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HomeMy WebLinkAboutQ. 2014 Budget Hearing Session 3: Morris, Century Center, Parks Budget 08-28-13Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Morris Performing Arts Center Fund Number 101 -0404 Department Description & Purpose Operating expenses of the Morris Performing Arts Center, the premier performing arts center in this region of the country. Morris PAC provides improved quality of life to City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 233,283 143,800 151,800 (70,632) 160,170 8,370 5.5% Local Income Taxes - - - - - - Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 645,614 764,371 876,000 528,002 876,000 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - - - - - Other Income 5,696 6,000 4,266 6,000 0.0% Transfers In Total Revenue 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Expenditures by Cost Center Morris Performing Arts Center 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Total Cost Center Expenditures 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Expenditures by Account Type Salaries & Wages 408,358 447,949 463,485 225,909 499,967 36,482 7.9% Fringe Benefits 6,672 161,150 180,441 88,760 202,921 22,480 12.5% Other Personnel costs 144,521 7,437 8,208 3,677 8,208 0.0% Total Personnel 559,551 616,536 652,134 318,346 711,096 58,962 9.0% Supplies 16,259 21,118 30,346 10,710 30,898 552 1.8% Professional Services (31xx) - - 996 498 2,237 1,241 124.6% Comm /Transportation(32xx) 23,093 21,538 34,287 11,376 29,250 (5,037) -14.7% Printing & Advertising (33xx) 37,362 24,499 47,588 28,175 35,000 (12,588) -26.5% Insurance (34xx) 60,456 41,016 34,188 17,094 23,436 (10,752) -31.4% Utilities (35xx) 114,970 113,399 136,000 54,282 123,250 (12,750) -9.4% Repairs & Maintenance (36xx) 57,166 61,332 86,037 17,705 75,154 (10,884) -12.6% Debt Service - Principal - - - - - Debt Service - Interest & Fees - - - - - - Other Services & Charges (39xx) 9,824 10,889 12,224 3,449 11,850 (374) -3.1% Grants & Subsidies - - - - - - Payment In Lieu of Taxes Transfers Out - - Other Financing Uses 50xx 216 3,540 - - Total Service & Charges 303,087 276,213 351,320 132,579 300,177 (51,144) -14.6% Capital - - Total Expenditures by Type 878,897 913,867 1,033,800 461,636 1,042,170 8,370 0.8% Net Surplus / (deficit) (0) (0) Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 9.60 9.60 10.60 10.60 10.60 - Bargaining - - - - - Part-Time /Seasonal/Temporary 2.00 2.00 2.00 2.00 2.00 Total FTE's 11.60 11.60 12.60 12.60 12.60 Explain Significant Revenue, Expenditure and Staffing Changes Below: Increased overall personell costs due to increases in the employee benefits (PERF 1.2% and Health 12% increases) - In January 2013, the titles and wages were adjusted for three staff per the salary Ordinance and per budget available funds. The actual amount paid is less than the maximum allowed by the Salary Ordinance. - In 2013 we had two Blockbuster events: Wicked and Jersey Boys, both with 16 performances each. Revenue very positive. Cannot guarantee similar Blockbusters in 2014. Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name Morris —Pef.,-,rg Arts Center Fund Number F 101 -0404 Zu13 Accompusnmentsiuutcomes (4 -1 u requoea) Ranked in Top 100 theatres worldwide by Pollstar Magazine Awarded 2013 "Prime Site Award" by Facilities Magazine Awarded 2013 South Bend Tribune "Readers Choice Award" for "Favorite Entertainment/Live Performance Theater Live filming of "Celtic Woman" production and audience at the Morris on 04/08/13 for the 2014 PBS and television specials to be broadcasted arround the world which will highlight the Morris located in South Bend. - Successful "Wicked" record 16 performances at the Morris 5/8/13 to 05/19/13 with a total of 36,418 tickets issued grossing $2,704,235 and setting a new sales record. Tickets sold in St. Joe County equaled 16,804; outside St. Joe County was 19,614 from many states. Of the total tickets sold, 28,435 had Indiana zip codes; 4,231 had Michigan zip codes and 395 had Illiois zip codes. Approximately 75 actors, cast and crew, stayed in local hotels for 16 nights and generated over 1,000 room nights. There were 13 semi - trucks carrying scenery, costumes, sound equipment and merchandise. Local expenditures of cast and crew, marketing, production and venue staffing are estimated to be over $200,000. Union Stage hands and musicians came from the surrounding area, including Kalamazoo, Michigan and Chicago, to work. According to the local restarurants the increase in food and beverage sales ranged from 25% to 40 % during this show. -77 shows booked in 2012 compared to the number of shows booked at comparable size theaters (see below KPI's) City Strategy 2014 Department Goals & Objectives/Linkage to City Strategies 4-10 required) Number - To build upon success and book a wide variety of events 2 To be the premier performing arts center in this region and provide a safe and well- maintained historical facilily 2 To be recognizedas one of the best theater rental venues worldwide based on the number of gross tickets sold annually 1 To strive to increase the positive economic impact the Morris currently has on the downtown South Bend 1 cow aignmcant unangesn.nanengesiupponumues twin a Locus on soiuoonst Booking major national acts at the Morris is a challenge because the number of similar competing venues across the country exeeds the number of major acts on the road to play them. Times have changed from when regional promoters called looking to book shows. Now, a select number of promoters want the best possible deals for booking major acts. Booking deals are more complicated and venues across the country are being asked to assume some financial risk of the show as well as guarantee money to the artist and a split of the profits. Venues are being asked to do a lot more and take more financial risk than in years past. Morris staff are even more proactive in soliciting events by attending national and regional conferences to meet with promoters and by regular phone and email contact with promoters and tour managers. Morris staff hand out fold -over business cards highlighting Morris event marketing support which is included in venue rental such as show messages on electronic marquee and lobby monitors, posters and signage designated and printed, website, fan club email blasts, social media /Facebook and Twitter promo, event fliers designated and printed and strip ads in various publications. The Morris documented success brings about a ever increasing Economic Impact on the city of over $10.5 million yearly. This will repeat itself if additional Blockbuster events are able to be booked. ney rertormance muicaturs Mayoral Measure Goal Type 2016 Long Term Goal 2012 Actual (if available) 2013 Estimated (if available) 2014 Target -No. of gross tickets issued annually 2 outcome 135000 110,561* 120000 127500 No of shows booked 2 outcome 90 77 ** 80 86 Estimate of 35% of tickets issued went outside St. Joseph County 5,549 7,174 7,500 2,000 5,500 (2,000) * 2012 Comparisons with other similar size theaters: - - - - - Embasy Theater in Fort Wayne, IN (2440 seats) - -44 events booked Warner Theater in Erie, PA (2200 seats) -- 50 events booked Rialto Theater in Joliet, IL (1900 seats) -- 40 events booked 5,549 7,174 7,500 2,000 5,500 (2,000) Star Plaza in Merrillville, IN (3400 seats) -- 55 events booked INB Performing Arts Center in Spokane. WA -- 55 events booked Capitol Theater in Wheeling, WV -- 62 events booked - Industry Ranking - Pollstar Magazine 2 Outcome Top 50 68 68 50 Based on theatre comparison, we are the Benchmark for other venues! Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 5,549 7,174 7,500 2,000 5,500 (2,000) Professional Services - - - - - Other Services Capital Total Expenditures 5,549 7,174 7,500 2,000 5,500 (2,000) Information Tech. Staffing (FTE's) 18.00 18.00 19.00 19.00 19.00 Explain Significant Information Technology Trends and Changes Below: Theatre success is heavely linked to Technology: Ticket sales through Facebook, Print at Home Tickets, a Morris App, scanning ticket ability and Mobile ticket sales - and we do it all. Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name I Morris Performing Arts Center Fund Number 101 -0404 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 The Morris Performing Arts Center has its own Improvement funding through Fund 416 - CIF - a $1.00 surcharge is attached to each sold ticket for any CONTROLL 2 performance taking place in the Morris PAC. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E o 0 0 0 o N P7 M N M C M O O l0 l0 W H Q� H r O H \ Q' l0 N O W Ln O l0 L9 W L9 l0 vim' G' M El O N Q,' w O N N N N W E m ° m o 1O o m m Ln cl Ln H Ln d' N Ln N Ln O O O O N Ql [[[...El owl O H M C7 Ln d' M Ill N H H N M M C C cl m o M r N � Ol M L' N M H Ln ON Q N a' Ln H O O W N H H owl O [`M') OJ H O H N O l0 N F� to N N N M N M H O H of H H of O Ln Q W M O a Ln N C O O o U H v H rn M N a C N N N N M Ln M N FC N W N m w N d' M N N W O Ln N N C M co O O O O O Ol rl �' d' rl rl Ol a0 O EI O N C Ln ON M Ln M LLf M Lo m m m m m M N N M 2; H N M N N N 2; M � N 2; LM O dH' O M m O oN1 W 'J a0 N Ln L� of l0 O EI o U L� H d' to IN H N N o \o O N o \o N !0 rl oo G X El co 01,,077 ONE ow HH E O U 2 E E ° W "' w rn E W X N C7 irl E El H.' a H H qw aq� r-C ca io O N c Ln m a ,-I m °o c O P£� W E V1 W X O O O O FG O W O I M M O N I I C4 M I N H W M E O CG O p� H IIJJ � � aE FG Z 21 M M M p�'y �-I M UH M lr0 M W p.l Ln tttZZZ��� H y� H CF71 'Z y U] U1 (n F-I H F-I Ln Ln Ln F7[.: EI Ln N Ln H H H U} of Ln I-a H H O I W U U U Ul V1 Vl V] O I I I a I O 0 0 0 C 0 0 [n O H 0 0 0 0 0 0 0 U� o 0 0 0 o 0 0 E pq OQ W D O O U E Ln N N O OJ E C7 r °\° O N N H £ N W rl °o u Ci M v v °o o a o o O O U o °o C7 w 'Y" o o r z l0 N X00 O N \ X X l NN (-�I Z X X [.x] �" �• �• z X X> a a a w z X X P X m m Z o off" F. 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Premier banquet/meeting facility in the region; provide exquisite food and beverage catering service; support the economies and growth of downtown South Bend. Palais Royale is distinguished by its history and ambience and expects to serve a wide and far reaching customer base - social and business. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes 16,188 81,263 182,849 67,004 188,430 5,581 3.1% Local Income Taxes - - - - - - - Other Taxes Grants /Intergovernmental - - - - - - Charges for Services 270,135 229,852 291,981 116,482 291,981 0.0% Interest Earnings - - - - - - Bond Proceeds Donations - - - - - - Other Income 19,153 16,027 18,000 6,790 18,000 0.0% Transfers In Total Revenue 305,476 327,142 492,830 190,277 498,411 5,581 1.1% Expenditures by Cost Center Palais Royale Ballroom 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Total Cost Center Expenditures 305,476 327,142 492,830 190,277 498,410 5,580 1.1% Expenditures by Account Type Salaries & Wages 114,850 133,979 170,135 76,731 180,977 10,842 6.4% Fringe Benefits 2,568 2,698 3,192 1,398 67,095 63,903 2002.0% Other Personnel costs 36,615 43,014 52,847 24,831 3,192 49,655 -94.0% Total Personnel 154,033 179,691 226,174 102,960 251,264 25,090 11.1% Supplies 6,612 7,577 15,730 7,694 31,376 1 15,646 99.5% Professional Services (31xx) - - 276 138 176 (100) -36.2% Comm/Transportation(32xx) 956 1,303 3,500 685 3,200 (300) -8.6% Printing & Advertising (33xx) 33,130 31,447 60,041 23,794 38,000 (22,041) -36.7% Insurance (34xx) 4,356 5,184 5,412 2,706 10,001 4,589 84.8% Utilities(35xx) 64,421 60,015 75,500 38,646 75,500 - 0.0% Repairs & Maintenance (36xx) 39,950 33,996 71,647 13,534 71,542 (105) -0.1% Debt Service - Principal - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 1,922 2,153 4,150 120 2,351 (1,799) -43.3% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - Other Financing Uses 50xx 96 720 Total Service & Charges 144,831 134,818 220,526 79,623 200,770 (19,756) -9.0% Capital - 5,056 30,400 - 15,000 (15,400) -50.7% Total Expenditures by Type 305,476 327,142 492,830 190,277 498,411 5,581 1.1% Net Surplus / (deficit) 0 0 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 3.40 3.40 3.40 3.40 3.40 - Bargaining - - - - - Part-Time /Seasonal/Temporary - 0.50 0.50 0.50 Total FTE's 3.40 3.40 3.90 3.90 3.90 Explain Significant Revenue, Expenditure and Staffing Changes Below: The Palais Ballroom is accounted for in the General Fund. The difference between revenue and expenditures is paid for by general revenue such as property taxes. The revenue is mixed with Social Receptions, Business Meetings and Tradeshows. Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Name Pa/ais Royale Fund Number 101 -0405 zvis Auuompnsnmemsrvutcomes tv -tu requireu/ BOW 2013 Award - "Best of Weddings" fpr "Reception & Ceremony Site" by W W W.TheKnot.com Award Winner - "Best Meeting Site for Small Groups" by Northwest Indiana Busines Quarterly Magazine Successful third annual Easter Sunday Brunch - serviced 356 attendees Successful fourth annual Mother's Day Brunch - serviced 214 attendees Number one venue Sought by Notre Dame Basilica brides in 2013 City Strate cv w veparunent uoau a volecnvesiunnage to �Ily strategies ty - iu regrureu/ numoer To build upon successes and book a wide variety of events 2 To be the premier banquet/meeting facility in this region for all events demanding superior service, fine dining and 2 well- maintained historical atmosphere To strive to increase the positive economic impact the Palais Royale currently has on downtown South Bend 1 zu-m mgmTlcant t:nangesicnauengestvpporrumues twlm a Tocus on somuonsf Booking weekday events at the Palais Royale remains challenge because competitors have free parking lots on their premises The new renovated Morris Inn located at the University of Notre Dame is seen as a competitor for Notre Dame Basilica wedding receptions as guests can book hotel rooms at that locaton. Staff are collaborating with DoubleTree Hotel staff to negociate special room rates to help entice new clients to hold events at the Palais Royale. ney rerrormance muicators 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2013 - - - - Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target No. of events booked 2 Outcome 90 72 80 86 F &B Commission Earned 2 Outcome $160,000 $123,791 $150,000 $150,000 Types: output, efficiency, effectiveness, quality, outcome, technology Infnnnatinn Tnrhnnlnnv rrnsfs and FTF's also inr.Iudad in fha finanrial snmmaml Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies - - - - - Maintenance Services 3,228 3,410 3,500 2,331 4,500 1,000 Professional Services - - - - Other Services Ca ital - - - Total Expenditures 3,228 3,410 3,500 2,331 4,500 1,000 Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: EventBooking, Meeting Matrix - specialized software Form 1 City of South Bend, Indiana 2014 General Fund Budget Departmental Summary Department Name Palais Royale Fund Number 101 -0405 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Repair & Refinish Hardwood Floor Cash 15,000 15,000 2 Curtain Replacement Cash 15,000 15,000 3 Mansonry Repairs (Exterior) Cash 10,000 - - - - 10,000 4 Miscellaneous Cash - 25,000 25,000 25,000 25,000 100,000 5 Decorative Trash Can Replacement Cash 5,000 - - - 5,000 6 Electrical Lighting / AV upgrades Cash 10,000 - 10,000 7 Coat Rack Replacement Cash - 3,000 3,000 8 Cleaning Equipment Cash 6,000 6,000 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 - 34 Total 40,000 40,000 34,000 25,000 25,000 164,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Maintenance and repair of the ballroom floor 2 Replace worn and age -faded curtains in the windows and stage of the ballroom 3 Repair weather damaged outdoor building tiles 4 Miscellaneous items - as needed 5 Replace damaged trash can covers 6 Replace broken and add new electrical supply quad boxes and purchase AV Equipment that's become outdated 7 Replace used and damaged racks 8 Replace antiquated floor buffer 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E w v� 0 O O E o ° 0 0 1i o d' Ol O O r M 01 l0 M N O O Ol 1p 1n l0 N rl � N r N M 1n rl \ M M r Ol l0 M O M ai r vi io ,� 1n O O I 61 N M l0 Qa r rn r o O W r 0 N - W E ,m-I o 0 0 m m u0D'I H M N LO N N 0.l N H r N 1n O O O M M H N [[[...E]]] 0 0 m m u�'I M C7 M N 111 N r H C (N H r N O 0.O pq r C r m N v ao N � Ol r O � M O i-7 N O 1) O O l0 Ln 1n 00 FC �I M r ,� �I N 1n M l0 O H C Ln rl O Q' N W H OD N F� rl rl OD O O O d' l0 l0 r O 0 O c 0 N rl i-] C O N O O rl rl rl Qi �I O O N O l0 00 OJ 00 O O O O Ol LO M O r r r 1n 1n O O Ol 'J r O r N M 1n lO r Ol O O O O N 1n m lO N 1n m r r N O M O E O H O Ol CJ 61 Ol O O [g O O OJ 61 r m M r ,� Ol ON N m N N N N N 1°n ri H /� N N r y r N �i i-7 N r rl O rl Ol O C O d' M lM0 m N O E O U N N O N N a' r rl rl C oO OJ ax x O d 7 x N oa o \. 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Fund accounts for operating revenues and expense of the parks and recreation division. 2013 2014 2011 2012 Amended 6130/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013.2014 Chg Revenue Property Taxes 7,613,760 7,824,056 7,800,000 3,943,985 7,430,898 (369,102) -4.7% Local Income Taxes - - - - - - - Other Taxes 612,994 576,126 533,081 309,952 596,878 63,797 12.0% Grants /Intergovernmental - - - - - - - Charges for Services 3,002,006 3,102,206 3,278,789 1,481,669 3,390,144 111,355 3.4% Interest Earnings 8,467 14,802 10,000 7,510 13,000 3,000 30.0% Bond Proceeds - - - - - - - Donations - - - - - - - Other Income 627,632 758,195 740,459 365,187 759,487 19,028 2.6% Transfers In 124,194 Total Revenue 11,989,053 12,275,385 12,362,329 6,108,303 12,190,407 (171,922) -1.43% Expenditures by Cost Center Administration 1,162,945 1,241,368 1,160,278 579,775 1,496,628 336,350 29.0% Maintenance 5,156,323 5,262,895 5,651,698 2,585,061 4,823,237 (828,461) -14.7% Golf 1,666,407 1,723,757 1,619,936 825,167 1,524,104 (95,832) -5.9% Recreation 1,556,576 1,633,777 2,058,335 887,105 2,102,191 43,856 2.1% Potatwatomi Zoo 2,024,052 2,047,397 2,213,702 967,809 2,323,951 110,249 5.0% Greenhouse 57,715 27,864 86,865 26,968 54,432 (32,433) -37.3% Graffiti Abatement Program 134,608 75,787 101,649 39,218 99,340 (2,309) -2.3% Community Svc Block Grant - - - - - Youth En a ement Total Cost Center Expenditures 11,758,626 12,012,845 12,892,463 5,911,103 12,423,883 468,580 -3.6% Expenditures by Account Type Salaries & Wages 5,550,682 5,698,043 5,984,671 2,688,343 6,033,490 48,819 0.8% Fringe Benefits 1,617,163 30,619 1,971,043 906,530 2,068,816 97,773 5.0% Other Personnel costs 21,343 1,714,960 36,220 12,549 28,995 7,225 - 19.9% Total Personnel 7,189,188 7,443,622 7,991,934 3,607,422 8,131,301 139,367 1.7% Supplies 1,552,836 1,565,065 1,556,880 909,265 1,509,818 (47,062) -3.0% Professional Services (31xx) 24,559 22,430 221,048 118,626 396,540 175,492 79.4% Comm/Transportation(32xx) 98,294 89,725 81,368 37,986 90,110 8,742 10.7% Printing & Advertising (33xx) 31,313 32,731 41,568 15,713 37,402 (4,166) -10.0% Insurance (34xx) 160,728 191,544 186,360 93,180 225,697 39,337 21.1% Utilities(35xx) 613,179 587,485 629,200 348,536 578,650 (50,550) -8.0% Repairs & Maintenance (36xx) 438,289 396,486 350,247 137,056 339,464 (10,783) -3.1% Debt Service - Principal 95,692 244,745 273,179 135,966 301,217 28,038 10.3% Debt Service - Interest & Fees - - 16,227 8,737 12,128 (4,099) -25.3% Other Services & Charges (39xx) 424,717 486,902 552,714 348,495 504,056 (48,658) -8.8% Grants & Subsidies - - - - Payment In Lieu of Taxes - - - - - Transfers Out 186,278 187,607 190,500 190,500 0.0% Other Financing Uses 50xx 201,756 204,408 Total Service & Charges 2,274,805 2,444,063 2,542,411 1,244,295 2,675,764 133,353 5.2% Capital 741,790 560,095 801,238 150,121 107,000 (694,238) -86.6% Total Expenditures by Type 11,758,619 12,012,845 12,892,463 5,911,103 12,423,883 (468,580) -3.6% Net Surplus / (deficit) 230,434 262,540 (530,134) 197,200 (233,476) Beginning Cash Balance 4,379,483 4,611,791 4,873,821 4,873,821 4,343,687 Balance Sheet Adjustments 1,873 (510) - 8,318 Ending Cash Balance 4,611,791 4,873,821 4,343,687 5,079,339 4,110,211 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013.2014 Non - Bargaining 56.00 56.00 58.00 58.00 58.00 - Bargaining 59.00 59.00 57.00 53.00 55.00 (2.00) Part-Time /Seasonal/Temporary 70.10 76.04 76.15 57.16 72.98 3.18 Total FTE's 185.10 191.04 191.15 168.16 185.98 Explain Significant Revenue, Expenditure and Staffing Changes Below: The property tax revenue estimate has dropped significantly. This has been offset somewhat by an anticipated increase in Zoo revenues, based on recent results.Fees allocated for city services rose dramatically for this budget year. In order to meet these challenges, two full time positions have been eliminated and line items for supplies and services have been decreased. The golf lease for the gps golf cart units will expire in 2014 resulting in savings of $60,000 over 2013. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Parks and Recreation Installed new splash pad in partnership with the Community Foundation O'Brien Fitness Center contracting with St. Joseph County and Silver Sneakers The role and membership of the South Bend Parks Foundation is expanding Maintain CAPRA Accreditation Develop five year plan for the City Cemetery Develop five year master plan for Park Department and Potawatomi Zoo Completion of third year of the Active Youth Initiative "Prescription to Play" program administered as part of the Active Youth Initiative with local physicians Fund Number 201 City Strategy AU w uepdrtment oodis a uolecovesiunndge [o miry acrdiegies tv- 1 requireuI rvurnoer AZA reaccreditation for Potawatomi Zoo and filling of leadership position 1,2 Land acquisition for Miracle Park 2,3 Park Bond for park development and improvements 2,3 Generate $5 million in user fees and mist. revenue 2 Park attendance at all facilities - one million 1 Maintain CAPRA standards 1, 2 Install and train staff to use Contact Management and Facilities ManagementlWork Orders 2 Maintain current mowing cycles through out City of South Bend 2 Replace the Howard Park Ice Rink and Newman Center with new facilities 2 Expand partnerships and sponsorships in areas of marketing, programs, and facility development 2 zuty bigmncam cnangesit nauengesiupportumties twin a locus on soiuuons/ -Staff training to improve internal/ external communications and overall productivity. - Survey assessments will continue to grow and provide more analytical information - Severe shortage of needed capital funding to be addressed in part with consideration of a park bond - Continued emphasis regarding youth violence, education, and life skills, while facilitating strategies with local schools and support agencies is a mission driven objective at the Recreation Centers. - Reduction in property tax revenue will force the Department to spend less on programming and maintenance. Partnerships and sponsorships will have to play a larger role in 2014. - Sustainable park programming in areas of recreation and special events. - Implementing vacant land maintenance program that will have adequate funding to reduce overall mowing cost by central mowing crews. Key Performance Indicators 2011 Actual 2012 Actual 2013 Amended Budget 6130/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel 75,514 81,399 2016 2012 2013 3,034 Supplies Mayoral unk Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Revenue from Fee Based Programs GG Output $5,000,000 $3,867,554 $3,110,000 $4,250,000 Attendance at Fee Based Programs GG Output 875,000 741,829 750,000 800,000 Customer Satisfaction Survey (0 -5) GG Quality 4.8 4.70 4.75 4.75 Volunteer Hours GG Outcome 25,000 Firs 15,700 Firs 20,000 Firs 22,000 hrs Park Maintenance- Acres Mowed BE,GG Output 9,500 10,000 8,771 9,000 Park Maint- Cost per Acre Mowed GG Efficiency $11.25 $11.78 $11.78 $11.50 Skilled Trades Work Orders Complete( GG Output 1,400 1,350 1,332 1,350 Avg Cost per Work Order GG Efficiency $250 $296 $280 $260 Forestry Jobs Completed BE, GG Output 5,200 5,923 5,160 5,175 Centralized Mowing -Acres Mowed BE, GG Output 3,500 1,414 3,000 3,300 Centralized Mowing- Cost per Acre Mowed BE, GG Efficiency $8.70 $8.81 $8.81 $8.75 Summer Playground /Lunch Attendance GG Outcome 28,000 27,466 25,000 25,000 Recreation Program Attendance GG Outcome 400,000 397,281 350,000 380,000 Staff Training Hours GG Outcome 3,400 3,119 3,300 3,300 rypes: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6130/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel 75,514 81,399 77,402 42,184 80,437 3,034 Supplies unk unk unk - Maintenance Services unk unk unk - Professional Services unk unk unk Other Services 18,797 36,420 38,244 19,122 30,000 (8,244) Ca ital 38,102 30,186 38,922 36,218 38,922 Total Expenditures 132,413 148,005 154,568 97,524 110,437 (44,132) Information Tech. Staffing (FTE's) 1.71 1.74 1.63 1.75 1.63 Explain Significant Information Technology Trends and Changes Below: Accomplishments: Maintain end user satisfaction with Parks I.T. support for over 100 users located at over 14 different sites, oversee the web site /online P.O.S. ,implementing work orders and facility management, Opportunities: Learn new technology to enable our users to be more productive in their tasks and allow them to better serve our customers. Challenges: Meeting end user demands at current staffing level due to continually evolving technologies such as AD conversion, Office 2010 implementation, VOIP problems, unique software upgrades, etc. Because of the pace of this technology, it is difficult to dedicate the resources from an already strained budget to keep up. Dedicating the personnel to maintain the presence in Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Parks and Recreation Fund Number 201 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Park Equipment Cash - - 6,000 15,000 21,000 2 Motor Vehicles Cash 107,000 296,000 320,000 320,000 305,000 1,348,000 3 Park Repair & Upgrade Cash 190,000 110,000 55,000 205,000 560,000 4 5 6 7 8 9 10 11 - - - - - - 12 13 14 15 16 17 - - - - - Proiect Capital 18 Misc Building Repair & Upgrade Cash 250,000 50,000 50,000 50,000 400,000 19 Center Repair & Upgrade Cash 267,000 225,000 315,000 455,000 1,262,000 20 - - - - - 21 22 23 24 25 26 27 28 29 30 31 32 33 - 34 Total 107,000 1,003,000 705,000 746,000 1,030,000 3,591,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 Replacement of three older pick up trucks 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E W v� 0 O E M 0 O O 0 0 O r C O O N O d' rl O C O O O H N P7 C 100 N O N C M M N r In Ln 0 O rl � r r M N l0 \ OD N C N O M °I [�(J 1) O O El NO N r� r Ln v0' M N Ln N 0 0 0 W E r N o O O N O H al C N O M N l0 N a n N O O O O O I(Z31; [[[...l m N C O O O M C7 Ol d' N O M N H FI rl l0 N rl C N r N F� w l0 rl i-7 N m C m M Ln m r N r M O d r r O M H rl 4' ri N F� M r l0 rl N N d> W l0 O O O Ol t0 rl Ol O O OJ r C W N o U ri of o r N N a 61 wn m N O O O Qi O O m r 0 N N N �n m M l0 l0 m M dl 'J C O Ol N O M M Ln M W r W co W rl O O In O O N O O N N O E O N r 1 0 0 d1 ON 001 to d0' M M M dam' lrD lr0 C N N N O O l0 lD O ri i-] M Ol OD O O O O �i M 01 r W W 'J rl r-I r N O U d u Ln M N a Lc) r n N El yam a �U77 [[x]] a [] H ,7i ii E H �V,71 H qZ E a �,.7 [f�� U El W IllaIyyyy U W U H �� N FC E H H H � W W N N E M E H E M M V] H H W aH w Va] [a� cad aH >+ M E C47 a C4GG G WW O W G u FC FC UH cn' a W E C7 ,7�jE� r-C O CG 2 W W Gam] � H O G: � W WU Pi N a �n 61 H I ri W o Q W V] V1 (n O O O (.(; Cx7 o Cx7 0 o o o Cu x 8 O 1 O O ���GGG I � �7yj UH O CHJ W O W� Q x xx a� (a� �I (a� �I W N E E E a �H7 W W N W N Z N N N Z u) N Ln v� [U� [U� [U� W UH HE z I W W W W U+ CG I fZ I H I U G] o o [� E H (n O [� X� w� v� o X 8 O N a O O a 0 0 a N a vN E M O o 0 d' O M H M l0 0 N P7 d' Ln N rNi ri H M O r M Ln Ln o Ln rl W M ' M O W \ Ol N L Ln O \ N N N N N rl l0 4' N O O I El NO N N m N W E rn N o o H N m Ln O rl El L'i Ol H a' M O O O M C7 Ln N O rl H F d a O O n M h O O O H H Ln 4' d' N r O O L� ri rl c\j LO H O N Ln N Ln O O H Ln Ln H Ln N rl a d' M O M l0 M .H UH O O M N N r r N a Ln d' N H M n N N O O O O � lr0 M C l0 M N a' C M OJ O O M W w O M M 6N1 Ln �' Ol O O O O O Ol 'J f� M Ol °0 m C M W N N Ln N O F O O O O M M Ol Ol 61 rl rl . 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M CJ W O H U EEN H w W II HI �C' [Gx77 � N �ii---777 U N O r1i � W l0 W Y� N H fn 2 co O E 0.'l U 4Q�y� a V] O x OH o a4 ,-I U '�"� W p� cN r o O E >pC, U H Ln 0 0 0 r l 0 I 0 x H rl H H rl ri H O ��7j O �W]j O �]j O ��7j O ��]j O W]j ' �l E O O O O W W 0 0 Ln O O O M N O I � � I I H I I M N 0 0 0 O Ln H r N l0 aD lO O OZ ` O I I i I N 0 0 0 O l0 61 r N N O r O ❑ �j N W H l0 r Ln Ln M Ln E o CC�JJ rl rl cV Ln Ln I r i I i ❑ �n O O O O r O W E N O lD O d' H O Ln 0 O N O OO N \O u) H H Ln (I1 O M H l0 H H I d' H M M NLn N N W I 4' rNi I � I I N O lD O I d' H O Ln O O O O [[[E M O N OO N u) O C7 lD H H H M M N Ln N I � I I I M N M r- 0 N O M r oO N N Ol OO lO N H ; N 01 OFl� C H O H N M N I M H I � I I I Ln r r r- 4' N N W I 4' Ol H� H aD H M N � I l0 Ol C Ol ` C N 00 N FC M H i W N N H I � I I I O O O O r O O H M M N O N O r N w m N Ol N Ol O M I W W O H H M O Ol I � � I � I I O d' r W O W r r OJ u) �n M M O O W 01 lD N N O l0 l0 r O d' l0 r In N N N H O O W r O O Ol O M M N N W OJ I W r l0 H H O O ON a' H H Ln r Ln O Ol M rl Ln rl r1i � rl M I N N rl N �O O N a' W 'J OJ rl C I N l0 r l0 lD Ol d' l0 I O N I M I ~ z U 0 u H H w a° a 0 Iw-I 2 El El v' U 8 GRW]i ��W71 H E W QN' zHz 8 E Ho H a U vE] E E O P N cl) O N H [x] N N C m V) (n N U1 M d' H Ln H U H H N m H W O O e O O O ',X,' O O UUU rl I I I I E H I U ;aG I I I I I I H H H H V} H i-7 H H H N (n N N O N H H H H [x] rl 0.i a N [.x ❑] M N N N N N H N x N N N N >W+ N [aj UOc1}� N X N N N N N W%. N in in in O O X Q O O O X M O X ~�{l a O X N O O O X O O O X Ua O O I CE�7 EV I I I CEx7 I CEx7 C2*.7I I GE] I I I CE�7 I I GE] I U H H H H H H H H H H H H U O O N O O O O O O O O O H � N ��j7 N N N ��W]j N ��W]j N ��7j N N N ��7j N N ��7j N E 0 0 0 0 0 00 w O O O O I H O O N O O O O O O O O O O O M O O O l r O N C O N N d' N O O O O O O O Ln Ln O I Ol O M Ln O m r O 01 Ln Ln H O O l0 N N I Ln O N Ln Ln H r C N P7 N N CO N N I tb W I M I I I I r Ln Ln o N I lD O O tb 4' O H H w � r w I io 0 o r m H Ln O Ln \ U r rNi Ln N M I rri M H FC N I I I N M 4' r 4' H r Ln Ln o N I Ln N O H O N l0 O ❑ �j l0 Ln r m N M d' W d' r d' I r d' O C M Ol M E E r N c O W Ol O CCJJ �J 61 d' rl O W M m I N O N d' N I M I I I ❑ O W r r 0 0 0 w 0 0 0 d' I O O O O O O O W H O OJ aD l0 D O O M O O N I l0 O O Ln O N N N d' N N O O O O Ln Ln O I H O N r O r r rMl r Ln r H O O l0 N N H I N O H H l0 C N N N tb tb M I N m I I I I 0 0 0 0 0 0 0 tb O O O O O O l r o o Ln N l0 O o 0 N O O O O O O O O M O O I O O N H N O O O O O O O Ln Ln O I H O N r O r r M C7 r Ln Ln H O O l0 N N m I l0 O H H l0 C H H N N N N N I x N M No O pj M I I I I O Ln O Ol H M N H O Ol M Ln O M N r- r I r OJ O O Ol Ln 01 r Ln Ln H Ln r Ln N W H N OJ r N Ln H H Ln M i c H N O r OJ O N m W N H Ol N N r I O N C W M N I I I I I w m w H m d' O r O N O m I H M O O H 1p Ln N 1p Ln w O H r N w 4' N I H M r w Q' r H r Ln H m Ln O N C M I N r r 19 O M H O r aD Ln O 4' LQ N I Ln N 01 M N N N M I 61 N I M I I I I O M Ln w o Ln N Ol O r- O cl o lm v) m O O co k r O I Ln r o m �o Ln O H W C M H Ln N C Ln N I H N Ln O l0 Ln O U Ln r 61 N W Ln H r I N 4' ID M N a' H H l0 Ln I m I I I I Ln Ln H d' N Ol O O O O N I C r O O OJ l0 N N m O r W m M w m M H I l0 N O O N N H N m O O O w O Ol O r M M N O 6� l0 N Ln O 10 0 C 0 r D N N N r O r N W r O I M Ln Ln Ln Ln r r to r M C i-] r l0 Ol l0 lD r N N 01 O O N I N d' O O r M Ln N Qi r r 00 d' 01 Ln N N N d' N I OJ l0 rl r Ol r W 'J rl Ln rl Ln m d' rl r l0 O d' I C rl r r O N O U Ln M N Ln N H N I OJ r l0 01 M N a' N H r l0 H N 1 M I I I I H a H El �Ha��H[ ❑[[��777 z aEl 5H �a a m y l D � ��i H �7 . 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N C7 Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln a Ln Ln H U] Ln H Ln Ln Ln a a Ln WO � 0 0 0 0 0 0 0 0 X� O O O O O O C�] N O Cx] N O O O � N O O Cxl O I I I I I I I I I I I I I I CGE7] I CCxE�77 I I I CGE7] I CCxHx77 U H H H H H H H H H H H H H H H H H H H U 0 0 0 0 0 0 0 0 O O O O O O O O O O O N N N N N N N ��lj N W]j N N E O O O O O O O O O O O O O O O O O O O O O I N O O I O 0 0 0 O O O O 0 0 0 0 O 00 O I l O I O O O O ll O O O O ll C 0 l0 O O N O M M H H L O N N lO M l0 O N M W Ln I Ln N P7 l0 d' H H H 1 1 01 I CN N I I I I I M L- o o m O M o O M Ln o l4 Ln o o N o 4' r m O O I O \ FC rl N �I N h h rl l0 �O N rl M O O� d' N I rl I I I I I L- O y m O m m N O O M 4' o l4 Ln O O m m Q' Lfl lfl O O I O ❑ N L W H w M L C H Ln N M L r T M N m I m E 'j rl I- Ln LI) O M N N Ln M Ln c h e O 1 CEJ N N rl l0 rl 1� Ln I I I I I ❑ o o o o 0 o o o o 0 o o o o o o o o o o o t0 O O I O W- E O O O O O O O O O O O o O Ln o O O O Ln O O O r- O O O l0 O c N N O I O M I H M M H H N Ln N N N M l0 O O M l0 N Ln I Ln O l0 d' H H N I Ln Ol I tT N W i N I I I I I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l0 o O I O O O O O O O O 0 0 0 0 O o 0 Ln d' o I O [[[E...-]]]i O O O Ln O O O f� O O O l0 O O N O M (D M M H H N Ln N N N M w O O M l0 H Ln I Ln H H lfl d' rl rl N Ln m I m NO O W N I I I I I m M LI) M N N O rl M �o LI) N O r-I rl Ol G' I M FC m m Q' l0 r- l0 O rl W t M 4' N N N M O Ln o d' O O L- C N 1i N M to ll H O O N M N H lfl M m W H N O OJ d' M I L� N F� w M H H tT O M I m I I I I FC t71 l0 W m �1 Ln 4' rl N Ln Ln r-I m M Ln N N 61 I m O N I N H N Ili N H lfl r N l0 O M Ln O O H I H O M L- H H N M M aD N O O N Ln I of Ln M I 07 I I I I O O O O O C Ln Ol N O 1) M d' C N N O M O Ln O H O l0 I m Ln Ln Ln N M O N W 4' d' H l0 Ln r O N 1` I Ol W N 01 tT lfl O M O C O I Ln Ln 10 I H O U Ln r- H H Ln N lD N lfl O N O 4' N O I M N a' Ln N H H lfl tT M I N I I I I O O O O O H M H O O Ol O Ln O O O O w d' O H N f I Ln O H 01 N m d' d' N m H H w M M O O N H O O w Ol N O d' H M lD O Il ` Ll r H lfl M O O I O l0 O O H lfl W Q' 1 0p O I- . 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N N Ol N Vl r O G O N a O M O M O rl H I CJ I I I m I I I U I I CL Qi I I I i-7 H N I °u N N N M M V} H E N N H M H W C4 N [.x❑ O N a N N N N N H M [.x ❑] (yam' M M V] [H� G' Q' Q' H W❑ N N N N N r7 N X H N N Ln UU" Lr) Lr) Ln Lr) Lr) C4 Lr) H fn Ln Lr) [r] U Lr) Lr) Lr) C4 G] a W o 0 rl I-I o Ln oOOOO o rl 0 0O 000 H H O a rl H H rl H rl ri O rl ri rl H H a H N a ri ri H H rl H rl H N rl H rl H H O I I I I I I I I I I I I I U H O 0 H H 0 0 0 O 0 0 O 0 H H U O O O 0 O O O O O O O -k N F] N N N N N * N F7 N N * N N N E M m � O N � N N rl M 4' \ rl O � U � Ln CO O o El r- ❑ M W E � � N N Cq co N El rl r rl F1 f� O O N rl N N C) Q O N rl N rl O W N F� Ln rl rl m o rmi N � M O rl rl O s R Ili O O O rl m d' N rl ENE �I ❑ 0 U 18 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Recreation Nonreverting Operating Fund Fund Number 203 Department Description & Purpose Fund accounts for programs and events that are self supporting through user fees or sponsorships and donations. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 986,996 992,189 1,632,943 510,126 1,400,592 (232,351) -14.2% Interest Earnings 2,006 3,332 4,000 1,622 4,000 0.0% Bond Proceeds - - - - - - Donations - - - - - Other Income 34,633 44,314 74,851 45,000 45,000 Transfers In Total Revenue 1,023,635 1,039,835 1,636,943 586,599 1,449,592 (187,351) -11.4% Expenditures by Cost Center Recreation Nonreverting Operating Fd 1,066,476 977,654 1,560,777 352,573 1,476,089 (84,688) -5.4% Total Cost Center Expenditures 1,066,476 977,654 1,560,777 352,573 1,476,089 (84,688) -5.4% Expenditures by Account Type Salaries & Wages 436,172 451,957 622,994 162,083 574,409 (48,585) -7.8% Fringe Benefits 30,013 33,918 45,215 14,065 39,218 (5,997) -13.3% Other Personnel costs Total Personnel 466,185 485,875 668,209 176,148 613,627 (54,582) -8.2% Supplies 226,854 178,685 288,211 75,892 272,426 1 (15,785) -5.5% Professional Services (31xx) - - 28,864 12,132 46,708 17,844 61.8% Comm/Transportation(32xx) 13,772 18,773 70,572 5,913 70,091 (481) -0.7% Printing & Advertising (33xx) 34,698 53,770 98,323 11,803 100,888 2,565 2.6% Insurance(34xx) 72 - - - - - - Utilities (35xx) - Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 142,323 175,899 287,598 70,755 273,349 (14,249) -5.0% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out - - Other Financin Uses 50xx 161,930 26,160 Total Service & Charges 352,795 274,602 485,357 100,603 491,036 5,679 1.2% Capital 20,642 38,492 119,000 - 99,000 (20,000) -16.8% Total Expenditures by Type 1,066,476 977,654 1,560,777 352,643 1,476,089 (84,688) -5.4% Net Surplus / (deficit) (42,841) 62,181 76,166 233,956 (26,497) Beginning Cash Balance 650,723 607,882 670,063 670,063 746,229 Balance Sheet Adjustments - - - (850) 1,069 Ending Cash Balance 607,882 670,063 746,229 903,169 1 720,801 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 1.00 1.00 1.00 1.00 1.00 - Bargaining - - - - - Part-Time /Seasonal/Temporary 24.70 25.20 36.70 17.40 31.97 4.73 Total FTE's 25.70 26.20 37.70 18.40 32.97 (4.73) Explain Significant Revenue, Expenditure and Staffing Changes Below: Part time FTEs are base on estimates of the number of employees needed to run the programs.Two fewer trips are being planned by the Howard Park Senior Center. The Rock Program, an alcohol and tobacco avoidance program, was funded through state grants that have been eliminated. The capital budget was reduced because of improvements and upgrades made to the Belleville Softball Complex over the years. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Recreation Nonreverting Operating Fund Fund Number 203 cow Accumpnsnmentwvutcumes tv -tu requireu/ The Third Annual Blues & Ribs Fest was held at Coveleski Park The 2013 ASA Men's Major National Softball Tournament wil be held again at Belleville Park. This is one of the country's top softball tournament The East Race Waterway celebrates its 30th anniversary The St. Joseph County Wellness program has chosen the O'Brien Fitness Center as a component of their program The Silver Sneakers Program for senior citizens has begun at the O'Brien Fitness Center City Strateg cv w vepartrnent uoau a vatecavesiunKage to t.ny strategies ty - iu regtureat numaer Receive the bid for the ASA Men's Major National Softball Tournament Sustain membership and revenues of the O'Brien Fitness Center through the addition of the Silver Sneakers program and the St. Joseph County Wellness Program. Expand usage of Park facilities by City Wellness participants Expand training opportunities for staff to promote efficiencies through best practices in the field. Expand the abilility of the Marketing Division to promote events and activities through donations and sponsors zu m Otgmncant t nangesicnauengesrvpportumues twim a rocus on somuons/ The significant challenge with this fund is always to maintain its sustainability as a user fee based enterprise. The surplus revenues allow staff training and education that would otherwise be unaffordable.ln order to maintain profitablity, staff need to be more efficient in their programs. The pursuit of grants, donors, and sponsors of events and programs is important to the overall sustainability of this fund. Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target River City Basketball Lg Players 2,3 Outcome 650 604 600 620 Softball League Teams 2,3 Outcome 240 235 235 235 Daddy- Daughter Dance 2,3 Outcome 1200 1070 1100 1200 Kid's Triathlon 2,3 Outcome 350 327 330 335 Rec Center Attendance 2,3 Outcome 112500 112112 112300 112400 Pool Attendance 2,3 Outcome 15000 13232 11000 14000 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technoloav Icosts and FTF's also included in the financial summaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Recreation Nonreverting Operating Fund Fund Number 203 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 O'Brien Center Fitness Eqpt Cash 65,000 20,000 20,000 20,000 20,000 145,000 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Belleville Softball Field Impvmts Cash 34,000 20,000 20,000 20,000 20,000 114,000 19 - - - - 20 21 22 23 24 25 26 27 28 29 30 31 32 33 - 34 Total 99,000 40,000 40,000 40,000 40,000 259,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement/addition of O'Brien Fitness Center equipment as needed. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Major repairs /improvements of Belleville fields 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E W OQ W 0 0 El o o o N Cq I I M O I O I O O I I I I I I H El V O 1 CCCU�JJJ O O O O W E D � i7 C I I 0.al 0 I I 1 0 1 0 E O kkkZZZ"��� I I I C I I I m I I FC I I I I rl FC I I O I I I I l 0 1 0 O IN i N i N O� rl H H i i I I I I � I I O I I I I O F I I O HE Q1 D � i7 C E 0.al N O kkkZZZ"��� I H C I m E N Ln O LO N OJ rl O W N O O H N H rl m N Q' O LO N tT OJ rl W O M �o N lr0 O M O El O O ID ID m N W H O M � M of OJ Ln Ln c N C M rml M W Ol O Ln M M [[[...H Ln W N C M M C7 M W Ol O Ln M H FI M f� Ln Ln M O O H N H r a 01 rl O Ln N rl W Ffi l0 Ol N r- N M N N O C OJ r °N F� M C M M N N rl H rl m Ol 01 1p rl tT d' Ol rl rl H rl H N O N M N O O rl N LO O Ln o U H Ln m Ln m v rl H rl O N N O M O N O O Ln ° 6°1 l0 01 Om1 m 'J l0 W W O O LO l0 O O Ln O H N m O W O N O O N Ol O O rl O H Ol Ol 1� LD N O O d' rl M tb N rl N d' m H O O N N Ln Ln Lr7 ON m C d' N r N N N O O M N H Lm0 rml N N° v' m M M N rl N N N w Ln O O FC W N N M W N W 'J l0 m N M L� N M H O H H v? 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O LCD M M C7 M M Y�10 fZ 0.i CD o o � 0 0 0 04 C4 CN N C4 OU M 0 m M C) H H Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name East Race Waterway fund Fund Number 271 Department Description & Purpose Fund accounts for revenues and expenditures for the East Race Waterway. Revenues are derived from race entry fees. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 78 99 100 31 100 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - Total Revenue 78 99 100 31 100 0.0% Expenditures by Cost Center East Race Waterway Fund 9,915 8,009 346 31 10,000 9,654 2790.2% Total Cost Center Expenditures 9,915 8,009 346 31 10,000 9,654 2790.2% Expenditures by Account Type Salaries & Wages - - - - - - - Fringe Benefits Other Personnel costs Total Personnel - Supplies 9,843 8,009 346 10,000 1 9,654 2790.2% Professional Services (31xx) - - - - - - Comm/Transportation(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out - Other Financin Uses 50xx 72 Total Service & Charges 72 Capital - - - - - - Total Expenditures by Type 9,915 8,009 346 10,000 9,654 2790.2% Net Surplus / (deficit) (9,837) (7,910) (246) 31 (91900) Beginning Cash Balance 32,070 22,233 14,323 14,323 14,077 Balance Sheet Adjustments - - Ending Cash Balance 22,233 14,323 14,077 14,354 4,177 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Fund no longer receiving funding from racing events. Fund to be closed. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name East Race Waterway fund Fund Number 271 coil Accompusnmencsiuuccomes t4 -iu co w veparonene ooais a volecnvesiunnage w Ully acracegies t4- i o 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) City St nurnoer ney rerrorrnance uioicarors 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Expenditures 2011 Actual 2012 Actual 2013 Amended Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name East Race Waterway fund Fund Number 271 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E o t o 0 1 0 0 1 0 1 0 1 0 0 0 0 t o I I l O l o 0 N P7 rl I H I I I rl I H rl I I I I I I I I I I I I I I I M O I O O I O O 1 0 1 0 1 0 0 O I I I I I I I I I I I I I I I H ❑E a NO N I I I I I I I I I I I I I I I ❑ l0 l0 o I O O I O l0 l0 l0 W E M I M I I I M I M M I I I I I I I I I I O t o o l 0 O I o l O l O o E I I I I I I I I I I I I I I I FC O I O I I I O I O O O I I m m m I I I I I I I I I I I I I I I rl m m I I Ol cl Ili N r� m I I a O• a) I I I I I I I I I I I I I I I O i o o l o O 1 0 1 0 1 0 0 O i N i N N N N I I I I I I I I I I I I I I I Ln x I m M M M FC O O I O O I C I f N I N O O O 01 I N N I N I In I to N O U O O H I rl [J+ I rl rl rl N r.� HxH O O N N N N I I I I I I I I I I I I I I Cl) H a a o co H � O E, pq c q H N O ❑ O W [r] F0.7yJJ W N W �HG H l�HFCJ (aa/1 W N Ed •''O [ 1 rl [�x�.] FFVE4�] O � UUfY. O N W O O N N N rl ri rl U N * N * N pq ti N Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris PAC /Palais Royale Marketin Fund Number 273 Department Description & Purpose Fund is a non- reverting fund to receive monies from the solicitation of funds for commercial promotion sponsorships and to accept donations to the Morris PAC and Palais Royale. Deposits in fund used for the purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 60 122 100 60 100 0.0% Bond Proceeds - - - - - - Donations 4,058 4,917 8,000 3,818 8,000 0.0% Other Income - - - - - - Transfers In Total Revenue 4,118 5,039 8,100 3,878 8,100 0.0% Expenditures by Cost Center Morris PAC and Palais Royale - 2,049 10,149 4,049 8,100 (2,049) -20.2% Marketing Fund - - - - Total Cost Center Expenditures 2,049 10,149 4,049 8,100 2,049 -20.2% Expenditures by Account Type Salaries & Wages - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) Comm/Transportation(32xx) - - - - Printing & Advertising (33xx) 8,149 2,049 8,100 (49) -0.6% Insurance (34xx) - - - - Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees - - Other Services & Charges (39xx) 2,000 2,000 (2,000) - 100.0% Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out OtherFinancin Uses 50xx Total Service & Charges 10,149 4,049 8,100 (2,049) -20.2% Capital - - - Total Expenditures by Type 10,149 4,049 8,100 (2,049) -20.2% Net Surplus / (deficit) 4,118 5,039 (2,049) (171) Beginning Cash Balance 19,606 23,724 28,763 28,763 26,714 Balance Sheet Adjustments - - Ending Cash Balance 23,724 28,763 26,714 28,592 26,714 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no staffing for this Marketing Fund. Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within Morris PAC and Palais Royale. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris PAC /Palais Royale Marketin Fund Number 273 2013 Accomplishments /Outcomes (4 -10 required) This fund is used to support our need for Ticket Envelopes and Ticket Stock, and reduces expenses and support our local sponsors. City Stn co w vepartrnent uoau a volecnvesiunnage to �Ily strategies ty - iu regrureu/ numoer To continue raising funds to help assist with promoting both buildings, the Morris PAC and Palais Royale 2 zu m aigmncane t nangesicnauengestupponumaes twim a rocus on The Chalange is to continue with sponsorships. ney rerrormance muicators 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Types: output, efficiency, effectiveness, quality, outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30113 Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: No allocation for this fund Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris PAC/ Paiais Royale Marketin Fund Number 273 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E pq 0 OO E O O 00 1 0 1 0 1 0 0 I I I I I I I I I I I I M rl � O U Ol O C N I O� O O I O 0 i N N I I I O 1 0 i N I I I 61 1 0 I I I Ol 61 C 0 I: 1 0 I I ❑ I El N C o I N O O rl O o o I O O o I N I C I o I N N I C 0 E I o O N C d' N I N I I l0 I I l0 l0 I ❑ W E Ol C ` I I O� O o I d' O O I I O I O O I I I 61 I rl I I I Ol 61 I rl rl rM-I aD W N I I I N I I I I O I I I I O O I I I E 1) U O O 0 0 1 0 1 0 I O I 1 0 0 i O O I m co N� O P] I I I I I I 0 O Fl� CN O I I O 0 0 I I 1 0 I I 1 0 I I I I 1 0 0 I I I ti N K� O I I I O 0 0 I I I I I I 1 0 I I I I I I 1 0 I I I I I I I 1 0 0 I I I I I N a' u1 O Lo O O I O O N I rl I I I O 1 0 N I E I I I I L 1 0 I l0 I ti I I I I Ln 1 0 0 I l0 lO I .-I ri I I I FC Ol O U N a' u� N M O O O O W W N I N O I N N M I rl I I O I to I rl I I ul I r I ti I I I r r I rl ri I a co E ON a' r N E I r N I I I I r I N I l r r N N I E I I I I I I a 4W�x W V1 Z FF--II E a E �W7 �,oN77 C� W El C7 Ga p E G] c) E w U cn �� ❑ 5a�0� 5 M U17 M M Z0. ISO PESO H O I M [] E O O I I M M N N N k k ❑ ti k k k k Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleski Stadium Fund Number 401 Department Description & Purpose Fund accounts for capital projects for Coveleski Stadium 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 262 327 500 58 500 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - - - Total Revenue 262 327 500 58 500 0.0% Expenditures by Cost Center Coveleski Stadium 14,991 56,162 2,002 - - (2,002) - 100.0% Total Cost Center Expenditures 14,991 56,162 2,002 2,002 - 100.0% Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel - Supplies 4,985 2,002 (2,002) - 100.0% Professional Services (31xx) - - Comm/Transportation(32xx) Printing & Advertising (33xx) - Insurance (34xx) 264 Utilities (35xx) - - - Repairs & Maintenance (36xx) 7,464 33,462 1,538 (1,538) - 100.0% Debt Service - Principal - - - Debt Service - Interest & Fees - Other Services & Charges (39xx) 3,030 Grants & Subsidies - Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges 10,758 33,462 1,538 (1,538) - 100.0% Capital 4,233 17,715 - Total Expenditures by Type 14,991 56,162 3,540 (3,540) - 100.0% Net Surplus / (deficit) (14,729) (55,835) (3,040) 58 500 Beginning Cash Balance 97,322 82,593 26,758 26,758 23,718 Balance Sheet Adjustments - - Ending Cash Balance 82,593 26,758 23,718 26,816 24,218 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: This fund's revenues are derived through payments by the Team's owner as proscribed in the Stadium Lease Agreement. For several years, the amount has been reduced to $75,000 per year. Traditionally, this amount has been deposited in fund 201, Parks Special Revenue. Revenues in excess of $75,000 were deposited in this fund. No expenditures are budgeted in this fund for 2014. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleski Stadium Fund Number 401 zvis t+ccompnsnmentsrvutcomes tv -Iu requireu/ - Ownership changed from the South Bend Baseball Club, LLC to Swing Batter, LLC owned by Andrew Berlin - Major improvements were done to the stadium and surrounding area to enhance the fan's experience. -These improvements were funded by the City and Swing Batter, LLC City Stn 2014 Department Goals & Objectives /Linkage to City Strategies (4 -10 required) Number zu m amgmncam t:nangesit nauengesiupporEuniues twim a rocus on somuons/ - Because this fund is dedicated to capital improvements at Coveleski Stadium, it is important to increase revenues into it. - Additional or alternate funding sources need to be determined in order to fund the capital improvements necessary to maintain the stadium's Infrastructure. - Ideally, increased attendance will provide additional revenues in future years. ney rerrormance muicators 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Attendance GG, ED Outcome 300,000 112,795 225,000 250,000 Types: output, efficiency, effectiveness, quality, outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Coveleskl Stadium Fund Number 401 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Maintenance and Equipment Cash 30,000 13,000 7,000 13,000 63,000 2 Replace Concourse Lighting Cash - - - - - 3 Replace Boiler Cash 175,000 - 175,000 4 Replace Elevator Cash - 170,000 170,000 5 6 7 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 New Batting Cages Cash 250,000 - 250,000 19 Reseal Masonry Cash - 63,400 63,400 20 Miscellaneous Plumbing, Irrigation Rep Cash 80,000 80,000 21 Landscaping Cash - 30,000 30,000 22 Exterior Lighting Upgrade Cash 25,000 25,000 23 - - 24 25 26 27 28 29 30 31 32 33 34 Total 205,000 433,000 150,400 68,000 856,400 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 These expenditures are necessary as part to the current maintenance plan and to maintain the equipment and infrastructure of the facility. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E pq 40 W 0 O E' N Cq I I I I I m 0 0 1 0 O O O I O 0 0 0 0 1 0 0 1 0 1 0 O 1 I I I I I I I I I I I I I I ❑E H V CUr�J I I I I I N N I I I I I I I I I I I I I I I ❑ N O I I N I O O O I O 0 0 0 0 I 1 0 O I I O I N W H O I O I I I I O N W I I I I I O O I O O O O I O 0 0 0 0 1 0 O I O I O E+ N0 0 P] I I I W I � I rl I rl I I O ON FCUUUr�JJ I I rl I rl I N I I I I I I I I I I I I I I I I lD l0 M I N M I M I I 61 rl I N c O I r N I N I Ol I I I I I I I I I I I I I I I 0 0 i O O O O i O O� 0 0 I 601 O I O I 601 o U I I 6i I Oi I I 6i I I I I I I I I I I I I I I I FC I I o m I ao o I o I m dl I I l0 l0 I N O O I N cN N a' I I to I l0 t` I r I M I I I I I H I I I I I I I I I I O II) I I I c co co lo ON � I I c r O I l0 I I Lfl I I I I I I I I I I I I I I I a EH a M M a H8 H�ZZ��gZ�p� H �"i w H C o m a R 8 W L4 W H V) C O N rl 61 rl N t` O M N £ W N N V1 O O OJ 5 a 0 0 0 rl a 0 V] F�fii I I W H N M Vl c i 61 H N N m m O U] L1 W N N H M M M U1 H d' I G' d' �l ul a O H N N i-7 N N N N N N N H N U] U7 N W L N Ln N Ln H H I I a I I I I I I I I O x o ff 0 n o 00 o H 0 o Ho H 0 0 o o H Ho U v� o 00 0 0 0 0 0 0 0 0 0 0 0 I I I I I I I I I I U O o 0 0 0 0 0 0 0 0 0 FC U c c * c c c * c c c c s c « « E W [O ❑z� W O O U E' N Cq I I I M 0 1 0 1 0 1 0 0 O I I I I I I I I I I I I H El J O CCUaJJ I O HE� QI W E � I I u1 I I I C 1 0 I 1 0 I 1 0 I 1 0 0 E � a O N ul NO W I I I I I I I 0 C\j I C\j I C14 I C\j C\] U o I I N O UUUFC I I M I M I I I M I I In Ln I I til O O O I I a) 0) I I I I I I O I O I O I I I 001 601 ON O1 M I I I I I I I I a O I O I O I r�C d I I I W W N N N � I I I I I I I rl rl I I I I I W W ON � I I I l0 l0 O HE� QI � �VL�z113 i-7 �.0 C 1 � o W W � a N ul � rl Eb G a a 0 O U o � Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Park Nonreverting Capital fund Fund Number 405 Department Description & Purpose Fund accounts for capital improvement projects for park venues, including picnic facilities, forestry, East Race, Howard Park Ice Rink, City Golf Courses, and Potawatomi Zoo. Funding provided by user fees collected in Fund 201 and transferred to this fund. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 1,020 1,772 2,200 928 2,200 0.0% Bond Proceeds - - - - - - Donations - - - - - - Other Income 64,221 16,223 3,000 10,459 3,000 0.0% Transfers In 185,450 185,747 198,300 190,500 7,800 -3.9% Total Revenue 250,691 203,742 203,500 11,387 195,700 (7,800) -3.8% Expenditures by Cost Center Park Maintenance 2,917 16,128 9,000 10,105 9,000 0.0% Golf Courses 66,515 75,496 103,031 27,853 72,800 (30,231) -29.3% Recreation - - - - - Potawatomi Zoo 151,520 86,763 105,285 27,216 95,000 (10,285) -9.8% Total Cost Center Expenditures 220,952 178,387 217,316 65,174 176,800 40,516 -18.6% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel - Supplies 67,389 48,090 13,816 52,707 (13,816) - 100.0% Professional Services (31xx) - - - - Comm/Transportation(32xx) Printing & Advertising (33xx) - Insurance (34xx) 168 Utilities (35xx) - - Repairs & Maintenance (36xx) 16,855 12,735 Debt Service - Principal - - Debt Service - Interest & Fees - - Other Services & Charges (39xx) 4,276 1,770 Grants & Subsidies - - Payment In Lieu of Taxes Transfers Out OtherFinancin Uses 50xx Total Service & Charges 21,299 14,505 - - Capital 132,264 115,792 203,500 12,467 176,800 (26,700) -13.1% Total Expenditures by Type 220,952 178,387 217,316 65,174 176,800 (40,516) -18.6% Net Surplus / (deficit) 29,739 25,355 (13,816) (53,787) 18,900 Beginning Cash Balance 437,291 467,030 492,385 492,385 478,569 Balance Sheet Adjustments - - Ending Cash Balance 467,030 492,385 478,569 438,598 497,469 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Funding for this fund is through a portion of user fees from various venues and and must be dedicated to that particular venue. These are picnic sites at Potawatomi and Rum Village Parks, Forestry, the East Race Waterway, Howard Park Ice Rink, the golf courses, and Potawatomi Zoo. Revenues are dependent on attendance at the various locations. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name Park Nonreverting Capital fund Fund Number 405 zou t+ccompusnmentsrVUtcomes tv -Io requireu/ Improvements to Zoo to get ready for reaccreditation in 2 Replace obsolete irrigation heads at Erskine Golf Course Additional greens roller for golf courses Continue to implement Elbel master plan for course Contiune to upgrade forestry equipment and plant stock co w veparunent uoau a Volecnvesiunnage to t.ity strategies ty - iu regtureaf - Provide additional revenue for major repairs and equipment for designated facilities and operations City Strati numoer GG zu-m bigmncant t:nangesit nauengestupporrumues twlm a Tocus on somuons/ - The additional revenue provided by this fund is increasingly more significant due to the dwindling capital provided from the Parks Special Revenue fund due to decreasing property tax revenues. Because the revenues in this fund are based on attendance, it is important to offer the public a quality entertainment choice for their dollar. ney rerrormance muicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Elbel Golf Course- Customer Service GG Index (CSI) GG Quality 4.25 n/a 3.93 4.0 Erskine Golf Course- CSI GG Quality 4.0 n/a 3.8 4.0 Nonreverting Golf Revenue GG Outcome 90,000 71,226 72,000 75,000 Potawatomi Zoo Nonreverting Revenue GG Outcome 120,000 104,019 105,000 110,000 East Race Waterway Nonreverting Revenue GG Outcome 6,000 6,377 5,000 5,000 Howard Park Ice Rink Nonreverting Revenue GG Outcome 6000 4,125 4,500 5,000 Types: output, efficiency, effectiveness, quality, outcome, technology Infnnnatinn Torhnnlnnv rrnsts and FTF's also inr.Iudad in tha finanrial snmmaml Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - - - - - - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Park Nonreverting Capital fund Fund Number 405 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Forestry Equipment and Plantings Cash 9,000 9,000 9,000 9,000 9,000 45,000 2 Golf Equipment Cash 42,800 50,000 50,000 50,000 50,000 242,800 3 Zoo Equipment Cash 10,000 10,000 10,000 10,000 10,000 50,000 4 Veterinary Equipment Cash 10,000 10,000 10,000 10,000 10,000 50,000 5 Zoo Concessions and Giftshop Eqpt Cash 5,000 5,000 5,000 5,000 5,000 25,000 6 7 8 9 10 11 12 13 14 15 16 17 - - - - - - Proiect Capital 18 Zoo Exhibit Improvements Cash 70,000 70,000 70,000 70,000 70,000 350,000 19 Golf Course /Clubhouse Upgrades Cash 30,000 50,000 50,000 50,000 50,000 230,000 20 - 21 - - - - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 176,800 204,000 204,000 204,000 204,000 992,800 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Replacement of Forestry equipment and purchase of plant stock for tree nursery. 2 Replacement of golf maintenance equipment as needed 3 Replacement of Zoo maintenance equipment as needed 4 Replacement of veterinary equipment as recommended by staff veterinarian 5 Replacement of Zoo Concessions and Giftshop equipment as needed 6 7 8 9 10 11 12 13 14 15 16 17 18 Major Repairs and Upgrades to Zoo infrastructure and buildings 19 Major Repairs and Upgrades to golf course and buildings 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 0 0 l o 0 0 l o 0 0 0 1 0 1 0 [[EE777 o I I � I rn I rn N CQ I I I I I I I I I I I M M H I I Ln O O I I O 0 0 0 I I O I N O I I I I I I I I I I I I O H Ln No N I o I I I I I I I I I I O O I 0 O O I 0 0 0 00 I I WE i I I O l o l o I O I O I I I I 0 0 I 1 0 0 0 I 1 0 0 0 0 I I I O I O I I o o I o [[[E M C7 I I Ol I Ol I Ol H H � I I I I No O W I I I I I I I O H I I rl O O I I O r 0 0 I I I r I N O 6l I 61 I M cl M I N I I I I I I I I I I I I I I I I I I I I OJ H I I Ol O N I I N O rl O I I ri I N N N I r N I N r I r l r M N N N a' o I ti I I I I I I I N I I I I I L I I Ln O o to I I I rl FC rn I I d' 1 �' I rl r O O O o 0 o I rl I I r l r Lo v� of O1 i 61 Ln I Ln 0 o Ol Ol I d' FC I rl I rl m I m I o o U I I ri I ri I r I I I I I I I I in I (n I I I a W H z a U E H 7 D P pqpq H m a v U w w° N U W N N V} O O 5 x 0 0 0 H Hi-] Vl ml ��EGG M M �I E N N a N N W C M M (n N Q' d' Q' p H W F-J �l E; 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FG FoG U [ti �y-I� �oJ l0 l0 l0 l0 l0 l0 l0 l0 l0 E-i U� o rl r� r� rl rl r� rl rl rl Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris Performing Arts Center Cap Fund Number 416 Department Description & Purpose Fund established for the purpose of renovating, remodeling, or otherwise improving the facilities and / or service to the patrons at the Morris Performing Arts Center. 2013 2014 2011 2012 Amended 6/30/13 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 84,288 85,904 100,000 60,759 100,000 0.0% Interest Earnings 1,503 1,997 1,500 863 1,500 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 85,791 87,901 101,500 61,622 101,500 0.0% Expenditures by Cost Center Morris PAC Capital Improvement 120,683 172,417 72,666 19,738 53,200 (19,466) -26.8% Total Cost Center Expenditures 120,683 172,417 72,666 19,738 53,200 19,466 -26.8% Expenditures by Account Type Salaries & Wages - - - - - Fringe Benefits Other Personnel costs Total Personnel Supplies 513 6,274 25,500 1,243 14,700 1 (10,800) -42.4% Professional Services (31xx) - - - - - Comm/Transportation(32xx) Printing & Advertising (33xx) - - Insurance (34xx) 60 3,460 Utilities (35xx) - - - - - - - Repairs & Maintenance (36xx) 29,970 5,080 4,741 13,000 7,920 155.9% Debt Service - Principal - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 20,926 14,407 15,890 7,204 10,000 (5,890) -37.1% Grants & Subsidies - - - - - Payment In Lieu of Taxes Transfers Out OtherFinancin Uses 50xx Total Service & Charges 50,956 17,867 20,970 11,945 23,000 2,030 9.7% Capital 69,214 148,276 26,196 6,550 15,500 (10,696) -40.8% Total Expenditures by Type 120,683 172,417 72,666 19,738 53,200 (19,466) -26.8% Net Surplus / (deficit) (34,892) (84,516) 28,834 41,885 48,300 Beginning Cash Balance 515,676 480,784 396,268 396,268 425,102 Balance Sheet Adjustments - - Ending Cash Balance 480,784 396,268 425,102 438,153 473,402 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no Staffing for this Surcharge Fund. The funds in this account are received from a per sold ticket surcharge. Expenditures are tied to renovating, remodeling, or otherwise improving the facilities and /or service to the patrons of the Morris Performing Arts Center. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name Morris Performing Arts Center Cap Fund Number 416 zuu t+ccompusnmentsivutcomes tv -Iu requrreu/ Finished replacing all of the windows and doors in the Grand Lobby Received the Southold Preservation Award Nomination for "Historic Restoration" Grand Lobby Entrance Doors, Windows, Lower Level Restrooms Remodeled the bathroms in the Lower Level (in the Bistro) of the Morris Performing Arts Center Received the Michiana Area Construction Industry Advancement Fund (MACIAF) "Excellence in Construction Award for Interior /Municipal" Received the Southold Preservation Award Nomination for Historic Preservation Original 1921 North Exterior Brick Wall Received the Chamber of Commerce of Saint Joseph County Salute to Business Capital Investment Award for Continued Investment in the community co w vepartrnent uoau a votecnvesiunnage to t.ny strategies ty - iu - To continue maintaining our Magnificant and Historical Building City Strati numoer 2 -] zu m aigmncane ,nangesiL nauengesiupporEuniues twim a Tocus on somuons/ - One of the chalanges of attracting more acts / performances depends on our marketability and availability of house equipment to be up to date. ney rerrormance muicators 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel 2016 2012 2014 Supplies Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Fund Reimbursment 2 Outcome $100,000 $84,288 $100,000 $100,000 Maintaining Industry Ranking 2 To continue to be on the first 100 venues worldwide output, efficiency, effectiveness, quality, outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: There is no staffing for this fund, hence, no charges Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Morris Performing Arts Center Cap Fund Number 416 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Stage /Dock Repairs Cash 15,500 - 15,500 2 Curtain Track Replacement Cash - 15,000 - 15,000 3 To replace the Fire Curtain Control Sys Cash - 14,000 - - 14,000 4 Miscellaneous items, as needed Cash - 35,000 35,000 70,000 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 - 34 Total 15,500 15,000 14,000 35,000 35,000 114,500 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Stage /Dock repairs - upgrade and repair the Loading Dock, Orchestra Shell, Rigging Equipment 2 To replace the outdated Track 3 To replace the Fire Curtain Control System 4 Miscellaneous, as needed 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 H pq 4' [OqZ� 0.J O U E 0 0 0 1 0 1 o 1 o o I I I I I I M O O O I I O I I OJ OD Ln m O O O � U 0 0 0 OU I I I rl I I H rl I x I I I Q c c H F CUryJ' � I I OM tv N r -I I I I I I M I I ❑ W O N I I I l0 I t0 l0 W E+ M OH r N 0.l I N I I I I r I I 0 0 0 I 1 0 I 1 0 I 1 0 E��+77 I O O O o U o H O I C C NO W I I I I I I I (N I N ON I I I rl I I rl I I I I I FC N O aD O 1 I CO I W I aD l0 I of OD lD lD O N Ln 1 0 1 0 1 0 0 N F� N I � I I I (N I I I (N (N I I I I I I I I I I I I I I Lo Ol �C I is I rl is I rl rl o U I l o l o 0 I I Ln I I I Ln Ln I I I I I W ��JC I I rl I ri rl o U I W o0 In Ln Ln LP O HE� QI a 0 0 o U U a N M M a 15-1 W U O O O 0 0 0 OU io io to U H rl H x Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Palais Royale Historic Preservation Fund Number 450 Department Description & Purpose Fund established for continuing historic preservation, maintenance, and repair of the Palais Royale, an historic landmark in downtown South Bend listed since 1984 on the National Register of Historic Places, and contiguous to the Morris Performing Arts Center. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants /Intergovernmental - - - - - Charges for Services 14,202 11,866 16,000 5,396 16,000 0.0% Interest Earnings 118 247 125 129 125 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In - - Total Revenue 14,320 12,113 16,125 5,525 16,125 0.0% Expenditures by Cost Center Palais Royale Historic Preservation Fui 3,983 - - - 10,000 10,000 - Total Cost Center Expenditures 3,983 10,000 10,000 Expenditures by Account Type Salaries & Wages - - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) 3,983 Comm/Transportation(32xx) - Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) 10,000 10,000 Debt Service - Principal - - Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financinq Uses 50xx Total Service & Charges 3,983 10,000 10,000 Capital - - - Total Expenditures by Type 3,983 10,000 10,000 Net Surplus / (deficit) 10,337 12,113 16,125 5,525 6,125 Beginning Cash Balance 35,854 46,191 58,304 58,304 74,429 Balance Sheet Adjustments - - Ending Cash Balance 46,191 58,304 74,429 63,829 1 80,554 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: There is no staffing for this Historical Preservation Fund. This fund is created by adding a 2% charge for the rental of the building and on Gross Receipts for catering charges. Maintenance / repairs are needed to maintain the historical nature of the building. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name Palais Royale Historic Preservation Fund Number 450 AV 14 veparrmeni uoau a vntecnvesiunnage Tu �Ily acraiegies t4 -iu - To continue maintaining our Magnificant and Historical Building zul4 aigmncane cnangesicnauengesiupporrumues twin a Tocus on somuons/ Challenge is to maintain the Historic nature of this facility. The funds collected allow us to help support this challenge. City Strati numuer 2 -] Key Performance Indicators 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel 2016 2012 2013 Supplies Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Fund Reimbursment 2 Outcome $16,000 $14,320 $15,000 $16,000 Maintaining the Historical Facility 2 Quality Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: There is no staffing or special technology needed needed to maintain this fund. Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Palais Royale Historic Preservation Fund Number 450 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Project Capital 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E W v' 0 OO El 0 0 E W co U 1 0 1 0 1 00 u U aa o o P H M M F4 O O M M 0 0 0 0 N P7 a c c i I I i I I i I I M O O I I 1 0 I I 1 0 I I 1 0 0 O I I I I I I I I I I SEE O >, CCCU�JJJ V I I I I I I I o o I 0 I 0 I 0 0 WE 1 rMi � � I I I N I I I 0 o I I O I l O I l o 0 E I I I I I I 0 0 I 1 0 I 1 0 I 1 0 0 0 I O CN Fl� I I I I I I I I I I FC � I aD I W I N W N F� M I M I I M I I M M I I I I I O Ln N ILn N N N N I I I I I I I I I I I I Ol Ol O O 0 0 I Ol O\ (ll Ol o U N cl) O O I M M M M I I I O E I I I C0 � IW W E W co U 7• E�C"I)S u U aa o o P H M M F4 Iv--1II r� a O M M W Y O O U H O O I I O O a c c a pq � U 5 � � & x Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Fund Number 670 Department Description & Purpose Century Center is Convention Center aimed at attracting local and regional meetings, special events, trade shows, conventions, and banquets. Century Center receives funding from charges for services, rental income, hotel /motel taxes and other sources. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes - - - - - Other Taxes 1,413,436 1,313,436 1,313,436 1,313,436 1,313,436 0.0% Grants /Intergovernmental - - - - - - - Charges for Services 1,372,911 1,345,234 1,621,910 672,677 3,251,462 1,629,552 100.5% Interest Earnings 1,839 228 360 228 - (360) - 100.0% Bond Proceeds - - - - - Donations Other Income Transfers In Total Revenue 2,788,186 2,658,898 2,935,706 1,986,341 4,564,898 1,629,192 55.5% Expenditures by Cost Center Century Center 2,678,401 2,395,957 2,935,706 1,402,375 3,138,532 202,826 6.9% Food & Beverage - - - - 1,426,366 1,426,366 - Transfer to Capital Fund 671 1,344,057 - - Total Cost Center Expenditures 2,678,401 3,740,014 2,935,706 1,402,375 4,564,898 1,629,192 55.5% Expenditures by Account Type Salaries & Wages 1,130,568 1,130,300 1,234,445 667,703 2,003,851 769,406 62.3% Fringe Benefits 395,125 348,623 416,182 194,425 447,024 30,842 7.4% Other Personnel costs Total Personnel 1,525,693 1,478,923 1,650,627 862,128 2,450,875 800,248 48.5% Supplies 58,726 51,528 54,875 936 476,400 421,525 768.2% Professional Services (31xx) 132,569 138,732 156,169 75,702 558,786 402,617 257.8% Comm/Transportation(32xx) 52,775 36,378 42,780 17,819 43,000 220 0.5% Printing & Advertising (33xx) 39,713 58,083 44,055 31,102 45,000 945 2.1% Insurance (34xx) 56,354 54,398 52,740 37,193 115,200 62,460 118.4% Utilities(35xx) 276,928 271,458 269,499 187,714 277,000 7,501 2.8% Repairs & Maintenance (36xx) 69,962 65,553 34,070 44,761 116,088 82,018 240.7% Debt Service - Principal 3,743 - - - - - - Debt Service - Interest & Fees - - - - - Other Services & Charges (39xx) 280,201 240,904 301,891 145,020 67,520 (234,371) -77.6% Grants & Subsidies - - - - - Payment In Lieu of Taxes - Transfers Out 1,344,057 Other Financing Uses 50xx Total Service & Charges 912,245 2,209,563 901,204 539,311 1,222,594 321,390 35.7% Capital 181,737 - 329,000 - 415,029 86,029 26.1% Total Expenditures by Type 2,678,401 3,740,014 2,935,706 1,402,375 4,564,898 1,629,192 55.5% Net Surplus / (deficit) 109,785 (1,081,116) - 583,966 Beginning Cash Balance 1,798,707 1,949,264 901,198 901,198 901,197 Balance Sheet Adjustments 40,772 33,050 (1) 93,863 Ending Cash Balance 1,949,264 901,198 901,197 1,579,027 1 901,197 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining 16.00 16.00 17.00 18.00 23.00 6.00 Bargaining 6.00 6.00 5.00 4.00 5.00 - Part-Time /Seasonal/Temporary 2.50 2.50 3.50 3.50 33.00 29.50 Total FTE's 24.50 24.50 25.50 25.50 61.00 35.50 Explain Significant Revenue, Expenditure and Staffing Changes Below: SMG assumed management of the Century Center effective July 1, 2013. Food and bevarage operations are included in the new management contract with SMG and gross revenue and expenditures are reflected in the 2014 proposed budget. In the past, the City received a net commission on food and beverage operations. The City liability insurance allocation increased for 2014 based on the net book value of the Century Center building. Estimated net income from operations of $415,029 during 2014 will be available for capital expenditures. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name I Century Center Fund Number 670 �igniricanc revenue cnanges can oe seen oecause or rooa ana oeverage coming in -House insceaa or a rnira pany venaor. rsasea on me aaamon or food and beverage coming in house; we anticipate revenue growth in all operating revenue line items. Significant expense changes can be seen in the overall personnel and other expense category. In 2013, with SMG taking over management, we will see an increase of personnel and other supplies expense because food and beverage being completed in- house. Utility savings are expected due to a relamping project that was completed in 2013. Three expense line items with increases compared to the 2013 budget are Professional Services, Insurance and Repair and Maintenance. The increase in Professional Services is based on food and beverage. The increase in Insurance is due to Workmens Comp. The increase in R +C36epair and Maintenance is due to food and beverage being completed in -house which requires us to take on responsibility for the kitchen maintenance and repairs. 2013 Accomplishments /Outcomes (4 -10 required) A new management company (SMG) assumed responsibility for the facility effective July 1, 2013. More comprehensive approach with the City on facility capital plan. Created South Bend Alliance. Year to date direct event income up 13% over prior year Year to date net loss down 10% over prior year Implemented an electronic customer survey with E- Autofeedback. City Strategy Increase bookings in the year for future years Continued focus on yield management assessment opportunities Improve client/customer relations through streamlined communication objectives Decrease year over year net operating loss Create partnership opportunites for self promoted events Food and Beverage profit of 30% Increase convention business potential with current and future improvements 2014 Significant Changes /Chas lenges /opportunities (with a focus on solutions) Additional opportunities with industry partners, inclduing DoubeTree, DTSB, CVB and others Obtain new advertising /sponsorship with local /regional vendors Focus on decreasing dependency on short term booking cycle Key Performance Indicators 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies 2016 2012 2013 Professional Services Mayoral Other Services Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Service to Rent Ratio 3 Efficiency 40% 31% 28% 27% Gross Revenue per Square Foot 3 Effectiveness Inc. over prior yr 10.52 12.18 $12.30 Utility Expense per Square Foot 3 Efficiency Less than $2.15 $1.12 $1.37 $1.17 Net Income to Operating Revenue 3 Effectiveness 50% 42% 43% 45% Customer Service Results 3 Quality 5.0 4.62 4.69 4.73 Types: output, efficiency, effectiveness, quality, outcome, technology Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended 6/30/13 Actual Actual Budget Actual 2014 Proposed Budget Variance 2013 -2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - - - - - - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Fund Number 670 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Riding Vacuum Cleaner Cash 15,500 - 15,500 2 Pipe and Draping Cash 21,000 21,000 3 Bendix Theater seating replacement Cash 112,000 112,000 4 Air Wall Fabric replacement Cash 30,000 30,000 5 Loading dock platform & dock plates Cash 25,000 - 25,000 6 Office furniture upgrades Cash 55,000 55,000 7 Furniture and enhancements for public Cash - 25,000 25,000 8 9 10 11 12 13 14 15 16 17 - - Proiect Capital 18 Lighting Cash 415,000 - 415,000 19 Roof replacement Cash - 1,100,000 1,100,000 20 Masonry repairs Cash 171,000 171,000 21 - - 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 415,000 1,286,500 188,000 80,000 1,969,500 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Riding Vacuum Cleaner - to be more efficent in upkeep of the building. 2 Pipe and Draping - current inventory of pipe and drape is insufficient for business levels. 3 Bendix Theater seating replacement - many chairs broken. 4 Air Wall Fabric replacement - end of life cycle. 5 Loading dock platform& dock plates - to create more efficency in the loading dock area. 6 Office furniture upgrades -majority of furniture are original. 7 Furniture and enhancements for public - to update appearances for clients. 8 9 10 11 12 13 14 15 16 17 18 Lighting - to update the dimming system and lamps in the Suites, Bendix Theater, Recital Hall and Great Hall. 19 Roof Repair - Replacement of roofs where tenting and splitting has taken place. 20 Masonry repairs - repair work to concrete beams and covering of beams and sidewalk repair needed. 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 H w H 4OQ�y� W O El d o 0 0 0 O 0 O N P7 l0 �i N 10 M O In O O O N D �j ElEl In l0 O O O� N C D NO N t` N N a' ❑ W- H rl O O lfl M N O rl L rMl �N W O H N l rl C O O ID M O �f M C7 H m d' w C Ln O ° Q N � rl O Q O rl M M N O cl Ol Ln fl rl 01 N W aM0 o N F� O N a to Q v O c OJ OJ rl rl O o N O N lD H N Ln fl d' In O Ol 'J O H ON rl M l0 l0 l0 [xH7 l0 l0 l°O O O O O O O O O O O N N d' O O O O O O O rl OJ f� �] W �'Ji O H o U N a' N lN0 o rl C l0 M H N Ol f� l�D rn Ln M r W O N !mil} q HHHWO H z a E a W Ea q FG cn �z a cn p W N O H � � � 5 W H r rc� �a W a m El w u a vw f rl O d' W N H H W O ° ° z V} U ,2W !(�/� a�7 O O O -- 07%%... 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E � deg{ I � I I I I H O O I O I O o O 0 0 O I I I FC � � O � I I I I I I ti � � N UUUFC o O I I I o I I I I I I O o O o 0 0 o � I I I I I �j��j O E O O dl m 0 H rl dr' C 0 d> Ol m W I 0 I 0 M M c3 c 0 00 W Ln N 0 0 0 o o M M 0 0 W W OHl OHl -Z - 0 OJ o O E I o � I I U z w m pz pz pz pz pz Qz V1 H ('� cWi' Q E u) C�J Q �+ Uv] U) W W U W W 1 W >+ �3 o uu) 12 a a F� 9 w o � N N 61 O I N N O W a+ I M N �O I M to rl I M N I t` I M x z vi z Ln z Ln z �n z vi z vi Lri z vi O [n Q W o Q W I o Q W P vl I o 0.S Q rO� W I o Q W I o Q W I o o L1 W o 1 N O O :7 o I 0 o I 0 o I 0 v5 o I 0 o I 0 o o I I 0 0 o I 0 U H � lr0 lr0 lr0 lr0 lr0 l�0 lr0 l�0 !��..�7] E pq [o W O O U El 0 o I ri I co m M of Ib N P7 rl I m I N l0 l0 I rl I C I �n Ln - I 4 � M O O I O I O In Ln O I I I I I I r-I rl Ln I G' m W I O U I I Ln o N° N Q,' I r I N ID to rl ri ❑ W- E O O I O l O l r r rl [x7 I I C d' O UUU H Q I I Sri vi N W I I I I I � OMl I I I I I I N N I I I I E��77 r r rl U I I M m Ln N° O W I I Ili I N N r O O c�D O Fl� c c CN M M m m Ol W N N O O I I I r r E E N N C Ili I I I rl ri M M O O I O I O I rl ri rl [x7 I I C d' O UUU H Q I I o� co N K� I I I lfl lfl I I I I I I N N I I I Ln of c o U I I I I I t0 t0 El I I I rl ri m m Ol W N N O O I I I r r E E N N C Ili I I I rl ri M M W [x7 H Q U q E El a o \o M o\o ate' O M O M V] >i I 0 I 0 EE a a * + + Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Capital Fund Number 671 Department Description & Purpose Century Center Capital fund is to be used for purchasing capital assets to be used at the Century Center to improve and maintain attractiveness and effectiveness of the building. Effective January 1, 2012, a separate Century Center Capital Fund was established to provide greater accountability and transparency for capital purchases. 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes - - - - Grants /Intergovernmental 100,000 100,000 100,000 100,000 0.0% Charges for Services - - - - - Interest Earnings 365 500 135 500 0.0% Bond Proceeds - - - - - Donations - Other Income - 575,000 (575,000) - 100.0% Transfers In 1,344,057 Total Revenue 1,444,422 675,500 100,135 100,500 (575,000) -85.1% Expenditures by Cost Center Century Center Capital 169,545 - - - Total Cost Center Expenditures 169,545 Expenditures by Account Type Salaries & Wages - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) Comm/Transportation(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out OtherFinancin Uses 50xx Total Service & Charges - Capital 169,545 Total Expenditures by Type 169,545 Net Surplus / (deficit) 1,274,877 675,500 100,135 100,500 Beginning Cash Balance 1,274,877 1,274,877 1,703,607 Balance Sheet Adjustments - (246,770) Ending Cash Balance 1,274,877 1,703,607 1,375,012 1 1,804,107 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - Bargaining Part-Time /Seasonal/Tem ora Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Capital expenditures of $849,000 is budgeted in 2014 from funds received from the Hotel /Motel Tax Board. For 2014, capital spending in the amount of $415,029 from net income is budgeted in Fund 671 - Century Center Operations. A separate Century Center capital bank account is maintained at Key Bank. The new management company, SMG, made a capital contribution to the fund of $575,000 on August 13, 2013. An appropriation request of $246,770 to spend some of this money on critical items for food and beverage operations has been submitted to the Common Coucil. Century Center has requested $849,000 in hotel /motel capital spending for 2014 which is expended directly by the County. Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Capital Fund Number 671 zvis t+ccompnsnmentsrvutcomes tv -tu requireu/ Received a capital contribution of $575,000 from SMG Corporation to be used for capital items at the facility. A portion of this money is being submitted for appropriation in 2013 for critical items of food and beverage operations and kitchen repairs. co w vepartrnent uoau a vulecnvesiunKage to t.ny strategies ty - iu re Review and update of capital plan and priorities Use County hotel /motel tax money wisely for important capital expenditures. City Strat, numuer 1 1,2,3 zu m aigmncane ,nangesiunauengestupporEunities twin a rocus on somuons/ Limited revenue streams flowing to this fund from PSDA Tax in the amount of $100,000 pear year.Other funding for capital provided by Century Center operations, County hotel /motel tax funds and tax increment financing funds (if available) budged to be $849,000. ney rerrormance muicators 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013.2014 2016 2012 2013 Mayoral Long Term Actual Estimated 2014 Measure Goal Type Goal (if available) (if available) Target Maintain an adequate cash balance 1 Efficiency Board Review $1,274,877 $1,703,607 $1,804,107 in line with board vision output, outcome, Information Technology (costs and FTE's also included in the financial summary) Expenditures 2013 2011 2012 Amended Actual Actual Budget 6/30/13 Actual 2014 Proposed Budget Variance 2013.2014 Personnel Supplies Maintenance Services Professional Services Other Services Ca ital - Total Expenditures Information Tech. Staffing (FTE's) Explain Significant Information Technology Trends and Changes Below: Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name Century Center Capital Fund Number 671 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 Flooring Replacement - Convention Ha Hotel /Motel 175,000 175,000 2 Carpet replacement - Suites 1 -15 Hotel /Motel 50,000 50,000 3 Lock & Key replacement Hotel /Motel 20,000 20,000 4 Ceiling tiles replacement - Lower Level Hotel /Motel 158,000 158,000 5 Parking lot paving and striping Hotel /Motel 18,000 18,000 6 Skylights glass replacement Hotel /Motel 25,000 25,000 7 Radios Hotel /Motel 7,000 7,000 8 IT and AV Equipment Hotel /Motel 60,000 60,000 9 Tables Hotel /Motel 74,000 74,000 10 Staging Hotel /Motel 50,000 50,000 11 Dance Floor Hotel /Motel 72,000 72,000 12 - 13 - 14 Hotel /motel tax money is appropriated in a separate 15 County fund. 16 17 - - Proiect Capital 18 Passenger Elevator Modernization Hotel /Motel 65,000 65,000 19 Skywalk support columns & concrete re Hotel /Motel 75,000 75,000 20 - - 21 22 23 24 25 26 27 28 29 30 31 32 33 - 34 Total 849,000 849,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 Convention Hall flooring - Carpet has reached the end of its life cycle; looking to replace with durable product 2 Carpet has reached the end of it life cycle; looking to replace with durable carpet product. 3 Lock & Key replacement - to increase security of the building. 4 Ceiling tiles replacement - Lower Level - will improve aestetics. 5 Parking Lot Restriping and Resealing - Parking lot has signigicant wear and needs to be restriped and resealed. 6 Skylights glass replacements - to get all glass to match exsiting 7 Radios - need to come up on technology 8 IT and AV Equipment - need to update technology. 9 Tables - end of life cycle. 10 Staging - end of life cycle. 11 Dance Floor - end of life cycle. 12 13 14 15 16 17 18 Elevator Repair - Passendger elevator needs to be brought up to ANSI code. 19 Skywalk Support Repairs - Repair work to concrete beams and covering of beams and sidewalk repair needed. 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 E pq 4' H [OqZ� 0.J O E' N Cq I I I M 0 0 1 0 1 0 1 0 0 O I I I I I I I I I H El V O 1 CCCU�JJJ I z o W E � x w � N I I I � 0 0 I 1 0 I 1 0 I 1 0 0 E I O O I I O No W E I I I I I I I I I >+ O O C d' ON Ln M I lHO I I lHO I I lHO lHo I I ti 0 0 I 1 0 I I 1 0 I I 1 0 0 I 0 0 I I I 1 0 I I I 1 0 I I I 1 0 0 I I I I I I I I I I I I Ol �C I I I I I I I I I I I I O E I I I z o � x w � �a rah FC H 'ZajH Pa W O O I I r-C in in E >+ O O C d' 0 0 I I Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name City Cemetery Trust Fund Number 730 Department Description & Purpose Fund is used to maintain the City Cemetery 2013 2014 2011 2012 Amended 6/30113 Proposed Variance % Description Actual Actual Budget Actual Budget 2013 -2014 Chg Revenue Property Taxes Local Income Taxes Other Taxes Grants/Intergovernmental Charges for Services - - - - - Interest Earnings 118 202 250 89 250 0.0% Bond Proceeds - - - - - - Donations Other Income Transfers In Total Revenue 118 202 250 89 250 0.0% Expenditures by Cost Center City Cemetery - - 15,000 - 10,000 (5,000) -33.3% Total Cost Center Expenditures 15,000 10,000 5,000 -33.3% Expenditures by Account Type Salaries & Wages - - Fringe Benefits Other Personnel costs Total Personnel Supplies Professional Services (31xx) Comm/Transportation(32xx) Printing & Advertising (33xx) Insurance (34xx) Utilities (35xx) Repairs & Maintenance (36xx) Debt Service - Principal Debt Service - Interest & Fees Other Services & Charges (39xx) Grants & Subsidies Payment In Lieu of Taxes Transfers Out Other Financin Uses 50xx Total Service & Charges - - Capital 15,000 10,000 (5,000) -33.3% Total Expenditures by Type 15,000 10,000 (5,000) -33.3% Net Surplus / (deficit) 118 202 (14,750) 89 (91750) Beginning Cash Balance 40,792 40,910 41,112 41,112 26,362 Balance Sheet Adjustments - - Ending Cash Balance 40,910 41,112 26,362 41,201 16,612 Staffing (FTE's) 2011 2012 2013 6/30/13 2014 Variance Actual Actual Budget Actual Budget 2013 -2014 Non - Bargaining - - - - - - Bargaining Part-Time /Seasonal/Temporary Total FTE's Explain Significant Revenue, Expenditure and Staffing Changes Below: Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Name I City Cemetery Trust Fund Number 730 cu is t+ccumpnsnmentswutcumea tw -w requireu/ Began digitizing cemetery records, 100 year old maps of burial K developed. 20,000 records digitized and made part of searchable database. cv w vepdrtrnent uodu a vulecnvesiunndge KI t.ny atrdtegiea ty - iu Applying for grant to continue digitizing all records Go live with searchable map similar to Arlington National Cemetery's Implement Council's five year project to restore the cemetery. City Strategy numuer 3,6 2014 Significant Changes /Challenges /Opportunities (with a focus on solutions) Designate funding for long term resoration and rehabilitation of cemetery infrastructure with a focus on repair of headstones and markers, security of area. Much attention has been brought to the condition of the cemetery through the efforts of staff and elected officials.The public has been educated to the prominent citizens of our city and nation that are buried there. Key Performance Indicators 2012 2013 Mayoral Actual Estimated 2014 Measure Goal Type Target (if available) (if available) Projection Repair of Headstones GG Outcome 400 n/a 150 200 Types: output, efficiency, effectiveness, quality, outcome, technology Form 1 Form 1 City of South Bend, Indiana 2014 Budget Departmental Summary Fund Name City Cemetery Trust Fund Number 730 Five -Year Capital Improvement Plan Funding 2014 2015 2016 2017 2018 Name Source Budget Projection Projection Projection Projection Total Replacement Capital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 - Proiect Capital 18 Repair of Headstones Cash 10,000 10,000 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Total 10,000 10,000 ,Funding Sources: Cash, Lease, Grant, Bond, Contributed Capital Justification: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 Restore the entry way to the cemetery. 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 Form 1 EE7 0 l o 0 1 0 1 0 1 0 0 O 0 0 0 0 N p7 I I I i i I I I I i I I M O I I I O O I I I I 1 0 1 I I 0 1 0 0 O I I I I I I I I r I l r o I I l o l I r l r r El ❑ W H 0 1 0 O °o I O °o O °o O O °o °o [[�. ❑j7� i vi i i i Ln i Ln Sri vi N W I H I I I H I I I I I H I I I H H O I l o 0 I I 1 0 1 I 0 1 0 0 H o 1 0 1 0 1 0 0 U Ln Ln O u I L L NO W I I I I I I I I I FC I I I I I I I I I I I I rl FC I I I I I O I I I I O O I I I I I I 1 0 1 I I I 0 1 0 0 I I I I I I I I I I I I I I I I FC Ol O I Ln o 0 O O 1 0 1 I N I 0 1 to I 0 0 to to o U ri 0 0 O O I ri ri ri r I I I I I I I I I I I CO H I I I I I I I a o a � CWII ��H77 W W El El pq W U cf) 0.J f�i W CCH�4 UU Ur « r a * * «