HomeMy WebLinkAbout10/22/13 Board of Public Works Agenda1. REVIEW OF MINUTES
A. Agenda Review: October 3, 2013; Regular Meeting: October 8, 2013
B. Claims Review: October 15, 2013
2. OPENING OF BIDS
A. Sage Road and Poppy Road Lift Station Modifications — Project No. 113 -039
1. Funding: Wastewater Capital (642.0630.415.43.66) (13T008)
B. Olive Well Field Granular Activated Carbon Reconditioning or Replacement
1. Funding: Loss Recovery Fund (227.0640.601.39.55)
C. Sale of City -Owned Property at 1219 Howard Street
3. OPENING OF QUOTATIONS
A. Morris Complex Cleaning Services
1. Funding: Event Promoter Chargeback — No Cost to the City
4. PUBLIC HEARING
A. Fellows Street Corridor Improvements — Project No. 112 -006
1. Description: Public Hearing before Consideration of Resolution No. 58 -2013,
Confirming the Award of Damages
5. RESOLUTIONS
A. No. 58 -2013 — A Resolution of the City of South Bend Board of Public Works
Finalizing the Award of Damages Sustained to Property Located in the City of
South Bend, Indiana, Due to the Exercise of Eminent Domain
1. Description: Fellows Street Corridor Improvements
B. No. 57 -2013 — A Resolution of the Board of Public Works of the City of South
Bend, Indiana, Approving the Form and Authorizing the Execution of an Agency
Agreement and an Insurance Agreement
1. Description: Approving the Agency Agreement with the Building Corporation
for the Construction of the Fire Safety Training Center and the Prairie Avenue
Fire Station, and Authorizing the Mayor to Sign the Insurance Agreement
C. No. 59 -2013 — A Resolution of the Board of Works of the City of South Bend
Authorizing the Execution and Delivery of a Master Lease Agreement and other
Documents Related to Police and Solid Waste Vehicles and Accessories
6. AWARD BIDS
A. Century Center Kitchen Equipment, Smallware, and Miscellaneous Catering
Equipment
1. Company: Various Companies
2. Amount: Unit Prices
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL
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3. Funding: Century Center Capital
7. REQUEST TO ADVERTISE
A. WWTP Ferric Chloride Storage and Feed Facilities — Project No. 113 -038
1. Funding: Wastewater Capital (642.0630.415.43.66) (13T009)
2. Title Sheet
8. PROJECT COMPLETION AFFIDAVIT
A. North Station Roof Restoration Low Sloped Roof — Roof Coating and Chimney
Work -Project No. 112 -034
1. Company: Slatile Roofing and Restoration
2. Final Contract Amount: $41,188
3. Funding: Water Works Capital (622.0640.415.42.02)
9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA
A. Addendum to Master Agency Agreement — Redevelopment Commission
1. Description: Change in Scope of Southside Improvements Project
2. Funding: SSDA TIF (430.1050.460.31.02) (J20)
B. Amended Professional Services Proposal — Christopher B. Burke Engineering
1. Description: Southside Project Improvements Change in Scope
2. Amount: $46,682
3. Funding: SSDA TIF (430.1050.460.31.02) (J20)
C. Temporary Right of Entry Agreement — Redevelopment Commission
1. Description: Sean Meehan, Ceol Mor Properties, LLC Granting City of South
Bend Redevelopment Commission Temporary Right of Entry to 1047 Lincoln
Way East, South Bend, Indiana 46601 for the Purpose of Working on Crooked
Ewe Sidewalk Improvements — Project No. 113 -041
D. Proposal — Ricoh
1. Description: Police Record Department Copier
2. Amount: $185 Per Month for Sixty (60) Months Including Monthly
Maintenance Cost; Total $15,200
3. Funding: General Fund - Rentals /Capital Lease (101.0801.421.37.02)
E. Agency Agreement — South Bend Building Corporation
1. Description: Provides for the Board of Public Works to Serve as Agent of the
Building Corporation in Connection with the Construction of the Prairie
Avenue Fire Station and the Fire Safety Training Facility
F. Amendment to the Addendum to the Master Agency Agreement — Redevelopment
Commission
1. Description: Increase Budget by $15,000 for Crooked Ewe Sidewalk
Improvements —Project No. 113 -041
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL
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2. Subject to Approval of Funding by Redevelopment Commission
10. AWARD QUOTATION AND APPROVE CONTRACT
A. Crooked Ewe Sidewalk Improvements - Project No. 113 -041
1. Company: Ortiz Concrete
2. Amount: $41,354
3. Funding: AEDA TIF (324.1050.460.42.01) (13J030)
4. Subject to Approval of Funding by Redevelopment Commission
11. LICENSES AND PERMITS
A. Block Party — Residential
1. Applicant: Peter J. Farrough
a) Event: Chapin Park Neighborhood Association Halloween Block Party
b) Location: Manitou Place from Park Avenue to Forest Avenue
c) Date /Time: October 27, 2013; 2:00 p.m. to 6:00 p.m.
d) Favorable Recommendations
2. Applicant: Near Northwest Neighborhood, Inc.
a) Event: Arts Cafe
b) Location: California Avenue from Portage Avenue to Sherman Avenue
c) Date /Time: November 3, 2013; 7:00 a.m. to 5:00 p.m.
d) Favorable Recommendations
B. Processions
1. Applicant: IUSB Student Veterans Organization
a) Event: 5K Sweat for Vets Run/Walk
b) Date /Time: November 9, 2013; 8:00 a.m. to 12:00 p.m.
c) Favorable Recommendations
2. Applicant: Abundant Faith Family Ministry
a) Event: A Day of Unity in our Community
b) Date /Time: November 2, 2013; 10:00 a.m. to 11:00 a.m.
c) Favorable Recommendations
C. Community Garden
Applicant: Judith Rubleske
a) Location: 802 S. Kaley Street
b) Date /Time: Extend Current Agreement through November, 2014
c) Favorable Recommendations
12. TRAFFIC CONTROL DEVICES
A. New Installation — Downtown Reserved Handicapped Parking Space Sign
1. Location: Next to County City Building, on the North Side of Jefferson Blvd.,
East of Lafayette Blvd.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL
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2. All criteria has been met
B. New Installation — No Parking Here to Corner — Tow Zone
1. Location: South Side of Angela Boulevard; 100' West of Eddy Street
2. Reason: Vehicles park in right turn lane causing congestion on Angela Blvd.
and making it unsafe for vehicles traveling in the eastbound lane on Angela
Blvd.
C. Removal — No Parking Notre Dame Home Games
1. Locations:
a) Twyckenham North of Corby to South Bend Avenue
b) Eddy Street from Napoleon Street to Howard Street
2. Reason: Both locations are no longer part of the Notre Dame traffic pattern.
Signs not needed.
13. CLAIMS
14. PRIVILEGE OF THE FLOOR
15. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL
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