HomeMy WebLinkAboutNo. 3171 Approving and authorizing the execution of an amendment to the addendum to the Master Agency Agreement (Fellows Street Corridor Project - Supplement #7)RESOLUTION NO. 3171
RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION
APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT
TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT
(Fellows Street Corridor Improvement Project - Supplement #7)
(2865 -11, 2972 -11, 3037 -12, 3045 -12, 3104 -12, 3128 -13, 3139 -13, 3171 -13)
WHEREAS, effective January 1, 2013, the South Bend Department of
Redevelopment, acting by and through its Redevelopment Commission (the
"Commission ") and the South Bend Board of Public Works (the "BPW") entered into a
Master Agency Agreement which authorized the BPW to act as agent for and on behalf
of the Commission for certain projects during 2013; and
WHEREAS, effective January 1, 2013, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Fellows Street Corridor Improvement Project to the Master Agency Agreement by
way of an Addendum on April 12, 2011; and
WHEREAS, the Commission amended the Addendum with Supplement #1 by
way of Resolution 2972 on December 13, 2011; and
WHEREAS, the Commission amended the Addendum with Supplement #2 by
way of Resolution 3037 on May 31, 2012; and
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WHEREAS, the BPW tabled Supplement #3 to the Addendum on June 26, 2012;
WHEREAS, the Commission amended the Addendum with Supplement #4 by
way of Resolution 3104 on November 8, 2012; and
WHEREAS, the Commission amended the Addendum with Supplement #5 by
way of Resolution 3128 on March 14, 2013; and
WHEREAS, the Commission amended the Addendum with Supplement #6 by
way of Resolution 3139 on May 9, 2013; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment
Commission as follows:
Section 1. The Commission hereby approves the Amendment to the
Addendum to the Master Agency Agreement (Fellows Street Corridor Improvement
Project - Supplement #7) and hereby authorizes its execution in substantially the form
attached hereto with such changes as the Commission may deem necessary or appropriate
upon the advice of counsel, said execution thereof to be conclusive evidence of the
Commission's approval of such changes. The Clerk is hereby directed to file a copy of
this Amendment to the Addendum with the BPW.
Section 2. This Resolution shall be in full force and effect after its adoption
by the Commission.
Section 3. Commission staff members are authorized to execute on behalf of
the Commission any documents necessary to carry out the intent of this resolution.
ADOPTED at a meeting of the South Bend Redevelopment Commission held on
September 26, 2013, at 9:30 a.m., in Room 1308, County -City Building, South Bend,
Indiana 46601. (Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPME
Marcia I. Jones, esident
South Bend Redevelopment Commission
AT
a erie c ey, ecre ary
South Bend Redevelopment Commissio
AMENDMENT TO THE ADDENDUM TO THE
MASTER AGENCY AGREEMENT
(Fellows Street Corridor Improvement Project - Supplement #7)
(2865 -11, 2972 -11, 3037 -12, 3045 -12, 3104 -12, 3128 -13, 3139 -13, 3171 -13)
This Amendment to the Addendum to the Master Agency Agreement (this
"Amendment "), made and entered into as of the 8th day of October, 2013, by and
between the South Bend Department of Redevelopment, acting by and through its
Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a
municipal corporation duly organized and existing pursuant to the laws of the State of
Indiana, acting by and through its Board of Public Works (the `BPW ") for purposes of
the Commission designating the BPW to act as the Commission's agent to undertake the
Fellows Street Corridor Improvement Project - Supplement #7 (the "Project ").
WHEREAS, effective January 1, 2013, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for certain projects during 2013; and
WHEREAS, effective January 1, 2013, the Commission and the BPW entered
into a Master Agency Agreement which authorized the BPW to act as agent for and on
behalf of the Commission for the limited purpose of contracting for and managing the
completion of existing Projects; and
WHEREAS, pursuant to the Master Agency Agreement, the Commission added
the Fellows Street Corridor Improvement Project to the Master Agency Agreement by
way of an Addendum on April 12, 2011; and
WHEREAS, the Addendum was amended by both the BPW and the Commission
by Supplement #1 during December 2011; and
WHEREAS, the Addendum was amended by both the BPW and the Commission
by Supplement #2 during May 2012; and
WHEREAS, Supplement #3 to the Addendum was tabled by the BPW during
June 2012; and
WHEREAS, the Addendum was amended by both the BPW and the Commission
by Supplement #4 during November 2012; and
WHEREAS, the Addendum was amended by both the BPW and the Commission
by Supplement #5 during March 2013; and
WHEREAS, the Addendum was amended by both the BPW and the Commission
by Supplement #6 during May 2013; and
WHEREAS, the Commission desires to amend the Addendum by way of this
Amendment.
NOW, THEREFORE, in consideration of the mutual covenants and promises
contained herein, and for other good and valuable consideration, the receipt of which is
hereby acknowledged, the BPW and the Commission agree as follows:
1. The Commission hereby empowers and appoints the BPW, pursuant to the
Master Agency Agreement, to act as the Commission's agent for the limited purpose of
contracting for and managing the completion of the Project, the scope of said Project
being originally described in "Exhibit A ", amended by Supplement #1 as described in
"Exhibit B ", amended by Supplement #2 as described in "Exhibit C", tabled Supplement
#3 as described in "Exhibit D ", amended by Supplement #4 as described in "Exhibit E",
amended by Supplement #5 as described in "Exhibit F ", amended by Supplement #6 as
described in "Exhibit G ", and now amended by Supplement #7 as described in "Exhibit
H" attached hereto and made a part hereof.
2. All of the terms and conditions of the Master Agency Agreement shall
control this appointment and this Addendum shall be attached to the Master Agency
Agreement.
3. Commission staff members are authorized to execute on behalf of the
Commission any documents necessary to carry out the intent of this resolution.
IN WITNESS WHEREOF, the undersigned execute this Addendum to Master
Agency Agreement to be effective as of the date first written above.
(Signature Page Follows)
CITY OF SOUTH BEND,
DEPARTMENT OF
REDEVELOPMENT
South Bend Redevelopment Commission
ATTEST:
South Bend Redevelopment Commission
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Gary Gilot, President
Michael Mecham, Member
Mark Neal, Member
David Relos, Member
Kathryn Roos, Member
ATTEST:
Linda Martin, Clerk
Exhibit "A"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
See attached proposal from Christopher B. Burke Engineering Ltd. dated April 4, 2011
and approved by the Board of Public works on April 25, 2011
Exhibit `B"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #1
See attached Amendment dated December 6, 2011
and approved by the Board of Public Works on December 22, 2011
Exhibit "C"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #2
See attached Amendment dated May 1, 2012
and approved by the Board of Public Works on June 26, 2012
Exhibit "D"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #3
This exhibit was approved by the Redevelopment Commission in June 2012
Tabled by BPW
Exhibit "E"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #4
See attached Amendment dated November 2, 2012
and approved by the Board of Public Works on November 20, 2012
Exhibit "F"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #5
See attached Amendment dated March 14, 2013
and approved by the Board of Public Works on March 26, 2013
Exhibit "G"
I_y_Dip 1[1111.161 i "KKITIVIIII1] A a (aq IIIVL*u l VY Ii 3 tie -113[m
SUPPLEMENT #6
See attached Amendment approved by the Redevelopment Commission on May 9, 2013
and approved by the Board of Public Works on May 14, 2013
Exhibit "H"
FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT
SUPPLEMENT #7
Fellows Street and Ireland Road Intersection Improvements Design, $5,000
See attached Amendment of Agreement from Christopher B. Burke Engineering, LLC
dated September 13, 2013
Fellows Street Drainage Improvements Design, $7,380
See attached Scope Change Order Form Number 1 from Cardno JFNew
dated September 12, 2013
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September 13, 2013
Mr. Michael Divita
City of South Bend
227 W. Jefferson Blvd.
141h Floor County -City Building
South Bend, IN 46601
Christopher B. Burke Engineering, LLC
220W.Colfax Ave. Suite500 South Bend, IN 46601 574.282.8001 cbbel- in.com
Subject: Amendment of Agreement
Fellows Street and Ireland Road Intersection Improvements
CBBEL Project No.: 19.8120543.00000
Dear Mr. Divita:
In accordance with our contract, we are providing you with this summary of the additional work
not included in the original contract Scope of Work. The proposed project changes were
discussed during a phone conversation with you on September 91h, 2013. The contract Scope of
Work is proposed to be modified as follows:
Peer review and plan set up coordination with CARDNO JF NEW in preparation of Bid
Documents for the Fellows and Ireland Intersection Improvement Project and the fellows
Street Drainage Improvement Project. CARDNO JF NEW was hired by the City to prepare
drainage improvements on Fellows Street north of the Ireland Road intersection. In order to
simplifythe bidding, the City decided to bid both projects together. CBBEL will not be
responsible for the accuracy of the actual design in the documents provided by CARDNO JF
NEW, but will verify that the CARDNO 1F NEW documents meet City of South Bend Standards
and are incorporated into the final bid set.
Total Additional Estimated Fee: $5,000.
In summary, an amendment to the current contract is requested that will require an additional
$5,000.00 in order to complete the additional work not included in the original Scope of Work.
This amendment is subject to the General Terms and Conditions included in the original contract.
If the information provided above meets with your approval, please sign this amendment and
send a copy back to us as notice to proceed with the additional work. If you have any questions
regarding this amendment, please contact me or Jason Durr, P.E. at 574- 282 -8001.
Sincerely,
on D. Stolz, P.E.
Managing Vice Presi nt
Fellows Street and Ireland Road Intersection Improvements September 13, 2013
19.R120543.00000 Page i
THIS AMENDMENT PROPOSAL FOR THE FELLOWS STREET AND IRELAND ROAD
INTERSECTION IMPROVEMENT PROJECT IS ACCEPTED BY THE CITY OF SOUTH BEND,
INDIANA - DEPARTMENT OF PUBLIC WORKS.
ACCEPTANCE
The above contract is accepted this day of 2013
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot - President
Member ATTEST:
Member
Member
Member
Linda M. Martin - Clerk
JDSIdd
CITY OFSOUTH BEND-FELLOWS AND IRELAND AMENDMENT
Fellows Street and Ireland Road Intersection Improvements September 13, 2013
19.872054100000 Page 2
Project Name: City of South Bend — Fellows Street
Project Number/ Phase: 0811208.00 / 81
Date: 9/12/13 Change Order Number (1, 2, 3, etc.): 1
Prepared By: Heather Cecrle Project Manager: Christine Dittmar
Change Requested (describe in detail): Client requested additional work which was
outside original scope of work, regarding construction bid plan set and development of final
construction document plans.
TASK 1: ITEMS BEYOND THE ORIGINAL SCOPE OF BUDGET FOR 90% SUBMITTAL
This task covers our effort above and beyond the previous budget to bring a construction bid
plan set to 90% submittal.
a. Traffic Maintenance Specifications
b. Special provisions
c. Project Management
d. QAQC and review by Senior Engineering staff for the 90% submittal
Cardno JFNew's Standard Hourly Rates, Plus Expenses
Not to Exceed. $3,050.00
TASK 2: ANTICIPATED COSTS FOR THE 100% SUBMITTAL OF CONSTRUCTION BID
DOCUMENTS
Cardno JFNew will respond to comments from the 90% submittal, review and develop a final
100% construction bid document plan set for the Fellows Street Improvements.
a. Revisions required to bring the 90% submittal to 100% design drawings, hardcopy and
CAD files
b. Specifications
c. Engineer's estimate of costs
d. Maintenance plan
e. 10% Contingency
Cardno JFNew's Standard Hourly Rates, Plus Expenses
Not to Exceed. $4,330.00
Resulting Change(s) to Project Schedule: None
Resulting Budget Change (adjusted fee for change): Not to Exceed: $7,380.00
Change Requested By: Christine Dittmar
Change Approved By:
Revised- Z -25 /3
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City of South Bend, Indiana
September 12, 2013
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JFNew
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We look forward bringing the design to fruition. It is a great teaming project for the City of South Bend.
Please contact Scott Dierks at 734 -255 -8519 if you have any questions regarding this change order
request.
Sincerely,
yan Allison
perations Manager
for Cardno JFNew
Cell: 574 229 5078
Email: ryan.allison @cardno.com
Enc: Change of Scope 1
File: 0811208.00
www.cardnojfnew.com