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Home My WebLink About2 Minutes 09-26-13 MeetingSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING September 26, 2013 9:30 a.m. Presiding: Marcia I. Jones, President 1. ROLL CALL Members Present: 227 West Jefferson Boulevard South Bend, Indiana Ms. Marcia Jones, President Dr. David Varner, Vice President Ms. Valerie Schey, Secretary Mr. Don Inks Mr. Stan Wruble (part of meeting) Members Absent: Mr. Greg Downes Counsel: Others Present: 2. APPROVAL OF MINUTES Mr. Lawrence Mr. David Relos, Economic Development Specialist Mr. Jitin Kain, Economic Development Specialist Ms. Debrah Jennings, Property Manager Mr. Scott Ford, Executive Director Mr. Brock Zeeb, Director of Economic Resources Mr. Chris Fielding, Assistant Executive Director Ms. Beth Leonard Inks, Director of Admin. & Fin. Mr. Chris Dressel Mr. Michael Divita Ms. Angela McCaslin Mr. Cecil Eastman Ms. Mo Miller Mr. Erin Blasko, South Bend Tribune A. Approval of Minutes of the Regular Meeting of Thursday, September 12, 2013 Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, September 12, 2013. 1 South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 3. APPROVAL OF CLAIMS 324 AIRPORT AEDA Sopko, Nussbaum. Inabnit & Kaczmarek South Bend Tribune Cressy & Everett Management Corp South Bend Water Work Cressy & Everett Management Corp Hull & Associates Inc. Services 191.96 Notice for Bidders 33639 Inspection /Security /Maint. IV 131.81 4212 Fellows St./4224 Fellows St 8,200.41 3,135.00 Jones Petrie Rafinski 2,388.75 Plews Shadley Racher & Braun LLP 9,612.00 Hull & Associates Inca 885.00 Tri- County News 114.30 420 FUND TIF DISTRICT -SBCDA GENERAL Sopko, Nussbaum, Inabnit & Kaczmarek 625.00 R.E. Pitts & Associates, Inc. 435.00 Abonmarche 1,300.00 Inc. South Bend Heritage Foundation Reith -Riley Construction Gibson - Lewis, LLC Comcast Reith -Riley Construction Reith -Riley Construction 105.00 679.03 Management Services Bosch Site MW & SVP Installation & RWP Preparation; Ignition Pk Ivy Tower Bosch /Honeywell /Union Station /ARG Corp Litigation Extended General Consulting Notice for Bidders Legal Services Appraisal Services Colfax & Hill Drainage Improvements LaSalle Hotel Pest Control LaSalle Hotel Manaeement 200.00 Research & Strategic Analysis 22,864.33 Beautification Program /Main /Jefferson/ St. Joseph Surface Lot Mgmt. 900.00 Studebaker Plaza Project 40.00 325 S Lafayette Blvd 900.00 Colfax & Hill St. 6,285.09 6,077.58 Rushton Rehab William St Streetscape (Washington St. to LaSalle Ave.) 70,133.75 Skyway Plaza Window Replacement 6,922.95 Relocation 400 Block of N Michigan St. Parking Lot 253,704.80 Memorial Parking Ph. 3B :o., Inc. 36,349.38 Memorial Parking Ph. 3B 2 South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 3. APPROVAL OF CLAIMS (CONT.) 43u.wvinJlVC Vwrwrivm4i HRCH Reith -Riley Construction Co., Inc. 510,810.40 Lawson - Fisher Associates P.C. 18,802.26 Christopher B. Burke Engineering, LLC 444.00 Christopher B. Burke Engineering, LLC 3,358.00 Cardno JFNew 3,820.06 2.....02.2 4 Main St /Lafayette Blvd Connector Main St /Lafayette Blvd Connector Fellows St. & Ireland Rd Intersection Ireland Rd Intersection Improvements Engineering Fellows St. Upon a motion by Mr. Varner, seconded by Mr. Inks and unanimously carried, the Commission approved the Claims submitted Thursday, September 26, 2013. 4. COMMUNICATIONS There were no Communications. 5. OLD BUSINESS There was no Old Business. 6. NEW BUSINESS Mr. Relos introduced the new Director of Economic Resources Mr. Brock Zeeb. Mr. Zeeb was previously employed by the Internal Revenue Service as a field investigator. He has a Master of Business Administration from Bethel College. A. Public Hearings (1) Public Hearing on Resolution No. 3174 amending the Development Plan of the South Bend, Central Development Area. Mr. Relos noted that the public hearing file is complete, including: (1) A copy of the Resolution No. 3174 setting the public hearing; (2) a copy of the Notice of Hearing; (3) an affidavit from Kim Wilson, Publisher of the South Bend Tribune, that the Notice of Hearing was published in that newspaper on September 14, 2013; (4) and an affidavit from Jason Jolly, Classified Manager of the Tri- County News, that the Notice of Hearing was published in that newspaper on September 13, 2013. Mr. Relos noted that Indiana Code requires that we notify interested neighborhood groups and associations of the public hearing. This was not completed in time for South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 6. NEW BUSINESS (CONT.) A. South Bend Central Development Area (1) continued... today's public hearing. So the Commission will hear anyone who has come to this meeting to be heard, and then continue the public hearing until October 10, 2013 at 9:30 a.m. when the neighborhood groups, neighborhood associations, and city agencies will have an opportunity to be heard regarding Resolution No. 3174. Ms. Schey asked if this is the amendment to the South Bend Central Development Area Development Plan that the Council recently adopted. Mr. Relos responded that it is. Ms. Jones opened the public hearing for whoever wished to speak. There was no one who wished to speak regarding Resolution No. 3174. Ms. Jones continued the public hearing until Thursday, October 10, 2013 at 9:30 a.m. at which time anyone may speak regarding Resolution No. 3174. (2) Consideration of Resolution No. 3174 Upon a motion by Mr. Inks, seconded by Ms. Schey and unanimously carried, the Commission tabled the Consideration of Resolution No. 3174 until the October 10, 2013 public hearing. B. South Bend Central Development Area There was no business in the South Bend Central Development Area. C. Airport Economic Development Area There was no business in the Airport Economic Development Area. D. West Washington- Chapin Development Area There was no business in the West Washington- Chapin Development Area. E. South Side Development Area (1) Resolution No. 3171 approving and authorizing of an Amendment to the Addendum to the Master Agency Agreement (Fellow Street Corridor Improvement Project — Supplement #7) Mr. Divita noted that Resolution No. 3171 authorizes the Board of Public Works to act as the Commission's agent to complete drainage design and coordinate bid documents, and set a budget of $12,380 to pay two consultants for the work. The first proposal is for a $5,000 South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 6. NEW BUSINESS (CONT.) E. South Bend Central Development Area (1) continued... amendment to the existing agreement with Christopher B. Burke Engineering (CBBE). Under the terns of the amendment, CBBE will coordinate bid documents for the Fellows Street project. To simplify the bidding, contracting, and construction processes, the City's Department of Public Works recommended that the intersection improvements designed by CBBE be bid together with the drainage improvements designed by Cardno JFNew. The second proposal is a $7,380 scope of services change with Cardno JFNew which allows them to complete drainage design work according to changes requested by the Department of Public Works to meet project goals fully and simplify project construction. Staff requests approval of Resolution No. 3171 and Amendment to the Addendum to the Master Agency Agreement (Fellows Street Corridor Improvement Project — Supplement #7), including the $12,380 budget. Mr. Varner asked if the project will start this fall or spring 2014. Mr. Divita responded that this will be a spring project. Ms. Jones asked if the changes will be in the general budget. Mr. Divita responded that it is. Upon a motion by Ms. Schey, seconded by Mr. Inks and unanimously carried, the Commission approved Resolution No. 3171 approving and authorizing of an Amendment to the Addendum to the Master Agency Agreement (Fellow Street Corridor Improvement Project — Supplement #7) F. Northeast Neighborhood Development Area There was no business in the Northeast Neighborhood Development Area. G. Douglas Road Development Area There was no business in the Douglas Road Development Area. H. Other (1) Filing of Resolution No. 3172 determining to appropriate monies for the purpose of paying for certain expenses by the Redevelopment Commission including all outstanding claims and obligations, fixing a time when the same shall take effect and setting a public hearing for 9:30 a.m., October 24, 2013. (Redevelopment General Fund) South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 6. NEW BUSINESS (CONT.) H. Other (1) continued... Ms. Leonard -Inks explained that this appropriation resolution was inadvertently omitted from the set of public hearings scheduled for October 4. Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the Commission accepted for filing Resolution No. 3172 determining to appropriate monies for the purpose of paying for certain expenses by the Redevelopment Commission including all outstanding claims and obligations, fixing a time when the same shall take effect and setting a public hearing for 9:30 a.m., October 24, 2013. (Redevelopment General Fund) I. Ratification of Annual Financial Information Disclosure of U. S. Bank National Association (1) Century Center Bond Mr. Meteiver noted that as part of Century Center Bond of 2008, the Commission has a continuing disclosure agreement that it must provide to the bond trustee each year. The controller's office provides the information, but the bond trustee requires this certification signed by the Redevelopment Authority and the Redevelopment Commission that the information is accurate. The disclosure was executed by Ms. Marcia Jones and Ms. Valerie Schey, so at this point all that is needed is a motion to ratify their execution of the document. Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the Commission ratified the Annual Financial Information Disclosure of U.S. Bank National Association for the Century Center Bond of 2008. (2) Eddy Street Commons Parking Garage Mr. Meteiver noted that as part of the Eddy Street Commons Parking Garage Bond of 2008, the Commission has a continuing disclosure agreement that it must provide to the bond trustee each year. The controller's office provides the information, but the bond trustee requires this certification signed by the Redevelopment Authority and the Redevelopment Commission that the information is accurate. The disclosure was executed by Ms. Marcia Jones and Ms. Valerie Schey, so at this point all that is needed is a motion to ratify their execution of the document. Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the Commission ratified the Annual Financial Information Disclosure of U.S. Bank National Association for the Eddy Street Commons Parking Garage Bond of 2008. South Bend Redevelopment Commission Regular Meeting — Thursday, September 26, 2013 7. PROGRESS REPORTS There were no Progress Reports 8. NEXT COMMISSION MEETING The Next Regular Meeting of the Redevelopment Commission is scheduled for Thursday, October 10, 2013 at 9:30 a.m. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Ms. Schey made a motion that the meeting be adjourned. Mr. Varner seconded. The meeting was adjourned at 9:43 a.m. Scott Ford, Executive Director Marcia I. Jones, President 7