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HomeMy WebLinkAbout6B1Ii SpU7N BN OF ,Phi�il;l�n �O Department of • Community Investment Memorandum October 22, 2013 TO: Redevelopment Commission FROM: David Relos, Economic Resources " SUBJECT: Resolution No. 3179 & Addendum to the Master Agency Agreement — Amendment # 1, Crooked Ewe Sidewalk Project This Resolution and Amendment to the Addendum to the Master Agency Agreement are to support the redevelopment of the old VFW property along the 1000 block of Lincoln Way East (LWE) into the Crooked Ewe Brewery & Ale House. For public safety measures, this project will install new sidewalk, curbing, and an approach along the north side of LWE. Currently there are no sidewalks or curbing along the parking area fronting LWE. This project will widen the sidewalk, add only one approach to better define an entrance / exit in to the parking area, and installs a 6" curb along the front of the property. On September 12 the Commission approved an Addendum to the Master Agency Agreement, to have the Board of Public Works (BPW) oversee this project, and to set a budget of $40,000. On October 17 the BPW opened quotes to complete this work, and to be able to award the project, we need to increase the budget approximately $12,000. For contingency reasons, staff requests an increase of $15,000 to allow for unforeseen conditions. Staff requests approval of Resolution No. 3179 and Amendment # 1 to the Addendum to the Master Agency Agreement, in a not -to- exceed amount of $55,000. 227 W. JEFFERSON BLVD. SOUTH BEND, IN 46601 1 P: 574- 235 -9371 1 FAX: 574 - 235 -9021 1 SOUTHBENDIN.GOV RESOLUTION NO. 3179 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN ADDENDUM TO THE MASTER AGENCY AGREEMENT (Crooked Ewe Sidewalk Project— Amendment # 1) WHEREAS, effective January 1, 2013, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2013; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Crooked Ewe Sidewalk Project — Amendment # 1 to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Addendum to Master Agency Agreement Crooked Ewe Sidewalk Project — Amendment # 1 and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on October 22, 2013, at 1:30 p.m., in Room 455, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission ADDENDUM TO MASTER AGENCY AGREEMENT (Crooked Ewe Sidewalk Project — Amendment # 1) This Addendum to Master Agency Agreement (this "Addendum "), made and entered into as of the 22 "d day of October, 2013, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the 'BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Crooked Ewe Sidewalk Project — Amendment # 1 (the "Project'). WHEREAS, effective January 1, 2013, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2013; and WHEREAS, pursuant to the Master Agency Agreement, the Commission desires to add the Crooked Ewe Sidewalk Project — Amendment # 1 to the Master Agency Agreement by way of this Addendum. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement. to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being more specifically described in "Exhibit A ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this Addendum. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Kathryn Roos, Member David Relos, Member Mike Mecham, Member Mark Neal, Member ATTEST: Linda Martin, Clerk Exhibit "A" Crooked Ewe Sidewalk Project — Amendment # 1 Project Scope and Description: Increase budget for curbing, and approaches along the old VFW site in the redevelopment of the site into the Crooked Ewe. Budget: $55,000 the installation of new sidewalk, 1000 block of LWE to support the