HomeMy WebLinkAboutAppropriating Moneys Defraying the Expenses Bureau of Sanitation 1978ORDINANCE No. 6267 -77
Passed by the Common Council of the City of South Bend, Indiana
November 28 x977
��- City Clerk
IRENE K. GAMMON
L President of Common Council
Presented by me to the Mayor of the City of South Bend, Indiana
November 29 1- g77
11 ,
IRENE K. GAMMON
Approved and signed by me a9 ig2
City Clerk
ORDINANCE NO. tP A {, 7-2 7
AN ORDINANCE APPROPRIATING MONEYS FOR THE
PURPOSE OF DEFRAYING THE EXPENSES OF THE
BUREAU OF SANITATION, OF THE CITY OF SOUTH
BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING
JANUARY 1, 1978, AND ENDING DECEMBER 31, 1978,
INCLUDING ALL OUTSTANDING CLAIMS AND OBLIGATIONS
AND FIXING A TIME WHEN THE SAME SHALL TAKE
EFFECT
BE IT ORDAINED BY THE SOUTH BEND COMMON COUNCIL OF THE CITY OF SOUTH
BEND, INDIANA:
SECTION I. That for the expenses of the Bureau of Sanitation for the
fiscal year ending December 31, 1978 the following sums of money are hereby
appropriated and ordered set apart out of the fund herein named and for the
purposes herein specified, subject to the laws governing the same and subject
also to the conditions provided in this Ordinance. Such sums herein appropriated
shall be held to include all expenditures authorized to be made during the year,
unless otherwise expressly stipulated and provided by law.
SECTION II. That for the said fiscal year, there is hereby appropriated
out to the General Fund of said Waste Water Treatment Plant, the following:
ESTIMATE
Office or Department
TO THE CITY 19
Controller or Clerk - Treasurer
In compliance with the provisions of Chapter 150 of the Acts of 7.935, and Acts amendatory thereof and
supplemental thereto, the undersigned respectfully submit the following estimate of the necessary expenses
of BUREAU OF SANITATION for the calendar year ending December 31, 19_.
Office or Department
1 SERVICES PERSONAL
11 Salari s and Wages, Regular
111 bureau Manager
112 Supt. II - 2 @ $152566 - _ _ _ -
113 Asst. Supt. I - 2 @ $13,037
114 Accounting Clerk III
115
116
12 Salaries and Wages, Temporary
121 General Labor
122 .39 Men
123
13 Other Compensation
131 Overtime
132
133 _ _
Total Services Personal - - - - - _ _ - -
2 SERVICES CONTRACTUAL
21 Communication and Transportation
211 Freight, Express and Drayage - - - - - _ _ -
212 Postage - - - - - - - - - _ _ _
213 Traveling Expenses - - - - - _ - - _ _
214 Telephone and Telegraph " - - - - - _ _ _ _
215 - - - - -
22 Heat, Light, Power, Sewage and Water
221 Electric Current - - - - - - - - - _ _ _
222 Gas - - - - - - - - - - - - - _ _
223 Heat - - - - - - - - - - - _ - _ -
224 Water - - - - - - - - _ - - _ _ _
225 Sewage - - - - - - - - - _ _ - _
23. Instruction - - - - - - - - - _ _ _ _ _ -
24 Printing and Advertising
241 Printing, Other Than 0.1-11ce Supplies -- - - - - - -
242 Publication of Legal Notices - - - - - - _ -
243 Photography &.Blueprinting _ - _ _ _
25 Repairs
251 Buildings and Structures - - - - - - _ _ _
252 Equipment - - - - - - - - - - - - -
26 Other Contractual Services -
261 Other Contractuals
262
263 - - - -
264
Total Services Contractual - - - - - - _ _ -
3 SUPPLIES
31 Fuel and Ice
311 Coal - - - - - - - - - - - _ _
312 Fuel Oil - Diesel _ _ _ - _ _ _ _ _ ' _ _ _
313 Bottled Gas - - - - - - - - - - _ -
314 Ice -
32 Garage and Motor �
321 Gasoline - - - - - - - - - _ - - _ _
322 Oil - - - 1 - - _ - - _ _ _ - _
323 Tires and Tubes - - - _ _ _ _ - _ - -
324 Other Garage and F ipp:i� :;
33 Institutional and iadicai
331 -Uniforms - - - - -
,
332 Medical, Surgical and Dental - - - - - - - - - �
333 Other Institutional and Medical
Items
16,850
31,132
26,074
a,981
92,728
12,720
E
2,400
30!0
500
50
500
17,000
12,800
Total
392
12,720
2,150
5,700
M
17,000
12,800
38,700
4.000
• 111
3 SUPPLIES (Continued)
34 - - - = -
35 - - - - -
36 Office Supplies
361 Official Records -
362 Stationery and Printing - - - - - - - - -
363 Other Office Supplies - - - - - - - -
37 Other Supplies - - - - - - - - - - - - - -
Total Supplies - - - - - - - - - - - -
4 MATERIALS
41 Building Materials - - - - - - - - - - - - -
42 Street, Alley and Sewer Materials..
421 Gravel - - - - - - - - - - - - - -
422 Sand - - - - - - - - - - - - - -
423 Cement - - - - - - - - - - - - -
424 Bituminous Materials -- - - - - - - -
425 - - - -
426 - - - -
43 Repair Parts - - - - - - - - - - - - - -
44 Other Materials - - - - - - - - - - - -
Total Materials - - - - - - - - - -
5 CURRENT CHARGES
51 Insurance - - - - - - - - - - - -
52 Rents - - - - - - - - -
53 Refunds, Awards and Indemnities - - - - - - - -
54 Clothing Allowances (Firemen and Policemen) - - - - - - -
55 Subscriptions and Dues - - - - - - - -
56 Premiums on Ot;icial Bond' - - - - - - - - - -
57 - - - - -
58 - - - -
59 - -
Total Current Charges - - - - - - - - - - -
6 CURRENT OBLIGATIONS
61 Interest - - - - - - - - - - - - - - - -
62 Retirement and Social Security — City's Share .6.05% - - -
63 Grants and Subsidies P -ERF- - 6.00% - _ - _ - -
Group Insurance
66 -Unemployment pp��Comp. Ins.
r kin Total 8urren� 1gations - - - - - - - -
TOTAL OPERATION & MAINTENANCE
7 PROPERTIES
71 Buildings, Structures and Improvements
711 Buildings and Fixed Equipment - - - - - - - -
712 Other Structures - - - - - - - - - -
72 Equipment
721 Furniture and Fixtures - - - - - - - - - -
722 Motor Equipment - -
723 - -- - - -— - - - - -
724 - - - - -
725 Office Equipment - - - - - - - - - - - -
726 Other Equipment - - - - - - - - - - - -
73 Land - - - - - - - - - - - - - - - -
Total Properties - - - - - - - - - - -
8 DEBT PAYMENT
81 Bonds - - - - - - - - - - - - - - - -
Total Estimate 19.77. BUDGET-, - - - _ - _ -
Items
20,000
90 350
42.000
58,000 '
19,150
29.406
29 308
17,500
Al
779,899
61,500
811,523 841,399
(I) (We) hereby certify that the foregoing is a true and fair estimate of the expenditures necessary for
the 1 for the calendar year ending December 31, 19__, and
Office or Department
that each and every item therein is believed necessary for the proper transaction of the business of said office
or department.
SECTION III. This Ordinance shall be in full force and effect
after its approval by the Board of Waste Water Comni.ssioners and adoption by
the Coimnon Council of the City of South Bend, Indiana.
APPROVED BY:
Board of Waste Water Comissioners
ADOPTED BY:
'!Ft READING
:'USLIC HEARING
2nd READING �� °� 'F
NOT APPROVED
REFERRED
PASSED
Meinber-of t 7 Comon Council
FILED IN CLERK'S 0 FICE
"'---V , 1977
Irene Gammon
CITY CLERK, SOUTH ULWU, 44D_
BUREAU OF SANITATION
BREAKDOWN OF SALARIES FOR 1978
100 Salaries & Wages
SALARIED
Bureau Manager (1) $ 16,960.00
Superintendent II (2) $15,566 ea. 31,112.00
Asst. Superintendent I (2) $13,037 ea. 26,074.00
Accounting Clerk III (1) 8,981.00
HOURLY
Chief Mechanic
(2)
@
$5.59/hr.
23,255.00
Mechanic
(3)
@
$5.43/hr.
33,884.00
Crane Operator
(2)
@
$5.45/hr.
22,673.00
Heavy Equipment Operator
(1)
@
$4.91 /hr.
10,213.00
Crew Chief
(8)
@
$4.91 /hr.
81,703.00
Light Equipment &
Utility (12)
@
$4.50 /hr.
112,320.00
Skilled Labor II
(11)
@
$4.75/hr.
108,680.00
General Labor
(0)
@
$4.20 /hr.
-0-
SUB TOTAL
$475,745.00
EXTRA AND OVERTIME
12,720.00
GRAND TOTAL $488,465.00
The figures listed
above are a breakdown
of
1978's budget
figures.
* ** Bureau Manager is requesting
that the
Foreman III's
wages be raised to
Asst. Supt.
I level of $13,037.
For
the work these
men are doing, he
feels that it is justifiable.
The total figure shown for this class-
ification is
a reflection of
the wage
increase to $13,037. The actual
salary for a
Foreman III is @
$11,980.
One Accounting Clerk III is needed to perform all office duties (phone,
inventory, p.m. card file, requisitions, etc.)
One additional Mechanic is needed for the garage expansion and responsibility.
1978
BUREAU OF SANITATION
BUDGET LINE ITEM EXPLANATION
100 Salaries & Wages
(1977 - $441,581.00)
See attached sheet for breakdown of money and personnel.
213 Travel Expense
(1977 - $1,200.00)
Attendance at APWA Equipment Show and work related
instruction at Ivy Tech. for employees.
214 Telephone and Telegraph
(1977 - $350.00)
Increased rate is due to the continued expansion of the
Bureau of Sanitation, and also reflects the possible rate
increase by Bell Telephone, average monthly bill, $80.00.
221 Electric Current
(1977 - $2,800.00)
Electric Current needed to operate lighting and garage
equipment. Price increase reflects expansion and rate
increase.
222 Gas
(1977 - $1,800.00)
Natural gas supply needed to heat structure. Cost
estimated from Northern Indiana Public Service Co.
224 Water
(1977 - $300.00)
Water supply to structure.
241 Stationery & Printing
(1977 - $500.00)
We are sometimes required to have forms printed up in the
Print Shop downtown, with the installation of a new machine,
each department is required to pay for their printing.
242 Publication of Legal Notices
(1977 - $50.00)
Funds to cover cost of legal advertising for bids to cover
equipment replacement.
243 Photographing and Blueprinting
(1977 - $4.00.00)
Purchase of film and camera supplies used in keeping visual
records of sewer and work areas. Also used in sludge farm
data comparison. Increase in workload of the Sewer inspec-
tion truck, requiring more video tape and supplies.
$488,465.00
1,200.00
950.00
3,000.00
2,400.00
300.00
500.00
50.00
500.00
Page Two
Bureau of Sanitation
Budget Line Item Explanation — 1978
252
Equipment Repair $
17,000.00
(1977 - $13,000.00)
Although most maintenance and repair work is done in-
house for the Bureaus of Sanitation and Wastewater, there
are repair problems that we are not equipped to handle.
Also, in the area of equipment modification we need out-
side assistance. Our equipment is getting older and re-
quiring more and more major repairs.
260
Other Contractual Services
12,800.00
(1977 - $12,000.00)
Through the funding of this account we are able to
accomplish tasks that we might otherwise be too limited
to handle. During construction season the ability to
lease replacement or speicalty equipment can mean the
difference between completing a job in a successful manner
on time, or not doing so. Also during construction projects
there are areas of work which we are better off subcontracting
to specialists, i.e., concrete work, landscaping. This
account also gives us the ability to work specialized equip-
ment at the Sludge Farm which we feel is not cost productive
as a purchase. (Six percent (6%) inflation increase).
312
Fuel Oil
4,000.00
(1977 - $3,000.00)
Through this account we purchase the necessary diesel fuel
to run our diesel equipment - two diesel tractors; one diesel
backhoe; two diesel loaders; one Detroit Diesel dewatering
pump and an International diesel truck that is being added to
the fleet.
321
Gasoline
35,000.00
(1977 - $27,000.00)
Provide operating fuel for all motorized equipment in the
Bureaus of Sanitation and Wastewater - 31 trucks, 5 auto-
mobiles and 20 other gasoline powered pieces of equipment.
This new figure also reflects the price increase and President
Carter's proposal.
322
Oil & Grease
3,500.00
(1977 - $3,000.00)
Garage lubricants for Plant vehicles and equipment.
323
Tires and Tubes
4,500.00
(1977 - $3,500.00)
Replacement tires for mobile equipment.
Page Three
Bureau of Sanitation
Budget Line Item Explanation - 1978
324 Other Garage and Motor Supplies $ 14,000.00
(1977 - $12,000.00)
Since we maintain a garage and mechanics to work on all
of our equipment, it is essential that we provide them
the flexibility to handle all these repairs. This in-
cludes the right parts and supplies, i.e., oil filters, air
filters, brake and drum assemblies, welding rods, hand tools,
shop towels, rags and other miscellaneous items.
331 Household Laundry & Cleaning 5,000.00
(1977 - $4,500.00)
Summer and winter uniforms for 37 employees. Also janitor
supplies used in the upkeep of the structure.
333 Other Institutional & Medical 4,000.00
(1977 - $4,000.00)
We try to encourage safety among our employees. One way
is by sharing the cost (50 %) of one (1) pair of safety
shoes per year, per employee. We also furnish different
types of gloves, hard hats, winter hard hat liners, foul
weather gear and equipment reflectors and back -up alarms
for vehicles.
363 Other Office Supplies 350.00
(1977 - $350.00)
Paper, pens, clipboards, time cards, record books, city
maps, street guides and other supplies necessary to run
an office.
370 Other Supplies 20,000.00
(1977 - $22,000.00)
Using this account we purchased manhole covers and rings to
replace those that may break during the course of the year.
At a per unit cost of $180.00, this enables us to replace
the many manhole rings and covers and catchbasin covers that
need repair throughout the City. If you consider the 7,000
manholes that are contained in the 400 miles of sewer that
we maintain, this does not seem like an excessive request.
This account also enables us to carry out our repair activities
on sewers which have stopped functioning or cave in. Some of
the items purchased from this account are catchbasin frames and
covers, pipe connecting elbows, tiles of assorted sizes, sand and
cement and brick for adjusting manholes. The amount of paving
the Bureau of Streets has scheduled, determines the amount of
concrete we use. Since we raise all of our street sewer structures,
also included in these supplies are backfill materials and precast
manholes. We believe that it is also fair to assume that our
experience with caved -in sewers will become more, rather than less
frequent during the coming years.
Page Four
Bureau of Sanitation
Budget Line Item Explanation - 1978
430 Repair Parts
(1977 - $14,500.00)
We use this account to purchase repair parts from vendors
for the repairs we are able to do in- house, i.e., hydraulic
cylinders, pump impellers, cable for drag machines, forks
and bushings for drag machines, drive chains, belts, sprockets
and hose for vactor.
440 Concrete and Sewer Pipe
(1977 - $100,000.00)
Used for extensive sewer work and repair throughout the City.
$ 16,000.00
42,000.00
510 Insurance 17,000.00
(1977 - $6,500.00)
To pay premiums on our vehicle insurance for the Bureaus of
Sanitation and Wastewater. (This amount will be based on our
agent's estimate.)
530 Refunds, Awards and Indemnities 2,000.00
(1977 - $2,500.00)
Because there is a $250.00 deductible on our automobile
fleet insurance, this money is necessary to pay the insurance
company the deductible on any accident which occurs.
550 Subscription & Dues
(1977 - $150.00)
Water Pollution Control Federation (2 employees @ $25)
American Public Works Association (2 employees @ $25)
Water & Sewage Works Circulation ($15 /yr.)
Industrial Water & Wastewater dews ($10 /yr.)
620 Social Security
630 PERF Retirement
640 Group Insurance
650 Unemployment Compensation Insurance
666 Workmens Compensation
710 Building Structures & Improvements
Fund needed to expand garage facility at Sanitation to
house Vactors in bad weather.
722 Motor Equipment
(1977 - $53,500.00)
We plan to replace the following equipment with new
equipment:
150.00
26,872.00
31,120.00
18,000.00
2,500.00
6,500.00
30,000.00
31,500.00
Page Five
Bureau of Sanitation
Budget Line Item Explanation - 1978
722 Motor Equipment (CONTINUED)
1 1970 Chev. C -30, 1 Ton cab and chassis. Mileage 44376,
Unit #458. This truck is used for construction and
creek control.
1 1970 Chev. C -20, z Ton pickup - Fleetside Mileage, 78720,
Unit #472. This truck is used by Maintenance crews as well
as Sludge Farm servicing.
1 1970 Inter. 1110 - 2 Ton pickup - Mileage, 38076, Unit #495.
This truck is used by Plant Maintenance Crews as well as
Chief Operators for field valve control.
1 1968 Intl. Scout 4/W drive, Mileage, 52176, Unit #468. This
equipment is used by the garage crew to service on the street,
as well as fields at the Sludge Farm in all weather conditions.
Will replace with a new 4/W Drive.
1 D -17 - A/C Farm Tractor - This tractor was bought 6 years ago,
used, at the cost of $2,500. It is used to maintain Sludge
Fields. The dealers have given a figure of about $6,500 with
trade to get a good used tractor.
1 1973 Chev. Chevelle - 4 -door (Dave Wells, Engineering). This
car is expected to travel out of City and to cover all of the
areas within the City. I feel this equipment should be re-
placed while it has some trade value. Est: $800.00.
Mileage to date: 43,000 - Unit #415, Engineering.
flnmtnittrr Stpnrt
'To toe fl ommu Tounrit of t#t (Itty of Gaut# 18mb:
Your Committee of the WHole
to whom was referred
A BILL APPROPRIATING MONEYS FOR THE PURPOSE OF DEFRAYING
THE EXPENSES OF THE BUREAU OF SANITATION', OF THE CITY OF
SOUTH BEND, INDIANA, FOR THE FISCAL YEAR BEGINNING JANUARY
1, 1978, AND ENDING DECEMBER 31, 1978, INCLUDING ALL OUT-
STANDING CLAIMS AND OBLIGATIONS AND FIXING A TIME WHEN THE
SAME SHALL TAKE EFFECT.
Respectfully report that they have examined the matter and that in their opinion this bill should be recommended
to the Council favorable, as amended:
Change Salaries & Wages - Regular
$15,556 to $31,132.
Change Total 110 Salaries & Wages
Change total Services Personal to
Change Total Services Contractual
Change total Operation & maintena
change total Budget to $841,399
- 2 Supt. II @
- Regular to $83,037
$488,485
to $38,700
nce to $779,899
to correct computation and typing errors.
Frank Horvath
Chairman
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