The URL can be used to link to this page

Home My WebLink About6G16G0) Department of Community Investment Memorandum Friday, November 08, 2013 TO: City of South Bend Redevelopment Commission FROM: Brock Zeeb Director Economic Resources SUBJECT: Snow Removal South Bend Parks has submitted a proposal for snow removal on the Commission owned properties for the winter months. (Attached is a property map of Snow Removal Properties) Synopsis of the proposal: • Proposal term is 1 year. • Start date will commence on the first significant snow fall and continue for 14 weeks from that date. • Properties have been identified by Community Investment in list format. (Attached) • Additional properties are eligible for snow removal at the cost of $29.93 per hour, billed @ .25 hour increments. • Snow removal will begin daily at 5 am Parks has requested $17,000.00 for snow removal on the properties listed by Community Investment for a 14 week period of time. Parks will provide additional weeks of snow removal at a weekly rate of $1,197.00 if significant snow is received after the 14 week period ends. Additionally Parks has requested approval of funds to purchase a snow thrower ($1,599.99). This will be owned, stored and maintained by Parks. Parks proposal eliminates cost uncertainty of snow removal and reduces overall exposure to unexpected snow removal expenditure under the liner ft. / per snow removal event calculation used previously. In 2010/2011 linear ft. area of snow removal 19,248, actual cost $ 23,095.45. In 2011/2012 linear ft. area of snow removal 21,151, actual cost $ 36,972.00. In 2012/2013 linear ft. area of snow removal 20,212, actual cost $ 1,494.00. 2012/2013 was a non performing contract. The contractor failed to remove the snow, fortunately the snow melted within days and no heavy accumulation occurred in the downtown snow removal areas. Proposed 2013 /2014 linear ft. area of snow removal 17,000, proposed cost $ 18,600.00 Community Investment is seeking the Commission's approval of an amount not to exceed of $26,000.00. • $17,000.00 for 14 week commitment of snow removal of listed properties • $1,599.99 for Parks Snow Thrower • An additional $7,400.00 for new property acquisition snow removal cost and contingency snow removal coverage if extended snow fall occurs. 227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 1 P: 574 - 235 -9371 1 FAX: 574- 235 -9021 1 SOUTHBENDIN.GOV Redevelopment Snow Removal Proposal John Martinez Superintendent jmartine0southbendin.gov 235 -7645 Summary: To address the removal of snow on Redevelopment properties over the course of a 14 week period during the winter months. Start date will be at the first significant snow fall. The properties in question have been identified and provided by Redevelopment. Properties added after the fact will be subject to independent billing beyond the original agreement. If the winter months should last longer than the proposed 14 week budget, we can bill individually for each additional week needed. Statement of Need: Proposed cost covers the employee wages, supervision, vehicle cost, repair, and gasoline costs incurred by the snow removal. Additionally we are including a onetime startup cost of a snow thrower at $1,599.99 in order to facilitate snow removal. See attached estimate. Project Description: Snow will be removed on previously identified properties Monday through Friday, SAM through 1PM, with a variety of tools including shovels, snow throwers, and a 4x4 plow. Weekends will not be included as we do not bring employees in for weekend snow removal. Properties will be cleaned on a priority basis in accordance to their amount of foot traffic and we will log the individual dates and times the snow is removed. This will help keep track of how often and when the walks and crossings get snow pushed back onto them by street plowing. Billing Details: An invoice for the amount of $18,600 will be generated by Parks and submitted to Redevelopment Commission for payment. The billed amount covers the 14 weeks of snow removal previously discussed in the summary as well as the afore mentioned snow thrower. Additional properties added throughout the course of the year will be billed at $29.93 an hour for removal efforts. This will be billed in .25 hour increments. If snow removal is needed longer than the 14 week time frame, we can perform the removal on a week by week basis, with a billed $1,197.25 per week. ZU73 -ZU14 Redevelopment Commission and Redevelopment Authority Sidewalk Current Current Tax Key Property Address Property Discription Fund Number 324 18- 7001 -0013 202 E. Sample Former Sinco Pool 18- 7001 -0014 130 E. Sample St. Enyart Motors 18- 8001 -0003 912 -1015 S. Lafayette Blvd. Former Ziolkowski Properties Lafayette Street Fontage only 18- 3042 -1607 802- 910 -917 Lafayette Former Hamilton Towing 18- 8004 -0222 1303 S. Michigan Former Kitty Kat Properties 1315 S. Michigan Former Kitty Kat Properties 1321 -1325 S. Michigan Former Kitty Kat Properties 18 -5011 -0338 112 S. St. Louis St. 18- 3015 -0578 511 -515 -517 S. Main St. Old Studebaker Museum Lot, All four sides of this block 18- 3008 -0265 to 0267 275- 331 - 333 -335 S. Main St. Gates Used Sales, Lot South East Corner of Main and Western 18- 3009 -0308 325 -329 S. Lafayette Former Schillings Bldg. Parking area up against the North side of building. 18-3012-044002 & 331/410 Wayne St Gates Auto Service 044003 Bldg. 18- 3010 -0336 to 0337 118 -124 S. Williams St. Former Madison Center now a vacant lot 18- 3012 -0412 318 Taylor St: 501 Western Vacant Lot Former Fred's Transmission 18- 3017 -0628 to 0632 505 -507 -513 S. Michigan Former Fat Daddies Cost 18- 3061 - 235103 18- 3007 -0231 533 Chapin St. Oliver Plow 213 -217 S. Main St.; 214 W Jefferson Chapin Street Frontage and trail through Park to Arnold St. South West Corner of Main and Jefferson Downtown 2013 -2014 Snow Removal Riggs Outdoor Power - Mishawaka Invoice Estimate 228557 825 Meijer Drive I hanK you tor your usiness. We hope to see you baCK soon. NO returns Mishawaka, IN 46544 -9166 after 10 days. 15% restocking fee. applies. No returns on special orders or Phone: (574) 254.9800 Fax: (574) 254 -9801 electrical parts. 10 day wait for refund on check purchases. 4 South Bend Perk & Recreation 1020 High Street South Bend, IN 46601 Jim Byers 1003122131001 1 (574)235 -8414 (574)235 -5602 Estimate faun wren _ J ; °_n =_ mae3 ate Retwen DepaelTpent ,_,_; Jerry Bid Jerry Bid 10/04/13 228557 Default . - .�.c.. �eBSfIPiIOn -= s ♦ - �" 1680 TOEW power max hd 1128 oxe 1 1 $1,599.99 $1,599.99 Invoice Total $1,599.99 Sales Tax $0.00 Grand Total $1,599.99 Notes: p Customer acknowledges receipt thereof: I III Riggs Outdoor Power - Mishawaka Invoice Estimate # 228557 - South Bend Park & Recreation Page 1 of 1