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Home My WebLink AboutL. 2014 Budget Hearing Session 2: Legal Department Presentation 08-20-13f50UTN 9tryG U � � i Y J 1865 DEPARTMENT OF LAW Budget Summary: Fund 101 -501- Legal T013 Department 3,356 10,296 45oaree% ; i 2014 (3,511) -34.1% 2011 2012 Amended 6`30113 Proposed Variance % � Description Actual Actual Budget Actual Budget 2013 -2014 Chg 5,616 5,340 Revenue 2,867 (2,473) -46.3% Utilities (35xx) Property Taxes 836,588 702,658 956,116 392,004 950,136 (5,980) -0.6% 1865 Local Income Taxes - - - Debt SerNCa - Principal - - 2,000 1,936 Other Taxes - - - - - - - 200 Grants /Intergovernmental - - - - 17,500 - - - Charges for Senfces - - - - - Tmnsfers Out - - - Interest Earnings 1,355 1,026 2,00 0 79 0 1,600 (400) -20.0% Donations - - - - - Other Income 33,758 69,281 70,350 298 73,899 3,549 5.0% Total Revenue 871,701 772,965 1,028,466 393,092 1,025,635 (2,831) -0.3% Expenditurea by Acmunt Type Salaries & Wages 615,659 539,936 699,704 264,846 711,7115 12,081 1.7% Fringe Benefits 195,498 176,916 252,378 89,442 256,502 4,124 1.6% Other Personnel costs 6.209 5.424 7.692 3.182 9.132 1.440 18.7% Professional Senkes (31m) 4,006 3,356 10,296 5,005 6,785 (3,511) -34.1% om Cm/Transponation(32xx) 91381 5,023 9,500 2,410 7,000 (2,500) -26.3% Printing & Adver i.ing (33xx) - - - - - - Insurance (34xx) 5,052 5,616 5,340 2,670 2,867 (2,473) -46.3% Utilities (35xx) - - - - - - Repairs & Maintenance (36xx) 6,061 5,354 7,856 2,613 5,761 (2,075) -26.4% Debt SerNCa - Principal - - 2,000 1,936 3,000 1,000 50.0% Debt Seruce - Interest & Fees - - 200 200 Other SeMCes & Charges(39xx) 14,243 20,267 19,000 11,560 17,500 (1,500) -7.9% Grants & Subsidies - - - - - - Tmnsfers Out - - - - - - Other Financina Uses (50xx) 2.112 3.312 - - 2014 budget reflects an overall reduction to 2013 budget 1.7% increase in personnel costs due to PERF increase, 2% pay increase and 10% increase in health benefits Reduced supply costs; reduced hotel and meals reimbursement; eliminated airfare; eliminated out of state travel for education; canceled Int'I Municipal Lawyers Assoc. Membership Negotiated contract with WestLaw for web -based research and reduced paper subscriptions Restructured staff to modernize collections process and increase efficiencies in all practice areas PA We are working to develop Key Performance Indicators ( "KPIs ") that accurately reflect performance in a municipal legal practice, including client satisfaction measurement. Our current KPIs are: • Responsiveness to Public Access Requests • Responsiveness to City Department requests • Timely response to tort claims • Collection demands mailed within 48 hours [c3 OfSpUTH BeY O ti Y U O Lega I r Key Performance Indicators 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Calls/e-mail internal resp. TBD /i 24 hrs. GG Quality 96% 96% 95% Collection letters out w /in 8 hrs. BE Outcome 98% 95% 95% OLLECTION KPI'S UNDER REVIEW imely response to claims GG Quality 98% 98% 95% 95% Responsiveness to Public ccess Re nests GG Output We are working to develop Key Performance Indicators ( "KPIs ") that accurately reflect performance in a municipal legal practice, including client satisfaction measurement. Our current KPIs are: • Responsiveness to Public Access Requests • Responsiveness to City Department requests • Timely response to tort claims • Collection demands mailed within 48 hours [c3 TBD We are working to develop Key Performance Indicators ( "KPIs ") that accurately reflect performance in a municipal legal practice, including client satisfaction measurement. Our current KPIs are: • Responsiveness to Public Access Requests • Responsiveness to City Department requests • Timely response to tort claims • Collection demands mailed within 48 hours [c3 DEPARTMENT OF LAW ACCOMPLISHMENTS FROM 2013. INS • Obtained favorable decisions and settlement of several high risk lawsuits /claims • Reviewed and drafted approximately 200 contracts in the amount of $37,000,000 as of June 2013 • Handled 300% increase in real estate transactions for Redevelopment Authority and Commission • Created apra @southbendin.gov • Streamlined and modernized collections process - began July 15, 2013 C! DEPARTMENT OF LAW a� °T "•' GOALS & CHALLENGES FOR 2014. INS • Foster a department culture of proactive, energetic, client- focused planning and performance • Create a practice management system to increase efficiency and productivity utilizing web -based software • Ratify mutually beneficial 3 -year Teamsters CBA • Provide education and training to departments • Evaluate municipal codes and statutes to develop SOPS 5