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Home My WebLink About09/19/13 Board of Public Works Agenda SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Proposal — Christopher B. Burke Engineering, LLC 1. Description: Crooked Ewe Sidewalk Project — Project No. 113 -041 2. Amount: $9,500 3. Funding: AEDA TIF (324.1050.460.42.01) REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Review: September 5, 2013; Regular Meeting: September 10, 2013 B. Claims Review: September 17, 2013 2. OPENING OF BIDS A. Lead Based Paint Removal and Asbestos Remediation for Ivy Tower — Project No. 113 -031 1. Funding: AEDA TIF (324.1050.460.31.06) B. Removal and Disposal of PCB Transformers and Electrical Equipment — Project No. 113 -026 1. Award Bid 2. Funding: AEDA TIF (324.1050.460.31.06) C. One (1) or More, 2013 or Newer Asphalt Hot Box 1. Funding: 2014 Street Department Capital Budget (202.0607.431.43.04) 3. AWARD QUOTATIONS AND APPROVE CONTRACT A. Parking Garage Signage —Project No. 113 -016 1. Company: US Signcrafters, Inc. 2. Amount: $50,000 3. Funding: Main Street Garage, Leighton Garage, Wayne Street Garage (601.0460.645.42.02 / 601 .0462.42.02/601.0464.645.42.02) 4. CHANGE ORDERS A. Wastewater Treatment Plant Digester No. 2 Upgrade and Digester Gas Cleaning — Project No. 111 -029 1. Company: Grand River Construction, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($1,000) 4. Percent of Decrease: (0.018 %) 5. Revised Contract Amount: $5,597,800 6. Funding: Wastewater O &M /2011 Sewer Bond (659.0630.415.42.06) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 5. PROJECT COMPLETION AFFIDAVITS A. Century Center West Entrance Improvements — Project No. 112 -067 1. Company: Ziolkowski Construction, Inc. 2. Final Contract Amount: $161,635 3. Funding: Downtown TIF (420.1050.460.42.02) B. Memorial Hospital Fagade —Project No. 112 -018 1. Company: Holladay Construction Group 2. Final Contract Amount: $872,720 3. Funding: Medical TIF (426.1050.460.42.02) 6. SUBSTANTIAL COMPLETION CERTIFICATE A. Skyway Plaza Building Window Replacement — Project No. 112 -043 1. Company: Gibson - Lewis, LLC 2. Substantial Completion Date: August 31, 2013 3. Funding: Medical TIF (426.1050.460.42.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Sale of City -Owned Property 1. Description: 1219 Howard Street B. Sage Road and Poppy Road Lift Station Modifications — Project No. 113 -039 1. Funding: Environmental Services /Contractual Services Other (641.0630.793.63.35) 8. RESOLUTIONS A. No. 53 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Two (2) Olympia ES 95 Electric Typewriters from Wastewater B. No. 54 -2013 — A Resolution of the City of South Bend Board of Public Works Determining the Award of Damages Sustained to Property Located in the City of south Bend, Indiana, Due to the Acquisition of a Temporary Interest 1. Location: Fellows Street Corridor Property 2. Amount: $109.86 C. No. 50 -2013 — A Resolution of the Board of Public Works for the City of South Bend, Indiana, Concerning Disposition of Fixed Assets with a Net Book Value of Less than $10,000 Associated with the Fixed Asset Project 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Consent to Assignment of Contracts — R.W. Armstrong & Associates, Inc., to CHA Consulting, Inc. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 10. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Kristen Garcia a) Event: Ministry Outreach GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 1. Description: R.W. Armstrong & Associates, Inc., merged with CHA Consulting, Inc., on June 14, 2012. All contract assignments are being transferred to CHA Consulting, Inc. B. Contract Extension — Border Energy/NIPSCO 1. Description: Extend Contract Pricing to Allow for Hedging of the Price of Natural Gas 2. Amount: $570,000 ( +/- Depending on Weather) 3. Funding: Energy (222.0617.419.35.02) C. City of South Bend Sewer Insurance Program Policy 1. Description: Proposal of Sewer Insurance Policy to Board D. Professional Services Contract Second Renewal — Jonathan Geels 1. Description: Contract Services for the Energy Office 2. Amount: $31 per Hour/NTE $16,120 for 2013 3. Funding: Energy Office (222.0606.419.31.06) E. Professional Services Contract Extension — EmNet, LLC 1. Description: Extend Sewer Flow and Rain Collection System Monitoring Model Update to November 2013 2. Amount: $9,735 3. Funding: Sewer Bonds ((651.,658., and 661.)0621.415.42.05) F. Proposal for Lease Financing — SunTrust Equipment Finance and Leasing Corp. 1. Description: 2013 Lease Financing for City Vehicles 2. Amount: $1,506,465.26; Ten Semi - Annual Payments of $157,290.57 beginning 4/24/2013 through 10/24/2018 3. Funding: Project Releaf Fund 655, COIT Fund 404, Solid Waste Fund 610, MVH Fund 202; Principal and Interest Accounts G. Addendum to Agreement — Physio- Control, Inc. 1. Description: Five Additional Defibrillators; Increase Service to Five Others to include Inspection and Repair 2. Amount: Increase of $5,648.65; New Total $19,248.65; 01/01/2013 through 12/31/2014 3. Funding: Fire Operating Supplies /Medical/Safety (101.0901.422.22.22) H. Business Associate Agreement — Beacon Health System 1. Description: Exchange of Billing Information; Ambulance Run Reports; Previously Memorial Hospital Star Web 2. Amount: No Cost 10. LICENSES AND PERMITS A. Block Party — Residential 1. Applicant: Kristen Garcia a) Event: Ministry Outreach GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 b) Location: Kentucky Street from Jefferson Boulevard to the Cul -de -Sac South of the Intersection c) Date /Time: September 28, 2103; 10:00 a.m. to 3:00 p.m. d) Favorable Recommendations B. Permit — Sidewalk Sale 1. Applicant: North Systems Technology 2. Location: 301 South Lafayette Boulevard 3. Dates /Times of Sale: Mondays through Saturdays; 9:00 a.m. to 6:00 p.m. 4. Comments: Previously Tabled for Referral to DTSB; Traffic and Lighting Recommends Denial C. Special Permit to Operate Long Combination Vehicles to and From the Indiana Toll Road 1. Company: Conway Freight 2. Location: 1530 South Olive Street 3. Route: From Facility, South on Olive Street for .6 Miles, Turn West onto SR 23 to the Bypass; Return Route is Reverse 4. Favorable Recommendation D. Long -Term Occupancy Permit 1. Company: Highline US, LLC a) Location: Burns Avenue North of Napoleon to Eddy Street Parking Garage Entrance b) Purpose: Lift Equipment, Materials and Scaffolding c) Duration: September 2013 to May 30, 2014 d) Favorable Recommendation E. Encroachments /Revocable Permits 1. Applicant: US Signcrafters, Inc. on behalf of LaSalle Grill a) Location: 115 West Colfax Avenue b) Description: Two Signs Projecting from Building c) Favorable Recommendations 11. VACATIONS A. Applicant: Jeffery A. Logan 1. Location: The East /West Alley going West from Michigan to the First North/South Alley between Calvert and Dayton 2. Purpose: Security 3. See Comments: Engineering states applicant must maintain utility easements; Community Investment states the applicant should understand they will only get half of the vacated alley and it may not alleviate the security issues. B. Applicant: Robert Baranowski GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Location: The East /West Alley going East from Harris to the First North/South Alley between Huron and the Railroad Tracks 2. Purpose: Security 3. See Comments: Area Plan Commission stated the vacation would hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous — the properties along both Harris and Walnut use the alley for access to their properties; vacating this portion would create a dead -end alley that would make the use of the public way difficult; Community Investment stated the vacation would leave a north/south alley stub (the nearby alley east to Walnut is a paper alley) but if service provision still works without this alley, approval is recommended. C. Applicant: Scorpio Properties 1. Locations: a) The North/South Alley from Jefferson Boulevard to Napier Street West of Chestnut Street; b) The East /West Alley West from Chestnut Street to the Second North/South Alley between Jefferson Boulevard and Napier Street; c) The Second North/South Alley South from Jefferson Boulevard to the First East /West Alley West of Chestnut Street 2. Purpose: Redevelopment of Property for Residential and Commercial Uses 3. See Comments: Community Investment stated County property records indicate the petitioner does not own 206, 208 or 210 Cherry Street. These properties would be landlocked if Cherry and the alleys were vacated. The Petitioner has had discussions with those owners about acquisition, but does not have control or a formal option on them. If Scorpio gets ownership of these properties, approval of the street and alley vacations would be recommended. Nearly all adjoining parcels are vacant and the alleys are overgrown and appear little used. D. Applicant: Marlene Stevens 1. Location: The North/South Alley going North from Thomas Street to the First East /West Alley between Walnut Street and Maple Street 2. Purpose: Security 3. See Comments: Fire Department stated there are garage structures at the crossing of the alleys and the nearest hydrant is on Thomas Street; Engineering stated applicant must maintain utility easements; Area Plan stated the vacation would hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous — the configuration of the remaining north half alley and the east /west alley may hinder the turning radius, especially for larger vehicles like garbage trucks. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 12. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1116 East Broadway Street b) 753 South Gladstone Street c) 2905 Humboldt Street d) 1521 North Adams Street 2. All criteria has been met B. Revision — Two -Way Stop Intersection to Four -Way Stop Intersection 1. Location: Wayne Street and Sunnyside Avenue Intersection 2. Meets Indiana Manual on Uniform Traffic Control Devices Requirements; Traffic Counts Done C. Revision — Speed Limit from 30 MPH to 25 MPH 1. Location: Diamond Avenue from Lincoln Way West to Portage Avenue and Angela Boulevard from Portage Avenue to Riverside Drive 2. Engineering Speed Study Completed; Request submitted due to current speed found to be greater than reasonable or safe under the present conditions. D. Installation — Wayfinding Signs 1. Applicant: St. Jude Catholic School 2. Locations: Twelve Locations throughout the City 3. Traffic and Lighting stated there must be 7' clearance from signs to grass or sidewalk; signs must be 3' back from the curb; and they cannot be placed on any city poles (poles must be freestanding). 13. CERTIFICATE OF INSURANCE A. Back Stage Grill and Club Fever — For Release September 15, 2013 14. RATIFY BONDS A. Contractor Bonds 1. P &A Concrete — Approved September 5, 2013 2. Rochester Building Service Incorporated —For Release Effective August 21, 2013 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION September 19, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOS KATHRYN E. RODS MICHAEL C. MECHAM MARK W. NEAL Page 7