HomeMy WebLinkAbout10-10-13 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
Thursday, October 10, 2013
9:30 a.m.
Presiding: Marcia I. Jones, President
227 West Jefferson Boulevard
South Bend, Indiana
1. ROLL CALL
Members Present:
Ms. Marcia Jones, President
Dr. David Varner, Vice President
Mr. Greg Downes
Mr. Don Inks
Members Absent:
Ms. Valerie Schey, Secretary
Mr. Stan Wruble
Legal Counsel:
Ms. Cheryl Greene
Redevelopment Staff:
Mr. David Relos, Economic Development Specialist
Mr. Brock Zeeb, Economic Development Director
Mrs. Cheryl Phipps, Recording Secretary
Mr. Jitin Kain, Director of Planning
Others Present:
Mr. Scott Ford, Executive Director
Mr. Chris Fielding, Assistant Executive Director
Ms. Beth Leonard Inks, Director
Mr. John March
Ms. Angela McCaslin
Mr. Tim Firestone
Mr. John Quickstad
Mr. Mark Seaman, PRISM
Mr. Aaron Perri, DTSB
Ms. Mo Miller
Mr. Bill Hollingsworth
Ms. Catherine Hostetler, Hist. Preservation Comm.
Mr. Brad Toothaker, Bradley Co.
Mr. Randy Rompola, Faegre Baker Daniels
Mr. Erin Blasko, South Bend Tribune
Ms. Kelly Stopczynski, WSBT
WSBT Camerman
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South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
2. APPROVAL OF MINUTES
A. Approval of Minutes of the Regular Meeting of Thursday, September 26, 2013.
Upon a motion by Mr. Inks, seconded by Mr. Downes and unanimously carried, the Commission
approved the Minutes of the Regular Meeting of Thursday, September 26, 2012.
3. APPROVAL OF CLAIMS
324 AIRPORT AREA
Investing Support Unit
Plews Shadley Racher & Braun LLP
Sopko, Nussbaum, Inabnit & Kaczmarck
South Bend Water Works
IDEM
South Bend Parks & Recreation Dept.
Jones Petrie Rafinski
Grauvogel & Associates
Weaver Boos Consultants
Plews Shadley Racher & Braun LLP
South Bend Water Works
Cressy & Everett Management Corp.
420 FUND TIF DISTRICT -SBCDA GENERAL
Faegre Baker Daniels
South Bend Water Works
Schindler Elevator Corporation
CB Richard Ellis
Sopko, Nussbaum, Inabnit & Kaczmarck
Ampco System Parking
Faegre Baker Daniels
South Bend Parks & Recreation Dept.
Abonmarche
ISU
DTSB
South Bend Parks & Recreation
667.90
Investigative Expenses
5,480.55
Environmental
950.00
Legal Services
133.58
514 Rush / 701 E South
155.51
Personnel Costs
5,610.00
Centralized Mowing
315.00
Ivy Towner
00 Ignition Park South 5
74 Ivy Tower
Union Station / Oliver Plow Works Cost
768.79
4224 Fellows St/ 4212 Fellows St/ 2721
2,374.52 Kenwood Ave /401 N Bendix Dr,
0,517.01 Bosch
559.30 Chase Tower
145.48 410 W Wayn
St.
168.93 Inspection Service LaSalle Building
779.35 Management Fee LaSalle Building
1,687.50 Legal Services
2,715.05 Main / St. Joseph St. Surface
855.35 LaSalle Hotel / Studebaker Plaza
170.00 Centralized Mowing
Architecture
421.00 Investigative Expenses (Data & Access Fees)
28,125.00 Beautification Program
K
180.00 Centralized Mi
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
3. APPROVAL OF CLAIMS (CONT.)
426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT
DLZ 15,130.00 Engineering
Holladay Construction Group 89,747.00 Memorial Hospital Facade
Abonmarche
Faegre Baker Daniels
Abonmarche
DLZ
South Bend Parks & Recreation Dep
Reith -Rilev Construction
7,600.00 Hill St. Improvements
5,995.05 Eddy St. Commons Project
6,200.00 Hill Street Improvements
00.00 Fellow St. St. RW Acquisition
90.00 Centralized Mowing
37.96 Lafayette Boulevard Connector
Upon a motion by Mr. Varner, seconded by Mr. Inks and unanimously carried, the Commission
approved the Claims submitted Thursday, October 10, 2013.
4. COMMUNICATIONS
There were no Communications.
5. OLD BUSINESS
A. Public Hearing
(1) Continuation of Public Hearing on Resolution No. 3174 amending the Development
Plan of the South Bend Central Development Area.
Mr. Kain noted that the Resolution No. 3174 amends the development plan of the South
Bend Central Development Area by making primarily text changes to add language to
emphasize the importance of adding and expanding the range of downtown housing unit
types to encourage affordable housing and live -work space for artists. Artist districts often
serve as the catalyst for revitalization within downtowns. Other changes to the plan revise
and modernize the plan introduction and history and add time frames to existing plan
objectives. Also, minimal additions have been made to the plan goals and objectives adding
language supporting "complete streets" for cyclists and mass transit users. Resolution No.
3174 does not make changes to the development area boundary.
Mr. Relos noted that the public hearing file is complete, including: (1) A copy of Resolution
No. 3174 setting the public hearing; (2) a copy of the Notice of Hearing; (3) a statement
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South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
5. OLD BUSINESS (CONT.)
A. Public Hearing
(1) continued...
from Chris Dressel that the Notice of Hearing was sent to affected neighborhood
associations and interested parties on September 25, 2013. (4) an affidavit from Kim
Wilson, Publisher of the South Bend Tribune, that the Notice of Hearing was published in
that newspaper on September 14, 2013; (5) and an affidavit from Jason Jolly, Classified
Manager of the Tri- County News, that the Notice of Hearing was published in that
newspaper on September 13, 2013.
Ms. Jones opened the public hearing for whoever wished to speak. There was no one who
wished to speak regarding Resolution No. 3174. Mr. Jones closed the public hearing for
whatever action the Commission wished to take.
(2) Consideration of Resolution No. 3174.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3174 amending the Development Plan of the South
Bend Central Development Area.
6. NEW BUSINESS
A. Public Hearings
(1) Public Hearing on Tax Increment Financing Resolutions No. 3159 (AEDA), No. 3160
(SBCDA), No. 3161 (WWCDA), No. 3162 (DTMSD), No. 3163 (NNDA Fund #1), No
3164 (NNDA Fund #2), No. 3165 (SSDA Fund #1), No. 3166 (SSDA Fund #3), No. 3167
(DREDA) No. 3168 (Airport Bond Debt Service Reserve), No. 3169 (Downtown Bond
Debt Service Reserve).
Ms. Leonard noted the amount to be allocated by each Resolution as follows: Resolution
No. 3159, $20,325,432; Resolution No. 3160, $5,667,711; Resolution No. 3161, $648,915;
Resolution No. 3162, $3,702,500; Resolution No. 3163, $2,350,000.00; Resolution
No. 3164, $3,323,228; Resolution No. 3165, $5,700,000.00; Resolution No. 3166,
$5,485,000; Resolution No. 3167, $345,463; Resolution No. 3168, $5,000, Resolution
No. 3169, $6,000.
Mr. Relos noted that the public hearing file is complete, containing: (1) a copy of the
Resolution No. 3156 setting the public hearing; (2) a copy of the Notice of Hearing; (3) a
copy of each TIF Resolution, numbered 3159 -3169; (4) an affidavit from Kim Wilson,
Publisher of the South Bend Tribune, that the Notice of Hearing was published in that
newspaper on September 20, 2013 and (5) an affidavit from Jason Jolly, Classified Manager
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
A. Public Hearing
(1) continued...
of the Tri- County News, that the Notice of Hearing was published in that newspaper on
September 20, 2013.
Ms. Jones opened the public hearing for whoever wished to speak. There was no one who
wished to speak regarding Resolutions No. 3159 -3169. Ms. Jones closed the public hearing
for whatever action the Commission wished to take.
Mr. Vainer asked if the Tax Increment Financing budget included cash on hand and
expected revenue funds. Ms. Leonard -Inks responded that is does. Mr. Varner noted that he
would like to see each of the Tax Increment Financing Budgets on the city's website. Ms.
Leonard said she would see that they were posted.
(2) Consideration of Resolution No. 3159 appropriating tax increment financing revenues
from allocation Area No. 1 Fund for the payment of certain obligations and expenses
related to the Airport Economic Development Area Allocation Area No. 1.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3159 (AEDA).
(3) Consideration of Resolution No. 3160 an additional appropriation resolution of the
City of South Bend Redevelopment Commission (South Bend Central Development
Area).
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3160 (SBCDA).
(4) Consideration of Resolution No. 3161 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the West Washington - Chapin Development Area Allocation Area.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3161 (WWCDA).
(5) Consideration of Resolution No. 3162 an additional appropriation resolution of the
City of South Bend Redevelopment Commission (Downtown Medical Services
District).
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3162 (DTMSD).
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
A. Public Hearing
(6) Consideration of Resolution No. 3163 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the Northeast Neighborhood Development Area Allocation Area.
Upon a motion by Mr. Vainer, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3163 (NNDA Fund #1).
(7) Consideration of Resolution No. 3164 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the Northeast Neighborhood Development Area Allocation Area #2.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No3164 (NNDA Fund #2).
(8) Consideration of Resolution No. 3165 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the South Side Development Area Allocation Area No. 1.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3165 (SSDA Fund #1).
(9) Consideration of Resolution No. 3166 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the South Side Development Area Allocation Area No. 3.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3166 (SSDA Fund #3).
(10) Consideration of Resolution No. 3167 appropriating tax increment financing revenues
from allocation Area Fund for the payment of certain obligations and expenses related
to the Douglas Road Economic Development Area Allocation Area No. 1.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3167 (DREDA).
(11) Consideration of Resolution No. 3168 appropriating and transferring monies for the
purpose of funding certain projects for the fiscal year beginning January 1, 2014 and
ending December 31, 2014. (2003 Airport Bond).
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3168.
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
A. Public Hearing
(12) Consideration of Resolution No. 3169 appropriating and transferring monies for the
purpose of funding certain projects for the fiscal year beginning January 1, 2014 and
ending December 31, 2014. (Downtown Bond Debt Service Reserve)
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3169.
(13) Public Hearing on Resolution No. 3157 appropriating monies for the purpose of
defraying the expenses of certain local public improvements for the fiscal year
beginning January 1, 2014 and ending December 31, 2014, including all outstanding
claims and obligations, fixing a time when the same shall take effect. (Redevelopment
Retail Operations)
Ms. Leonard noted that the dollar amount for Resolution No. 3157 is 5149,425.
Mr. Relos noted that the public hearing file is complete, containing: (1) a copy of the Notice
of Hearing; (2) a copy of Resolution No. 3157, the subject of the public hearing; (3) an
affidavit from Kim Wilson, Publisher of the South Bend Tribune, that the Notice of Hearing
was published in that newspaper on September 20, 2013; (4) an affidavit from Jason Jolly,
Classified Manager of the Tri- County News, that the Notice of Hearing was published in
that newspaper on September 20, 2013.
Ms. Jones opened the public hearing for whoever wished to speak. There was no one who
wished to speak regarding Resolution No. 3157. Ms. Jones closed the public hearing for
whatever action the Commission wished to take.
(14) Consideration of Resolution No. 3157.
Mr. Varner asked whether the Redevelopment Retail expenses include the debt service. Ms.
Leonard -Inks responded that it does not. Mr. Varner then asked what the expenses are. Ms.
Leonard responded that the expenses include such things as maintenance of the retail spaces,
plaza maintenance and operational costs.
Upon a motion by Mr. Downes, seconded by Mr. Inks and unanimously carried, the
Commission approved Resolution No. 3157 (Redevelopment Retail Operations).
(15) Public Hearing on Resolution No. 3158 determining to appropriate monies for the
purpose of defraying the expenses of certain local public improvements for the fiscal
year beginning January 1, 2014 and ending December 31, 2014, including all
outstanding claims and obligations, fixing a time when the same shall take effect. (Fund
619, Blackthorn Golf Course Operations)
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
A. Public Hearing
(15) continued...
Ms. Leonard noted that the dollar amount for Resolution No. 3158 is $1,412,357 for
Operations, and $10,578 for the Capital budget.
Mr. Relos noted that the public hearing file is complete, containing: (1) A copy of the Notice
of Hearing; (2) a copy of Resolution No. 3158, the subject of the public hearing; (3) an
affidavit from Kim Wilson, Publisher of the South Bend Tribune, that the Notice of Hearing
was published in that newspaper on September 20, 2013; (4) an affidavit from Jason Jolly,
Classified Manager of the Tri- County News, that the Notice of Hearing was published in
that newspaper on September 20, 2013.
Ms. Jones opened the public hearing for whoever wished to speak. There was no one who
wished to speak regarding Resolution No. 3158. Ms. Jones closed the public hearing for
whatever action the Commission wished to take.
(16) Consideration of Resolution No. 3158.
Mr. Varner asked if any salaries were being paid from this fund. Mr. Tim Firestone with
Kitson and Partners Club responded that they are not. What is being paid from this fund is
Administration and Management Fees, Building Maintenance, Course Maintenance and
Concessions.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved Resolution No. 3158 (Fund 619, Blackthorn Golf Course
Operations).
(17) Public Hearing on Resolution No. 3170 appropriating funds from the Certified
Technology Park Fund for the payment of certain obligations and expenses related to
the Certified Technology Park.
Ms. Leonard noted that the dollar amount for Resolution No. 3170 is Three Million Six
Hundred Thousand and 00 /100 Dollars ($3,600,000).
Mr. Relos noted that the public hearing file is complete, containing: (1) a copy of Resolution
No. 3170 determining to make the appropriation and setting the public hearing on
Resolution No. 3 17 1; (2) a copy of the Notice of Hearing; (3) a copy of Resolution No.
3171, the subject of the public hearing; (4) an affidavit from Kim Wilson, Advertising
Director of the South Bend Tribune, that the Notice of Hearing was published in that
newspaper on September 20, 2013; (5) an affidavit from Jason Jolly, Classified Manager of
the Tri- County News, that the Notice of Hearing was published in that newspaper on
September 20, 2013.
South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
A. Public Hearing
(17) continued...
Ms. Jones opened the public hearing for whoever wished to speak. There was no one who
wished to speak regarding Resolution No. 3171. Ms. Jones closed the public hearing for
whatever action the Commission wished to take.
(18) Consideration of Resolution No. 3171.
Upon a motion by Mr. Downes, seconded by Mr. Inks and unanimously carried, the
Commission approved Resolution No. 3171 appropriating funds from the Certified
Technology Park Fund for the payment of certain obligations and expenses related to the
Certified Technology Park.
B. South Bend Central Development Area
(1) Development Agreement with 112 West Jeff, LLC for Studebaker Plaza
Mr. Kain presented a development agreement for the Studebaker Plaza to the Commission.
The agreement is between 112 W. Jeff LLC and the Redevelopment Commission and
outlines the commitment by each party for the plaza space. Mr. Kain noted that the
Commission's obligations include: providing hardscape improvements to the Plaza such as
brick pavers, pre -cast elements, benches and street lights. The term of the agreement is 20
years so all the hardscape improvements will continue to be the property of the
Redevelopment Commission for that duration. During this time, the Commission will be
responsible for the long term maintenance of these improvements. Mr. Kain noted that day
to day maintenance such as snow removal, grass mowing, cleaning will be the responsibility
of 112 W. Jeff LLC, the owners. Mr. Kain further noted that the owners responsibility will
be to keep the plaza an open public space for the duration of the term of the agreement. The
owners will also maintain all adequate liability insurance.
Upon a motion by Mr. Downes, seconded by Mr. Inks and unanimously carried, the
Commission approved the Development Agreement with 112 West Jeff, LLC for
Studebaker Plaza.
C. Airport Economic Development Area
(1) Resolution No. 3177 approving and authorizing the execution of an Addendum to the
Master Agency Agreement (Ignition Park South Demolitions Phase 4 Project).
Mr. Relos noted that Resolution No. 3177 and its agency agreement are to clean and clear
three commercial properties recently acquired by the Commission. Included in this work
will be the demolition and asbestos abatement of two structures - Barany Sheet Metal in the
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South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
C. Airport Economic Development Area
(1) continued...
700 block of W. Indiana and United Plumbing in the 900 block of W. Indiana. Additionally,
the property at 1522 Prairie will be cleared of debris and overgrowth. Staff requests
approval of Resolution No. 3177 and the Addendum to the Master Agency Agreement, in an
amount not to exceed $70,000.
Upon a motion by Mr. Downes, seconded by Mr. Inks and unanimously carried, the
Commission approved Resolution No. 3177 approving and authorizing the execution of an
Addendum to the Master Agency Agreement (Ignition Park South Demolitions Phase 4
Project).
(2) Staff report on multi- tenant building in Ignition Park
Mr. Fielding noted that the city has reached an agreement with a local developer to build and
manage a 43,000 - square -foot multi -tenant building at Ignition Park, the city's state - certified
technology park south of downtown.
Great Lakes Capital of South Bend was one of the three developers to respond to a request
for proposals to build and manage the building. Their proposal requested the least in terms
of public investment. At the same time they offered the most competitive lease rates.
Tenants will pay approximately $12 per square foot to occupy the building. It is important
for the lease rate to match the market for start-up space in the area. Great Lakes will
construct the single -story building at an estimated cost of $6 million. The company plans to
build on eight acres of land in the center of the park, closer to Sample Street and also plans
to pay the city about $26,000 per acre for the property.
The city's investment in the project is expected to equal about 15% of the total cost, or about
$900,000. Work on the project is expected to begin in the spring of 2014.
As proposed the building will provide office and other space to technology start-ups in the
second stage of incubation. In general, the tenants will be fledgling technology companies
that need more space but that are not in a position to build on their own building yet. F
Cubed, a graduate of Innovation Park at Notre Dame, is expected to be one of the first
tenants in the building. The company, which has developed a bio -chip capable of detecting
target DNA in blood and other samples, entered into an agreement with the city to move into
the park in November. No other tenants have been announced at this time
D. West Washington - Chapin Development Area
There was no business in the West Washington- Chapin Development Area.
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South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
E. South Side Development Area
(1) Resolution No. 3178 approving and authorizing the execution of an Addendum to the
Master Agency Agreement (Southside Improvements Project).
Mr. Relos noted that Resolution No. 3178 and its agency agreement are for a professional
services agreement with Christopher B. Burke Engineering to update and finalize plans and
specs for the Bowen Ave. and Ireland & Miami Sidewalk Projects; High & Ireland
Intersection Improvements; to design and provide survey services for a drainage solution for
Erskine Golf Course from Ireland north to the course's pond; and design services to remove
the berm around the Erskine Retention Basin on the north side of Erskine Plaza in the South
Side Development Area.
In recent years, an effort has been made to upgrade and connect the sidewalk and drainage
systems in this south side shopping district. As this area has grown, certain areas have had
sidewalks installed while other areas have not, and the retention basin serving this area has
been expanded. By updating and finalizing the plans and specs for these projects, it is
planned to have them bid as one package this spring. Staff requests approval of Resolution
No. 3178 and the Addendum to the Master Agency Agreement, in a not -to- exceed amount
of $46,682.
Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the
Commission approved Resolution No. 3178 approving and authorizing the execution of an
Addendum to the Master Agency Agreement (Southside Improvements Project).
(2) Professional Services Proposal for Main Lafayette Connector environmental testing.
Mr. Relos noted that this professional services proposal from Weaver Boos Consultants is to
provide services for recently discovered petroleum- impacted soil in the right -of -way of the
Main Lafayette Connector street project. The impacted soil was found in what was
historically a residential area, and is believed to have been from a leaking kerosene or
heating oil container.
The scope of this proposal is for field investigation, including soil sampling and field testing
for petroleum based compounds, in addition to eight soil and eight ground water samples
being sent to a laboratory for more in -depth analysis.
Though no monitoring wells are thought to be needed at this time, the proposal includes
three sampling sites that could be converted if the analysis uncovers the need for further
study. Upon completion of the soil and ground water analysis, an Initial Site
Characterization report will be prepared, and if needed, submitted to IDEM.
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South Bend Redevelopment Commission
Regular Meeting — Thursday, October 10, 2013
6. NEW BUSINESS (CONT.)
E. South Side Development Area
(2) continued...
Staff requests approval of this professional services agreement in a not -to- exceed amount of
$19,954, which includes environmental testing, project coordination, and report completion.
Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the
Commission approved the Professional Services Proposal for Main Lafayette Connector
environmental testing.
F. Northeast Neighborhood Development Area
There was no business in the West Washington- Chapin Development Area.
G. Douglas Road Development Area
There was no business in the West Washington- Chapin Development Area.
7. PROGRESS REPORTS
There were no Progress Reports
8. NEXT COMMISSION MEETING
The Next Regular Meeting of the Redevelopment Commission is rescheduled to Tuesday,
October 22, 2013 at 1:30 p.m.
9. ADJOURNMENT
There being no further business to come before the Redevelopment Commission, Mr. Varner made a
motion that the meeting be adjourned. Mr. Inks seconded. The meeting was adjourned at 10:09 a.m.
S tt Ford, Executive Director
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Marcia I. Jones, Pr i t