteen (18) Days - New Completion Date of January 2, 2014 Pinhook Water Treatment Plant Efficiency Improvements - Project No. 112 -062 1. Company: LD DocsaAssociates, Inc. 2. Change Order No.: 2 3. Increase Amount: $38,453.94 4. Percent of Increase: 1.17% 5. Modified Contract Amount: $3,316,633.34 6. Funding: Sewer Bond (623.0640.415.42.02; 623.0640.415.36.20; 623.0640.415.43.08) Page 2 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 —10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 PROJECT COMPLETION AFFIDAVITS A. CSO No. 18 Backwater Gate Improvements — Project No. 112 -060 1. Company: JCI Bridge Group, hie. 2. Final Contract Amount: $83,650 3. Funding: Wastewater Capital (641.0630.793.63.35) B. Crescent Oaks Subdivision — Section One 1. Company: Tampico Developments, LLC 2. Acceptance of Maintenance Bond C. East Race Storm Outfall Erosion Repair — Project No. 113 -019B 1. Company: Landmark Landscaping 2. Final Contract Amount: $13,587 3. Funding: Sewer Rehab (659.0621.415.42.05) 8. RESOLUTIONS A. No. 63 -2013 — A Resolution of the City of South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Front End Alignment Machine for Central Services B. No. 64 -2013 - A Resolution of the City of South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Miscellaneous Wastewater Equipment C. No. 65 -2013 — A Resolution of the City of South Bend Board of Public Works Related to Appropriation of Property in the City of South Bend, Indiana 1. Fellows Street Improvements — Authorization to Commence Eminent Domain Proceedings D. No. 66 -2013 — A Resolution of the City of South Bend Board of Public Works on Disposal of Unfit and/or Obsolete Property 1. Street Paving Bricks 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Addendum to Master Agency Agreement — Redevelopment Commission 1. Service: Install new LED Lights along Nimtz Parkway and Various Side Streets in Blackthom for Street Light Project 2. Funding: AEDA TIF (324.1050.460.36.01) B. Memorandum of Understanding — Nobles Americas South Bend Ethanol, LLC 1. Service: Operation and Access Agreement for City to Operate Water Pump at former Ethanol Plant 2. Amount: Electric Costs; $6,100 to $8,400 /month C. Professional Services Agreement — Geographic Technologies Group, Inc. 1. Service: Assessment and Evaluation of Current GIS Infrastructure and Operations Page 3 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 —10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $5,000 3. Funding: Engineering Professional Services (101.0602.431.31.06) D. Donation Agreement — Wells Fargo Home Mortgage 1. Service: Accept Donation of Property (Residential Structure, as is) at 1902 Prairie Avenue along with Cash Donation of $18,980 at Closing 2. Amount: $18,980 to City 3. Funding: EDIT (408.1201.415.39.89) E. Agreement — Oaklawn Psychiatric Center, Inc. 1. Service: Funds Case Management and Rental Assistance Services to Disabled Homeless Clients 2. Amount: $91,296 3. Funding: HUD — Supportive Rental Housing Assistance Funds (212.1001.460.39.30) F. Professional Services Proposal — Abonmarche 1. Service: Design of Jefferson Boulevard Improvements, Niles Avenue to St. Peter Street 2. Amount: $96,900 3. Funding: Major Moves — Subject to Funding G. Professional Services Supplemental Agreement No. 2 - AECOM 1. Service: Finalize Concept Design for Bartlett Street Round -a -Bout and for Design Review Services for the Williams Street, Lafayette Street, and Jefferson Boulevard Construction Documents 2. Amount: $24,450 3. Funding: Major Moves H. Professional Services Supplemental Agreement No. 2 - DLZ 1. Service: Develop Construction Documents and Bid Packet for Converting Remaining Portions of the One -Way Williams Street and Lafayette Street to Two Way — Project No. 112 -065 2. Amount: $113,000 3. Funding: Major Moves I. Agreement - Motorola 1. Service: Yearly Maintenance Agreement for Service and Repair on Existing 800 mhz. Radio System 2. Amount: $35,128.44 3. Funding: Police Department General Fund (101.0801.421.36.04) J. Agreement - Motorola 1. Service: Yearly Maintenance Agreement for Service and Repair on Existing Data Portion for 800 mhz. Radio System 2. Amount: $10,035.12 3. Funding: Police Department General Fund (101.0801.421.36.04) K. Agreement — Department of Community Investment Page 4 of 6 10. 11. BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 —10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 1. Service: Funds Administration of Grant Requirements and Monitoring of Oakiawn as the Sub - Recipient for provision of Case Management and Rental Assistance Services to Disabled Homeless Clients 2. Amount: $2,000 3. Funding: HUD — Supportive Rental Housing Assistance (212.1001.460.39.30) L. Special Purchase — Econolite Traffic Signal Controller Cabinets 1. Service: Needed Equipment Compatible with Existing Traffic Signal Hardware 2. Company: Traffic Control Corporation 3. Amount: $19,729 each 4. Funding: MVH M. Special Purchase — Beet Heat 1. Service: Liquid De-Icer Compatible with Storage and Mixing Tanks and Vehicle Spray Bars 2. Company: K -Tech Specialty Coatings 3. Amount: $1.41 /gal delivered 4. Funding: MVH LICENSES AND PERMITS A. Special Events 1. Type: Non - Residential Block Party a) Event: Holiday Happenings b) Applicant: Kite Realty c) Location: Eddy Street and a Portion of Napoleon Street from Angela Blvd. to Napoleon Street and Burns Avenue d) Date /Time: December 7, 2013; 7:00 a.m. to 8:00 p.m. e) Favorable Recommendations B. License Renewals 1. Type: Transient Merchant a) Purpose: Holiday Pop -Up Shops b) Applicant: DTSB c) Location: Various Locations Downtown South Bend d) Dates: November lthrough December 28, 2013 e) Favorable Recommendations TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Signs 1. Locations: a) 218 N. Birdsell b) 1259 E. LaSalle Avenue 2. Favorable Recommendations Page 5 of 6 BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION November 21, 2013 —10:30 a.m. abs Location: 1308 County -City Building South Bend, Indiana 46601 12. RATIFY BONDS A. Excavation Bonds 1. Geyer Construction Company — for Release Effective December 19, 2013 13. CLAIMS 14. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6