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REGULAR MEETING DECEMBER 27, 2004
The regular meeting of the Board of Public Works was convened at 9:31 a.m. on
Monday, December 27, 2004, by Board President Gary A. Gilot. Also present were
Board Members Carl P. Littrell and Donald E. Inks. Also present was Board Attorney
Thomas Bodnar.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the minutes of
the regular meeting of the Board held on December 13, 2004, were approved.
OPENING OF BIDS/AWARD BID — MISHAWAKA AVENUE STREETSCAPE
IRONWOOD TO 25TH STREET—PROJECT NO. 104-014A (GENERAL FUND
This was the date set for receiving and opening of sealed bids for the above referred to
project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune
and the Tri-County News, which were found to be sufficient. The following bids `N°crc
opened and publicly read:
TRANS TECH ELECTRIC
4601 Cleveland Road
South Bend, Indiana 46628
Bid was signed by Mr. John Ferro
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $108,003.00
L.L. GEANS CONSTRUCTION COMPANY
1920 North Home Street
Mishawaka, Indiana 46545
Bid was signed by Mr, Mike Glenn
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $118,905.00
NORTHERN CONSTRUCTION SERVICES CORPORATION
Post Office Box 1299
Niles, Michigan 49120
Bid was signed by Mr. Daniel Kulwicki
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $125,940.00
BANCROFT ELECTRIC
829 Boyd Boulevard
LaPorte, Indiana 46350
Bid was signed by Mr. John Steven Kessler
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $109,068.00
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l 'J 1WGULAR MEETING DECEMBER 27, 2004
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $84,387.00
WALSH AND KELLY, .INC.
24359 State Road 23
South Bend, Indiana 46614
Bid was signed by Mr. Kevin Kelly
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Five percent (5%) Bid Bond was submitted
BID: $84,301.25
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to the Division of Engineering for review and recommendation. After
reviewing those bids, Mr. Toy Villa, Engineering, recommends that the Board award the
contract to L.L. Geans Construction Company in the amount of$77,831.25. Therefore,.
Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as
outlined above. Mr. Littrell seconded the motion, which carried.
OPENING OF BIDS —JANITORIALSUPPLIES (USER DEPARTMENTS)
This was the date set for receiving and opening of sealed bids for the above referred to
items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and
the Tri-County News, which were found to be sufficient. The following bids were
opened and publicly read:
KSS ENTERPRISES
850 South Marietta Street, Suite 700
South Bend, Indiana 46601
Bid was signed by Mr. Brian Harbaugh
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was completed
Ten percent (10%) Bid Security was submitted
BID:
DESCRIPTION UNIT COST
2 PLY TOILET TISSUE— 96 ROLLS PER $32.25/CASE
CASE
2 PLY TOILET TISSUE 12 ROLLS/CASE $21.50/CASE
2 PLY TOILET TISSUE 6 ROLLS/CASE $21.50/CASE
C FOLD TOWELS —WHITE 12 PKG/CASE $14.00/CASE
ROLL TOWEL—NATURAL— 12 $18.00/CASE
ROLLS/CASE
ROLL TOWEL—WHITE QUILTED 12 529.00/CASE
ROLLS/CASE
IVORY BAR SOAP 96/CASE NO BID
LAVA BAR SOAP 48/CASE $36.98/CASE
SAFEGUARD SOAP 48/CASE NO BID
DIAL BAR SOAP 72/CASE $39.99/CASE
SANI-TUFF LUQID 2/CASE NO BID
COMET POWEDER 24/CASE $23.65/CASE
GLASS CLEANER4/CASE $10.58/CASE
VINEGAR, WHITE 6/CASE $8.11/CASE
AMMONIA 4/CASE $8.89 (6/CASE)
BLEACH 6/CASE $6.56/CASE
DRAIN OPENER 12/CASE $19.76/CASE
HOd3/68 $ 8/S L/S't/Z 3JNOdS
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REGULAR MEETING DECEMBER 27, 2004
DESCRIPTION UNIT COST
PLASTIC BUCKET 10 QT W/HANDLE $4.36/EACH
JOHNNY MOPS 100/CASE $.60 EACH
OVEN CLEANER 12/CASE $26.88/CASE
TRASH BAGS 24X33 1,000/CASE $22.59/CASE
MOP HEAD 24 OZ. 12/CASE $2.75/EACH
WET MOP HANDLE 60" W/CLAMP $7.26/EACH
SQUEEGEE HANDLE 60" WOOD, $3.24/EACH
TAPERED
PUSH BROOM HANDLE 60" $3.03/EACH
W/METAL TIP
HP PRODUCTS
4220 Saguaro Trail
Indianapolis, Indiana 46268
Bid was signed by Mr. Joan Gorman
Non-Collusion Affidavit was in order
Non-Discrimination commitment form was not completed
NOTE: Form was faxed later on December 27, 2004
Ten percent (10%) Bid Bond was submitted
BID:
DESCRIPTION UNIT COST
2 PLY TOILET TISSUE -96 ROLLS PER CASE $29.30/CASE
2 PLY TOILET TISSUE 12 ROLLS/CASE $27.77/CASE
2 PLY TOILET TISSUE 6 ROLLS/CASE $34.12/CASE
C FOLD TOWELS -WHITE 12 PKG!CASE $16.481CASE
ROLL TOWEL-NATURAL- 12 ROLLS/CASE $19.06/CASE
ROLL TOWEL- WHITE QUILTED 12 $47.06/CASE
ROLLS/CASE
IVORY BAR SOAP 96/CASE $33.45/CASE
LAVA BAR SOAP 48/CASE $35.88/CASE
SAFEGUARD SOAP 48/CASE $29.71/CASE
DIAL BAR SOAP 72/CASE $39.33'CASE
SAKI-TUFF LUQID 2/CASE $35.00/CASE
COMET POWEDER 24/CASE $21.68/CASE
GLASS CLEANER 4/CASE $6.13/CASE
VINEGAR, W141TE 6/CASE $9.23/CASE
AMMONIA 4/CASE $4.45/CASE
BLEACH 6/CASE $6.71/CASE
DRAIN OPENER 12/CASE $19.36/CASE
SPIC-N-SPAN 12/CASE $57.10/CASE
BOWL CLEANER 9% HCL 12/CASE $10.62/CASE
BOWL CLEANER 23% HCL 12/CASE $11.48/CASE
DEODORANT BLOCKS/URINAL 12/BOX $17.46/CASE
DEODORANT BLOCKS/TOILET 12/BOX $74.44/CASE
SPONGE 2/4.5/7 5/8 $.57/EACH
PLASTIC BUCKET 10 QT W/HANDLE $2.42/EACH
JOHNNY MOPS 100/CASE $.48 EACH
OVEN CLEANER 12/CASE $21.10/CASE
TRASH BAGS 24X33 1,000/CASE $18.35/CASE
MOP HEAD 24 OZ. 12/CASE $39.62/CASE
WET MOP HANDLE 60" W/CLAMP $6.91/EACH
SQUEEGEE HANDLE 60" WOOD, TAPERED $2.40/EACH
PUSH BROOM HANDLE 60" W/METAL TIP $2.36/EACH
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the above bids
were referred to Central Services for review and recommendation.
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`'REGULAR MEETING DECEMBER 27 2004
DESCRIPTION UNIT PRICE
COATED, 100 WATTS LU 1 OO/D/MED $12.94
HPS, CLEAR 150 WATTS S55f`LU150/55 $9.11
COATED, 150 WATTS LU150/D/MOG $10.58
M 150fU/MED $16.46
CLEAR 175 WATTS/M57 $17.64
M 175/U/MOG $10.88
CLEAR, 175 WATTS/M57 MUR175/U $10.88
HPS CLEAR, 200 WATTS S66/LU200 $9.41
HPS CLEDAR, 250 WATTS S50/LU250 $9.11
CLEAR 250 WATTS/M58 M250/U/MOG $11.47
CLEAR 250 WATTS M58 MUR2501U $11.47
MH250/U/BT28/MOG $11.47
M300/U/MED NO QUOTE
BRITE WHITE DELUXE 400 WATATS, $8.64
H33GL-400/DX
HPS CLEAR, 400 WATTS $9.41
E 18/LU400/MOG
C400/551/ALTO/HPS $9.41
CLEAR 100 WATTS M47 M1000/U/MOG $24.69
CLEAR UNIVERSAL BURNING 1500 $31.75
WATTS/M 1500/BU-HOR
69A21/TS/8M $.68
116A21/TS/8S MIN. LUMENS - 1260 $.74
1950L/A23/8M $5.63
DULUX 7 WATTS CF7 DS/827 $1.59
6 WATTS CANDLE 6S6/CLRS6 $35
20T6 1/2 IF $2.33
CANDLE, 15 WATTS F15T6/C/140 $1.41
WARM WHITE, 15 WATTS F15T12/WW $1.94
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REGULAR MEETING DECEMBER 27, 2004
APPROVE CONSTRUCTION CONTRACT — SHERMAN AVENUE - QUEEN
STREET TO ROSE STREET — NORTHERN CONSTRUCTION SERVICES
CORPORATION - PROJECT NO, 104-025--(GENERAL FUND)
Mr. Gilot advised that in accordance with the bid awarded on December 13, 2004, to
Northern Construction Services, Corporation, Post Office Box 1299, Niles, Michigan, in
the amount of$78,918.25 for the above referred to project, a Contract in said amount was
being submitted for Board approval. Upon a motion made by Mr. Inks, seconded by Mr.
Littrell and carried, the Contract was ratified and the appropriate Certificate of Insurance,
Performance Bond and Labor and Materials Payment Bond as submitted were filed.
APPROVAL OF SERVICE AGREEMENTS — BOARD OF PUBLIC SAFETY
MEMBERS
—JESUSA RODRIGUEZ
- ELMER L. CARR
- DONALD ALFORD
Mr. Gilot stated that the Board is in receipt of three (3) Service Agreements between the
City of South Bend and Ms. Jesusa Rodriguez, South. Bend, Indiana; Mr. Elmer L. Carr,
South Bend, Indiana; and Mr. Donald Alford, South Bend, Indiana. for Board of Public
Safety Services. Mr. Gilot noted that the Agreements are in the amount of$3,400.00 per
year, for January 1, 2005 through December 31, 2005, for each individual. Therefore,
upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreements
were approved and executed.
APPROVAL OF AGREEMENT S.R. 933 BRIDGE OVER ST. JOSEPH RIVER
INDIANA DEPARTMENT OF TRANSPORTATION - PROJECT NO. 99-090 (COIT)
Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
Bend and Indiana Department of Transportation, Indianapolis, Indiana, for the City to
share lighting expenses for the S.R. 933 Bridge over the St. Joseph River. Mr. Gilot
noted that the Agreement is in the amount of $76,000.00. Therefore, upon a motion
made by Mr. Gilot, seconded by Mr. Littrell and carried, the Agreement was approved
and executed.
APPROVAL OF STAFFING AGREEMENT — REBUILDING TOGETHER ST.
JOSPPH COUNTY
Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
Bend and Rebuilding Together, St. Joseph County, for staff support. Mr. Gilot noted that
the Agreement is in the amount of $14,857.00, reimbursed to the City of South Bend.
Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the
Agreement was approved and executed.
APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 — DOWNTOWN TWQ-
WAY TRAFFIC STUDY—DLZ INDIANA—PROJECT NO. 104-056 (COIT)
Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the
City of South Bend and DLZ Indiana, 2211 East Jefferson Boulevard, South Bend,
Indiana, to add to the scope of the project to include intersections on Lafayette.
Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried the
Supplemental Agreement No. 1 was approved and executed.
APPROVAL OF AGREEMENT — RIVERSIDE TRAIL PHASE I — INDIANA
DEPARTMENT OF TRANSPORTATION—PROJECT NO. 102-040 COIT
Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South
Bend and the Indiana Department of Transportation, Indianapolis, Indiana, for the above
stated project. Mr. Gilot noted that the Agreement is in the amount of $240,000.00.
Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the
Agreement was approved and executed.
APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 1 — IRELAND ROAD FROM
BURNETT DRIVE TO MICHIGAN STREET — AMERICAN CONSULTING —
PROJECT NO. 104-040 (COLT)
Mr. Gilot stated that the Board is in receipt of a Supplemental Agreement between the
City of South Bend and American Consulting, 7260 Shadeland Station, Indianapolis,
Indiana, to amend the Agreement to include right-of-way services for additional parcels.
Mr. Gilot noted that the Supplemental Agreement is an increase in the amount of
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REGULAR MEETING DECEMBER 27, 2004
ATTEST:
s/Angela K. Jacob, Clerk
APPROVAL OF RESOLUTION NO. 74-2004
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 74-2004
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the
City of South Bend:
UNIT 3060 2004 DODGE INTEPID SEDAN
VIN# 2B3HD46V44H623268
WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for
disposal of personal property which is unfit for the purpose for which it was intended and
which is no longer needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the
City of South Bend that the item listed above is no longer needed by the City; is unfit
for the purpose for which it was intended and has an estimated value of less than one
thousand dollars ($1,000.00).
BE IT FURTHER RESOLVED, that said item may be transferred or sold at
public auction or private sale, without advertising. However, if the property is deemed
worthless, such may be demolished or junked.
ADOPTED this 27th day of December 2004..
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
s/Angela K. Jacob, Clerk
ACCEPTANCE OF WILLOWS AT MAYFLOWER LIFT, STATION
In a letter to the Board, Mr. Patrick Henthorn, Environmental Services, recommended
acceptance of the Willows at Mayflower Lift Station. He noted that all equipment is
working properly, and the station is communicating with the SCADA system. Upon a
motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Lift Station was
accepted.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Littrell, seconded by Mr. Ird,,s and carried, the following
traffic control device was approved:
NEW INSTALLATION: Handicapped Accessible Parking Space Signs
LOCATION: 1305 Sarin Street
REMARKS: All Criteria Has Been Met
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the following
Certificates of Insurance were accepted for filing:
Current Electric, Inc. Business Furnishings, LLC
Michigan City, Indiana 46361 South Bend, Indiana 46628
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