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Home My WebLink About10/17/13 Board of Public Works AgendaCITY OF SOUTH BEND y y�r „BF BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION% October 17, 2013 —10:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. OPENING AND AWARD OF QUOTATION A. Crooked Ewe Sidewalk Improvements — Project No. 113 -041 1. Funding: AEDA TIF (324.1050.460.42.01) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: October 3, 2013; Regular Meeting: October 8, 2013 B. Claims Review: October 15, 2013 2. OPENING OF BIDS A. Sage Road and Poppy Road Lift Station Modifications — Project No. 113 -03S 1. Funding: Environmental Services Contractual Services /Other (641.0630.793.63.35) B. Olive Well Field Granular Activated Carbon Reconditioning or Replacement 1. Funding: Loss Recovery Fund (227.0640.601.39.55) C. Sale of City -Owned Property at 1219 Howard Street 3. OPENING OF QUOTATIONS A. Morris Complex Cleaning Services 1. Funding: Event Promoter Chargeback — No Cost to the City 4. PUBLIC HEARING A. Fellows Street Corridor Improvements — Project No. 112 -006 1. Description: Public Hearing before Consideration of Resolution No. 58 -2013, Confirming the Award of Damages 5. RESOLUTIONS A. No. 58 -2013 — A Resolution of the City of South Bend Board of Public Works Finalizing the Award of Damages Sustained to Property Located in the City of South Bend, Indiana, Due to the Exercise of Eminent Domain 1. Description: Fellows Street Corridor Improvements B. No. 57 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana, Approving the Form and Authorizing the Execution of an Agency Agreement and an Insurance Agreement 1. Description: Approving the Agency Agreement with the Building Corporation for the Construction of the Fire Safety Training Center and the Prairie Avenue Fire Station, and Authorizing the Mayor to Sign the Insurance Agreement GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND y y�r „BF BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION% October 17, 2013 —10:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 6. REQUEST TO ADVERTISE A. WWTP Ferric Chloride Storage and Feed Facilities — Project No. 113 -038 1. Funding: Wastewater Capital (642.0630.415.43.66) (13T009) 2. Title Sheet PROJECT COMPLETION AFFIDAVIT A. North Station Roof Restoration Low Sloped Roof— Roof Coating and Chimney Work - Project No. 112 -034 1. Company: Slatile Roofing and Restoration 2. Final Contract Amount: $41,188 3. Funding: Water Works Capital (622.0640.415.42.02) S. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Change in Scope of Southside Improvements Project 2. Amount: $46,682 3. Funding: SSDA TIF (430.1050.460.31.02) (J20) B. Amended Professional Services Proposal — Christopher B. Burke Engineering 1. Description: Southside Project Improvements Change in Scope 2. Amount: $46,682 3. Funding: SSDA TIE (430.1050.460.31.02) (J20) C. Temporary Right of Entry Agreement — Redevelopment Commission 1. Description: Sean Meehan, Ceol Mor Properties, LLC Granting City of South Bend Redevelopment Commission Temporary Right of Entry to 1047 Lincoln Way East, South Bend, Indiana 46601 for the Purpose of Working on Crooked Ewe Sidewalk Improvements — Project No. 113 -041 2. Amount: $40,000 3. Funding: AEDA TIF (324.1050.460.42.01) D. Proposal — Ricoh 1. Description: Police Record Department Copier 2. Amount: $252 Per Month for Sixty (60) Months Including Monthly Maintenance Cost; Total $15,200 3. Funding: General Fund - Rentals /Capital Lease (101.0801.421.37.02) E. Agency Agreement — South Bend Building Corporation 1. Description: Provides for the Board of Public Works to Serve as Agent of the Building Corporation in Connection with the Construction of the Prairie Avenue Fire Station and the Fire Safety Training Facility 9. LICENSES AND PERMITS A. Block Party — Residential GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND y y�r „BF BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION% October 17, 2013 —10:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 1. Applicant: Peter J. Farrough a) Event: Chapin Park Neighborhood Association Halloween Block Party b) Location: Manitou Place from Park Avenue to Forest Avenue c) Date /Time: October 27, 2013; 2:00 p.m. to 6:00 p.m. d) Favorable Recommendations 2. Applicant: Near Northwest Neighborhood, Inc. a) Event: Arts Caf6 b) Location: California Avenue from Portage Avenue to Sherman Avenue c) Date /Time: November 3, 2013; 7:00 a.m. to 5:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: IUSB Student Veterans Organization a) Event: 5K Sweat for Vets Run/Walk b) Date /Time: November 9, 2013; 8:00 a.m. to 12:00 p.m. c) Favorable Recommendations 2. Applicant: Abundant Faith Family Ministry a) Event: A Day of Unity in our Community b) Date /Time: November 2, 2013; 10:00 a.m. to 11:00 a.m. c) Favorable Recommendations C. Community Garden 1. Applicant: Judith Rubleske a) Location: 802 S. Kaley Street b) Date /Time: Extend Current Agreement through November, 2014 c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation — Downtown Reserved Handicapped Parking Space Sign 1. Location: Next to County City Building, on the North Side of Jefferson Blvd., East of Lafayette Blvd. 2. All criteria has been met B. New Installation — No Parking Here to Corner — Tow Zone 1. Location: South Side of Angela Boulevard; 100' West of Eddy Street 2. Reason: Vehicles park in right turn lane causing congestion on Angela Blvd. and making it unsafe for vehicles traveling in the eastbound lane on Angela Blvd. C. Removal — No Parking Notre Dame Home Games 1. Locations: a) Twyckenham North of Corby to South Bend Avenue b) Eddy Street from Napoleon Street to Howard Street GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND y y�r „BF BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION% October 17, 2013 —10:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 c) Reason: Both locations are no longer part of the Notre Dame traffic pattern. Signs not needed. 11. CLAIMS 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTIC'F. FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 4