HomeMy WebLinkAbout09-12-13 Redevelopment Commission MinutesSOUTH BEND REDEVELOPMENT COMMISSION
REGULAR MEETING
Thursday, September 12, 2013
9:30 a.m. 227 West Jefferson Boulevard
Presiding: Marcia I. Jones, President South Bend, Indiana
1. ROLL CALL
Members Present: Ms. Marcia Jones, President
Dr. David Vamer, Vice President
Valerie Schey, Secretary
Mr. Don Inks
Mr. Stan Wruble
Members Absent: Mr. Greg Downes
Legal Counsel: Mr. Lawrence Meteiver, Esq.
Redevelopment Staff: Mr. David Relos, Economic Development Specialist
Mrs. Cheryl Phipps, Recording Secretary
Mr. Jitin Kain, Economic Development Specialist
Ms. Debrah Jennings, Property Manager
Others Present: Mr. Scott Ford, Executive Director
Mr. Chris Fielding, Assistant Executive Director
Ms. Beth Leonard Inks, Director of Admin. & Fin.
Mr. Chris Dressel
Mr.
Mike Divita
Ms.
Angela McCaslin
Mr.
Cecil Eastman
Mr.
Conrad Damian
Ms.
Mo Miller
James - WSBT Cameraman
2. APPROVAL OF MINUTES
A. Approval of Minutes of the Regular Meeting of Thursday, August 15, 2013
Upon a motion by Ms. Schey, seconded by Mr. Inks and unanimously carried, the Commission
approved the Minutes of the Regular Meeting of Thursday, August 15, 2013.
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
3. APPROVAL OF CLAIMS
324 AIRPORT AREA
Selge Construction Co In
South Bend Parks & Recreation Dept.
Plews Shadley Racher & Braun LLp
South Bend Water Works
South Bend Water Works
South Bend Water
IDEM
Jones Petrie Pafinski
Hull & Associates, Inc.
DHA
South Bend Tribune
420 FUND TIF DISTRICT -SBCDA GENERAL
South Bend Parks & Recreation Dept.
DHA
R.E. Pitts & Associates, Inc.
ADG
South Bend Water Works
Joseph A. Dzierla & Assoc, Inc.
Rose Pest Solutions
Meridian Title Corp
ARC
Zimmerman/Volk Associates, Inc.
Downtown South Bend Inc.
422 TIF DISTRICT WEST WASHINGTON
South Bend Parks & Recreation Dept.
Reith -Riley Construction
75,052.12
Ignition Park
9,360.00
Centralized Mowing
9572.50
ARG Corporation Litigation /Union
5,742.75
Station/Bosch/Honeywell
223.57
Ardmore Trl /Prast Blvd
2,437.48
2721 Kenwood /401 N Bendix /401 N
Bendix Dr. Guard
124.92
514 Rush / 701 E South
34.56
Personnel Costs
1,801.25
Ivy Tower Renaissance
1,080.00
General Consulting
650.00
Legal Services
90.08
Notice to Bidders
2,475.00 Centralized Mowing
3,575.00 William, Western & Wayne St 2 Lot
Subdivision Replat
4,800.00 Former Football Hall of Fame
290.20 West Entry Improvement - Alliarch
510.00 325 S Lafayette Blvd.
900.00 Design Studebaker Plaza
105.00 LaSalle Hotel
300.00 Closing 1505 S. Kendall St.
17.40 Printing SBCDA TIF
4,611.96 Research & Strategic Analysis
956.95 Surface Parking Lot Mgmt
360.00 Centralized Mowing
19,413.82 William St. Streetscape (Washington
to LaSalle)
426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT
DLZ 1,515.00 Engineering
ARC 31.70 Printing Medical TIF
430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1
South Bend Parks & Recreation Dept
DLZ
Meridian Title Corp
Christopher B. Burke Engineering
Lawson Fisher Associates
2
180.00
Centralized Mowing
2,860.00
Ireland Rd
250.00
Search and Exam Fee
5,742.75
Fellows St. and Ireland Intersection
22,642.60
Main /Lafayette Blvd Connector
Ireland to Chippewa
5171.963.86
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
3. APPROVAL OF CLAIMS (CONT.)
Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the Commission
approved and ratified the Claims submitted Thursday, September 12, 2013.
4. COMMUNICATIONS
There were no Communications.
5. OLD BUSINESS
There was no Old Business.
6. NEW BUSINESS
A. Receipt of Bids
(1) Receipt of Bids for 112 S. St. Louis St. in the South Bend Central Development Area.
Mr. Relos noted that the DCI staff has advertised to receive Bids for 112 S. St. Louis and
have not received any. The item does not require any action. After a 30 day waiting period,
the City of South Bend may enter into negotiations for the property.
Mr. Varner asked if there is anyone interested in this property. Mr. Relos responded that
property owners north of this property have indicated some interest in it.
Ms. Schey asked if this property is located by the Unitarian Church. Mr. Relos responded
that it is not. This small residential vacant lot is just northeast of Bamaby's.
(2) Receipt of Bids for 228 Sycamore in the South Bend Central Development Area.
Mr. Relos noted that the DCI staff has advertised for Receipt of Bids for 228 Sycamore and
have not received any. The item does not require any action. After a 30 day waiting period,
the City of South Bend may enter into negotiations for the property.
Mr. Vamer asked if there is any interest in this property. Mr. Relos responded that there is.
(3) Receipt of Bids for 331410 W. Wayne St. in the South Bend Central Development
Area.
Mr. Relos noted that the DCI staff has advertised for Receipt of Bids for 331 -410 W. Wayne
St. and have not received any. The item does not require any action. After a 30 day waiting
period, the City of South Bend may enter into negotiations for the property.
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS
A. Receipt of Bids
(1) continued...
Mr. Varner asked if there is any interest in this property. Mr. Relos responded that there is.
B. South Bend Central Development Area
(1) Filing of Resolution No. 3174 amending the Development Plan of the South Bend
Central Development Area and setting a public hearing on Resolution No. 3174 for
9:30 a.m., September 26, 2013.
Mr. Dressel noted that staff is requesting approval to advertise a public hearing on
September 26 to amend the South Bend Central Development Area (SBCDA) Plan via a
confirming resolution.
The request follows the Redevelopment Commission's approval of a Declaratory Resolution
on August 15, 2013; the amendment has received approval by the Area Plan Commission of
St. Joseph County on August 20, 2013 and the South Bend Common Council on
September 9, 2013.
As a reminder, the primary purpose of these text amendments is to emphasize the
importance of adding and expanding the range of downtown housing unit types within the
SBCDA, particularly those that encourage the provision of affordable housing and live -work
space for artists.
Upon a motion by Ms. Schey, seconded by Mr. Inks and unanimously carried, the
Commission accepted for filing Resolution No. 3174 amending the Development Plan of the
South Bend Central Development Area and setting a public hearing on Resolution No. 3174
for 9:30 a.m., September 26, 2103.
(2) Filing of Resolution No. 3157 appropriating monies for the purpose of defraying the
expenses of certain local public improvements for the fiscal year beginning January 1,
2014 and ending December 31, 2014, including all outstanding claims and obligations,
fixing a time when the same shall take effect and setting a public hearing for 9:30 a.m.,
October 10, 2013. (Redevelopment Retail)
Ms. Leonard -Inks noted that Resolution No. 3157 is the first of four resolutions that will be
before the Redevelopment Commission today which set the public hearings for the
appropriations for the 2014 budget. All we are asking for today is approval to send the
Notices of Hearing to the Tribune and Tri -County News.
Ms. Schey asked whether there will be a public hearing for each aspect of the
Redevelopment budget. Will there be opportunities for public hearings and public input on
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
B. South Bend Central Development Area
(1) continued...
the entire Redevelopment budget or just the specific aspects. Ms. Leonard -Inks responded
that every fund that the Redevelopment Commission approves will have a public hearing on
October 10 for the appropriation of the full 2014 amount.
Upon a motion by Mr. Inks, seconded by Ms. Schey and unanimously carried, the
Commission accepted for filing Resolution No. 3157 appropriating monies for the purpose
of defraying the expenses of certain local public improvements for the fiscal year beginning
January 1, 2014 and ending December 31, 2014, including all outstanding claims and
obligations, fixing a time when the same shall take effect and setting a public hearing for
9:30 a.m., October 10, 2013. (Redevelopment Retail)
C. Airport Economic Development Area
(1) Resolution No. 3155 authorizing and approving the execution of an Addendum to the
Master Agency Agreement with the Board of Public Works (Crooked Ewe Sidewalk
Project)
Resolution No. 3155 and Agency Agreement are to support the redevelopment of the old
VFW property along the 1000 block of Lincoln Way East (LWE) into the Crooked Ewe
Brewery & Ale House.
Mr. Relos noted that for public safety measures, this project will install new sidewalk,
curbing, and two approaches along the north side of Lincolnway East.
This project will set back the sidewalk so it no longer runs adjacent to the street, adds
sidewalk and two approaches along the parking area to better define entrances / exits, and
installs a 6" curb along the front of the property. Currently there are no sidewalks or
curbing along the parking area fronting Lincolnway East.
Christopher Burke Engineering will provide topographic and related surveys, a design, and
complete bid specifications for the project can be bid. The fee will be a not -to- exceed
amount of $9,500, and which will be paid from the project budget.
Staff requests approval of Resolution No. 3155 and Addendum to the Master Agency
Agreement, in a not -to- exceed amount of $40,000, and the Professional Services Agreement
with Christopher Burke Engineering in an amount not -to- exceed of $9,500.
Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the
Commission approved Resolution No. 3155 authorizing and approving the execution of an
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
C. Airport Economic Development Area
(1) continued...
Addendum to the Master Agency Agreement with the Board of Public Works (Crooked Ewe
Sidewalk Project)
(2) Resolution No. 3175 appointing members to the Ignition Park Architectural Review
Board.
Mr. Kain noted that on December 13, 2010, the South Bend Common Council approved the
Ignition Park PUD which requires the formation of the Ignition Park Architectural Review
Board (ARB). The ARB consists of five members, four of which are appointed by the
Commission and one by the Common Council. Members are appointed annually.
The four Commission appointees are:
1. Director of Ignition Park
2. Executive Director of Community Investment
3. Two (2) citizen members
The attached Resolution No. 3175 appoints two citizen members to the Ignition Park
Architecture Review Board. The members are Eric Horvath, Director of Public Works for
the City of South Bend and Doug Marsh, Vice President and University Architect for the
University of Notre Dame du Lac. Staff requests approval of Resolution No. 3175.
Upon a motion by Mr. Varner, seconded by Mr. Inks and unanimously carried, the
Commission approved Resolution No. 3175 appointing members Doug Marsh and Eric
Horvath to the Ignition Park Architectural Review Board.
(3) Resolution No. 3170 setting a public hearing on the appropriation of Certified
Technology Park revenues for the payment of certain obligations and expenses related
to their respective allocation areas and other related matters.
Ms. Leonard -Ins noted that this as another fund that requires Commission appropriation.
Resolution No. 3170 sets a public hearing on the appropriation of the state Certified
Technology Park revenues. Mr. Varner asked where the revenue to Fund 439 comes from.
Ms. Leonard -Inks responded that is comes from the Certified Technology Bond which has a
total of $5 million over a time period in which half will be used at Notre Dame.
Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the
Commission approved Resolution No. 3170 setting a public hearing for 9:30 a.m., October
10, 2013, on the appropriation of Certified Technology Park revenues for the payment of
certain obligations and expenses related to their respective allocation areas and other related
matters.
0
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
C. Airport Economic Development Area
(4) Filing of Resolution No. 3158 determining to appropriate monies for the purpose of
defraying the expenses of certain local public improvements for the fiscal year
beginning January 1, 2014 and ending December 31, 2014, including all outstanding
claims and obligations, firing a time when the same shall take effect and setting a
public hearing for 9:30 a.m., October 10, 2013. (Blackthorn Golf Course)
Ms. Leonard -Inks distributed a revised attachment to Resolution No. 3158. It corrected a
formula error in the spreadsheet. Ms. Leonard -Inks noted that it is possible that the numbers
will be lower when staff brings the resolution before the Commission on October 10, 2013.
Ms. Schey noted that just for the record she has expressed concerns with the associated costs
of outsourcing the maintenance and management of Blackthom Golf Course to Florida
based Kitson Partners. As many know the City of South Bend Parks Department manages
the other city owned golf courses for much less money. She would like for the city to
explore the possibility of transitioning the management and maintenance of Blackthorn Golf
Course to the City of South Bend's Parks Department. She asks that this will be included in
the discussion of the resolution at the October 10, 2013 Redevelopment Commission
meeting. Mr. Meteiver responded that the budget that will be discussed on October 10, 2013
will be the budget for 2014. The Commission is still obligated to a contract with Kitson
Partners through 2014. During 2014, the Redevelopment Commission will certainly be
addressing the issues that Ms. Schey has just mentioned and hopefully by the time the
appropriation hearings come up in October 2014, the Commission will have addressed the
issue of a new contract for management of the golf course.
Ms. Jones asked if there is a time frame of when we will bid the new contract. Mr. Meteiver
responded that within the I" quarter of 2014 staff should have the bid ready. Mr. Varner
noted that the proposal should be written in such a fashion that it would not specifically
exclude an opportunity for the Parks Department, if they thought they were capable of
providing the same kind of management.
Mr. Vamer asked whether this budget contains repayment to the Commission from
Blackthorn Golf Club for their new golf carts. Ms. Leonard -Inks responded that it does
contain that expense in the section Capital Budget.
Upon a motion by Mr. Varner, seconded by Ms. Schey and unanimously carried, the
Commission accepted for filing Resolution No. 3158 determining to appropriate monies for
the purpose of defraying the expenses of certain local public improvements for the fiscal
year beginning January 1, 2014 and ending December 31, 2014, including all outstanding
claims and obligations, fixing a time when the same shall take effect and setting a public
hearing for 9:30 a.m., October 10, 2013, (Blackthorn Golf Course)
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
C. Airport Economic Development Area
(5) Assignment and Assumption Management Agreement from Kitson Partners (Club
Services), LLC to Billy Casper Golf, LLC.
Ms. Leonard noted that Kitson Partners, LLC, who is currently managing the Blackthorn
Golf Course, is in the process of merging with Billy Casper Golf, LLC. There will not be
any changes to the terms of our agreement with the management company. The original
contract requires that Commission must approve any assignments of the contract. Billy
Casper Golf, LLC anticipates that there will be no changes in personnel at Blackthorn Golf
Course, and DCI staff will have access to some pricing and programing deals through Billy
Casper Golf, LLC which will save the city some money and make us more efficient.
Upon a motion by Ms. Schey, seconded by Mr. Inks and unanimously carried, the
Commission approved the Assignment and Assumption Management Agreement from
Kitson Partners (Club Services), LLC to Billy Casper Golf, LLC.
D. West Washington - Chapin Development Area
There was no business in the West Washington- Chapin Development Area.
E. South Side Development Area
There was no business in the South Side Development Area.
F. Northeast Neighborhood Development Area
There was no business in the Northeast Neighborhood Development Area.
G. Douglas Road Development Area
There was no business in the Douglas Road Development Area.
H. Other
(1) Resolution No. 3156 setting a public hearing on the appropriation of Tax Increment
Financing revenues from various allocation areas for the payment of certain
obligations and expenses related to their respective allocation areas and other related
matters.
Ms. Leonard -Inks noted that Resolution No. 3156 sets the public hearings on the
appropriations for 2014 TIF Funds.
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
H. Other
(1) continued...
Ms. Schey asked if the final approval goes through the City's Common Council. Ms.
Leonard -Inks responded that it does not. The Redevelopment Commission has the final
approval of appropriations of TIF funds. Ms. Leonard -Inks asked Ms. Schey if she was
thinking about the department's appropriation for personnel. Mr. Meteiver explained that the
Common Council appropriates from the general fund and operating expenses of the City of
South Bend. One of those funds is the Department of Community Investment. The public
hearing being set today is for the TIF Funds.
Mr. Varner asked whether Indiana House Bill HP10001 mandated the TIF budgets be
submitted to the Common Council for review or for approval. Mr. Meteiver responded that
the Redevelopment Commission is to provide the information for review only. Mr. Meteiver
believes the legislative intent was to increase the information flow between the Commission
and the Council. So that the council is aware in more detail what is going on.
Mr. Varner noted that this should be clarified when it comes before the council next time,
that it is only for review.
Ms. Schey noted that council is scheduling additional budget hearings with each department
as the 5 -10 minutes allocated for each Department which was not enough. She requested
that the Redevelopment Commission schedule a follow -up meeting with the Council to go
over the Redevelopment budget.
Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the
Commission approved Resolution No. 3156 setting a public hearing for October 10, 2013,on
the appropriation of Tax Increment Financing revenues from various allocation areas for the
payment of certain obligations and expenses related to their respective allocation areas and
other related matters.
(2) Agreement for Plan Development Funding with Urban Enterprise Association of South
Bend, Inc. (West Side Corridors Master Plan)
Mr. Divita noted this Agreement is with the Urban Enterprise Association of South Bend
(UEA) which is related to the development of the West Side Corridors Master Plan. Under
the terms of the agreement, the Commission and the UEA agree jointly to select a plan
consultant, contract for planning consultant professional services, and participate in plan
development sessions. The UEA agrees to contribute up to $150,000 toward the cost of the
plan, with the City of South Bend providing the balance of the funding. The city's specific
monetary contribution will be determined at the time of contract award.
South Bend Redevelopment Commission
Regular Meeting — Thursday, September 12, 2013
6. NEW BUSINESS (CONT.)
H. Other
(2) continued...
The West Side Corridors Master Plan will provide a market -based strategic revitalization
plan for Lincolnway West and Western Avenue. Consultant proposals for plan development
are due September 13, 2013. Staff requests approval of the plan development agreement
with the UEA for the West Side Corridors Master Plan.
Mr. Inks asked for the estimate of the range for the total cost of the plan. Mr. Divita
responded that he expects the lower costs would in the $150,000 range and go up from there
depending on the amount of services. Mr. Divita noted that the master plan cost will be split
between the UEA and Commission based on the percentage of the corridor that is in a TIF
area.
Ms. Jones asked if the project was entirely contained in an Urban Enterprise Zone. Mr.
Divita responded that it is not, however the UEA has the ability to spend its funds outside
the area if a project benefits the UEA area.
Ms. Schey asked with the corridor revitalization funds, do you know where we are in the
work to expand the AEDA TIF to include Lincolnway West. Mr. Ford responded that it is
about ready to go.
Upon a motion by Ms. Schey, seconded by Mr. Varner and unanimously carried, the
Commission approved the Agreement for Plan Development Funding with the Urban
Enterprise Association of South Bend, Inc. (West Side Corridors Master Plan)
7. PROGRESS REPORTS
There were no Progress Reports
8. NEXT COMMISSION MEETING
The Next Regular Meeting of the Redevelopment Commission is scheduled for Thursday,
September 26, 2013 at 9:30 a.m.
9. ADJOURNMENT
There being no further business to come before the Redevelopment Commission, Ms. Schey made a
motion that the meeting be adjourned. Mr. Varner seconded. The meeting was adjourned at 9:58
a.m.
SdW Ford , Director
10
Marcia I. Jo s President