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Home My WebLink AboutAppropriating Moneys Defraying the Expenses Bureau of Waste Water 1977ORDINANCE NO, 6085 -76 Passed by the Common Council of the City of South Bend, November 22 rq 76 Clerk IRENE K. GAMMON President of Common Council Presented by me to the Mayor of the City of South Bend, Ind'ana November 23 zq 76 /r IRENE K. GAMMON Approved and signed by me OR s Clerk ORDINANCE NO. , k. 7 (- AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE BUREAU OF WASTE WATER OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1977, AND ENDING DECEMBER 31, 1977, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS, AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. BE IT ORDAINED BY THE SOUTH BEND COMMON COUNCIL OF THE CITY SOUTH BEND, INDIANA: SECTION I. That for the expenses of the Bureau of Waste Water Treatment for the fiscal year ending December 31, 1977 the following sums of money are hereby appropriated and ordered set apart out of the fund herein named and for the purposes herein specified, subject to the laws governing the same and subject also to the conditions provided in this Ordinance. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided by law. SECTION II. That for the said fiscal year, there is hereby appropriated out of the General Fund of said Waste Water Treatment Plant, the following: Peeeeri0ed by Stite Hard or Aoeounte: - - City budget Form No. -1 (Re . 1961) Division of Utilities ESTIMATE Office or Department TO THE CITY Controller September 30 19 76 Controller or Clerk- Treasurer In compliance with the provisions of Chapter 150 of the Acts of 1935, and Acts amendatory thereof and supplemental thereto, the undersigned respectfully submit the following estimate of the necessary expenses of Bureau of Waste Water for the calendar year ending December 31, 1977. Office or Department 1 SERVICES PERSONAL 11 Salar' and Wa es, r Items 111 MminisPrat�' 47,948.0( 112 Office & Clerical - - - -�0( 113 Lab. _ . - _ _ 71,775.0( 114 Engineering - - _ _ _ 31,9= 115 Board & Attorney 116 _ 12 Salaries and Wages; Temporary 121 Plant Operator _ - _ _ - 404,685.( 122 Maintenance _ _ _ . _ 9T,-3=. 123 Lift. Sta & Diversion Chamber Crews_ . . 49,733.( 13 Other Compensation 131 OT Operators _ 86,000.( 132 OT Mai_nt. & Life Sta & Diversion r-hamber_ _ 12,00 . 133 Summer He]p - _ - _ _ 16,187.( Total Services Personal - - - - - - - - 2. SERVICES CONTRACTUAL 21 Communication and Transportation 211 Freight, Express and Drayage - - - - - - - - 212 Postage - - - - - - - - - - - 213- Traveling Expenses - - - - - - - _ - - _ 4 500 00 214 Telephone- and Telegraph - - - - - - - - _ _ 4 215 _ _ _ _ _ 22 Heat, Light, Power, Sewage and Water 221 Electric Current - - - - - - - - - - LL43, 000.0 222 Gas - - - - - - I - - - - - - - - 20 000.0( 223 Heat - - - - - - - - - - _ _ _ 224 Water - - - - - - - - - - - - - - 0.0( 225 Sewage - - - - - - - - - - - - - - 23 Instruction - - - - - - - - - - - - - - 24 Printing and Advertising 241 Printing, Other Than Office Supplies - - - - - - . 242 Publication of Legal Notices - - - - - - _ _ 243 _ _ . 25 Repairs 251 Buildings and Structures - - - - - - - - - _ 252 Equipment - - - - - - - - - - - - - - 20 000.0[ 26 Other Contractual Services 261 Billing SPrvin� Wa-Lpr Wnrkc _ _ _ - _ 262 _ - - _ _ _ 263 Uniforms 7,500.0( 264 - - - _ - 274 Legal & Prof. Services 22,000.0( Total Services Contractual - - - - - - - - - I 3 SUPPLIES 31 Fuel and Ice 311 Coal - - - - - - - - - - - - _ 312 Fuel Oil - - - - - - - - - 30,000.0( 313 Bottled Gas - - - - - - - - - - - - - 3,500.0 314 Ice - 32 Garage and Motor 321 Gasoline - - - - - - - - - - - - - - 322 Oil - - - - - - - - - - - - - - ( 7, 500 no 323 Tires and Tubes - - - - - - - - - - - - � 324 Other Garage and Nlotor Supplies - - - - - - - - 31� 500, Op 33 Institutional and Medical 331 Household, Laundry :,c,c i lea :i.:e - - - -1,non nn 332 Medical, Surgical and Dental - - - - - - - _ . '333 Other Institutional and Medical Supplies - - - - - _ r- Total 228,540. 551,721. 114,187.$0 37,500.0 22,000.0 3. SUPPLIES (Continued) 34 - - - - - 35 - - - - - 36 Office Supplies 361 Official Records . . . . . . . . . . . . 362 Stationery and Printing - - - - - - - _ - . $63 Other Office Supplies - - - - - - . - - 37 3O7t1herl aSuupplllies p -S - - - - - - . . - . . 373 'TotalmSu�ptiea - - - - - - - - - - - 4 MATERIALS 41 Building Materials - - - - - - - - - - - - - 42 Street, Alley and Sewer Materials 421 Gravel - - - - - - - - - - - - - - 422 Sand - - - - - - - - - - - - 423 Cement - - - - - - - - - - - 424 Bituminous Materials --- - - - - - - - - - 42b - - - - - 426 - - - - - 43 Repair Parts - - - - --- - - - - - . . 44 Other Materials - - - - - - - - - - - Total Materials - - - - - - - - - - _ - 6 CURRENT CHARGES 51 Insurance - - - - - - - . . . . 52 Rents - - - - - - - - - . . 53 Refunds, Awards and Indemnities - - - - - - - - - 54 Clothing Allowances (Firemen and Policemen) - - - - - - 56 Subscriptions and Dues - - - - - - - - - - - - 56 Premiums on Official Bonds - - - - - - - - 57 - 68 _ - 59 . .- - Total Current Charges - - - - - - - - - - - 6 CURRENT OBLIGATIONS 61 Interest - - - - - - - - - - - 62 Retirement and Social Security — City's Share - 5.85 % - 63 MyAMyhXXIB$11a8B;Iays. P.ERE _ . . -7 Zl %- G4 Group Insurance 38.58 x 12 - - - - 65 Unemployment 66 Wor) 1CeiV gaons On urnit, - - - - - - - - 7 PROPERTIES 71 Buildings, Structures and Improvements 711 Buildings and Fixed Equipment - - - - - - - - 712 Other Structures - - - - - - - - - - - 72 Equipment 721 Furniture and Fixtures - - - - - - - - . 722 Motor Equipment - - - - - - - - - - 723 . . . - 724 . . . . 725 Office Equipment - - - - - - - - . 726 Other Equipment - - - - - - - - - - - - 73 Land - - - - - - - - - - - - - - - - Total Properties - - - - - - - - - - - - 8 DEBT PAYMENT 81 Bonds - - - - - - - - - - - - - - - - Total Estimate - . - - - - - - - - - - . Items I Total ,000.00I ,500.00(324,000.00 92,240. 51,600. 62;386. 29,129. 5;000. r 60.000.00 70,000.00 .$10.172.. (I) (We) hereby certify that the foregoing is a true and fair estimate of the expenditures necessary for the Office or Department for the calendar year ending December 31, 19_, and that each and every item therein is believed necessary for the proper transaction of the business of said office or department. 110 01 Supervision The three men that constitute the members of this group provide the supervision of the Wastewater Plant. 110 05 Office & Clerical At the present time the Clerical work at the Plant is done by three clerks. 110 16 Laboratory Each year as Wastewater Treatment Technology becomes more sophisticated, this group of young people becomes more and more important. 120 01 Plant Operators The Wastewater Plant, operates 24 hrs. a day 365 days per year. At any given time there are six operators on duty. 120 09 Maintenance Personnel The recent plant expansion, has greatly increased the amount of equipment that we have to maintain. Additionally that equipment which constituted the equipment of the original plant is now twenty years old and needs increasingly more attention. The increasing attention being directed to the Pollution control field makes it important that we have a reliable plant. 120 20 Lift Station - Diversion Chamber Operators There are two crews and two trucks that make daily checks of the 42 Diversion Chambers - 8 river crossing and 11 Lift Stations. Without a question it is in this area that we can expect an early major thrust from the E. P. A. working through the State Board of Health. 213 Travel Expense The 1976 budget contained $4, 500 for this line item we are requesting $4, 500 for 1977. American Public Works Association Indiana Water Pollution Control Association (5 people - 3 days) (Indianapolis) Water Pollution Control Federation (Philadelphia Pa Oct 2 -7 -1977) ( 3 plant personnel - five days) Indiana Associations of Cities & Towns One and two days trips to Indiana State Board of Health (Indianapolis) and E. P. A. Chicago. These trips are made by Plant Personnel and by Engineering Dept. people in behalf of plant business One day trips emergency parts chasing 214 Telephone & Telegraph 700.00 :11 11 1,500.00 650.00 500.00 350.00 The 1976 budget figure is $3, 600. We are asking for $,500 for 1977, of this total approx. 3, 500 is for equipment which serves 15 buildings spread over about 40 acres. Of the 15 buildings eight buildings have one or more phones. It is possible that E. P. A. requirements to monitor certain lift stations and diversion chambers may require the use of leased phone lines. We have not included funds for a possible rate increase. 221 Electric Current The budget figure for 1976 is 143, 000. We noe estimate that our actual 1976 figure will be well below this. At the time that the 1976 budget request was prepared we have very limited experience figures on the expanded Plant usage. We are asking for $160, 000 for 1977. Our request provides for the rate increase on the part of I & M up to 3370. 222 Gas The budget figure for 1976 is $40, 200. We are requesting 20, 000 for 1977. We expect the plant usage to be $15, 000 the reduction is possible because of the shut down of the soluble oil burner. The Plant diesel engines are capable of operating on three different types of fuel; digester gas, NIPSCO gas, and diesel fuel oil. We operate as much as possible on digester gas. However, our digester gas production does not meet all our fuel needs. Our digester gas production for 1975 is estimated at 64, 000, 000 cu. ft. with estimated value of $45, 000. The NIPSCO rate per CCF has gone up from an average of just under 10¢ in early 1974 to about 13.3¢ in March of 1976. This is a 3370 increase. We have not made provisions for any future rate increase by NIPSCO. 224 Water The 1976 budget figure was for $18, 600. We are requesting 1, 000. In late 1975 arrangements were made with water works people not to charge the Plant sewage fees. This therefore reflects water only. 252 Equipment Repair The budget figure for 1976 is 15, 000. We are requesting $20, 000 for 1977. This account is primarily for emergency repairs performed by outside sources when we do not have the capability of doing the job ourselves. Some of these repairs are: Major pump failure repairs Electric motor reqinding Repairs of Plant monitoring equipment Crane service for handling large equipment Millwright works - installation of major items of machinery. 260 Other Contractuals The 1976 budget figure for this line item was for $330, 000. We are requesting the same amount for 1977. Of this amount $320, 000 will be paid to the Bureau of Water for their services in billing and collecting sewage use charges. We would like to point out that the sewage rate, under which we are presently operating, is the one that was established in 1971 at the time the plant expansion was undertaken and is based on 1970 operating figures. The operating statement for 1970 losts customer accounts as $136, 628.78. This then, means that the present charges are $186, 371 in excess of the amount that the sewage rate provides. This reflects a 136% increase in the charges to the Wastewater Plant. 263 Household, Laundry, Cleaning The budget amount for 1976 is $8000. We are asking for 7500 for 1977. Funds from this account supplies working clothes for Plant employees. 274 Legal Services The budget amount for this item for 1976 was $20, 000. We are requesting 22, 000 for 1977. This account is actually professional and consulting services. Some of the programs which would properly fall into this category are: I) Combined sewer overflow into the St. Joseph River. This study is mandated by the E. P. A. working through the State Board of Health. This is required by our N. P. D. E. S. Permit (National Pollutant Discharge Elimination System) II) Industrial Surveillance Program A program to survey and monitor the waste discharge is also required by the Plant N. P. D. E. S. Permit. To date most of this work has been done "In House" by the Laboratory staff at a savings. III) Instrumentation The Plant is equipped with a large number of meters and control instruments. Some of these are quite sophisticated. The Plant expandion has added quite a few even more sophiscated units. For some time we have been considering entering into a service contract with a instrumentation firm to maintain this equipment for us. So far we have not been able to contact a suitable firm and make a satisfactory arrangement. The expense would have to come out of this fund. IV) Interceptor and River Crossings There is a number of conditions in the Interceptor system and in two of the River Crossings that need Engineering type of analysis. These may require some type of analysis. These may require some type of consulting type Engineering attention. Money's for these studies would come out of this fund. 312 Fuel Oil (Diesel Fuel Oil) The budget amount for this item for 1976 is $37, 000. We are requesting $30, 000 for 1977. This line item represents the purchase of #1 Diesel Fuel Oil for the Plant Diesel Engines. As was mentioned under line item 222 we use three types of fuel in these engines. Digester gas - NIPSCO Gas and Diesel Fuel Oil. Generally an increased usage in one category is reflected in a decrease in one of the other two categories. For instance if we have more digester gas to utilize it can be expected that this will be reflected in a decrease in usage in either NIPSCO Gas or Diesel Fuel Oil. We would like to point out that cooling water from the Diesel Engines is used to heat the Plant Sludge and to heat the Compressor Building. The Compressor Building is a large building 138 ft. by 85 ft. and the only source of heat for this building is the generated heat from the Diesel Engines. We have made no provision for futher Fuel Oil price increases. 313 Bottle Gas The budget amount for 1976 is $3500.00 We are asking for the same amount for 1977. The Plant Expansion program added seven additional buildings to the Plant complex. Some of the new buildings are heated with bating oil, some with bottle gas and a few small buildings with electricity. The new laboratory will be heated with digester gas. We have made no provision for possible price increases. 322 Oil The budget figure for 1976 was 10,000. We are asking for $7,500. Oil under this line item is used to supplement the use of digester gas in the sludge heat exchange. It is also used in two of the new buildings, that resulted from the Plant Expansion - namely the Chemical Control Building and the Degritting Building - both of these are rather good sized buildings. We have made no provisions for price increases. 324 Other Garage & Motor (O. S. H. A.) As has been stated in prior years "this is actually our account for O, S. H. A. supplies" The 1976 budget figure was $4500. We are requesting $3500 for 1977. In addition to a number of safety hazards that are historically hazards in Wastewater Treatment Plants, we have, with the Plant expansion, added a number of new and different hazards among which are chlorine gas, handling large quantities of lime, a 6, 000 gallon concentrated sulfuric acid storage tank, and handling large quantities of corrosive ferric chloride. The South Bend Wastewater Treatment Plant is probably the largest chemical industry in South Bend. 331 Household, Laundry & Cleaning The 1976 budget figure is $4500. We are asking for $3000 for 1977. We will make a strong effort to reduce our expenditures in this line item. However, the items which make up this line item are janitor supplies and items necessary for personal hygiene. We do try to have the place looking clean and personal hygiene is of special importance in our situation. 363 Office Supplies The 1976 budget amount was $3,300. We are asking for $3,000 for 1977. Although the Bureau of Water acts as our billing agent, there are other regular office supplies. Operational reports, accounting records, payroll supplies, personnel records. The State Board of Health requires extensive operational and technical records. 370 Other Supplies The 1975 budget figure for this item is $20, 000. We are asking for 20, 000 for 1977. We will make a strong effort to reduce our expenditures in this category. - This is the account for maintenance items to maintain and operate the entire Plant. Some examples of the items procurred under this account are. Grease for pumps & motors, packing for all our various pumps, paint for buildings and machinery, nuts and bolts, pipe fittings; cleaning solvent, welding supplies, gaskets, lumber, etc. 371 Chemicals The 1976 budget figure for this line item is $470, 000. Our request for 1977 is $242, 000. This is a rather sizeable item and, we feel, warrants some discussion. An important part of the recent Plant expansion program were the facilities included to remove Phosphorus from the Plant effluent. The Phosphorus removal facilities were designed to use lime. However, early during the Plant construction phase it became evident that the lime method but quite expensive. As we became aware of the magnitude of the chemical expense facing us, we launched a rather extensive program to investigate Alternate Chemical methods. Our Laboratory people under the early guidance of Ten -Ech Environment Consultants carried out this study. We are currently in the process of changing from the Lime Method to the Ferric Chloride, under the guidance of our Laboratory people. Our budget request for 1977 is based on the success of this change over. If we make this switch successfully it will result in a savings of about $720, 000. This would be possible had we not launched this investigation back in 1971. We tabulate below various combinations of Chemical cost figures and follow this tabulation with some explanations. Column 1 This column lists the various chemical costs as budgeted for 1976. Column 2 This column lists the various chemical costs as estimated in 1971 by the Plant design engineers. Column 3 This column lists the various chemical costs as requested for the 1977 budget. This is based upon our ability to successfully make the transition from the lime method to the ferric chloride. Column 4 This column lists the various chemical costs which would result if the Plant were to be operated, as designed using the lime method, at the present inflated costs. We would like to point out that our first shipment of lime received in January of 1975 was priced at $21.40 per ton with cartage at 7.48 or or $28.88 delivered. On May 15, 1976 the price will advance to $34.30 per ton with cartage at 7.85 or $42.15 delivered. This represents a 46% increase. (1) 1976 (2) Bond (3) 1977 (4) 1977 Budget Figures Budget Figures Request As Designed Lime 170,300 440,000 - 677,000 Sulphuric 44,000 44,000 - 235,000 Ferric 162,000 58,000 108,000 30,400 Chloride Alum - - - - Polymer 100,000 144,000 90,000 87,600 Chlorine 63,000 66,000 44,000 31,900 TOTAL 539,300 752,000 242; 000 1,061,900 Column 1 This column lists the various chemical costs as budgeted for 1976. Column 2 This column lists the various chemical costs as estimated in 1971 by the Plant design engineers. Column 3 This column lists the various chemical costs as requested for the 1977 budget. This is based upon our ability to successfully make the transition from the lime method to the ferric chloride. Column 4 This column lists the various chemical costs which would result if the Plant were to be operated, as designed using the lime method, at the present inflated costs. We would like to point out that our first shipment of lime received in January of 1975 was priced at $21.40 per ton with cartage at 7.48 or or $28.88 delivered. On May 15, 1976 the price will advance to $34.30 per ton with cartage at 7.85 or $42.15 delivered. This represents a 46% increase. 373 Laboratory Supplies We are requesting 11, 500 for 1977. The funds will be used roughly in the following supply categories: 3370 Laboratory Chemicals 2670 Membrane Filters 2170 Glassware 870 Laboratory Hardware 670 Water Demineralizers 6570 Miscellaneous Supplies 430 Repair Parts We are requesting 18, 000 for this line item for 1977. The 1976 budget amount was 12, 000. This item includes a large number of relatively small purchases of various types of repair parts such as: Pump repair kits -lift stations Nuts & bolts -misc. Buss fuses Pad locks- dozens at time Electric starts Thermostats Pressure switches Shear pins & bearings Filter bags & micro switches Pump packing & pipe fittings Pressure regulators 726 Depreciation - Properties The 1976 budget awarded us $89, 000 in this account. We are requesting $160, 000 for 1977. We feel that Plant up keep has fallen behind in the last few years and that we need to do some "ketching up" the Plant expansion program has had a tendency to divert our attention from some needed Plant Maintenance. We list below some of the item that need attention 1977 Budget Depreciation Fund Properties Diesel Engine Overhaul (one pump & one blower 20,000 Diesel Engine cylinder liners - SDRG engine- rebuild 6 liners 10,000 Diffusors tubes - 1000 sanitaire or equivalent- remove old units 16,000 Primary tanks chains and sprockets 10,000 Grit channels chains and sprockets 5,000 Replace Chicago Screw - pellor pump digester NO.3 6,000 Replace recirculation pumps in digesters (4) 15,000 Rebuild return sludge pumps in Gallery landz (4) 6,000 Purchase new intake and exhaust valves for one SCRG diesel engines and one CCG04 engine 7,500 Falk drive- primary tanks- sludge collection rebuild 8,000 Worthington raw sewage pump No. l overhaul 17,000 Parts for repair of pumps motors, valves, etc. 5,000 Scum burner- refractory reline- and repair 3,000 Iron Fireman heaters- #1 digester- fire tubes and water jacket repairs 3,000 Diverson Chamber and lift stations- maintenance 5,000 Replace all crankshaft bearings thrust bearings and connecting rod bearing in No. 2 blower engine 10,000 Overhaul roots- connusville blower (No. 2) including alignment of shafts and coupling and vibration analysis and balancing 10,000 Unidentified Items 3,500 160,00 Peter H. Mullen Director, Administration and Finance CITY of SOUTH BEND PETER J. NEMETH, Mayor COUNTY-CITY BUII_OING SOUTH BEND, INDIANA 46601 Members of the Common Council 4th Floor, County-City Building South Bend, Indiana Dear Council Members: October 6, 1976 gnUT/04,, a/r, J& LU //VDIMAN 219/284-9742 The 1977 proposed Bureau of Wastewater Budget will be presented for first reading before the Council on October 11, 1976. In reviewing the budget and the enclosed explanation, I believe you will find that almost all expense categories have been held to a minimum, and many have either remained constant or decreased. The largest decrease will be in the area of chemical usage at the plant. Through technology afforded us by our laboratory staff, we have been able to alter our operations in such a way that we can meet health standards and still keep costs at an affordable level. The largest area of increased spending will be in the area of major maintenance on equipment through the depreciation fund. Whereas we have not neglected this area in the past, there always exists main- tenance and improvements whose nature lets them be deferred. It is in this area that we would like to concentrate our spending during 1977. As you are aware, both the Bureau of Wastewater and the Bureau of Sanitation are funded through sewage revenues. While I will address the sanitation budget in a letter accompanying that budget. I would like to point out that we are facing a deficit in 1977 of approximately $365,000.00. while this is quite a bit larger than the 1976 deficit ($175,141.00), the cause is not increased spending on present operations, but rather a new project budgetized in the Bureau of Sanitation. In actuality, the 1977 deficit on the same scope of operations as 1976, is approximately $160,000.00, or less than 1976. If you have further questions please feel free/Tp contact me. et r Mullen Con oller