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HomeMy WebLinkAbout11/12/13 Board of Public Works AgendaLocation: 1308 County -City Building South Bend, Indiana 46601 REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: October 17, 2013 B. Regular Meeting: October 22, 2013 C. Claims Review: October 29, 2013; November 5, 2013 2. OPENING OF BIDS A. Trucking of Material from the City of South Bend's Organic Resources Facility 1. Funding: Approved Appropriation by the Common Council of City Funds B. Four (4) More or Less, 2013 or Newer All Wheel Drive Police Patrol Vehicles 1. Funding: 2013 Capital Principal & Interest ( 404. 0401 .415.37.11/404.0401.415.37.12) C. One (1) or More, 2013 or Newer Compact Track Loader 1. Funding: 2013 Capital Principal & Interest ( 202. 0607 .431.37.11/202.0607.431.37.12) 3. OPENING OF PROPOSAL A. Boland Drive Multi -Use Path — Project No. 113 -047 1. Funding: LRSF (251.0608.431.42.96) 4. OPENING OF QUOTATIONS A. Water Works North Station Well Recondition or Replacement — Project No. 113- 046 1. Funding: Operations /Capital ( 620. 0640 .602.36.02/622.0640.415.43.61) B. Demolition of Ignition Park South — Phase 4 — Project No. 113 -044 1. Funding: AEDA TIF (324.1050.460.39.82) 2. Award C. South Bend Police Department Recording System 1. Funding: General Fund — Capital (101.0801.421.43.06) 2. Award 5. AWARD BIDS AND APPROVE CONTRACTS A. Sage Road and Poppy Road Lift Station Modifications - Project No. 113 -039 1. Company: Selge Construction Company, Inc. 2. Amount: $547,785 3. Funding: Wastewater Capital (642.0630.415.43.66) (13T008) B. Nine (9) Radio Frequency Identification (RFID) On -Board Systems for Solid Waste Vehicles 1. Company: Cascade Cart Solutions 2. Amount: $17,785.33/each; Total: $160,068 Page 1 of 7 k BFry BOARD OF PUBLIC WORKS 045p0 Fn� i Meeting November 12, 2013 — 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: October 17, 2013 B. Regular Meeting: October 22, 2013 C. Claims Review: October 29, 2013; November 5, 2013 2. OPENING OF BIDS A. Trucking of Material from the City of South Bend's Organic Resources Facility 1. Funding: Approved Appropriation by the Common Council of City Funds B. Four (4) More or Less, 2013 or Newer All Wheel Drive Police Patrol Vehicles 1. Funding: 2013 Capital Principal & Interest ( 404. 0401 .415.37.11/404.0401.415.37.12) C. One (1) or More, 2013 or Newer Compact Track Loader 1. Funding: 2013 Capital Principal & Interest ( 202. 0607 .431.37.11/202.0607.431.37.12) 3. OPENING OF PROPOSAL A. Boland Drive Multi -Use Path — Project No. 113 -047 1. Funding: LRSF (251.0608.431.42.96) 4. OPENING OF QUOTATIONS A. Water Works North Station Well Recondition or Replacement — Project No. 113- 046 1. Funding: Operations /Capital ( 620. 0640 .602.36.02/622.0640.415.43.61) B. Demolition of Ignition Park South — Phase 4 — Project No. 113 -044 1. Funding: AEDA TIF (324.1050.460.39.82) 2. Award C. South Bend Police Department Recording System 1. Funding: General Fund — Capital (101.0801.421.43.06) 2. Award 5. AWARD BIDS AND APPROVE CONTRACTS A. Sage Road and Poppy Road Lift Station Modifications - Project No. 113 -039 1. Company: Selge Construction Company, Inc. 2. Amount: $547,785 3. Funding: Wastewater Capital (642.0630.415.43.66) (13T008) B. Nine (9) Radio Frequency Identification (RFID) On -Board Systems for Solid Waste Vehicles 1. Company: Cascade Cart Solutions 2. Amount: $17,785.33/each; Total: $160,068 Page 1 of 7 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Solid Waste (611.0610.415.43.09) C. Sale of City Owned Property - 1219 Howard Street 1. Company: Five Corners, LLC 2. Amount: $2,438 6. AWARD QUOTATIONS A. Historical Streetlight Replacement -East Wayne Historical District 1. Company: Traditional Concrete, Inc. 2. Amount: $8,100 3. Funding: Traffic and Lighting (202.0607.431.22.40) 4. Comments: Needed Equipment; Proprietary Material Justification for Historical Requirements B. Historical Streetlight Replacement -East Wayne Historical District 1. Company: Herwig Lighting, Inc. 2. Amount: $12,455 3. Funding: Traffic and Lighting (202.0607.431.22.40) 4. Comments: Needed Equipment; Proprietary Material Justification for Historical Requirements 7. REQUEST TO REJECT BIDS A. One (1), 2013 or Newer, Single Axle Dump Truck with Dump Bed 1. Funding: 2013 Code Enforcement Capital (101.1201.415.43.02) 2. Comments: Code Enforcement Budget Constraints 8. CHANGE ORDER A. Infrared Pavement Patching - Project No. 113 -014 1. Company: Asphalt Restoration Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $9,106.56 4. Percent of Increase: 5.50% 5. Total Percent of Change: 5.50% 6. Modified Contract Amount: $174,626.56 7. Funding: Sewers Contractual (288.0902.422.36.01) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Cold Milling - 2013 Paving Program - Project No. 113 -012 1. Company: J.L. Milling, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($32,960.82) 4. Percent of Decrease: (43.95 %) 5. Total Percent of Change: (43.95 %) Page 2 of 7 k BFry BOARD OF PUBLIC WORKS 045p0 Fn� i Meeting November 12, 2013 - 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Solid Waste (611.0610.415.43.09) C. Sale of City Owned Property - 1219 Howard Street 1. Company: Five Corners, LLC 2. Amount: $2,438 6. AWARD QUOTATIONS A. Historical Streetlight Replacement -East Wayne Historical District 1. Company: Traditional Concrete, Inc. 2. Amount: $8,100 3. Funding: Traffic and Lighting (202.0607.431.22.40) 4. Comments: Needed Equipment; Proprietary Material Justification for Historical Requirements B. Historical Streetlight Replacement -East Wayne Historical District 1. Company: Herwig Lighting, Inc. 2. Amount: $12,455 3. Funding: Traffic and Lighting (202.0607.431.22.40) 4. Comments: Needed Equipment; Proprietary Material Justification for Historical Requirements 7. REQUEST TO REJECT BIDS A. One (1), 2013 or Newer, Single Axle Dump Truck with Dump Bed 1. Funding: 2013 Code Enforcement Capital (101.1201.415.43.02) 2. Comments: Code Enforcement Budget Constraints 8. CHANGE ORDER A. Infrared Pavement Patching - Project No. 113 -014 1. Company: Asphalt Restoration Services, Inc. 2. Change Order No.: 1 3. Increase Amount: $9,106.56 4. Percent of Increase: 5.50% 5. Total Percent of Change: 5.50% 6. Modified Contract Amount: $174,626.56 7. Funding: Sewers Contractual (288.0902.422.36.01) 9. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Cold Milling - 2013 Paving Program - Project No. 113 -012 1. Company: J.L. Milling, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($32,960.82) 4. Percent of Decrease: (43.95 %) 5. Total Percent of Change: (43.95 %) Page 2 of 7 045p0 k BFry BOARD OF PUBLIC WORKS Fn� i Meeting November 12, 2013 - 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 6. Final Contract Amount: $42,039.18 7. Funding: Streets /Paving (202.0607.431.23.02) B. 2012 Curb Machine Services - Project No. 112 -024 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Decrease Amount: ($42,018.75) 4. Decrease: (84.38 %) 5. Total Percent of Change: (84.38 %) 6. Final Contract Amount: $7,781.25 7. Funding: Streets (620.0619.431.36.10) 10. PROJECT COMPLETION AFFIDAVITS A. Rushton Apartments Renovation Phase I - Project No. 112 -037B 1. Company: Morcon Construction Company, Inc. 2. Final Contract Amount: $82,499.91 3. Funding: W WCDA TIE (422.1050.460.42.02) B. Wastewater Treatment Plant Automation of DO Controls for Aeration Blowers - ProjectNo. 111 -070 1. Company: Mason Engineering and Construction, Inc. 2. Final Contract Amount: $749,773.60 3. Funding: Wastewater Capital O &M (642.0630.415.43.66) C. Organic Resources - Site Improvements - Project No. 112 -011A 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $447,795.20 3. Funding: Organic Resources Improvements (642.0630.415.42.01) (12T002) D. W WTP - Detritus Grit Tank Drive Restoration - Project No. 112 -068 1. Company: Robert E. Crosby, Inc. 2. Final Contract Amount: $108,400 3. Funding: Environmental Services /Waste Water O &M (641.0630.793.23.10) E. North Station Reservoir Painting - ProjectNo. 113 -028 1. Company: Ziolkowski Construction 2. Final Contract Amount: $10,090 3. Funding: Operations (620.0640.604.36.05) F. Close Contract -2013 Curb Machine Services - ProjectNo. 113 -011C 1. Company: Walsh & Kelly, Inc. 2. Bid Awarded - No Work Performed and No Fees Associated with this Contract - Close Contract Due to Inactivity 11. REQUEST TO ADVERTISE A. One (1), or More, 2013 or Newer 66,000 lb. GV WR Tri -Axle Roll -Off Chassis 1. Funding: Waste Water Capital (642.0630.415.43.02)(13T011) Page 3 of 7 045p0 k BFry BOARD OF PUBLIC WORKS Fn� i Meeting November 12, 2013 — 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 12. TITLE SHEET A. Wastewater Treatment Plant Administration Building HVAC Upgrade 13. RESOLUTION A. No. 61 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Various Computers and Monitors 14. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Proposal — Howard E. Nyhart Company, Inc. 1. Description: GASB 45 Actuarial Services for Fiscal Year Ending December 31, 2013 2. Amount:$6,500 3. Funding: Administration and Finance Professional Services (101.0401.415.31.06) B. Modification to Policy - Sewer Insurance Policy 1. Modification to Pre - Qualification Process, Item No. i.3., to Require Contractor's Submission of Non - Collusion and Non - Debarment Affidavit C. Contract — Business Information Systems 1. Description: Design, Implementation, Hosting, and Training for Agenda Management Software for Board of Public Works, City Clerk, and Redevelopment Commission. 2. Amount: $8,330 3. Funding: Operating Supplies /Computer Equipment (010.1020.143.12.26; 101.0602.431.36.04; 211.1001.460.36.04) D. Professional Services Contract — Indiana Housing and Community Development Authority (IHCDA) 1. Description: Provides Funding for Conducting Foreclosure Prevention Counseling and Intervention Referred through the Indiana Foreclosure Prevention Network (IFPN) 2. Amount: $29,700 3. Funding: State Funding E. Agreement —Urban Enterprise Association of South Bend, Inc. (UEA) 1. Description: Formalizes Urban Enterprise Association of South Bend, Inc. (UEA) Commitment for Covering Costs of Demolitions in Enterprise Zone 2. Amount: $150,000 3. Funding: Urban Enterprise Association of South Bend, Inc. (UEA) Funds F. Professional Services Contract — Indiana Housing and Community Development Authority (IHCDA) Page 4 of 7 045p0 k BFry BOARD OF PUBLIC WORKS Fn� i Meeting November 12, 2013 — 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Provides Funding for Certain Out Reach Activities to Educate and Inform the Public of the Making Home Affordable (MHA) Program 2. Amount: $3,639.13 3. Funding: State Funding G. Professional Service Proposal — Lawson - Fisher Associates P.C. 1. Description: Design Floating Trash Screen and Prepare Bid Documents for Small Hydro Unit at Fish Ladder 2. Amount: $6,900 3. Funding: Professional Services (222.0616.419.31.06) H. Agreement — Ricoh 1. Description: Replacement Copier /Printer /Faxes for Main Street, Olive Street, North Station, and Colfax Avenue Water Works Locations. 2. Amount: One (1) at $107.95 Per Month Plus Maintenance; Three (3) at $90.46 Per Month Plus Maintenance 3. Funding: Lease (620.0640.602.37.11; 620.0640.602.37.12; 620.0640.606.37.11; 620.0640.606.37.12; 620.0640.657.37.11; 620.0640.657.37.12; 620.0640.658.37.11; 620.0640.657.37.12) Maintenance (620.0640.602.36.02; 620.0640.606.36.02; 620.0640.657.36.02; 620.0640.658.36.02) L Special Purchase — Midwest Meter Company 1. Description: 5/8" thru 1" Water Meters with ADE Orion Remote Data Profile Transmitters 2. Amount: $296,064 3. Funding: Revenue Bonds (623.0640.415.23.50) J. Special Purchase — Wakarusa Heavy Equipment 1. Description: Two (2) 2012 Takeuchi One Cubic Yard Loader 2. Amount: $46,950.00 3. Funding: PNC Escrow Account K. Agreement — M.E. Simpson Co., Inc. 1. Description: Large Water Meter Evaluation, Testing and Repair. 2. Amount: NTE $70,000 Annually with No Price Increase through December 31, 2016 3. Funding: Water Works Operating (620.0640.605.31.06) L. Access Agreement — Hull 1. Description: To Install Temporary and /or Permanent Groundwater Monitoring Wells in the East and West Right -of -Way of Arnold Street between West Poland and West Sample and the East and West Right -of -Way of Laurel Street between the Railroad Right -of -Way and Western Avenue. M. Access Agreement — Ceol Mor Properties Page 5 of 7 045p0 k BFry BOARD OF PUBLIC WORKS Fn� i Meeting November 12, 2013 — 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: River Crossing Number 2 and CSO Number 49 Outflow Easement from Owner of Crooked Ewe to the Board of Public Works for Access to Maintain this Facility N. Access Agreement — First Brethren Church of South Bend 1. Description: Right of Way Dedication from Owner to the Board of Public Works for Wider Sidewalk Along the North Side of the 1000 Block of Lincoln Way East, to Support the Redevelopment of the old VFW Site into the Crooked Ewe. 15. LICENSES AND PERMITS A. Processions 1. Applicant: St. Margaret's House a) Event: Winter Walk 2014 b) Date /Time: February 16, 2014; 1:00 p.m. to 4:30 p.m. c) Favorable Recommendations 2. Applicant: Saint Joseph Catholic Church a) Event: St. Nick Six b) Date /Time: December 7, 2013; 7:00 a.m. to 11:30 a.m. c) Favorable Recommendations 16. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Reserved Parking Space Signs 1. 1709 S. Douglas Street 2. 218 N. Birdsell 3. 725 N. Cleveland Avenue 4. 1246 E. Miner Street 5. 1214 S. 29th Street B. Revision — Protected Left Turn Phase to Existing Signals 1. Ironwood Drive and Calvert Street (Milburn Blvd.) a) Comments: Request from Gary West, Director of Engineering for the City of Mishawaka; Attached Left Turn Signal Warrant Analysis C. New Installation — No Parking 6 a.m. to 6 p.m. 1. North Side of Milton Street 100' West of Fellows Street a) Comments: Students Parking on Milton Street Causing Sight Distance Problems and Blocking Access to Ms. Jennifer Smiths' Driveway. Milton Street is 25' Wide. b) Recommendation - Approval D. Revision — Two Way Stop to Four Way Stop 1. Huey Street and Bergan Street Intersection a) Comments: Stop Sign Warrants Have Been Met E. Revision — School Zone Speed Limit from 25 MPH to 20 MPH Page 6 of 7 045p0 k BFry BOARD OF PUBLIC WORKS Fn� i Meeting November 12, 2013 — 9:30 a.m. 865 Location: 1308 County -City Building South Bend, Indiana 46601 1. Locations: a) Colfax Avenue West Side of Hill Street to West Side of St. Peter Street b) St. Louis Boulevard from the South Side of LaSalle Avenue to the South Side of Colfax Avenue c) Comments: See Attached School Zone Speed Limit Report F. New Installation — School Zone Speed Limit — 20 MPH 1. Hill Street from the North Side of LaSalle Street to the South Side of Colfax Avenue 2. LaSalle Avenue from the West Side of Hill Street to the East Side of St. Louis Boulevard a) Comments: See Attached School Zone Speed Limit Report G. Revision — No Parking Zone on East Side of Saint Joseph High School 1. Location: Notre Dame Avenue, between LaSalle Avenue and Cedar Street a) Comments: Revising No Parking Zone Restrictions Due to Moving of the Bike Lane from the West Side to the East Side of the Street 17. RATIFY BONDS 1. Excavation Bond a) JW Green Development, LLC — For Release Effective October 28, 2013 b) JDH Contracting, Inc. — For Approval Effective November 1, 2013 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 7 of 7