HomeMy WebLinkAbout11/07/13 Board of Public Works Agenda Review045p0 k BFry
BOARD OF PUBLIC WORKS
a
Agenda Review Session d�
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November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
AGENDA REVIEW SESSION
1. REQUEST TO ADVERTISE
A. Asbestos Removal and Disposal — Project No. 113 -045
1. Funding: AEDA TIF (324.1050.460.31.06)
REGULAR MEETING
1. REVIEW OF MINUTES
A. Agenda Review Session: October 17, 2013
B. Regular Meeting: October 22, 2013
C. Claims Review: October 29, 2013; November 5, 2013
2. OPENING OF BIDS
A. Trucking of Material from the City of South Bend's Organic Resources Facility
1. Funding: Approved Appropriation by the Common Council of City Funds
B. Four (4) More or Less, 2013 or Newer All Wheel Drive Police Patrol Vehicles
1. Funding: 2013 Capital Principal & Interest
( 404. 0401 .415.37.11/404.0401.415.37.12)
C. One (1) or More, 2013 or Newer Compact Track Loader
1. Funding: 2013 Capital Principal & Interest
( 202. 0607 .431.37.11/202.0607.431.37.12)
3. OPENING OF PROPOSAL
A. Boland Drive Multi -Use Path — Project No. 113 -047
1. Funding: LRSF (251.0608.431.42.96)
4. OPENING OF QUOTATIONS
A. Water Works North Station Well Recondition or Replacement — Project No. 113-
046
1. Funding: Operations /Capital ( 620. 0640 .602.36.02/622.0640.415.43.61)
B. Demolition of Ignition Park South — Phase 4 — Project No. 113 -044
1. Funding: AEDA TIF (324.1050.460.39.82)
2. Award
C. South Bend Police Department Recording System
1. Funding: General Fund — Capital (101.0801.421.43.06)
2. Award
5. AWARD BIDS AND APPROVE CONTRACT
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045p0 k BFry
BOARD OF PUBLIC WORKS
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Agenda Review Session d�
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November 7, 2013 -10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
A. Sage Road and Poppy Road Lift Station Modifications - Project No. 113 -039
1. Company: Selge Construction Company, Inc.
2. Amount: $547,785
3. Funding: Wastewater Capital (642.0630.415.43.66) (13T008)
B. Nine (9) Radio Frequency Identification (RFID) On -Board Systems for Solid
Waste Vehicles
1. Company: Cascade Cart Solutions
2. Amount: $17,785.33/each; Total: $160,068
3. Funding: Solid Waste (611.0610.415.43.09)
C. Sale of City Owned Property - 1219 Howard Street
1. Company: Five Corners, LLC
2. Amount: $2,438
6. REQUEST TO REJECT BIDS
A. One (1), 2013 or Newer, Single Axle Dump Truck with Dump Bed
1. Funding: 2013 Code Enforcement Capital (101.1201.415.43.02)
2. Comments: Code Enforcement Budget Constraints
7. CHANGE ORDER
A. Infrared Pavement Patching - Project No. 113 -014
1. Company: Asphalt Restoration Services, Inc.
2. Change Order No.: 1
3. Increase Amount: $9,106.56
4. Percent of Increase: 5.50%
5. Total Percent of Change: 5.50%
6. Modified Contract Amount: $174,626.56
7. Funding: Sewers Contractual (641.0621.792.63.35)
8. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. Cold Milling - 2013 Paving Program - Project No. 113 -012
1. Company: J.L. Milling, Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($32,960.82)
4. Percent of Decrease: (43.95 %)
5. Total Percent of Change: (43.95 %)
6. Final Contract Amount: $42,039.18
7. Funding: Streets /Paving (202.0607.431.23.02)
B. 2012 Curb Machine Services - Project No. 112 -024
1. Company: Selge Construction Co., Inc.
2. Change Order No.: 1
3. Decrease Amount: ($42,018.75)
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045p0 k BFry
BOARD OF PUBLIC WORKS
a
Agenda Review Session d�
' R a
November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
4. Decrease: (84.38 %)
5. Total Percent of Change: (84.38 %)
6. Final Contract Amount: $7,781.25
7. Funding: Streets (620.0619.431.36.10)
9. PROJECT COMPLETION AFFIDAVITS
A. Rushton Apartments Renovation Phase I — Project No. 112 -037B
1. Company: Morcon Construction Company, Inc.
2. Final Contract Amount: $82,499.91
3. Funding: W WCDA TIE (422.1050.460.42.02)
B. Wastewater Treatment Plant Automation of DO Controls for Aeration Blowers —
ProjectNo. 111 -070
1. Company: Mason Engineering and Construction, Inc.
2. Final Contract Amount: $749,773.60
3. Funding: Wastewater Capital O &M (642.0630.415.43.66)
C. Organic Resources — Site Improvements — Project No. 112 -011A
1. Company: Walsh & Kelly, Inc.
2. Final Contract Amount: $447,795.20
3. Funding: Organic Resources Improvements (642.0630.415.42.01) (12T002)
D. W WTP — Detritus Grit Tank Drive Restoration — Project No. 112 -068
1. Company: Robert E. Crosby, Inc.
2. Final Contract Amount: $108,400
3. Funding: Environmental Services /Waste Water O &M (641.0630.793.23.10)
E. North Station Reservoir Painting — ProjectNo. 113 -028
1. Company: Ziolkowski Construction
2. Final Contract Amount: $10,090
3. Funding: Operations (620.0640.604.36.05)
F. Close Contract -2013 Curb Machine Services — ProjectNo. 113 -011C
1. Company: Walsh & Kelly, Inc.
2. Bid Awarded - No Work Performed and No Fees Associated with this
Contract - Close Contract Due to Inactivity
10. REQUEST TO ADVERTISE
A. One (1), or More, 2013 or Newer 66,000 lb. GV WR Tri -Axle Roll -Off Chassis
1. Funding: Waste Water Capital (642.0630.415.43.02)(13T011)
11. TITLE SHEET
A. Wastewater Treatment Plant Administration Building HVAC Upgrade
12. RESOLUTION
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045p0 k BFry
BOARD OF PUBLIC WORKS
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Agenda Review Session d�
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November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
A. No. 61 -2013 — A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and /or Obsolete Property
1. Description: Various Computers and Monitors
13. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Professional Services Proposal — Howard E. Nyhart Company, Inc.
1. Description: GASB 45 Actuarial Services for Fiscal Year Ending December
31, 2013
2. Amount:$6,500
3. Funding: Administration and Finance Professional Services
(101.0401.415.31.06)
B. Modification to Policy - Sewer Insurance Policy
1. Modification to Pre - Qualification Process, Item No. i.3., to Require
Contractor's Submission of Non - Collusion and Non - Debarment Affidavit
C. Contract — Business Information Systems
1. Description: Design, Implementation, Hosting, and Training for Agenda
Management Software for Board of Public Works, City Clerk, and
Redevelopment Commission.
2. Amount: $8,330
3. Funding: Operating Supplies /Computer Equipment (010.1020.143.12.26;
101.0602.431.36.04; 211.1001.460.36.04)
D. Professional Services Contract — Indiana Housing and Community Development
Authority (IHCDA)
1. Description: Provides Funding for Conducting Foreclosure Prevention
Counseling and Intervention Referred through the Indiana Foreclosure
Prevention Network (IFPN)
2. Amount: $29,700
3. Funding: State Funding
E. Agreement —Urban Enterprise Association of South Bend, Inc. (UEA)
1. Description: Formalizes Urban Enterprise Association of South Bend, Inc.
(UEA) Commitment for Covering Costs of Demolitions in Enterprise Zone
2. Amount: $150,000
3. Funding: Urban Enterprise Association of South Bend, Inc. (UEA) Funds
F. Professional Services Contract — Indiana Housing and Community Development
Authority (IHCDA)
1. Description: Provides Funding for Certain Out Reach Activities to Educate
and Inform the Public of the Making Home Affordable (MHA) Program
2. Amount: $3,639.13
3. Funding: State Funding
G. Professional Service Proposal — Lawson - Fisher Associates P.C.
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045p0 k BFry
BOARD OF PUBLIC WORKS
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Agenda Review Session d�
' R a
November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
1. Description: Design Floating Trash Screen and Prepare Bid Documents for
Small Hydro Unit at Fish Ladder
2. Amount: $6,900
3. Funding: Professional Services (222.0616.419.31.06)
H. Agreement — Ricoh
1. Description: Replacement Copier /Printer /Faxes for Main Street, Olive Street,
North Station, and Colfax Avenue Water Works Locations.
2. Amount: One (1) at $107.95 Per Month Plus Maintenance; Three (3) at
$90.46 Per Month Plus Maintenance
3. Funding: Lease (620.0640.602.37.11; 620.0640.602.37.12;
620.0640.606.37.11; 620.0640.606.37.12; 620.0640.657.37.11;
620.0640.657.37.12; 620.0640.658.37.11; 620.0640.657.37.12) Maintenance
(620.0640.602.36.02; 620.0640.606.36.02; 620.0640.657.36.02;
620.0640.658.36.02)
Special Purchase — Midwest Meter Company
1. Description: 5/8" thru 1" Water Meters with ADE Orion Remote Data Profile
Transmitters
2. Amount: $296,064
3. Funding: Revenue Bonds (623.0640.415.23.50)
J. Special Purchase — Wakarusa Heavy Equipment
1. Description: Two (2) 2012 Takeuchi One Cubic Yard Loader
2. Amount: $46,950.00
3. Funding: PNC Escrow Account
K. Agreement — M.E. Simpson Co., Inc.
1. Description: Large Water Meter Evaluation, Testing and Repair.
2. Amount: NTE $70,000 Annually with No Price Increase through December
31, 2016
3. Funding: Water Works Operating (620.0640.605.31.06)
L. Access Agreement — Hull
1. Description: To Install Temporary and /or Permanent Groundwater
Monitoring Wells in the East and West Right -of -Way of Arnold Street
between West Poland and West Sample and the East and West Right -of -Way
of laurel Street between the Railroad Right -of -Way and Western Avenue.
M. Access Agreement — Ceol Mor Properties
1. Description: River Crossing Number 2 and CSO Number 49 Outflow
Easement from Owner of Crooked Ewe to the Board of Public Works for
Access to Maintain this Facility
N. Access Agreement — First Brethren Church of South Bend
1. Description: Right of Way Dedication from Owner to the Board of Public
Works for Wider Sidewalk Along the North Side of the 1000 Block of
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045p0 k BFry
BOARD OF PUBLIC WORKS
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Agenda Review Session d�
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November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
Lincoln Way East, to Support the Redevelopment of the old VFW Site into
the Crooked Ewe.
14. LICENSES AND PERMITS
A. Processions
1. Applicant: St. Margaret's House
a) Event: Winter Walk 2014
b) Date /Time: February 16, 2014; 1:00 p.m. to 4:30 p.m.
c) Favorable Recommendations
2. Applicant: Saint Joseph Catholic Church
a) Event: St. Nick Six
b) Date /Time: December 7, 2013; 7:00 a.m. to 11:30 a.m.
c) Favorable Recommendations
A. New Installation - Handicapped Reserved Parking Space Signs
1. 1709 S. Douglas Street
2. 218 N. Birdsell
3. 725 N. Cleveland Avenue
4. 1246 E. Miner Street
5. 1214 S. 29th Street
B. Revision — Protected Left Turn Phase to Existing Signals
1. Ironwood Drive and Calvert Street (Milburn Blvd.)
a) Comments: Request from Gary West, Director of Engineering for the City
of Mishawaka; Attached Left Turn Signal Warrant Analysis
C. New Installation — No Parking 6 a.m. to 6 p.m.
1. North Side of Milton Street 100' West of Fellows Street
a) Comments: Students Parking on Milton Street Causing Sight Distance
Problems and Blocking Access to Ms. Jennifer Smiths' Driveway. Milton
Street is 25' Wide.
b) Recommendation - Approval
D. Revision — Two Way Stop to Four Way Stop
1. Huey Street and Bergan Street Intersection
a) Comments: Stop Sign Warrants Have Been Met
E. Revision — School Zone Speed Limit from 25 MPH to 20 MPH
1. Locations:
a) Colfax Avenue West Side of Hill Street to West Side of St. Peter Street
b) St. Louis Boulevard from the South Side of LaSalle Avenue to the South
Side of Colfax Avenue
c) Comments: See Attached School Zone Speed Limit Report
F. New Installation — School Zone Speed Limit — 20 MPH
Page 6 of 7
045p0 k BFry
BOARD OF PUBLIC WORKS
a
Agenda Review Session d�
' R a
November 7, 2013 —10:30 a.m.
Location: 1308 County -City Building
South Bend, Indiana 46601
1. Hill Street from the North Side of LaSalle Street to the South Side of Colfax
Avenue
2. LaSalle Avenue from the West Side of Hill Street to the East Side of St. Louis
Boulevard
a) Comments: See Attached School Zone Speed Limit Report
G. Revision — No Parking Zone on East Side of Saint Joseph High School
1. Location: Notre Dame Avenue, between LaSalle Avenue and Cedar Street
a) Comments: Revising No Parking Zone Restrictions Due to Moving of the
Bike Lane from the West Side to the East Side of the Street
16. RATIFY BONDS
1. JW Green Development, LLC —For Release Effective October 28, 2013
2. JDH Contracting, Inc. — For Approval Effective November 1, 2013
17. CLAIMS
17. DISCUSSION /CLARIFICATION
18. PRIVILEGE OF THE FLOOR
19. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give
Reasonable Advance Request when Possible.
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