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Home My WebLink About10/03/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND 50u,- BOARD OF PUBLIC WORKS o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Agreement Authorizing Entry upon Public Property for Drilling Purposes and Revocable Permit for Environmental Remediation Purposes - St. John - Mittelhauser and Associates 1. Description: Drilling within the Public Right -of -Way for a Probe of Soil and Water Samples and /or Installation of Monitoring Wells 2. Locations: Minimum of Twenty -Three (23) Locations in the Area of Monarch Laundry along Muessel Grove Park, Bulla Street, Adams Street, Brookfield Street, Wilber Street, California Avenue, Sancome Avenue, and Related Alleyways 2. RESOLUTION A. No. 56 -2013 — A Resolution of the Board of Public Works of the City of South Bend, Indiana Authorizing the Re- Zoning of Property Owned by the City and Appointing an Authorized Representative to Execute Documents Necessary to Rezone Property 1. Description: Resolution Authorizing Rezoning of Portage Properties from Existing Zoning to PUD and Appointing Board of Works President as Representative 3. REJECT BIDS A. Lead Based Paint Removal and Asbestos Remediation at Ivy Tower — Project No. 113 -031 1. Reason for Rejection: Two Bids Non - Responsive to Bid Specifications; Remaining Bids over Budget 2. Funding: AEDA TIF (324.1050.460.31.06) B. Removal and Disposal of PCB Transformers and Electrical Equipment at Ivy Tower —Project No. 113 -026 1. Sole Bid Non - Responsive to Bid Specifications 2. Funding: AEDA TIF (324.1050.460.31.06) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review Session: September 19, 2013; Regular Meeting: September 24, 2013; Claims Review Meeting: October 1, 2013 2. OPENING OF BIDS A. Olive Well Field Granular Activated Carbon Reconditioning or Replacement — Project No. 113 -040 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS 50u,- o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 1. Funding: Loss Recovery (227.0640.601.39.55) B. Kitchen Equipment, Smallware and Miscellaneous Catering Equipment 1. Funding: Century Center Capital (671.0420.645.22.24; 671.0420.645.22.60; 671.0420.645.36.01; 671.0420.645.23.20; 671.0420.645.43.09) C. Training Burn Props and Ventilation System for South Bend Fire Department Training Facility — Project No. 111 -017A 1. Funding: EMS Capital (288.0902.422.31.06) 3. OPENING OF QUOTATIONS A. Refurbish and Maintain Diamond Avenue Storm Sewer Retention Area on Riverside Drive 1. Award Quote 2. Funding: Wastewater Other Contractuals (641.0630.793.63.35) 4. AWARD BIDS AND APPROVE CONTRACT A. One (1), More or Less, 2013 or Newer Combination Jet RodderNacuum Machine with Cab and Chassis 1. Company: Brown Equipment Company, Inc. 2. Amount: $309,680 3. Funding: 2013 Sewer Department Capital (642.0621.415.43.02) 4. Comment: Two Low Bids Rejected as Non - Responsive to Bid Specifications B. One (1) 2013 or Newer Asphalt Hot Box 1. Company: W.A. Jones Truck Bodies & Equipment 2. Amount: $24,942 3. Funding: 2014 Street Department Capital (202.0607.431.43.04) 5. CHANGE ORDERS A. Diamond Avenue Storm Sewer Separation Phase 3 — Project No. 109 -033C 1. Company: Woodruff & Sons, Inc. 2. Change Order No.: 1 3. Increase Amount: $23,220.96 4. Percent of Increase: 0.91 % 5. Revised Contract Amount: $2,563,209.84 6. Funding: 2012 Sewer Bond (661.0621.415.42.05) B. East Bank Sewer Separation Phase 4 — Project No. 112 -041 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $96,957 4. Percent of Increase: 3.67% 5. Revised Contract Amount: $2,737,322.26 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS 50u,- o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 -10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 6. Funding: 2012 Sewer Bond (661.0621.415.42.05) C. Pinhook Water Treatment Plant Efficiency Improvements - Project No. 112 -062 1. Company: L.D. Docsa Associates 2. Change Order No.: 1 3. Increase Amount: $17,753.40 4. Percent of Increase: .5% 5. Revised Contract Amount: $3,278,179.40 6. Funding: 2012 Revenue Bond 623.0640.415.42.02 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. William Street Streetscape (Washington Street to LaSalle Avenue - Project No. 113 -003 1. Company: Rieth -Riley Construction Company, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($1,194.45) 4. Percent of Decrease: (0.97 %) 5. Total Percent of Change: (0.97 %) 6. Revised Contract Amount: $121,551.65 7. Funding: WWCDA TIF (422.1050.460.42.03) 7. PROJECT COMPLETION AFFIDAVITS A. Century Center Lighting Renovations - Project No. 112 -033 1. Company: Pemberton Davis Electric, Inc. 2. Final Contract Amount: $636,443 3. Funding: Hotel /Motel and Century Center Capital (730.4201.000.00.99; 670.0406.645.42.02) B. Skyway Plaza Building Window Replacement - Project No. 112 -043 1. Company: Gibson - Lewis, LLC 2. Final Contract Amount: $303,750 3. Funding: Medical TIF (426.1050.460.42.02) 8. CERTIFICATE OF SUBSTANTIAL COMPLETION A. Demolition and Reconstruction of Fire Station No. 5 - Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Date of Substantial Completion: September 20, 2013 3. Funding: EMSCIP (288.0902.422.31.06) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Trucking of Material from the City of South Bend's Organic Resources Facility 1. Funding: Subject to Appropriation GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND 50u,- BOARD OF PUBLIC WORKS o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 B. One (1), More or Less, 2013 or Newer Compact Track Loader 1. Funding: 2013 Street Department Capital /Interest ( 202. 0607 .431.3711/202.0607.431.3712) C. Four (4), More or Less, 2013 or Newer All Wheel Drive Police Patrol Vehicles 1. Funding: 2013 Capital Principal/Interest (404.0401.41 5.37.11/404.0401.41 5.37.12) D. Asbestos Removal at Ivy Tower — Project No. 113 -045 1. Funding: AEDA TIF (324.1050.460.31.06) 10. RESOLUTION A. No. 55 -2013 — A Resolution of the South Bend Board of Public Works on the Exchange of Unfit and /or Obsolete Property for Scrap Metal Reimbursement 1. Description: Water Meters 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Contract — Carl Walker, Inc. 1. Description: Exploratory Investigation of Main and Colfax Parking Garage Membrane Sealer and Joint Replacement; 2. Amount: Additional $5,500; New Total $19,300 3. Funding: Parking Garage Fund (601.0462.645.42.02) B. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Ignition Park South Demolitions Phase 4; Demolition and Remediation of Two (2) Properties with Structures and Site Cleaning at Third Property 2. Amount: $70,000 3. Funding: AEDA TIF (324.1050.460.39.82) (10J041/13JO39) C. Amendment to the Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Drainage Design and Bid Coordination Services for Fellows Street Corridor Improvement Project — Supplement No. 7 — Project No. 112- 006 2. Funding: South Side Development Area TIF (430.1050.460.42.03) (11J019) D. Amendment to Agreement — Christopher B. Burke Engineering, LLC 1. Description: Fellows Street Improvements Bid Coordination Services — Project No. 112 -006 2. Amount: $5,000 3. Funding: SSDA TIF (430.1050.460.42.03) (11J019) E. Amendment to Professional Services Agreement — Cardno JFNew 1. Description: Fellows Street Improvements Drainage Design - Project No. 112 -006 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND 50u,- BOARD OF PUBLIC WORKS o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $7,380 3. Funding: SSDA TIF (430.1050.460.42.03) (11J019) F. Ratify Open Market Proposal — Clean Harbors Environmental Services 1. Description: Open Market Proposal for the Removal and Disposal of PCB Transformers and Electrical Equipment at Ivy Tower, Project No. 113 -026, due to No Responsive Bids Received on September 24, 2013 2. Amount: $106,585 3. Funding: AEDA TIF (324.1050.460.31.06) G. Professional Services Agreement — Lawson Fisher 1. Description: Prairie Avenue Sewer Separation - Project No. 113 -027 2. Amount: $498,700 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) H. Agreement — Indiana Michigan Power 1. Description: Change to more favorable Rate of Tariff from 215 GS- Secondary to LGS TOD Secondary Rate for Morris Performing Arts Center. Study Period of Three (3) Months to Verify Savings Potential 2. Amount: $8,753 Annual Savings 12. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Thelma L. Williams — Far Northwest Neighborhood Association a) Event: Far Northwest Neighborhood Block Party b) Location: Freemont Street from Marquette Avenue to Hamilton Street c) Date /Time: October 12, 2013; 10:00 a.m. to 4:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: South Bend Heritage Foundation — Red Ribbon Committee a) Event: 25th Annual Red Ribbon March b) Date /Time: October 25, 2013; 9:30 a.m. to 11:00 a.m. c) Comments: Traffic and Lighting states applicants must stay on sidewalks. C. Encroachments /Revocable Permit 1. Applicant: Kite Realty Group a) Description: Two "Public Parking" Garage Directional Signs at Eddy Commons Parking Garages b) Location: Napoleon Street, and Angela Boulevard c) Favorable Recommendations 2. Applicant: St. Jude Church and School a) Description: Wayfinder Signs b) Locations: Four (4) Locations to be Presented to Board for Approval GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS 50u,- o4 id 'L r N AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866• Location: 1308 County -City Building South Bend, Indiana 46601 c) Comment: Board Approved Design and Number of Signs Previously; Locations to be Approved 13. VACATION A. Applicant: Jeffery A. Logan 1. Location: The East /West Alley from Michigan Street to the First North/South Alley between Calvert and Dayton 2. Purpose: Security 3. Comments: Tabled at Previous Meeting for Review of Policy on Alley /Street Trash Removal 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Signs 1. Locations: a) 2221 S. Michigan Street b) 725 N. Cleveland Avenue c) 1205S.3 01h Street (1) All criteria has been met d) 425 Alonzo Watson Drive (1) Street Department states Apartment Complex has Existing Parking Lot with Handicap Parking available B. New Installation — No Parking — Tow Zone 1. Location: North Side of Jefferson Boulevard from Niles Avenue to Hill Street 2. Comments: Cars parking in travel lane; requested by South Bend Police 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: Noble Americas South Bend Ethanol, LLC. 1. Location: 3201 W. Calvert Street 2. Comments: Permit Transferred from New Energy Corp.; Request to Waive $1,000 Permit Fee Previously Paid for by New Energy Corp. 16. CERTIFICATES OF INSURANCE A. Abe's Plumbing, Inc. — For Release Effective January 1, 2013 17. RATIFY BONDS A. Contractor Bonds 1. David Setterblad Concrete, Inc. — Approved September 30, 2013 B. Excavation Bonds 1. Niblock Excavating, Inc. — Approved September 23, 2013 2. St. John - Mittelhauser & Associates — Approved September 20, 2013 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS 50U,fg8 o4 � 'L r AGENDA REVIEW SESSION "az October 3, 2013 —10:30 a.m. 1866 Location: 1308 County -City Building South Bend, Indiana 46601 18. CLAIMS 19. PRIVILEGE OF THE FLOOR 20. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 7