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Home My WebLink About09/10/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: August 22, 2013; Regular Meeting: August 27, 2013 B. Claims Review: September 3, 2013 2. OPENING OF BIDS A. Ten (10) More or Less, Radio - Frequency Identification (RFID) On -Board Systems for Waste and Recycling Vehicles 1. Funding: Solid Waste (611.0610.415.43.09) 3. RESCIND AWARD AND RE -AWARD BID A. Abandoned Vehicles 1. Company: Terry's Auto Salvage 2. Amount: $365 3. High Bidder, Halton West, Rescinded Bid for 2005 Chevrolet Uplander in August 13, 2013 Auction; Award to Terry's Auto Salvage, the Second Highest Bidder 4. AWARD QUOTATIONS AND APPROVE CONTRACT A. East Bank Storm Outfall Erosion Repair — Project No. 113 -019B 1. Company: Landmark Landscaping 2. Amount: $13,587 3. Funding: 2011 Sewer Bond (659.0621.415.42.05) 5. CHANGE ORDERS A. Studebaker Plaza Adjacent to the Citizen's Bank and Trust — Project No. 113 -007 1. Company: Majority Builders 2. Change Order No.: 1 3. Decrease Amount: ($11,384) 4. Percent of Decrease: (3.58 %) 5. Revised Contract Amount: $306,711.52 6. Funding: SBDCA (420.1050.460.42.01) B. 2013 Manhole Rehabilitation — Project No. 112 -053 1. Company: Monoform of Indiana and Southern Michigan 2. Change Order No.: 1 3. Increase Amount: $241,920 4. Percent of Increase: 19.3% 5. Revised Contract Amount: $1,497,600 6. Funding: Sewer Capital (642.0621.415.42.05) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 6. PROJECT COMPLETION AFFIDAVITS A. Demolition of Rum Village Well House No. 1 — Project No. 113 -017 1. Company: Jackson Trucking & Excavating 2. Final Contract Amount: $6,500 3. Funding: Water Works (620.0640.602.31.06) B. Ignition Park, Phase 1B Mass Grading — Project No. 112 -072 4. Company: Selge Construction Co., Inc. 5. Final Contract Amount: $381,593.36 6. Funding: AEDA TIF (324.1050.460.42.03) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Hill Street Improvements, Northeast Neighborhood — Project No. 113 -024 1. Funding: NNDA TIF (429.1050.460.42.03) (13J028) B. South Bend Fire Department Training Center Interior and Exterior Burn Props — Project No. 111 -017A 1. Funding: 2013 EMS Capital (288.0902.422.31.06) C. Olive Well Field Granular Activated Carbon Reconditioning - Project No. 113- 040 1. Funding: Water Works Loss Recovery Fund (227.0640.601.39.55) 8. TITLE SHEET A. Sage Road and Poppy Road Lift Station Modifications - Project No. 113 -039 9. RESOLUTIONS A. No. 51 -2013— A Resolution of the City of South Bend Board of Public Works Confirming Acquisition of Temporary Interest in Property in the City of South Bend, Indiana 1. Description: Fellows Street Corridor Improvement Project B. No. 52 -2013 — A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Police Officer's Gun 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Proposal Addendum — Carl Walker 1. Description: Parking Garage Membrane Sealer and Joint Replacement — Additional Investigation for Main Street and Colfax Street Parking Garages — Project No. 113 -025 2. Amount: $5,500; New Total $19,300 3. Funding: Parking Garage Fund (601.0462.645.42.02) B. Memorandum of Understanding — Michiana Stormwater Partnership GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 Description: Public Outreach Requirement for NPDES Permit Renewal to be Sent to IDEM 2. Amount: $40,000 3. Funding: AEDA/TIF (324.1050.460.42.01) H. Professional Services Agreement — Lawson - Fisher Associates 1. Description: Design of Prairie Avenue Sewer Separation — Project No. 113- 027 2. Amount: $688,100 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) (13U002) I. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Final Design for Eddy Street and Cedar Street Signal for St. Joseph High School Traffic Control — Project No. 113 -042 2. Amount: $3,500 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 2. Amount: NTE $10,000 /Year for Five Years 3. Funding: Engineering Community Outreach (101.0602.431.31.10) C. Memorandum of Understanding — Ivy Tech Community College 1. Description: Public Outreach IDEM Requirement for the Five (5) Year NPDES Permit Renewal 2. Amount: No Cost D. Contract — Dismas House of South Bend 1. Description: Rapid Rehousing Assistance - Rehab ilitation/Structural Improvements to the Kitchen at Dismas House, Located at 521 South St. Joseph Street 2. Amount: $20,000 3. Funding: CDBG (212.1001.460.39.30) (13JC08) E. Contract — Dismas House of South Bend 1. Description: Provide Rapid Re- Housing Services to Homeless Residents of Dismas House, Located at 521 South St. Joseph Street 2. Amount: $22,922 3. Funding: ESG (212.1001.460.39.30) (13JE08) F. Contract — Department of Community Investment 1. Description: 2013 Emergency Solutions Grant Program, Administrative Oversight of ESG Sub - Recipients /Programs 2. Amount: $2,000 3. Funding: ESG (212.1001.460.39.30) (13JE00) G. Addendum to Master Agency Agreement — Redevelopment Commission 1. Description: Install New Sidewalk, Curb, and Two Approaches along the North Side of the 1000 Block of Lincoln Way East to support the Redevelopment of the old VFW Site into the Crooked Ewe — Project No. 113- 041 2. Amount: $40,000 3. Funding: AEDA/TIF (324.1050.460.42.01) H. Professional Services Agreement — Lawson - Fisher Associates 1. Description: Design of Prairie Avenue Sewer Separation — Project No. 113- 027 2. Amount: $688,100 3. Funding: 2012 Sewer Bond (661.0621.415.42.05) (13U002) I. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Final Design for Eddy Street and Cedar Street Signal for St. Joseph High School Traffic Control — Project No. 113 -042 2. Amount: $3,500 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 3. Funding: Engineering Other Professional Services (101.0602.431.31.06) J. Contract Renewal — AT &T 1. Description: Renewal of T1 Lines from Police Station to Various Locations 2. Amount: $1,920 /month; Total $69,120 for Three Years 3. Funding: COIT (404.0617.431.32.04) 11. LICENSES AND PERMITS A. Processions 1. Applicant: Church World Service a) Event: St. Joseph County Crop Walk b) Date /Time: September 29, 2013; 12:00 p.m. to 4:00 p.m. c) See Comment: Police Department stated a meeting is required to determine what intersections need to be blocked downtown and participants must use the sidewalks. 2. Applicant: Hospice Foundation — Bike Michiana Coalition a) Event: Bike Michiana for Hospice b) Date /Time: September 15, 2013; 7:00 a.m. to 5:30 p.m. c) Comment: Police Department states the riders must remain on the walkway, no Police personnel available to assist. B. Permit — Sidewalk Cafe 1. Applicant: Robert Pitts for Pitts BBQ 2. Location: 1526 Mishawaka Avenue 3. Hours: 11:00 a.m. to 5:00 p.m.; Monday through Saturday 4. Favorable Recommendations C. Encroachments /Revocable Permits 1. Applicant: Law's Tru Stone, LLC on behalf of Octopharma Plasma a) Location: 2102 South Michigan Street b) Description: Installation of a Concrete Slab in Place of Treelawn Grass c) Police and Building Department question what the area will be used for. 2. Applicant: Vaquera- Mex /Margarito Gonzalez a) Location: 624 South Kaley Street b) Description: Concrete Planter Already Installed in the Right of Way on the Corner to Remain in Place c) Comments: Police Department stated the property owner, not the City, will be liable for any damages. Fire Department denied this request and stated this installation could cause damage to Fire Trucks making a right hand turn off of Ford Street — especially if there is snow covering it and it is not visible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 D. Street Closures 1. Applicant: Pam Morgan and Micah Caldwell 2. Event: Residential Block Party — "Unity Block Party" 3. Location: Washington Street from Maple Street to Walnut Street 4. Date and Time: September 14, 2013; 11:00 a.m. to 6:00 p.m. 5. Unfavorable Recommendations 12. VACATIONS A. Type: Alley 1. Applicant: Pablo Gomez 2. Location: The East /West Alley between Fairview and Irvington from Kaley to the North/South Alley 3. Purpose: Fence Two Properties, One Owner 4. Comments: Police Department states there are utility poles in the alley. Area Plan states the alley does not appear to provide direct access to any of the adjacent properties and is an unimproved alley that is not in use. B. Type: Street 1. Applicant:IUSB 2. Location: Hildreth East from Esther Street to the Dead End 3. Purpose: Redevelopment of Parking and Right -of -Way Street Area 4. Favorable Recommendations 13. TRAFFIC CONTROL DEVICES AND REQUESTS A. New Installation - Handicapped Accessible Parking Space Sign 1. Location: a) 530 South 23rd Street 2. All criteria has been met B. Traffic Control Request 1. Applicant: Park Department 2. Event: Rum Village Family Fun Fair 3. Date /Time: September 21, 2013; 6:00 a.m. to 4:00 p.m. 4. Description: Additional Handicapped Signs in the Park; No Parking in the following areas: a) South Side of Ewing Avenue from Douglas to Gertrude b) Both Sides of Gertrude Street from Ewing to 200' South of the Entrance to the Park c) East Side of Walnut Street from Ewing to 2115 Walnut 5. Favorable Recommendations GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING September 10, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 14. RATIFY BONDS A. Contractor Bonds 1. Panzica Building Corp. — Approved August 28, 2013 B. Excavation Bonds 1. Woodruff & Sons, Inc. — For Release Effective November 2, 2013 2. Thomas Gatlin — Approved August 22, 2013 3. Bob Benner dba Bob Benner Precision Dig — Approved August 22, 2013 C. Occupancy Bond 1. Central Rent -A -Crane — Approved August 22, 2013 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6