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Home My WebLink AboutC. 2014 Budget Kickoff Meeting Presentation 05-29-13Budget Calendar, Assumptions, Forms Mark Neal, City Controller John Murphy, Deputy City Controller �you'rti �iF F U � W PEACE, y 65a�,, Personnel • Increases: 0 2.0% Teamsters &Non - bargaining, 2.50 Police, 3.0% Fire • Health Insurance: anticipate 120 increase in costs • Pension contribution increases to 11.2% for non bargaining/Tea msters • Unemploymen from I% to .5% t decreases Salary & Wage Increase Teamsters Police Fire Non Bargaining ER Payroll Tax FICA ER Retirement Contribution PERF Teamsters & Non - Bargaining PERF Police & Fire Health Insurance - FT EE's All Health Insurance - Retirees Police Fire Health Insurance Rebate Teamsters & Non - Bargaining Police & Fire City of South Bend Personnel Costs 2014 Budget 2012 Charge 2013 Budget per 24 Budget periods 2.0% 2.0% 2.0% 2.5% 2.0% 3.0% 2.0% 2.0% Charge 2014 per 24 Budget periods 2.0% 2.5% 3.0% 2.0% Charge per 24 7.65% 7.65% 7.65% 8.75% 10.00% 11.20% 19.70% 19.70% 19.70% 120.00 $ 5.00 $ 120.00 $ 5.00 $ 120.00 10% 12% $ 8,208 $ 342 $ 9,029 $ 377 $ 10,112 $ 421 10% 12% $ 14,640 $ 610 $ 16,104 $ 671 $ 15,796 $ 658 $ 14,640 $ 610 $ 16,104 $ 671 $ 17,714 $ 738 $ 1,560.00 $ 65.00 $ 1,560.00 $ 65.00 $ 1,560.00 $ 65.00 $ 2,619.60 $ 109.15 $ 2,619.60 $ 109.15 $ 2,619.60 $ 109.15 Life Insurance - FT EE's All $ 120.00 $ 5.00 $ 120.00 $ 5.00 $ 120.00 $ 5.00 Life Insurance - Retirees Police & Fire $ 120.00 $ 5.00 $ 120.00 $ 5.00 $ 120.00 $ 5.00 Long Term Disability Teamsters & Non - Bargaining $ 90.48 $ 3.77 $ 90.48 $ 3.77 $ 90.48 $ 3.77 Unemployment Compensation All 0.5% 1.0% 0.5% * 2014 pay increases for budgeting purposes. Not finalized for 2014. 2014 Fuel Budget • Goal: 0 5% reduction in fuel usage from 3 -year average •Assumptions: o Cost of fuel = $3.45 /gal. 2014 FUEL BUDGET WORKSHEET 2013 2014 # of Units 2011 qal 2012 qal Estimated qal 3 Year An Less 5% Estimated qal Budget Recommendation Gallons at $3.45 Per Unit Building Department 12 5,291 5,324 5,436 5,350 268 5,083 $17,536 424 Code Enforcement 42 23,567 24,268 19,624 22,486 1,124 21,362 $73,698 509 Central Services 15 4,042 3,203 3,783 3,676 184 3,492 $12,048 233 Economic Development 1 905 817 828 850 42 807 $2,785 807 Engineering 5 1,134 1,325 1,173 1,211 61 1,150 $3,968 230 Fire Department 65 65,065 62,353 58,351 61,923 3,096 58,827 $202,953 905 Organic Resources 15 29,431 29,305 26,529 28,422 1,421 27,001 $93,152 1,800 Park Department 109 73,154 75,533 65,978 71,555 3,578 67,977 $234,522 624 Police Department 362 290,283 288,572 260,108 279,654 13,983 265,672 $916,567 734 Safety & Risk 2 707 826 1,385 973 49 924 $3,188 462 Sewer Department 49 76,012 72,577 65,835 71,475 3,574 67,901 $234,258 1,386 Solid Waste 20 76,497 73,804 73,455 74,585 3,729 70,856 $244,453 3,543 Street Department 74 107,990 99,537 100,404 102,644 5,132 97,511 $336,414 1,318 Traffic & Lighting 11 10,371 9,861 9,491 9,908 495 9,412 $32,473 856 Waste Water 16 8,483 8,371 10,413 9,089 454 8,634 $29,789 540 Water Works 56 39,865 37,557 41,901 39,774 1,989 37,786 $130,360 675 Totals 854 812,796 793,2341 744,694 783,574 39,179 744,396 $2,568,165 872 2012 Fuel budget cost per gallon $3.35 2013 Fuel budget cost per gallon $3.45 2014 Fuel budget cost per gallon $3.45 Note: Safety Dept Added 1 Van Water Wks Added 4,300 gal to the estimated 2013 gallons due to the new Hydro Excavator Wastewater Added 2,600 gal to the estimated 2013 gallons due to the new Jet Rodder 04 SOUTH,& Y 4 O c5a7 - Key RrrR 1865 • Circuit breaker property tax cap loss of revenue — impacts the "civil city" funds the most (i.e. General Fund and Parks & Recreation): ➢ $16.4 million loss of revenue from 2007/2008 to 2011/2012 ➢ Losses partially offset by local income tax increases in 2009 ➢ Circuit breaker: 1 % homesteads, 2% rental & agricultural, 3% business & personal property • Stagnant or declining gasoline, wheel and auto excise taxes • Increasing health and pension costs • Doing More with Less (or the same resources) 04 SOUTH,& Y 4 O cFa7 Budget Calendar Highlights 1865 • February 11, 2013 — Mayor's Annual Financial Address to the South Bend Common Council • May 13, 2013 — 2014 Budget level, worksheet and summary sheets set up. Fiscal officers permitted to enter preliminary estimates. • May 21, 2013 — Deadline for departments to enter preliminary 2014 revenue estimates. • May 29, 2013 — Budget Kickoff meeting at Century Center • June, 2013 — Public Meeting(s) with Business and Community �you'r1i �iF F U f:7 PEA CF, y l 1865 Budget Calendar Highlights (continued) • June 28, 2013 — Deadline for departments to enter revenue and expenditure requests for 2014 and update summary sheets. • July 1 -20, 2013 — City Controller review of proposed budgets with department heads and fiscal officers. • July 22, 2013 — Preliminary 2014 budget status report to the Common Council. Revenue and expenditure summary. • July 23 to August 9, 2013 — Department budget meetings with the Mayor's Office, City Controller and Council representative you'rti iF F : PEA E 5 Budget Calendar Highlights continued . • August, 2013 — Budget workshop and review with the Indiana Department of Local Government Finance (DLGF) • August 14 to September 16, 2013 — Common Council Personnel and Finance budget hearings (eight meetings scheduled) • August 30, 2013 — Submission of the 2014 budget to St. Joseph County for non - binding review • September 5, 2013 — Offsite Personnel and Finance budget meeting (location to be determined) • September 6, 2013 — First publication of the 2014 budget in the South Bend Tribune and Tri- County News �you'r1i �iF F U f:7 PEA CF, y l 1865 Budget Calendar Highlights (continued) • September 13, 2013 — Second publication of the 2014 budget in the South Bend Tribune and Tri- County News • September 23, 2013 — Public hearing on the 2014 budget, tax rates and levies • September 26, 2013 — First reading of the 2014 Redevelopment Commission budgets • October 10, 2013 — Public hearing and adoption of the 2014 Redevelopment Commission budgets �you'rti �iF F U � W PEACE, y 1865 Budget Calendar Highlights (continued) • October 14, 2013 — Adoption of the 2014 City Budget (backup date is October 28, 2013) • October 16, 2013 — Deadline to finish entering City budgets in the State of Indiana Gateway reporting program (two days after budget adoption) • November 1, 2013 — State deadline to adopt budgets, rates and levies • January 1, 2014 — beginning of the new fiscal year • February 15, 2014 — Deadline for the DLGF to certify 2014 budgets, rates and levies NaviLl*ne Entry • Budget ALL Revenue and Expenditure accounts o Provide Detail for all budgets • Non - Bargaining salaries = 2013 Salary Ordinance + 2.0% o Each position should be in Budget Detail • Bargaining salaries per union contract. o Assume 20 increase for Teamsters • NO NEW POSITIONS OR TITLE CHANGES WITHOUT CONTROLLER /MAYOR APPROVAL. o Requests may be submitted on Form 2 (see following example) 04 SOUTH,& Y 4 O • 65 avl l Entry (cont.) • 2014 Capital: enter at the same time as the Operating Budget. o Provide full description of item being requested • Lease /Purchase Payments: include in Navil-ine detail. Provide: • Item purchased • Item's full cost • Lease term • 2014 estimated lease payment • Assume 2% interest rate on leases, 3% on bond financing 04 SOUTH,& Y 4 O U d PEACF. 1865 NaviLl*ne Entry (cont.) • Debt Service is budgeted separately in principal and interest accounts 0 37.11 -Capital Lease Principal 0 37.12 - Capital Lease Interest • Allocations: enter as provided. • Contact Admin & Fin if you believe an allocation is in error • Business insurance allocation will be provided • New Travel accounts as of 1/1 /2013: 0 32.21 -Mileage 0 32.22 - Airfare 0 32.23 - Hotel 0 32.24 - Meals 0 32.25 - Other Travel- related expenses City of South Bend Cross Charge Allocations to other Funds Allocation Name: Allocation Reference No: Methodology Fixed Cost Allocation Fee Index City Cross Charge Allocation Fees as defined with each Fee The City of South Bend has defined certain "Fixed Cost Allocation Fees" to allocate costs of services internally within city funds and operations. The purpose of these allocations is to assign costs to funds where service benefits are derived from costs incurred in other city funds and operations. The specific methodology of each "Fixed Cost Allocation Fee" is defined in the appropriate schedule attached to this policy. 1 City Administration Fee attached allocation based on expenditure budgets to cover Mayor, Clerk, Council, A /F, City Attorney costs 2 Information Technology Fee attached allocation based on number of computer users as determined by IT 3 PILOT Fee attached allocation to Water Works and Wastewater only based on capital asset values 4 Central Stores Fee attached allocation based on officer paper, janitorial, safety supplies per Central Services 5 Print Shop Fee attached allocation based on print supplies used per Central Services 6 GIS Fee attached allocation based on GIS useage per Engineering Department 7 Business Insurance pending 8 Utility Customer Service attached allocation based on on expenditure budgets for Solid Waste, Wastewater and Releaf only per the Water Works department The Radio shop allocation has been eliminated for 2014 04 SOUTH,& Y 4 O U d PEACF. 1865 Yellow ee ns ruc i• ons • Fiscal Officers must complete this form for each fund. • Financial Summary • Cash Summary • Staffing Summary Yellow Sheets (cont.) • Significant Changes o Revenue, Expenditure, Staffing • 2013 Accomplishments /Outcomes • 2014 Goals &Objectives o Linked to City Strategies 04 SOUTH,& Y 4 O U d PEACF. 65 R Yellow ee S (cont. • Significant Changes /Challenges o Focus on solutions • KPI's • IT Summary is 5 -year Capital Improvement Plan City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name jAdministration & Finance Fund Number 101 -0401 Department Description & Purpose Provide financial management and administrative services to City operations including finance and accounting services, human resources, risk management, information technology, benefit administration, and purchasing management. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Ch Revenue Revenue Types (pre - listed) 1,420,029 1,544,883 1,843,478 921,464 1,785,740 (57,738) -3.1% Total Revenue 1,420,029 1,544,883 1,843,478 921,464 1,785,740 57,738 -3.1% Expenditures by Cost Center User - defined expenditures 100,000 105,000 106,000 53,000 110,000 4,000 3.8% Total Cost Center Expenditures 100,000 105,000 106,000 53,000 110,000 4,000 3.8% Expenditures by Account Type Personnel Expenditures (pre - listed) 974,674 1,023,679 1,182,462 580,000 1,200,000 17,538 1.5% Total Personnel 974,674 1,023,679 1,182,462 580,000 1,200,000 17,538 1.5% Su lies 39,760 30,309 50,301 25,000 20,000 30,301 -60.2% Other Expenditures (pre - listed) 45,046 117,996 94,940 60,000 60,000 (34,940) -36.8% Total Service & Charges 45,046 117,996 94,940 60,000 60,000 34,940 -36.8% Capital - - - - 5,000 5,000 - Total Expenditures by Type 1,059,480 1,171,984 1,327,703 665,000 1,285,000 42,703 -3.2% Net Surplus/ deficit 360,549 372,899 515,775 256,464 500,740 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non- Bargaining 19.00 19.00 20.00 20.00 20.00 - Bargaining - - - - - - Part -Time /Seasonal/Temporary 0.50 0.50 1.51 1.51 1.00 0.51 Total FTE's 19.50 19.50 21.51 21.51 21.00 0.51 Explain Significant Revenue, Expenditure and Staffing Changes Below: No staffing changes for 2014. Reduced temporary help to reduce costs as full time staff was hired in 2013 to fill vacant positions. Reduced professional services and travel costs to stay within City budgeting guidelines for 2014. Included $5,000 for a new vault copier to be purchased in 2014. Established a Performance Management position and activity in 2013 and will continue this activity in 2014. City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Administration & Finance 2013 Accom IishmentslOutcomes 4 -10 required List Accomplishments here 2014 Department Goals & Objectives/Linkage to City Strategies (4 -10 required) List Goals & Objectives here ............... .........................linked to City Strategies here 2014 Significant Changes /Challenges/Opportunities (with a focus on solutio List Challenges here. Include possible solutions. Kev Performance Indicators Fund Number 1 101 -0401 City Strategy Number 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type* Goal if available if available Target List KPI's here 2 Quality 1/1 1/0 1/0 1/1 *Types: output, efficiency, effectiveness, quality, outcome, technology Infnrmatinn TPChnnlnciv tr_nctc and FTF'w alcn inr_ludPd in the financial cummarv1 Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 387,000 416,000 418,000 209,000 424,000 6,000 Supplies - - - - - - Maintenance Services - - - - - - Professional Services - - - - - - Other Services 10,000 20,000 22,000 11,000 20,000 (2,000) Capital - - - - - - Tota I Expenditures 397,000 436,000 440,000 220,005 444,000 4,000 Information Tech. Staffing (FTE's) 5.00 6.00 6.00 6.00 6.00 - Explain Significant Information Technology Trends and Changes Below: List IT trends and changes here 04 SOUTH,& Y w Linkage to minl tratl n Rrr�R 1865 Goals 1. Basics are easy 2. Good government 3. Economic Development /Jobs IDepartment Name City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Administration & Finance Five -Year Capital Improvement Plan Name Replacement Capital Accounts Payable Copier 2 Administrative & Finance Copier 3 New carpeting for the office 17 Project Capital 18 Funding Source Cash Lease Cash Fund Number 1 101.0401 2014 2015 2016 2017 2018 Budget Proiection Proiection Proiection Proiection 5,000 - - - - - - - 15,000 10,000 - - - Total 5,000 Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: Justifications match line numbers above Tota 1 5,000 15,000 10,000 10,000 - 15,000 30,000 Detailed Yellow Sheet Example City of South Bend, Indiana 2014 General Fund Budget departmental Summary Oepartm Brit Name Administration 8, Finance Fund Number 909 -0407 Oepartm ent Description 8, Purpose Provide financial management and administrative services to City operations including finance and accounting services, human resources, risk management, information technology, benefit administration, and purchasing management. 2013 2014 20'1'1 2012 Amended 6/30/'13 Proposed Variance Uescription Actual Actual E3UCICIet Actual uuciqpet 2013 -2014 Ch Revenue Property Taxes 1,420,029 1,544,883 1,843,478 921,464 1,785,740 (57,738) -3.1 Local Income Taxes - - - - - - - Other Taxes - - - - - - - Grants /Intergovernmental - - - - - - - Charges for Services - - - - - - - Interest Earnings - - - - - - - Bond Proceeds - - - - - - - E)onations - - - - - - - Other Income 812 15,991 50 396 60 10 20.0% Transfers In Total Revenue 1,420,841 1,560,874 1,843,528 921,860 1,785,800 57,728 -3.1% Expenditures by Cost Center Controller (1 PTE) 100,000 105,000 106,000 53,000 110,000 4,000 3.81/6 Finance (7.22 FTE's) 612,341 625,874 821,528 410,860 758,800 (62,728) -7.61/6 Human Resources (3.78 FTE's) 194,000 275,000 277,000 138,500 270,000 (7,000) -2.50/6 Information Technology (6 F-M's) 397,000 436,000 440,000 220,000 445,000 5,000 1.10/6 Purchasing (1 FTE) 70,000 71,000 75,000 37,500 76,000 1,000 1.3% Performance Management (1 F=-FE) - - 74,000 37,000 75,000 1,000 1.4% Business Licensing (1 F=-F]-=) 47,500 48,000 50,000 25,000 51,000 1,000 2.09/o Total Cost Center Expenditures 1,420,841 1 560 874 -1,843,528 921 860 -1,785,800 57 728 -3.1 Expenditures by Account Type Salaries 8, Wages 974,674 1,023,679 1,182,462 580,000 1,200,000 17,538 1.50/6 Fringe Benefits 274,496 304,535 403,266 200,000 450,000 46,734 11.6% Other Personnel costs 11,152 12,850 12,660 6,000 13,000 340 2.7% Total Personnel 1,260,322 1,341,064 1,598,388 786,000 1,663,000 64,612 4.0% IL-,-ipiplies 39,760 30,309 50,301 25,000 20,000 (30,301) -60.2 Professional Services (31xx) 45,046 117,996 94,940 60,000 60,000 X4,940) -36.80/. Comm /Transportation(32xx) 11,348 16,596 22,356 14,000 15,000 X7,356) -32.90/. Printing & Advertising (33- -) 2,214 5,544 2,500 1,000 1,000 X1,500) -60.0% Insurance (34xx) 5,904 6,840 7,320 3,660 81000 680 9.31/6 Utilities (35x.) - - - - - - - Repairs 8. Maintenance (36xx) 17,471 17,421 20,656 10,300 - (20,656) - 100.0% Uebt Service - Principal - 3,663 1,500 3,000 (663) -18.1 E)ebt Service - Interest 8. Fees - - 810 400 800 (10) -1.20/6 Other Services & Charges (39xx) 38,512 18,888 42,594 20,000 10,000 (32,594) -76.59/6 Grants 8. Subsidies - - - - - - - _ Payrn -t In Lieu of Taxes - - - - - - - Transfers Out - - - - - - - Other Financin Uses 50xx 264 6,216 Total Service S. Char es 120,759 189,501 194,839 110,860 97,800 97,039 - 316.31Z. Ca ital 5,000 5,000 Total Ex enditures b y Yypa 1,420,841 1,560,874 1,843,528 921,860 1,785,800 57,728 -3.1% Net IS-plus / deficit Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 19.00 19.00 20.00 20.00 20.00 - Bargaining - - - - - - Part-Time /E;aas-aI/-F-p-ry 0.50 0.50 1.51 1.51 1.00 0.51 Total FTE's 19.50 19.50 21.51 21.51 21.00 0.51 Ex lain SiCjnificant Revenue Expenditure and Staffin Chan es Below= No staffing changes for 2014. Reduced temporary help to reduce costs as full time staff was hired in 2013 to fill vacant positions. Reduced professional services and travel costs to stay within City budgeting guidelines for 2014. Included $5,000 for a new vault copier to be purchased in 2014. Established a Performance Management position and activity in 2013 and will continue this activity in 2014. Oepartm ent Name City of South Bend, Indiana 2094 General Fund Budget departmental Summary Administration 6 Finance Fund Num bar 1 701 -0401 2093 ACCOm pllshments/OUtCOmes (4 -10 required) - Recaivad 2011 GFOA CAFR award and submitted 2012 CAFR for award consideration by June 30, 2013 deadline. - downloaded year and salary data into the State of Indiana Getaway reporting system. - Started a finance internship program to assist regular finance staff in their duties and encourage interest in public finance as a profession_ - Implemented Healthy Employee Web portal and a strong wellness program, in partnership with the Parks 8& Recreation department. - Conducted employee Lunch and Learn Series to promote wellness and a health lifestyle. - Continued improvement of the KPI monitoring and reporting program. - More effecitve monitoring of unemployment claims with the goal of reducing unwarranted claims. - Updated employee personnel policies and handbook. - Accomplished migration of M__1I operating system to Microsoft. Greater transparency accomplished by providing additional fi nancial reports on the City web-it- (i.e. ControllaYS Cash Report) City Strategy 2094 E3-- t---t Goals Sa Ob "e ctiye s/LinKa a to 4--i Strate ies 490 re wired Number - Fully implement performance based budgeting and apply for GFOA Eistinquished Budget Award 2 - E)ecrease audit and CAFR preparation time after year end by one month. Complete by May 31st. 2 - Reduce turnaround time on issuing a business license to four days. 1 - Coistribute month cash report and monthly financial report in a timely manner 2 - Increase percentage of qualified woman and miniority hires in all city positions (promote diversity in city employment) 2 - Reduce turnover rata for new hires within the first year of employment with the city 2 - Increase employee participation in the city wellness program to the betterment of the employee and to reduce health costs 2 - Improve applicant tracking systems to determine the percentage of minority candidates making application and those hired 2 - Assist in the financial transition to a new management company at the Century Center. 3 Controller to rovide bi -weekl su enA.i -n to the n, of the new 311 call accountin center. 1 2094 SlgnlflCa nt Gha nge S/Ghalle nge S/Opportu nitles (with a focus on solutions) - Need to assist and train new fiscal officers at various locations as they become better familiar with City financial systems and procedures - State Board of Accounts staffing cutbacks and the C] requirement for more financial prepartion work by City accounting staff. - Need to ensure that funds perform within budgetary guidelines and that revenue is realized and expenditures are within budget. - Need to reach out to minority and women candidates to encourage city employment especially in leadership positions. - Continuing need for training in new information technologies for maximum productivity_ - Continuing refininement of performance management system to realize the best results for the City. 0 0 Measure Mayoral Goal -rYff.. 209 6 Long Term Goal 209 2 Actual if available 201 3 Estimated if available 2014 Tar et - GFOA CAFF2/BUd9et Award 2 Quality 1/1 1/0 1/0 1/1 - SBOA audit findings 2 Quality 0 0 5 1 - Fund Cash Report sent by 15th 2 Efficiency 12 months 12 12 12 - City Bond Rating (S 8.P) 2 Quality AA+ AA AA AA+ - City -Wide Turnover /Percentage 2 Effectiveness less than 60/5% 71/6.2% 70/6.3% 60/5.4916 - Minority % of City workforce 2 Effectiveness 25% or more 14.9% 15.2% 16.0% - General Fund reserves % 2 Output 50.". or more 439/6 439/6 459Z. - General Fund % of Expenditures 2 Output 96% or less 979/6 98-/. 96% - Monthly calls to IT help desk 2 Output 1,000 or less 1,200 1,060 1,050 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Ex enditu res 2011 Actual 2012 Actual 2013 Amended Bud et 6/30/13 Actual 2014 Proposed Bud et Variance 2013 -2014 Personnel 387,000 416,000 418,000 209,000 424,000 6,000 S Pplies - - - - - - Maintenance Services - - - - - - Professional Services - - - - - - Other Services 10,000 20,000 22,000 11,000 20,000 (2,000) Ca ital Tote 1 F�c a nd i to re s 397, 000 436, 000 440, 000 220,000 444,000 4,000 Information Tech. Staffing (FTE's) 5.00 6.00 6.00 6.00 6.00 Explain Siynifica nt Inform ati_n T¢eh__logy Trends and Cha_yes Below= The Administration 8� Finance department pays for the salary, fringe benefits, training and related operating costs of the Information Technology group. The costs of computer hardware, software and maintenance agreements are generally paid from the County Option Income Tax Fund 404. City of South Bend, Indiana 2014 General Fund Budget departmental Summary Oepartm eut Name Adminlstra tfon 8 Fltsar)ce Fund Number 707 -0407 Five -Year Capital Improvement Plan Funding 20'14 20'15 20'16 20'17 20'18 Nam¢ Source Bud et Pro-e co on Pro-e co on Pro-e co on Pro-e co on Total Re ola cement Ca oital 1 Accounts Payable Copier Cash 5,000 - - - - 5,000 2 Adminis tratiw 8. Finances Copier Lease - - - 15,000 - 15,000 3 New carpeting for the office Cash - 10,000 - - - 10,000 4 5 - - - - - - 7 12 13 14 is 16 - - - - - 17 - - - - - - Pro "e ct Cao "tal 20 - - - - - - 22 - - - - - - 23 - - - - - - 24 - - - - - - 25 - - - - - - 27 - - - - - - 28 - - - - - - 30 - - - - - - 31 32 - - - - - - 33 - - - - - - 34 Tot.1 5,000 '1 O 000 '1 5 000 30, 000 Fundin Sourc as: Cash Lease Grant Bond Contributed Capital Justificatlon- 1 Replacement of copier based on age. Current copier is eight years old. A basic copier is needed. 2 Replacement of copier based on age. A high end copier is needed because of high useage and the need to produce financial and other reports_ 3 Replacment of carpeting in the office which is spotty and is showing its age_ The current carpeting is a possible safety issue_ 4 5 6 7 8 9 10 11 1 2_ 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 34