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HomeMy WebLinkAboutAppropriating $49,231.00 Federal Assistance Grant for Operation of the Youth Services BureauORDINANCE NO. 6098 -77 Passed by the Common Council of the City of South Bend, A d= 4 .,, 77 IRENE K. GAMMON Presented by me to the Mayor of the City of South Bend, Ind'ana January 5 t9 77 Clerk of Common Council Clerk IRENE K. GAMMON Approved and signed by me a AA-A- O& ..� c �O 1922- ORDINANCE NO. _& Qqg_ r/ / AN ORDINANCE APPROPRIATING $49,231 FROM THE FEDERAL ASSISTANCE GRANT COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR OPERATION OF THE YOUTH SERVICES BUREAU, TO BE ADMINISTERED THROUGH THE DEPARTMENT OF HUMAN RESOURCES. WHEREAS, additional funds are needed by the Department of Human Resources to properly perform its functions during the year 1977. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: SE_CTION__I. That the sum of $49,231 is hereby appro- priated for the year of 1977 from the Federal Assistance Grant Fund, commonly known as the General Revenue Sharing Fund. This appropriation is to be administered through the Department of Human Resources, and will be distributed as set forth below: PROGRAM FA - 118 YOUTH SERVICES BUREAU Account Description Amount 110.0 Salaries & Wages. Reg. $40,031.00 Total 100 Acct. $40,031.00 213.0 Traveling Expenses 500.00 214.0 Telephone 900.00 215.0 Car Allowance 3,000.00 260.0 Other Contractual Ser. 1,000.00 Total 200 Acct. $ 5,400.00 363.0 Other Office Supplies 500.00 Total 300 Acct. $ 500.00 520.0 Rent, Building $ 3,300.00 Total 500 Acct. $ 3,300.00 Total FA 118 $49,231.00 SE_CT_IO_N__II. This Ordinance shall be in full force and effect January 2, 1977 after its passage by the Common Council, approval by the Mayor, and the fulfillment of all statutory require- ments for emergency appropriation. 7st READING ( / - a ` ! G PUBLIC HEARING IQ -13.J` 2nd READING f- V-7,7 NOT APPROVED // REFERRED PASSED 1 -it-_7 Member of the Common Council PILED IN CLERK'S OFFICE Irene Gammon CITY CLERK, SOUTH BEND, IND, William C. Gilkey Director, Human Resources and Economic Development CITY of SOUTH BEND PETER J. NEMETH, Mayor COUNTY-CITY BUILDING SOUTH BEND, INDIANA 46601 TO: MEMBERS OF THE SOUTH BEND COMMON COUNCIL FROM: CAPPY GAGNON RE: YOUTH SERVICE BUREAU �ooLUTloyef Z a /NDIAtAP 2191284.9409 October 29, 1976 The YOUTH SERVICE BUREAU in South Bend is nearing the end of its fifth year of operation. As I look at my four years as Executive Director of YSB, I am proud of the accomplishments of our agency. In the pages that follow and the slide presentation that goes with it, I hope to enlighten you about our work and prepare you for our request for Revenue Sharing Funds for 1977. The YOUTH SERVICE BUREAU is a body unique in our City Government: we operate totally under the control of elected and appointed City officials yet we have many characteristics of a private social agency. Our Bureau reports to the Director of Human Resources and all staff are employees of the City of South Bend. We have never hired a politically- directed or patronage employee and instead have a group of professional counselors and social workers who combine the best attributes of public- service workers and social- service professionals. As Director of YSB, I have been responsible for securing all the funding necessary to run the agency. We are not yet on the City tax rolls. Our local funding to date has been the Revenue Sharing money we have received each of the past four years._. More than 10 different sources have rovided monies during my tenure with YSB. During 1976, less than ,50,000 of Revenue Sharing money served as the nucleus for an agency with a budget four times that amount! Three employees, whose salaries were paid from Revenue Sharing funds, served as the nucleus for an agency which numbers 24 full and part - time staff! In the pages that follow I will outline,in greater depth, our hist- ory, our goals, our programs, our people, our long -term plan and, most importantly, our 1977 request for funds. YOUTH SERVICE BUREAU: A HISTORICAL PERSPECTIVE In 1968, the President's Commission on Crime and Delinquency recom- mended that any geographical area of 100,000 people contain a YOUTH SERVICE BUREAU. There were several functions recommended for these YSB's, and each community was asked to fit the needs of its youth into the general YSB concept. Among the universal aspects of YSB's are: Serving as a clearinghouse for youth programming; Being an ad- vocate for young people; Creating services to fill treatment gaps; and Providing diversion from the juvenile justice system. The single goal of YSB's is to reduce delinquency. In South Bend, there was an attempt at creating a YSB in 1971. After a few months, this Bureau was closed down. Our current YSB has been in operation since the first director was hired in February of 1972. We have been in our office at 1011 E. Madison Street since April of 1972 and we have been receiving clients since June of 1972. The current director was hired on July 1, 1973. In the State of Indiana there are currently 16 YSB's. Several com- munities have attempted to sustain programs but have been unable be- cause of a lack of community committment to Juvenile Delinquency Prevention Programming. It appears that the strongest YSB's in the state are those of Northern Indiana: Gary, Valparaiso, LaPorte, Elkhart and South Bend. When the South Bend YSB first started accepting referrals, the com- munity wanted us to work with older youth, of high school age. The prevailing philosophy at that time was to have staff people who were "street workers ". These staff members were primarily non - professionals and were supposed to be able to "relate" to the youth in trouble. Our first year seemed to suggest that three changes were needed in our orientation: 1) Professional staff would be required, 2) Younger age groups should be the target, and 3) Programming specifically designed for "delinquency- prone" youngsters was a necessity. YOUTH SERVICE BUREAU: THE EXECUTIVE COMMITTEE Sandy Block Big Brothers /Big Sisters Buddy Bond South Bend Recreation Department Annette Brodie LaSalle - Fillmore Center Tom Frederick St. Joseph County Probation Department Frank Emmick Comprehensive Health Services William Fitzgerald South Bend Community School Corporation Mike Carrington Mayor's Office Manuel Garcia Midwest Council of LaRaza Jan Root St. Joseph County Department of Public Welfare Glenn Harris, M.D. Mental Health Center John Haney South Bend Police Department Charles Martin YMCA Arlene Quigley United Religous Community Elizabeth Roper Family and Children's Center Roland Smith Upward Bound Teresa Tyler Northern Indiana Drug Abuse Services Dave Lamborn United Way Ron Finnigan Personnel Office, City of South Bend John Cimino Criminal Justice Planning Bureau Bill Gilkey Human Resources and Economic Development Jane Cobb YWCA YOUTH SERVICE BUREAU: THE STAFF NO BUREAU IN CITY GOVERNMENT OR SOCIAL AGENCY IN ST. JOSEPH COUNTY HAS MORE EFFECTIVE OR MORE DILIGENT EMPLOYEES THAN YSB. One of the most frequent compliments about our agency is that we have managed to attract such talented people. Most of our counselors have com- pleted their Masters Degree, all of our staff have Bachelor's Degrees, we have very fine minority staff, our staff are sought out by other agencies (witness the number hired from us for substantial promotions), we work much more than the regular 40 -hour week and we get many repeat referrals which make specific reference to particular staff. BONNIE STRYCKER: Bonnie is the top assistant at YSB. She is easily more valuable than the Director. Her duties in- clude grant writing, bookkeeping, directing the School Program, Counseling and Supervising the Run - away Shelter. Bonnie has been with the City for three years and at YSB for two years. She has a Masters Degree in Counseling. PAT FLEMING: Pat is a program by himself. He directs all of our recreational programming, all of which he also designs himself. Furthermore, he has secured the funding for much of his work by utilizing his skills as a fund raiser, public speaker and program develo- per. He was a student intern four years ago when he wrote his Masters Thesis under my supervision. A former teacher,'Pat has also directed summer O.E.O. Programs in Harlem and Appalachia. Pat has served as host for over 60 T.V. segments of "Recreation Michiana" on the cable T.V. station. He has been with the YSB for three years. He is the only pro- fessional in St. Joseph County with a Masters Degree in Therapeutic Recreation. Pat has appeared as a speaker at several State, Regional and National Con - ferences. BECKY OSTHIMER: Becky is one of our best known staff members because she has the most seniority. She has been at YSB five years. She founded the "Peer Influence" pro- gram which was later taken over and funded by the South Bend Community School Corporation. She has had extensive training in Family Counseling and Reality Therapy. She worked in our pilot School Program. Becky has a Masters Degree in Counseling. A M v H Pi W H 0 O L U v A .a 1J U u x W I 0 O C bD ro c� a. a a3 U ca Q) u N U N I N N b O .G x v .A x U ro F-3 �N zw w U H >1:4 W WH cn i§ H 0 O A Ox W 001 W U C PCI CI CO -4 N ✓ ra cu U O q O C ^4 P4 >, v �4 ras,N v >,•r+ a) u x fa bDO >1 u m v s+ a v C 8 CI O .0 PQ w x u v L� La a) a) 1.1 C a) al a) W N a) O W� H A z �n H W A W O H W q zH A � H x O an > fd CU N R >, N PPP �+NA�I ca cu w o uzzar w>, 1J 1.7 l.) . 1J 1.) H 00 O 41 41 0 a) h zzzv)cnz�a N `rvvvvv�•rl C Ei C 3 4 1 —4'o'O m U }4 C a) H. 4 A a) a) N H ,4 �4 ZbU 'O 41 ..Oi C L' -A C m 11 co N (1) a) p >,v CU o•a O N O c�Axhatiaaa i r-I C C _ m m P4 w 0114 r •r) wo 0x �3 4 z w r, u A rl N w fd CU N R >, N PPP �+NA�I ca cu w o uzzar w>, 1J 1.7 l.) . 1J 1.) H 00 O 41 41 0 a) h zzzv)cnz�a N `rvvvvv�•rl C Ei C 3 4 1 —4'o'O m U }4 C a) H. 4 A a) a) N H ,4 �4 ZbU 'O 41 ..Oi C L' -A C m 11 co N (1) a) p >,v CU o•a O N O c�Axhatiaaa i r-I m ° s>, bD W A O w z o x as r•�i w 'A to P4 a. •r+ z 3w z a U 60 H z C H O •ra N WH aa)) r-4 _ W c Ow YOUTH SERVICE BUREAU THE SERVICES There are principally four services available at YSB. These are Co- unseling, Modeling, Programming and Referral. COUNSELING We see youth individually, in groups, as families and with other ag- ency professionals. We have staff members with particular counseling skills and training and we try to pair each client with that worker with the best potential to get through to the young person. Most one - to -one and family counseling is done at our office or in a school after we have developed the rapport we are looking for. In this way, the client's familiarity with his own environment is not permitted to be a detriment to "opening up ". MODELING All of our actions in the presence of a client can be considered as impressions from which the client may learn. Any conversation has the weight of counseling and any action has the potential for influ- ence. For this reason, we have hired staff who are positive role models. They are generally young, quite open, pleasing in their own personality, exemplary in their lives, willing to work extra hours and similar to Big Brothers and Sisters to the youth on their case- load. We have always maintained a sex and race balance on the staff for this reason. PROGRAMMING We have some programs which of themselves are able to reduce delin- quency behaviour in young people. Each of these programs was created in response to a lack in our community, most of them are operated in conjunction with other agencies and many of them have been learned by our staff from the various journals and conferences available to people in social work. In the past three years we have also been asked numerous times for advice on recreating our programs in other communities. When our investigation of a client discloses that another agency has better resources to deal effectively with the problem, we make the appropriate referral. Many times the client is unaware of which agency has the needed service or is put off by formalities. Our concept of referral is to stay with the client's case until he has already begun service at the new agency, and not to merely provide a phone number and expect them to make it on their own. YOUTH SERVICE BUREAU: PROGRAMS Currently the YSB operates 6 separate and distinct programs. Most of our staff interchange in the various programs, but each program is under the specific direction of one person, so the director is better able to monitor them and provide input. Counseling & The Director assumes the responsibility Referrals: for all referrals, assigns them to ap- propriate staff and monitors the perfor- mance. All YSB staff and interns (in- cluding the Director) have such a case- load. These referrals from Police and Probation are usually first offenders, very young offenders or status offenders. A status offense is a violation that can only be committed by a juvenile, such as runaway, curfew violation,incorrigible, truancy, etc. The Director talks with the referring agency or reads the police report and makes a judgment as to which staff person or intern can best respond to the presenting problem. Once the case is in service, the director will discuss the case with the counselor and the counselor will be encouraged to bring up the case at the Monday morning staff meeting with the Consulting Psy- chologist present. Work Experience: Neil Shambry is the Head Job Coach in the Work Experience Program. Linda McDougal also works in this program. CETA funds the work subsidities. Approximately 500 youths have been in the Work Experience or NYC program. They are limited to from 3 to 6 months on the federal subsidy. At the end of that period they are eligible for further tr- aining through CETA or they enter the job market. We have been recognized for assisting several youth in securing em- ployment outside the program at the conclusion of their tenure. We institued a plaque in the memory of one of our young- sters who was killed by a drunk driver and we present this every six months to the youth with the best work record in our pro- gram. YOUTH SERVICE BUREAU: PROGRAMS (CONTINUED) Therapeutic Recreation: Pat Fleming is in charge of all re- creation programming. Bill Monohan, Mikki Dobski and Neil Shambry fre- quently assist Pat as well as various other staff and interns on occasion. Specific programs include our even- ing recreation and swimming, after school projects at schools in our School Service Coordinator Program, Summer Fun Program, Summer Camp Program, Work - Leisure Program, Field Trips, sports teams, and Group Ac- tivities. School Service Coordinator: Bonnie Strycker supervises all the staff and interns in this project in addition to monitoring the progress. of the schools. Becky Osthimer co- ordinates our efforts with the Main Office of the South Bend Community School Corporation. Currently in our program we are assigned 12 schools. By reaching children in their school surround- ings we can see them while the problem is still manageable. In addition we operate a truancy pre- vention component whereby we offer several points of intervention to prevent truancy before it gets be- yond the point of remediation. Runaway Shelter: Marilyn Van Bergan and Mary Poczik are the live -in staff at the home, with Bonnie responsible for the overall program and the coordination with HEW in Chicago. Student intern Roger Kelley is also assigned to the program in addition to Volunteer Lori Collner - Nissley. Our Shelter provides room, board, and reasonable expenses for Runaways and homeless youth. We keep them from a few hours to a few weeks. Our goal is to return them to their own home. When this is not possible, we work with the Welfare Department to find suitable alternative housing- YOUTH SERVICE BUREAU: PROGRAMS (CONTINUED) Runaway Shelter (continued): Our first evaluation from HEW indicated that they thought we had one of the most promising programs in the Midwest Region. Student Intern /Volunteers: Nearly 100 students have received college credit for practicum work performed at YSB. They have come from IUSB, Notre Dame, St. Mary's, Bethel, I.U. Bloomington and Penn State University. They have come from eight different academic disciplines. Mikki Dobski supervises their performance. We have several volunteers also at YSB and make use of volunteers from social groups and Notre Dame to produce specific activities for us. This unpaid labor is a significant part of our program. In the intern program it is hard to tell_ who benefits more. While the students learn first hand what social work /counsel- ing is like as a career and gain invaluable experience, we benefit from having addition- al staff who provide unbounded enthusiasm and fresh skills to an agency that is in need of all the help it can get. YOUTH SERVICE BUREAU: THE REFERRAL PROCESS In keeping with our promise of accessibility, we have endeavored to make it as easy as practical for young persons to receive service from us. We receive referrals from the following sources: 1. Police agencies notify us of children who are minor offenders and recommend that we do the follow -up work. 2. The Probation Department recommends youth who would seem to benefit from services adjunct to what they are currently re- ceiving from their probation officer. 3. The Welfare department refers youngsters whose families are receiving help from DPW. 4. Schools notify us about children exhibiting problems in the schools. 5. Other social agencies refer clients to us because of programs we have which are unique in our community. 6. Parents and relatives call us. 7. Young people themselves call to ask for assistance. 8. Local and National Hotlines call to refer troubled youngsters. In all cases, our response is the same. We usually are able to make our first contact within 24 hours; immediately if specified. We charge no fee. We have no application or "red tape" for intake. We are informal in our approach to the family involved. By avoiding a stereotyped interrogation of the child and his family we are able to elicit more information and create a much more open atmosphere in which to work with the client. Our counseling is primarily "out- reach ", which means that we go to the client and don't require them to come to the office. This is beneficial for several reasons: The client has no excuse for missing an appointment, we gain a wealth of information from being able to view the environment of the client, we are showing trust by seeing them on their "turf ", we are making a committment of time and concern for them which makes it easier to obtain the corresponding committ-nent from them, and the client is comfortable and able to quickly get to the heart of the problem. YOUTH SERVICE BUREAU: FUNDING We have had to utilize many funding sources in our five -year existence: 1. LEAA The original funding for YSB came from the Ind- iana Criminal Justice Planning Agency -through the Justice Department's Law Enforcement Assis- tance Administration. We received $85,000, $55,000, $30,000 and $15,000 in four grants from 1972 to now. These declining amounts were in keeping with the LEAA . "seed money" concept. Local communities are expected to fund programs after their viability is recognized. 2. City Revenue These monies supplemented our LEAA funds in 1973, Sharing but since that time they have served as our nu- cleus. Beginning with 1973 we have received $20,000, $45,000, $32,000 and $46,000. 3. NYC /CETA Under these two DOL Programs (CETA replaced the former Neighborhood Youth Corps) YSB has received $25,000, $35,000, $33,000 and $22,000 to operate the Work Program for disadvantaged youth. 4. HEW The South Bend YSB was one o Indiana and 50 nationally to open a Shelter for Runaways. $50,000 for 1976 -7. We have we stand an excellent chance ditional $50,000 in 1977. f three programs in receive money to This grant was for received word that to receive an ad- 5. State of The Indiana Youth Council annually makes a re- Indiana quest to the Governor for State Monies to be allocated to YSB's in Indiana. In 1975 we re- ceived $1,000 and this year we received $7,140. We are anticipating $16,000 for 1977. 6. First :This group has given us about $3,000 in the past Presbyterian two years to further our work with disadvantaged Church youth in our summer programming. The Church also Foundation gives us two weeks of free use of their beautiful Camp Red Bud each summer. 7. ACTION, Inc. ACTION has provided us with about $2,500 in the past two years to help our Summer Fun Program. 8. Lilly In 1975 we requested and received a $5,000 grant Endowment from the Lilly Endowment when we discovered that our budget would be short by this amount. YOUTH SERVICE BUREAU: FUNDING (CONTINUED) 9. Penn State & We have received stipends from these two St. Mary's schools for supervising their student in- College terns. The stipends are small ($30.00 to $50.00). 10. Department of D.P.W. has certified our Shelter Home for a Public Welfare $6.00 per diem. We anticipate $1,000 for 1976 and $4,000 for 1977. 11. PSE /CETA of We have had five employees whose salary was South Bend paid for by the Public Employment Title of CETA . Four of these were transitioned to our regular payroll when their CETA contract ex- pired. We are expecting to hire the fifth one in 1977. One PSE position for a profess- ional caseworker is worth approximately $10,000 to YSB. 12. PSE /CETA of At the suggestion of Councilman Kopczynski, St. Joseph we have pursued many avenues of funding through County County Government. Our first breakthrough oc- cured when they provided us with a secretarial position through their Public Employment Title. This position is intact at this time. This secretarial position is worth approximately $8,000 to YSB. 13. U.S. Dept. of We have been able to obtain surplus commodities Agriculture at an extremely reduced price and a rebate on milk given to youth in our Summer Program. This subsidy was worth about $150 this year. YOUTH SERVICE BUREAU: FUNDING POSSIBILITIES FOR 1977 Because our CETA Subgrant has been renewed, two staff positions are assured for 1977. Since our RUNAWAY Grant runs through August of 1977 (and stands a good chance for a one -year renewal) three more positions are secure through 1977. We are also counting heavily on the $16.,000 we have requested from the Governor's budget for 1977 to fund an additional position. County CETA will be providing the secretarial person. This gives us a total of 7 staff positions plus the 10 -12 Interns and Volunteers we will recruit. In order for us to maintain our current level of services and retain our staff, it will be necessary to acquire REVENUE SHARING funds for three full - time people and two part -time positions. The three positions are currently occupied by the Director, Mikki Dobski and Bill Monahan. The other two positions are occupied by Mrs. Osthimer, who prefers to work half -time, and Ms. Kimmins, who should be covered by City CETA through June. The additional part of the request is for monies to support the office. We have submitted requests for additional Justice Department money through the "Bayh Bill ", and additional HEW money through the Title XX Act. If either request is funded, a corresponding reduction in City Revenue Sharing funds could be made. We have also spoken to representatives of the United Religous Community's Juvenile Justice Task Force, the A.A.U.W., the Junior League, the Concerned Women and the League of Women Voters, who are willing to assist us in making initiatives to St. Joseph County Government for more funding assistance. YOUTH SERVICE BUREAU: PERSONNEL: Executive Director - Counselor (2 time) Counselor Counselor - Counselor (2 year) 1977 REVENUE SHARING REQUEST TO THE SOUTH BEND COMMON COUNCIL (Current Charges to be paid by CITY) OTHER: Rent Telephone Supplies - Contractual 15,966 5,133y 9,466 9,466 4,733 ' 44,764 3,300 900 — <f� 500 1, 000 1,000- 9,700 TOTAL REQUEST $54,464 YOUTH SERVICE BUREAU: THE LONG -RANGE PLAN We feel that the YSB has demonstrated a need for its services. Numerous endorsements from all aspects of our community bear out. this contention. The need for focusing attention on "prevention" is crucial to our entire spectrum of Government, but nowhere is it more evident than in delinquency work. While the past five years have witnessed sufficient resources being available to YSB, they have been years of uncertainty, and even today, we face 1977 without knowing our funding level for the year. For this reason, I would like to see 1978 as the year that YSB received a re- gular appropriation of money from city tax funds. If we received this appropriation we would be freed from wondering if there would be a program or not and we could devote all our energy to running the agency. The regular appropriation would also enable us to search for supplemental funds knowing that a "matching base" exists. We would also have a level of status not achieved heretofore. Frankly, I think our appropriation would not have to be a large one. By 1978 we should be receiving money from Title XX, the Bayh Bill and per diem funds from the Department of Public Welfare. Money for the four key positions now occupied by Strycker, Osthimer, Fleming and Gagnon should be adequate. In addition, I also feel that County Government will come to its senses by that time, particularly con- sidering the excellent rapport we have made with the County Council. (I£ the County is now willing to talk to the City about controlling dogs, perhaps that might convince them of the need to control chil- dren.!) If our money from the state keeps increasing we can expect significant support from that source also. TommWitit sit-port Zia the Tommon Tamil of tlir Otg of Oontk 10rnd: Your Committee OF THE WHOLE to whom was referred AN ORDINANCE APPROPRIATING $49,231 FROM THE FEDERAL ASSISTANCE GRANT COMMONLY REFERRED TO AS GENERAL REVENUE SHARING, FOR CIVIC CENTER EQUIPMENT, TO BE ADMINISTERED BY THE CITY OF SOUTH BEND THROUGH THE DEPARTMENT OF HUMAN RESOURCES. Respectfully report that they have examined the matter and that in their opinion THIS ORDINANCE BE RECOMMENDED TO THE COUNCIL FAVORABLY. FRANK HORVATH Chairman I... '... 'U...... 0 CO.