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Home My WebLink About10/08/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 — 9:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review Session: September 19, 2013; Regular Meeting: September 24, 2013; Claims Review Meeting: October 1, 2013 2. OPENING OF BIDS A. Olive Well Field Granular Activated Carbon Reconditioning or Replacement — Project No. 113 -040 1. Funding: Loss Recovery (227.0640.601.39.55) B. Kitchen Equipment, Smallware and Miscellaneous Catering Equipment 1. Funding: Century Center Capital (671.0420.645.22.24; 671.0420.645.22.60; 671.0420.645.36.01; 671.0420.645.23.20; 671.0420.645.43.09) C. Training Burn Props and Ventilation System for South Bend Fire Department Training Facility — Proj ect No. 111 -017A 1. Funding: EMS Capital (288.0902.422.31.06) 3. OPENING OF QUOTATIONS A. Refurbish and Maintain Diamond Avenue Storm Sewer Retention Area on Riverside Drive 1. Award Quote 2. Funding: Sewers Other Contractuals (641.0621.792.63.35) 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1), More or Less, 2013 or Newer Combination Jet Rodder /Vacuum Machine with Cab and Chassis 1. Company: Brown Equipment Company, Inc. 2. Amount: $309,680 3. Funding: 2013 Sewer Department Capital (642.0621.415.43.02) 4. Comment: Two Low Bids Rejected as Non - Responsive to Bid Specifications B. One (1) 2013 or Newer Asphalt Hot Box 1. Company: W.A. Jones Truck Bodies & Equipment 2. Amount: $24,942 3. Funding: 2014 Street Department Capital (202.0607.431.43.04) C. Lead Based Paint Removal and Asbestos Remediation at Ivy Tower — Project No. 113 -031 1. Company: Environmental Management Specialists, Inc. 2. Amount: $2,000,000 3. Funding: AEDA TIF (324.1050.460.31.06) 5. CHANGE ORDERS A. Diamond Avenue Storm Sewer Separation Phase 3 — Project No. 109 -033C GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 - 9:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 1. Company: Woodruff & Sons, Inc. 2. Change Order No.: 1 3. Increase Amount: $23,220.96 4. Percent of Increase: 0.91% 5. Revised Contract Amount: $2,563,209.84 6. Funding: 2012 Sewer Bond (661.0621.415.42.05) B. East Bank Sewer Separation Phase 4 - Project No. 112 -041 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $96,957 4. Percent of Increase: 3.67% 5. Revised Contract Amount: $2,737,322.26 6. Funding: 2012 Sewer Bond (661.0621.415.42.05) C. Pinhook Water Treatment Plant Efficiency Improvements - Project No. 112 -062 1. Company: L.D. Docsa Associates 2. Change Order No.: 1 3. Increase Amount: $17,753.40 4. Percent of Increase: .5% 5. Revised Contract Amount: $3,278,179.40 6. Funding: 2012 Revenue Bond 623.0640.415.42.02 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. William Street Streetscape (Washington Street to LaSalle Avenue - Project No. 113 -003 1. Company: Rieth -Riley Construction Company, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,194.45) 4. Percent of Decrease: (0.97°/x) 5. Total Percent of Change: (0.97°/x) 6. Revised Contract Amount: $121,551.65 7. Funding: WWCDA TIF (422.1050.460.42.03) 7. PROJECT COMPLETION AFFIDAVITS A. Century Center Lighting Renovations - Project No. 112 -033 1. Company: Pemberton Davis Electric, Inc. 2. Final Contract Amount: $636,443 3. Funding: Hotel/Motel and Century Center Capital (730.4201.000.00.99; 670.0406.645.42.02) B. Skyway Plaza Building Window Replacement - Project No. 112 -043 1. Company: Gibson - Lewis, LLC GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 — 9:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 2. Final Contract Amount: $303,750 3. Funding: Medical TIF (426.1050.460.42.02) 8. CERTIFICATE OF SUBSTANTIAL COMPLETION A. Demolition and Reconstruction of Fire Station No. 5 — Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Date of Substantial Completion: September 20, 2013 3. Funding: EMSCIP (288.0902.422.31.06) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Trucking of Material from the City of South Bend's Organic Resources Facility 1. Funding: Subject to Appropriation B. One (1), More or Less, 2013 or Newer Compact Track Loader 1. Funding: 2013 Street Department Capital/Interest ( 202. 0607 .431.3711/202.0607.431.3712) C. Four (4), More or Less, 2013 or Newer All Wheel Drive Police Patrol Vehicles 1. Funding: 2013 Capital Principal/Interest ( 404. 0401 .415.37.11/404.0401.415.37.12) 10. RESOLUTION A. No. 55 -2013 — A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and/or Obsolete Property for Scrap Metal Reimbursement 1. Description: Water Meters 11. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Ignition Park South Demolitions Phase 4; Demolition and Remediation of Two (2) Properties with Structures and Site Cleaning at Third Property 2. Amount: $70,000 3. Funding: AEDA TIF (324.1050.460.39.82) (10J041/13JO39) B. Amendment to the Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Drainage Design and Bid Coordination Services for Fellows Street Corridor Improvement Project — Supplement No. 7 — Project No. 112- 006 2. Funding: South Side Development Area TIF (430.1050.460.42.03) (11J019) C. Amendment to Agreement — Christopher B. Burke Engineering, LLC 1. Description: Fellows Street Improvements Bid Coordination Services — Project No. 112 -006 GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 — 9:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $5,000 3. Funding: SSDA TIF (430.1050.460.42.03) (117019) D. Amendment to Professional Services Agreement — Cardno JFNew 1. Description: Fellows Street Improvements Drainage Design - Project No. 112 -006 2. Amount: $7,380 3. Funding: SSDA TIF (430.1050.460.42.03) (117019) E. Ratify Open Market Proposal — Clean Harbors Environmental Services 1. Description: Open Market Proposal for the Removal and Disposal of PCB Transformers and Electrical Equipment at Ivy Tower, Project No. 113 -026, due to No Responsive Bids Received on September 24, 2013 2. Amount: $106,585 3. Funding: AEDA TIE (324.1050.460.31.06) F. Professional Services Agreement — Lawson Fisher 1. Description: Prairie Avenue Sewer Separation - Project No. 113 -027 2. Amount: $498,700 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) G. Agreement — Indiana Michigan Power 1. Description: Change to more favorable Rate of Tariff from 215 GS- Secondary to LGS TOD Secondary Rate for Morris Performing Arts Center. Study Period of Three (3) Months to Verify Savings Potential 2. Amount: $8,753 Annual Savings 12. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Thelma L. Williams —Far Northwest Neighborhood Association a) Event: Far Northwest Neighborhood Block Party b) Location: Freemont Street from Marquette Avenue to Hamilton Street c) Date /Time: October 12, 2013; 10:00 a.m. to 4:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: South Bend Heritage Foundation —Red Ribbon Committee a) Event: 25th Annual Red Ribbon March b) Date /Time: October 25, 2013; 9:30 a.m. to 11:00 a.m. c) Comments: Traffic and Lighting states applicants must stay on sidewalks. C. Encroachments/Revocable Permit 1. Applicant: Kite Realty Group a) Description: Two "Public Parking" Garage Directional Signs at Eddy Commons Parking Garages b) Location: Napoleon Street, and Angela Boulevard GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 — 9:30 a.m. „fit Location: 1308 County -City Building South Bend, Indiana 46601 c) Favorable Recommendations 2. Applicant: St. Jude Church and School a) Description: Wayfinder Signs b) Locations: Four (4) Locations to be Presented to Board for Approval c) Comment: Board Approved Design and Number of Signs Previously; Locations to be Approved 13. VACATION A. Applicant: Jeffery A. Logan 1. Location: The East/West Alley from Michigan Street to the First North/South Alley between Calvert and Dayton 2. Purpose: Security 3. Comments: Tabled at Previous Meeting for Review of Policy on Alley /Street Trash Removal 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 2221 S. Michigan Street b) 725 N. Cleveland Avenue c) 1205 S. 30th Street (1) All criteria has been met d) 425 Alonzo Watson Drive (1) Street Department states Apartment Complex has Existing Parking Lot with Handicap Parking available B. New Installation — No Parking — Tow Zone 1. Location: North Side of Jefferson Boulevard from Niles Avenue to Hill Street 2. Comments: Cars parking in travel lane; requested by South Bend Police 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Noble Americas South Bend Ethanol, LLC. 1. Location: 3201 W. Calvert Street 2. Comments: Permit Transferred from New Energy Corp.; Request to Waive $1,000 Permit Fee Previously Paid for by New Energy Corp. 16. RATIFY BONDS A. Contractor Bonds 1. David Setterblad Concrete, Inc. —Approved September 30, 2013 B. Excavation Bonds 1. Niblock Excavating, Inc. — Approved September 23, 2013 GARY A. GELOT DAvm P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING x% October 8, 2013 — 9:30 a.m. „fis Location: 1308 County -City Building South Bend, Indiana 46601 2. St. John - Mittelhauser & Associates — Approved September 20, 2013 3. Abe's Plumbing, Inc. — For Release Effective January 1, 2013 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAvID P. RELOs KATHRYN E. ROOs MICHAEL C. MECHAM MARK W. NEAL Page 6