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HomeMy WebLinkAboutAppropriating Moneys Defraying the Expenses Bureau of Sanitation 1977ORDINANCE No. 6078-76 Passed by the Common Council of the City of South Bend, November 8 1976 IRENE K. GAMMON Presented by me to the Mayor of the City of South Bend, November 9 �9 76 Clerk Of Common Council IRENE K. GAMMON Approved and signed by me 9q / D . �9-z/.— Clerk ORDINANCE NO. (G Q 7 9"- ) { AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE BUREAU OF SANITATION, OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1977, AND ENDING DECEMBER 31, 1977, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS AND FIXING A TIME WHEN THE SAME SHALL TAKE EFFECT. BE IT ORDAINED BY THE SOUTH BEND COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA: SECTION I. That for the expenses of the Bureau of Sanitation for the fiscal year ending December 31, 1977 the following sums of money are hereby appropriated and ordered set apart out of the fund herein named and for the purposes herein specified, subject to the laws governing the same and subject also to the conditions provided in this Ordinance. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year, unless otherwise expressly stipulated and provided by law. SECTION II. That for the said fiscal year, there is hereby appropriated out of the General Fund of said Waste Water Treatment Plant, the following: Pre•eribed br State Board of Aeeommta. - City Budpt Form No. 1 (Rev. tY611 Division of Utilities ESTIMATE Office or Department - TO THE CITY Controller October 5 1976 Controller or Clerk- Treasurer In compliance with the provisions of Chapter 150 of the Acts of 1935, and Acts amendatory thereof and supplemental thereto, the undersigned respectfully submit the following estimate of the necessary expenses of Bureau of Sanitation for the calendar year ending December 31, 19—. Office or Department 1 SERVICES PERSONAL 11 Salaries and Wages, Regular 111 Bureau Manager _ _ _ 112 Supt. 11 22 14.716.00 - _ - _ _ 113 Foreman III 2@'11,302.00 _ - _ _ _ 114 _ _ - _ _ 115 116 - - _ _ _ 12 Salaries and Wages, Temporary 121 General Labor - _ _ _ _ _ 122 39 men _ - _ _ 123 _ - _ 13 Other Compensation 131 Overtime _ _ _ 132 _ _ _ 133 _ _ Total Services Personal - - - - _ _ - _ _ 2 SERVICES CONTRACTUAL 21 Communication and. Transportation 211 Freight, Express and Drayage - - - _ _ _ _ 212 Postage - - - - - - - _ _ _ - _ 213 Traveling Expenses - - - - - _ _ _ _ - _ 214 Telephone and Telegraph - - - - - _ - _ _ _ 215 - 22 Heat, ,Light, Power, Sewage and Water 221 Electric Current - - - - - - _ _ _ - _ _ 222 Gas - - - - - _ _ - _ _ . _ _ _ 223 Heat - - - - - - _ _ _ _ _ , _ _ _ 224 Water - - - - - - - - - - - - - - - 225 Sewage - - - - - - _ 23. Instruction - - - - - - - - - - - - - - - 24 Printing and Advertising 241 Printing, Other Than Office Supplies - - _ - - - _ 242 Publication of Legal Notices - - - - - _ _ _ - 243 _ 25 Repairs 251 Buildings. and Structures - - - _ _ _ _ _ _. 252 Equipment - - - - - _ - _ _ _ _ . _ - 26 Other Contractual Services - 261 Other Contractuals _ _ _ _ _ 262 263 264 Items Total _ 16 000.00 68,036.00 29 432.00 22 604.00 312 Fuel Oil - - - - - - - - _ _ 313 363,545.00 363,545.00 Ice - - - - - - - - - _ _ _ 32 Garage and Motor - - 10,000.00 10,000.00 322 oil - - - - - - - - _ _ - - _ 323 441 581.00 1,550.00 Other Garage and Motor Supplies . . . _ _ _ 1,200.00 350.00 331 2,800.00 4,900.00 1,800.00 '333 300.00 1 500.00 950.00 50.00 400.00 - 13,000.00 13,000.00 - 12,000.00 12,000.00 3,000.00 27,000.00 3,000.00 3,500.00 12,000.00 1 45,500.00 4,500.00 Total Services Contractual - - - - - - - - _ 3 SUPPLIES 31 Fuel and Ice 311 Coal - - - - - - - - _ _ _ - 312 Fuel Oil - - - - - - - - _ _ 313 Bottled Gas - - - _ _ - - - _ _ _ - 314 Ice - - - - - - - - - _ _ _ 32 Garage and Motor - - 321 Gasoline - - - - - - - - - - - - - - 322 oil - - - - - - - - _ _ - - _ 323 Tires and Tubes - - - - _ _ - - _ - - _ 324 Other Garage and Motor Supplies . . . _ _ _ 33 Institutional and Medical 331 Household, Laundry a,,a Cle:.. -. ;,b - - - - - - - - 332 ;Medical, Surgical and rental - - - _ _ - - _ _ '333 Other Institutional and Medical Supplies - - _ - _ - 3,000.00 27,000.00 3,000.00 3,500.00 12,000.00 1 45,500.00 4,500.00 3 SUPPLIES (Continued) 34 36 36 Office Supplies 361 Official Records - - - - ... - - - - 362 Stationery and Printing - - - - - - - - - 363 Other Office Supplies - - - - - - - - - - 37 Other Supplies - - - - - - - - - - - - - - Total.Supplies - - - - - - - - - - - 4 MATERIALS 41 Building Materials - - - - - - - - - - - - - 42 Street, Alley and Sewer Materials 421 Gravel - - - - - - - - - - - - - 422 Sand - - - - - - - - - - - - - - - 423 Cement - - - - - - - - . - - - - 424 Bituminous Materials - - - - - - - - - - - 42b - ' - ` ' 426 - ' - ` 43 Repair Parts - - - - - - - - - - - - - - 44 Other Materials - - - - - - - - - - - - - Total Materials - - - - - - - - - - - - 6 CURRENT CHARGES 61 Insurance - - - - - - - - - - - - - 52 Rents - - - - - - - - - - - - - - - - 63 Refunds, Awards and Indemnities - - - - - - - - - 54 Clothing Allowances (Firemen and Policemen) - - - - - - 55 Subscriptions and Dues - - - - - - - - - - - - 56 Premiums on Official Bonds - - - - - - - - - - 57 - - - ` 68 - - - - _ 69 Total Current Charges - - - - - - - - - - - 6 CURRENT OBLIGATIONS 61 Interest - - - - - - - - - - - - - - -85' 62 Retirement and Social Security — City's Share - - - - 5.854 63 Grants and Subsidies - - - - - - _ - - 7'211 6 Group Ins. 44 x 12 x 38.58 - - - - - nemp oymen off. . s. 66 Wore! Current Obligations - - - - - - - - - 7 PROPERTIES 71 Buildings, Structures and Improvements 711 Buildings and Fixed Equipment - - - - - - - - 712 Other Structures - - - - - - - - - - - 72 Equipment 721 Furniture and Fixtures - - - - - - - - - - 722 Motor Equipment - - - - - - - - - - - - 723 - - 724 - - - - - 725 Office Equipment - - - - - - - - - - - - 726 Other Equipment - - - - - - - - - - - - 73 Land - - - - - - - - - - - - - - - - Total Properties - - - - - - - - - - - - 8 DEBT PAYMENT 81 Bonds - - - - - - - - - - - - - - - . - Total Estimate - - - - - - - - - - - Items I Total 11 E N,JVV-VV 7,500.00 89,042.00 53,500.00 53,500.00 (I) (We) hereby certify that the foregoing is a true and fair estimate of the expenditures, necessary for the for the calendar year ending December 31, 19_, and Office or Department that each and every item therein is believed necessary for the proper transaction of the business of said office or department. 1977 BUREAU OF SANITATION BUDGET LINE ITEM EXPLANATION 100.0 Salaries & Wages (1976 - $355,512.00) Six additional personnel for construction crew 213.0 Travel Expense (1976 - R1,200.00) Attendance at APWA Equipment Show and work related instruction at Ivy Tech for employees. 214.0 Telephone and Telegraph (1976 - $250.00) Utilities have been separated since the Bureau of Sanitation moved into its new quarters. This new rate re- flects the rate increase. 221.0 Electric Current (1976 - $1,000.00) Electric Current needed to operate lighting and garage equipment. Price increase reflects complete usage of the utility in the garage. 220.0 Gas (1976 - R1,200.00) Natural gas supply needed to heat new structure. Cost estimated from Northern Indiana Public Service Co. 224.0 Water (1976 - $200.00) Water supply to new structure. 241.0 Stantionary & Printing (New Item) We are sometimes required to have forms printed up in the Print Shop downtown, with the installation of a new mahcine, each department is required to pay for their printing. 242.0 Publication of Legal Notices (1976 - $50.00) Funds to cover cost of legal adver- tising for bids to cover equipment replacement. $441,581.00 1,200.00 350.00 2,800.00 1,800.00 300.00 500.00 50.00 Page 2 - Bureau of Sanitation Budget Line Item Explanation - 1977 243.0 Photographing & Blueprinting 400.00 (1976 - $150.00) Purchase of film and camera supplies used in keeping visual records of sewers and work areas. Also used in Sludge Farm data comparison. Also additional purchase of video tape and film used for sewer inspection truck. 252.0 Equipment Repair 13,000.00 (1976 - $12,000.00) Although most maintenance and re- pair work is done in -house for the Bureaus of Sanitation and Wastewater, there are repair problems that we are not equipped to handle. Also, in the area of equipment modification we need outside assistance. 260.0 Other Contractual Services 12,000.00 (1976 - $14,000.00) Through the funding of the account we are able to accomplish tasks that we might otherwise be too limited to handle. During construction season the ability to lease replace- ment or specialty equipment can mean the difference between completing a job in a successful manner on time, or not doing so. Also during con- struction projects there are areas of work which we are better off subcontracting to specialists, i.e. concrete work, landscaping. This account also gives us the ability to work specialized equipment at the Sludge Farm which we feel is not cost productive as a purchase. 312.0 Fuel Oil 2,000.00 (1976 - $3,000.00) Through this account we purchase the necessary diesel fuel to run our diesel equipment - two diesel tractors, one diesel backhoe, one diesel W20 Case Loader and one Detroit diesel dewatering pump. 321.0 Gasoline 27,000.00 (1976 - $24,000.00) Provide operating fuel for all motor- ized equipment in the Bureaus of Sanitation and Wastewater - 30 trucks, 6 automobiles, and 20 other gasoline powered pieces of equipment. Page 3 - Bureau of Sanitation Budget Line Item Explanation - 1977 322.0 Oil & Grease 3,000.00 (1976 - $4,000.00) Garage lubricants for plant vehicles and equipment. 323.0 Tires & Tubes (1976 - $4,500.00) Replacement tires for mobile equipment. 324.0 Other Garage & Motor Supplies (1976 - $12,000.00) Since we maintain a garage and mechanics to work on all our equip- ment, it is essential that we provide them the flexibility to handle all these repairs. This includes the right parts and supplies, i.e. oil filters, air filters, vactor hose, anti freeze, brake and drum assemblies, welding rods, hand tools, shop towels, rags and other miscellaneous items. 331.0 Household Laundry & Cleaning (1976 - $4,500.00) Summer and Witner uniforms for 33 employees. 333.0 Other Institutional & Medical (1976 - $4,000.00) We try to encourage safety among our employees. One way is by sharing the cost (50%) on two pairs of safety shoes per year, per employee. - We also furnish different types of gloves, hard hats, winter hard hat liners, foul weather gear and equipment reflectors and back -up alarms for vehicles. 363.0 Other Office Supplies (1976 - $350.00) Paper, pens, clipboards, time cards, record books, city maps, street guides, and other office supplies. 370.0 Other Supplies (1976 - $22,000.00) Using this account we purchased manhole covers and rings to replace those that may break during the course of the year. At a per unit cost of $250, this enables us to purchase 32 sets per year. If you consider the 7,000 manholes that are contained in the 400 miles of sewer that we maintain, this does not seem like an excessive request. 3,500.00 12,000.00 4,500.00 4,000.00 350.00 22,000.00 Page 4 - Bureau of Sanitation Budget Line Item Explanation - 1977 370.0 Other Supplies - Continued This account also enables us to carry out our repair activities on sewers which have stopped functioning or caved in. Some of the items purchased from this account are catch basin frames and covers, pipe connecting elbows, tiles of assorted sizes (averaging $5 per foot), sand and cement and brick for adjusting manholes. The amount of concrete we use is in a direct function with the amount of paving the Bureau of Streets has scheduled. Since we raise all of our street sewer structures, also included in these supplies are backfill materials and precast manholes. We believe that it is also fair to assume that our ex- perience with caved -in sewers will become more, rather than less fre- quent during the coming years. 430.0 Repair Parts 14,500.00 (1976 - $14,500.00) We use this account to purchase re- pair parts from vendors for the re- pairs we are able to do in- house, i.e. hydraulic cylinders, pump impellers cable for drag machines, forks and bushings for drag machines, drive chains, belts, sprockets and hose for the vactor. 440.0 Concrete and Sewer Pipe 100,000.00 510.0 Insurance 5,800.00 (1976 - $5,800.00) To pay premiums on our vehicle in- surance for the Bureaus of Sanitation and Wastewater. (This amount at the present time is based on our Agent's estimate) 530.0 Refunds, Awards & Indemnities 2,500.00 (1976 - $2,500.00) Because there is a $250 deductible on our automobile fleet insurance, this money is necessary to pay the insurance company the deductible on any accident which occurs. Page 5 - Bureau of Sanitation Budget Line Item Explanation — 1977 550.0 Subscriptions & Dues 150.00 (1976 - $150.00) Water Pollution Control Federation (two employees @ $25) American Public Works Association (two employees @ $25.00) Water and Sewage Works Circulation ($15.00 /yr) Industrial Water & Wastewater News ($10 /yr) 620.0 Social Security 25,833.00 630.0 PERF Retirement 31,838.00 640.0 Group Insurance 20,371.00 (1976 - $13,400.00) This increase reflects a 35% increase over last year's figures. 650.0 Unemployment Compensation Insurance 3,500.00 (1976 - $1,800.00) This figure reflects an increase due to the fact that Unemployment Insurance is based on 1.60 of the first $4200 for each employee. 660.0 Workmen's Compensation 7,500.00 Social Security, PERF Retirement and Group Insurance are based, at the present time, on the 1976 payroll figures; after the Salary Ordinance is approved these figures will change. 722.0 Motor Equipment 53,500.00 (1976 - $63,100.00) We plan to replace the following equipment with new equipment: 1 1970 GMC tilt cab, 49000 GVW. (Unit 460, 8,000 hrs operational) Condition of this truck is poor and should be replaced. This is one of the Vactor equippped Trucks Estimated.Cost --- - - - - -- $16,000.00 Replace with: 1 Tilt Cab, 55,000 GVW 1 1972 Ford pickup used by Foreman This truck has 47,000 miles at this time. Condition: Fair Estimated Cost -- - - - - -- $3,400.00 Request $25000 for replacing Water pumps, compactors, and other small equipment. Page 6 - Bureau of Sanitation Budget Line Explanation - 1977 722.0 Motor Equipment - Continued 1 Back Hoe 1 Compressor 27,000.00 4,500.00 SECTION III, This Ordinance shall be in full force and effect after its approval by the Board of Waste Water Commissioners and adoption by the Common Council of the City of South Bend, Indiana. APPROUPT) RV ADOPTED BY: 9si READING PUBLIC HEARING HEARING 2nd READING NOT APPROVED REFERRED PASSED GG (1 � �Z� Mem r of the Common Council I siCncd c my ti °) lido an opports.i - iie discussion and Council action on the issue„ FILED IN CLER 1, S OFFICE `9 ?0 Irene Gammon CITY CLERK, SoM BEND, In, Peter H. Mullen Director, Administration and Finance T�vo\_ur/pye /2 CITY of SOUTH BEND Z PETER J. NEMETH, Mayor W /v/ a COUNTY -CITY BUILDING SOUTH BEND, INDIANA 46601 /NDIANP Members of the Common Council 4th Floor, County -City Building South Bend, Indiana Dear Council Members: October 6, 1976 219/284 -9742 The 1977 proposed Bureau of Sanitation Budget will be presented for first reading before the Council on October 11, 1976. In reviewing the proposed budget, you will find that there appears to be a substantial increase in the cost of operations, $812,000 in 1977 as opposed to $618,000 in 1976. This increase is a reflection of the proposed institution of a new construction crew rather than an increased level of spending for the same level of service. Through the use of television equipment we are becoming aware of more and more problems in the area of sewer failure and we are pro- posing to address this situation through the addition of a full time crew of five (5) people to handle problems of this nature. In addition, we are proposing to purchase $92,000 worth of pipe and pavement repair materials, plus a new compressor and larger back - hoe. It is our intention to try to correct sewer failure prior to them becoming a health hazard and a problem for any councilman. The number of retention basins in the city has increased during the last several years and for this reason we are proposing an additional position in the budget to work with the existing positions in the budget. This has been necessary because of the increase in the number of complaints associated with retention basins. These are only the reasons for the major increase in the budget. There will be enclosed with the budget a breakdown of all other expenses. If you have any further questions please feel free to contact me. (gammtfut Irport (Tit tkt Tommon Tamil of thr (gitg of ftnt4 vrlul -. Your Committee OF THE WHOLE to whom was referred AN ORDINANCE APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING THE EXPENSES OF THE BUREAU OF SANITATION, OF THE CITY OF SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 1977, AND ENDING DECEMBER 31, 1977, INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS AND FIXING A TIME -WHEN THE SAME SHALL TAKE EFFECT. Respectfully report that they have examined the matter and that in their opinion THIS ORDINANCE BE RECOMMENDED TO THE COUNCIL FAVORABLY. FRANK HORVATH Chairman PR 6[ PR EIi r PV [LI[XIN4 CO.