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Home My WebLink About11/22/04 Board of Public Works Minutes -�� ,! r PUBLIC AGENDA SESSION NOVEMBER 18.2004 The Public Agenda Session of the Board of Public Works was convened at 8:05 a.m. on Thursday, November 18,2004,by Board Member Donald E. Inks with Mr. Carl P. Littrell were present. Board President Gary A Gilot was not present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Board members discussed the following item(s) from that list. - Scrap Metal Dealers Licenses The Board discussed the Scrap Metal Dealer Licenses,and recommended that this Ordinance be reviewed. APPROVAL OF PROPOSAL/ADDENDUM Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the following Proposal and Addendum were approved: Addendum - Design Packaging (701 South Tecumseh Indemnity Franklin)Allows for IDFA funded Corrugated Container Agreement environmental site assessment Company, Inc. Proposal Environmental Site Assessment- 700 Keraminda $40,100.00 South Lafayette Street) Environmental; Inc. APPROVAL OF RECOMMENDATION -TO CONDUCT UNITED STATES MARINE CORPS "BIRTHDAY MOTIVATION RUN" Mr. Inks stated that favorable recommendations have been received by the Division of Traffic and Lighting,Police Department,Parks Department,Customer Service,and the City Attorney's office,in reference to a request as submitted by Captain A.N. Green, II, United States Marine Corps, 1901 Kemble Avenue, South Bend,Indiana,to conduct the above referred to run on November 20, 2004, from 7:00 a.m.. to 8:00 a.m. on the designated route as submitted. Upon a motion made by Mr.Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION-TO PLACE LUMINARIES ON SIDEWALK- FROM 211 NORTH MICHIGAN TO 105 WEST COLFAX - SOUTH BEND JUNIOR LEAGUE - "HOLIDAY BALL" Mr. Inks stated that favorable recommendations have been received by the Division of Traffic and Lighting,Police Department,Parks Department,Customer Service,and the City Attorney's office,in reference to a request as submitted by Ms. Sandra Rousseve, 103 Park Lane, South Bend,Indiana,to place the above referred to luminaries on December 4, 2004, from 5:00 p.m. to 7:30 p.m. on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 8:50 a.m. BOARD OF PUBLIC WORKS b r Gary A. Gilot, President Carl P. Littrell, Member 'pano.iddv sum lut iloaaw IuaisuBaZ t' aoI uojnoilddV Qsuaoij aul `pauapa pun s3lul -jW Xq papuooas 4Ilaalli7 uW Xq opum uoiiom L,uodn`a.iojaaagj -pasolo sum fuianall oilgnd oql`.iollnui siill Suivaaauoo pauog oql ssaappL, 01 '2u'gsi.,n mosoad Quo ou �Iuiaq aaogj -apislno spaogo uoisualxa jo Qsnaano aq lou Isnui aaaill p u L, 'oils-uo olgP117e.�.P aq Isnui aatlsm2uilxa a a i g :)UV pa}pa Ot 0 1 0 I u l-all palUls ivauula>?daQ aail puag illnoS ails -IuauulxudaQ Ii?fa-1 Oql pu7e aauoissiuuuioD 2uipling`luauuwdaQ acid`luauuurdaQ QOilod OT uuaal suoilnpummooaa olqu.To,,wj Io IdiQooi ui si p.1-cog oul lagl polnls s3lul -aw 'saOal s7juulsiailD Io 31-PS Oill aOI `aniaQ aaoilsgIJON JSUj Io I Tu too Z `tZ aaquuaoa(l of 9Z aaquianoN uo ales aaa j Sut ulsiag0 ilaani D uuiaRliull Isai3 oLp lonpuoo of `uuuipul `aaRurig `oo-eld uoj2uiuuag 86S5 `uOIUIaIs►M pin>?Q uN Xq palllwgns se `asuoo -I luuilmaIN luarsue11 u. aoI uoileailddV asuao[-1 p 2u,uaaOuoO 'SuijuoH Oilgnd s,paeog oul aoI IOS alp aili suer,. siul Ingl posinpe qul -.I" gSNg�I I I N�H02IgI1i LNgISN�12I I - JNI2I�'gH OI'dgfld 'pano.iddu sum uoileoilddn asuaoi-1 Oqj `poiaaeo pun s3lul uIN Xq papuooas `Ilaalli'I uIN Xq aputu uoiloui u uodn `a.iolaj;)gl 'pasolO SUM OuiauaH oilgnd oql `aallum still SuivaaOuoo paeog aul sso.T' V of Ouiilsim luosaad Quo ou &uiaq 3j;Dgl •I�no.idde popuouuuuoaaa pare luasaad sum OiaugnN Ilif 'sw -aoi''Jo s��Cauaoll�' ,�IcD aill put? aauoissiuzuioD �uipling `luampuda(l aai3 aul i uoal paniaoaa aaam suoilt?puauiuuooaa alquaoA,e j 'IeUBipul `puag glnos We Olnog uosa011a f Isng 90L 1-0 luOwgsilq-elsg ooussuW P .zol tumpul `puag gjnoS `aniaQ Q18MOoag Z9LZS `oi17eiqn?I iiif -sW Xq palliuugns uoilboilddv asuaOi I B RUTUIDOUO3 ura alq oilgnd s,p-i-eog ails aoI las alup aql stann still bill pasinpn s3lul -JW .LNF1WHSI`I9V,LSH gJVSSVW - JNI-dVJH OI`ISfId 'panoaddn aaam `t ooZ S pu13 t aagiva.\oN uo plan pmog ailjIo �3ui uLl2aui aelni3aa Oql puL, uoissas BpuQ0t; atl1Io saltiului Qtl1 •pai.IRD put; s)lul iy� �g papuooas `[jaanli-1 %qN Xq apu uoilow c uodn 9NI Sf101ASf101AgXd .IO SgZfINIIN FIAO IddV auMQ Q40N JO XIisaaniufl - (I i6) sOOTAIOS ILOipOW hauaSzauug - luauiaaa2V - aui,?Q axloN JO Xlis.ianiu fl - saainaOS IuOipOW Xoua2aauxg - 13-eaxuoD - InlidsoH luiaou OW - SuIUMS luluN-00N SOOZ -luauuaaaBV - :upuo2u oql of pappu aaam SW3II fuimollol aill paiaat;o puu Sjul 'aW ,�q papuooas `Ilaami,I -zW fiq opt'ui uoilouu n uodn QgQQVd SNAII VC[NAgv -uolsouini-1 ugof �auaOIIV put' aLupOg s>?uioilZ �tauaolTV pa-pog sum luosaad osIV wosOid }ou sum 10119 'V :�JBD luapisaad 'luasaad Ila-illi"I 'd Iae7 'aW illim `sJul -g pleuoQ .aaquialhl paeog Xq `tooZ `zZ aaqu a.wN`kepuoN uo 'w'u 9c,:61 P pauanuOO sum s3laorn Oilgndlo paIog a gio iuilaauu a>;ln5ai Qqj tooz zz'd99WFInON JNI.I HAW NV IfIDHd 3}I-aID `goota f ,,N nla2uV, : I.SFIIIV aagwojN `s3IuI 'g plieuo(I tOOZ S I N YU- 9AON NOISSHS VGNFIDV DI'lgfld '9u0 REGULAR MEETING NOVEMBER 22, 2004 AWARD QUOTATION - WINDOW TREATMENTS - SOUTH BEND FIRE AND POLICE DEPARTMENT NEW HEADQUARTERS Mr. Carl P. Littrell, City Engineer, advised the Board that DLZ Indiana received quotations for the above referred to items. DLZ Indiana recommends that the Board award the contract to Classic Window Treatments, South Bend,Indiana in the amount of$20,701.00. Therefore,Mr.Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF BIDS -- SEVENTY-EIGHT (78) MORE OR LESS AIR MASK UNITS/MSA FIRE HAWK- FIRE DEPARTMENT(2004 FIRE GRANT AWARD AND EMERGENCY MEDICAL SERVICES CAPITAL IMPROVEMENT FUND #288) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: 5 ALARM FIRE AND SAFETY, INC. 704 Oak Street Fort Atkinson, Wisconsin 53538 Bid was signed by Mr. Paul Kotz Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: $330,854.00 Upon a motion made by Mr.Littrell, seconded by Mr. Inks and carried,the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. WILLIAM DAVIS 1406 Lincolnway East South Bend, Indiana 46613 BID: No. Make of Vehicle Year Bid 13 White AMS Homemade Trailer $213.00 .JOE BOBIK 56942 Cedar Road Osceola, Indiana 46561 BID: No. Make of Vehicle Year Bid 11 Brown Mercury Grand Marquis 1985 $111.00 15 Green Geo Prizm 1994 $111.00 OL'99$ 2661 PISIA 110D Tnouz,�ld anlg Irol 9 0995$ 8861 aazulg DWD uaaaO 5 09'99$ 1661 ,-lids afpoa.zanliS ti 09'L8$ 1661 ajlanoullS allgoutsplO ,�ujJ £ 09'ZS$ 1661 i;voldxj pzo j pa21 Z 09'99$ 0661 UatsaoD talon. QU pail I ptg 10 91EN ON G19 tI99t uerpul `puag g}noS jaaxlS uIpw 111noS 00££ SEdvd 01fIV` MVIQNI 00'86T$ t,661 uzzr.zd 0a0 U3310 S i 00'921$ Z661 auuidnS sstlInD ailgouzsPj0 plot z PM 313WA 3o 33M '0N CIIS tI99t,amipul `puag T41noS 133JIS N00uQ019 I£61 `I"IHgdWvD HDAOf 'sw 00'001$ 8861 aaztIlg OWD u33.z0 9 pig ara1Ti ala«laA 10 a3119W :QIg ,I99t auvipul Wx1S g 99t,I S '2If SXUVW fd "M OS'L6$ 1661 tuzUd 03O u00r0 Si OS'L£1$ 8861 puma-1 axnoV pioJ t,I OS'L£I$ JOlreas apMauzoH SINN 31?uAk £I OS'L£I$ Z66 auYlouoag paod uaaIO 6 00'£6$ 8861 apnla.Id IpuoH pall L MI alaIgaA JO WON ON 'QIg t,LS9t,Lu'eipul `1.10113JJEA1 anua.�V �fpO WON 6918 `INOWTID Hof 'WK b00Z ZZ NTIRIllHAON JN LHHW UV Tf DJU REGULAR MEETING NOVEMBER 22, 2004 7 Red Honda Prelude 1988 $46.50 8 Blue Chevrolet Lumina 1990 $96.60 9 Green Ford Econoline 1992 $178.60 10 Cream Lincoln Continental 1982 $78.60 11 Brown Mercury Grand Marquis 1985 $78.60 12 Gold Oldsmobile Cutlass Supreme 1992 $78.60 13 White AMS Homemade Trailer $30.00 14 Gold Acura Legend 1988 $56.60 rl 5 Green Geo Prizm 1994 $75.60 MR. PAUL BARDAN 66521 State Road 331 Post Office Box 120 Wyatt, Indiana 46595 BID: No. Make of Vehicle Year Bid 1 Red Chevrolet Corsica 1990 $40.00 2 Red Ford Explorer 1991 $40.00 3 Gray Oldsmobile Silhouette 1991 $40.00 4 Silver Dodge Spirit 1991 $40.00 5 Green GMC Blazer 1988 $40.00 6 Teal Blue Plymouth Colt Vista 1992 $40.00 7 Red Honda Prelude 1988 $40.00 8 Blue Chevrolet Lumina 1990 540.00 9 Green Ford Econoline 1992 $327.00 10 Cream Lincoln Continental 1982 $100.00 11 Brown Mercury Grand Marquis 1985 $40.00 12 Gold Oldsmobile Cutlass Supreme 1992 $126.00 13 White AMS Homemade Trailer $76.00 14 Gold Acura Legend 1988 $40.00 15 Green Geo Prizm 1994 $40.00 MR. BOB SIMMONS 1410 East Donald South Bend, Indiana 46613 BID: .. .......... .. sloofoxd asogl zoI slaagS aTIT I agl`uoTlTppn uT -sloofoid of paxtalaa onogn agl.tol sprglo ldTaoaa oql .rol a)SIUaApn of uoTsstut.tod palsanba.z`8ui.zaauiSug`.zmCl uosn f 'j"°pjuoq agl of uunpualotua)w LI ul 1 100 vt,I 0-tio I 'ON 103fO2Hd-lgg?ISS Hs.SZ 01 HART QOOAINO�II-AdV3S.I UJUIS gf1NFIAV VN VA1dHSITN- QNfld "IVYIN-9-1- 690°tr0[ ON I J fO2Id - NId�'H� O L 377dS�Z - 3dVDS.I.3g2T.I.S IS3M AVA1N'IOONII - QN1,Il"IN30 Sz0-troT ,ON.LO3foNd 13'3US 3S Sfld 3fIN9AV NHMaHS - S19UHS H T LT I,/SQIg JO IJ193IN 3H L WO3 HSIDIHACM O.I. lSgfT g2j 30 'I-'AO-dddV poAoiddv sum lsonba.t oql `poTnuo pun s3lul •jIN Xq papuooas piiirT 'aW ,�q apeuz uoTlow u uodn `aaola.zag j •luauzdtnbo of pa.taalaI anogn aql .toj suoTlnlonb Io ldTaoa.t agl.zol os[laa.kpn of uoTsstuitod polsonboi`sootAxaS lu.tluoD `spunozO no-1 •.TjN `uotl' uT - .nID `goon f -N LIlafuV/s :IS3I.ZH .taquuoW `s�1luT •g pinuoQ/s aoqu�a� `lTo�llT'I I�n01s VNVIQNI `QN3g H Lf1OS 30 AID SXWA1 Dl'Igfld JO G`d OS tooZ `.zagtUaAOXIo kPp pull STgI QgydOC[V •pa)lunf.io pagsgowop aq/C1eut gons `ssalglsom pauzaap sT filzadoxd oqj jj `zanamoTl -aTus olnATxd xo uoilonu otlgnd In plos io po.uojsuLI.tl aq.�t,w suuolT pins lLIgl`Q3A'IOSg2I?T3H,L'dflI,LI 3S '(00'000`S$) s-tnllop puLsnogl oAg uLIgl ssol Io onlBA palLIUaTISa un aAuq puLI popualut a.zaM Xagl goigM aoI asodtnd agl xoI igun aan `'XIID oql Xq papaau.tafuol ou OJ'e oAogn polstl smoli oql lLIgl puog glnoSlo.�ITD agllo sjaohl:)i gndlo pjuog ogl.�q Q3A'IOSHN 1139`32TO3g'JHI `AEON •XltD aql.�q papaau xafuol ou st gotgm puLI papuolul sum It goTgM aoj osodind a p .zoj lzgun sT goigm �laadoad Inuosaod Io lnsodstp xoI omp000id sogsggLIlso pun sltuz.zod T-ZZ-ZZ-S opo0 LIuntpuT `SVg2IgHA1 6S0USDQZA18£.LH6Jl 'ON MA `ToNaouS £861 `T NS tr I Z£ 'oN uTA `Nonj j.zappn'I gas.zid 8L6I '£T TM-11 8£ST-(ZI)JS893D 'ONuTA `.zadum(l IOLIlhl £L61 `S 2ugsa�T :puag glnoS Io alto oql Xq papaau aafuol ou ST PUB papualui SLIM lT gotgm.tol asodand agl zoI Igun st,4lzadojd SuTmoTTol aql ILIgI sj,10A�oTTgndIo pseog agl Xq pouTu njop uaaq sng lT `SVR-UHAk AZ?IgdONd 11 IOSUO 2T0/QNH dIIN[I dO `IHSOdSIQ NO S�I2TOA1 �Ilgfld IO Q2I�v'Og QNgg H LflOS gH110 NOIZfl'IOSaNd V trooz-SS 'ON NOTifl'IOSgx :sltoAk oilgndlo piuou aql Xq poldopu sum uoilnlosa�T i?ui.�ollo.I agl `poiueo puLI qui -.t" .�q papuooas ITawq -.iW Xq opnut uonow u uodn Al-H3dO2ld Hl9l0S9O 2I0/QNV HI TIOSSO JO TTVS ?IO9 gSI I.2T3AQV 01 .I.S3f1 g27A.L2I3dONd gLgIOSSO 2T0/QNd LTl�lfl d0 IF'SOdSIQ - OZ-S9 'ON N0TJ- I'IOSMI ZdOQK •uotlnpuautuzooW pun MaTAQI lol lumlootolug apo0 of ponx)joa aaam sptq anogLI oql`p@tjxeo pue SIUT -jW Xq papuooas `ITa:[Ill-1 '-iIhT Xq opum uotlow LI uodn 0o'£S$ i66i xajoldxg p.ro j po2d Z pig alait#aA 3Q MIRK ON boot ZZ 2IUMNHAON JN,I AHA 2IVTIDIH REGULAR MEETING NOVEMBER 22 2004 were presented for approval. Therefore,upon a motion made by Mr. Inks, seconded by'Mr. Littrell and carried, the requests to advertise for the receipt of bids and the Title Sheets were approved. APPROVE CHANGE ORDER-BROOKFIELD STORM SEWER- SELGE CONSTRUCTION - PROJECT NO. 104-053 SEWER BOND Mr. Inks advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Selge Construction, 2833 South l lit' Street,Niles, Michigan indicating that the Contract amount be decreased $100,504.28 for a new Contract sum including this Change Order in the amount of $690,466.37. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - OLIVER PLOW COURT - RIETH RILEY CONSTRUCTION - PROJECT NO. 103-058 (COIT) Mr. Inks advised that Mr. Toy Villa,Engineering has submitted the Final Change Order on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend., Indiana, indicating that the contract amount be decreased by $7,680.16 for a new contract sum including this Change Order in the amount of$411,013.47. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF CONTRACTS/AGREEMENTS/ADDENDA Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Contracts/Agreements/Addenda were approved. TYPE DESCRIPTION CONTRACTOR AMOUNT Construction Portage Avenue Gateway - Streetscape Selge Construction $177,393.00 Contract Company, Inc. Agreement Topographic Survey along DLZ, Indiana $14,700.00 Lafayette/Bartlett/Park Lane for the Bartlett Street Relocation Agreement Design of Addition to Fire Station No. MPA Architects Not to 10 Exceed $37,740.00 Proposal Design of Improvements to the Model Lawson Fisher $13,500.00 Cities Detention Basin at College and associates Orange Demolition Engineering Services - South Bend DLZ Indiana $274,600.00 Contract Stamping Plant subject to financing Staffing 2005 Neo-Natal Ambulance Memorial Hospital Agreement Contract Emergency Medical Services - 2005 University of Notre Special Events Dame Agreement Emergency Medical Services - 911 University of Notre Dame APPROVAL OF RECOMMENDATION - PETITION TO VACATE AN ALLEY - FIRST NORTH/SOUTH ALLEY EAST OF KALEY AND SOUTH OF WESTERN AVENUE Mr. Inks indicated that Mr. Manuel Herbert, 524 South Harris, South Bend,Indiana,has submitted a request to vacate the above referred to alley. Mr. Inks advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, •patuap sem gOigm `uoal gOTmanH IOJ ldaoxo `panoiddu aaam suoiluollddV asuooi-1 oql `palaauo pue s3lul -.ilN Xq popuooas `liaalii l -.iw �q apuw uoilow u uod fl uOlBuigseA� lsaAk 9IOZ uOal gOimanH •alTs all le ,tlinilOU luaaedde ou sum aaagl lugl palou luouzlaudaQ aaT J oql `uOTIuOIIdde oql uoile2ilsaAul ,uailels IOlsuual u aOI pouoz lou si eaae sigl pue `uollels aalsuual u aOJ luAoadde palsanbaa uoileollddu agl se `paiuop sem uoileoilddu asuooil Buimollol al j paunalnog allaXele-1 glnOS OOL I 'Oul `shed OInV uuuipul uli ead glnoS 6191 11 uiLW glnoS 00Ec aadud alsern puag ginoS •aul `slaud OInV euutpul uuuipul isOA1 6Zt uol2uigseAA, lsaA� 9 i OZ iulopi W uoal puag glnoS fuilo�oa-1 W duaoS -S-fl/e/q/p uoal goimanH •luatuaoaolug apOD jo luowpedaQ oql pue sjioA�aalulAA `luouulaedaQ aail aql Xq paniaaOJ uaaq anuq suailupuauzuzooaa alquao.tiel lugl polou sem ll •eumpul `puag glnoS `uol�3uTlsLA lsa& 91OZ `2u'lz)XoaZI T deaoS 'S•fl e/q/p uoul goimunll tuaal paniaoaa uaaq aneq suoiluoilddu 5uimollol oll lugs palms s)lul 'alai SNOI.LV.I.S 2Id3SNV-'Hl/SN0II"Hd0 9MI'IDA09W/SNFj'IVaG Wif'S2I NHJI'I d0 'IVINgCI/'IVAMfddV 'paiaaeo goigm uopotu Ogi papu000s sjul al^l •suaaouoo osagl suissaappe aauOiiTlad aql of aallal u puns j'alo oql leLll uoiloui e opuw llaalli'T •aW`aaolaaoq j xessaaau Oau lell slu;)wosea i�iiliin,�w of loo[gns os auop aq li`paleOen sl Xalle siglli`uOilippe ul -ssaoou aOI uOiluOUA aoI pasodoad shoals uo fuiXIaa slaaaud luaOefpe lle sumo aauotlilad all lugl fuipuuisaapun ali glim suogo@Cgo ou peq Xagl lugl palels dui oom2ug -sjioA�oilgndlo luauilaeda(l all puu luowdolanaQ onuouoog Io luotulaudoCt `uoileliuuS `lu2uxlaedaQ aai3 `luauzlsudaQ aoilod `uoissituuto0 ueld eaaV agl uTOIJ uOililad uoiluOvA sitll tSuluaoOUOa suoTlepuauzuuooaa algeaonuj Io ldlaaau ui si paeog oql lugs pasinpe sNul •.IW •Xallu of paaaalau anoge all aleMA of lsanbaa e polliuxgns suq `eumpul `puag glnoS `aniuQ apis.13ni2l OOpI `asnogaueAk IaalS `Nolilloo ilig •.ilk lell poleOipuT s�I ..IW .LSVg I ddd 00�A3 IV?I I�i02Id gAI7IQ 2Ig�I�II I QNV IARIQ 2 gNDf l L 01 SNDV2LL QV07I`IIV2I WO-'IJ Ag'IV'X-h.g`I IV NV JIVDVA 01 N0I1113d-N0LLVQNaWIN0DHW J0'IVAMIddV •paia_MO goTgm uoiloui OT papuOOas Ilaall1-1 'JW •suaaauoo asogl Suissaappu aauotltiod oql of aallol e pugs �1ua10 agl legl uollouT e opeui s�,lul ay�l `aaolaaagl .Saessaaau on legl sivatuasua Xlililn Cue of looCgns os auop Oq li paluoen sl:tape siglll `uoilippe ul gotoiddL aql asolo of pua puun,aInog uosaalla f Ogl le palonalsuoo oq pinogs gano pue �lumopis pue uaae all of ssaoOU lo-woo of Xliligisuodsaa ,sjoumo .�laadoid lunptAtpui atll aq ll!m li paluOUn si Xolle agllt lull palels Rula33uT�3u1 •s)poA� oilgndlo luauiluedaQ all pue luouidolanaQ Oiuzouoog Io luatulaudaQ `uoiluiluuS `luau wdaQ acid `luowmda(j omlod `uOTssiuuuiOD ueld uaaV agl uzoal uoililad uOIWOeA sigl ftuJOMOO suoilepuouiuzooaa algeaonul Io ldiaaaa ui sr paeog OT41 legl pasinpe sal •aW •Xalle of paaaalaa anaqu all aleoen of lsonbaa u pollivagns suq`uuuipul`puag glnoS `aOUld luouzaaA 90 E£ `.iallig uzotl,L'aW lugl poluoipui sal-'W AH'I'IV ISHAVISV3.IaSUI3 01 NOSWEIA,Igf Ih ONA ONINN d AH IV H.I MS/HDiON AH I-IV NV g.I.VOVA 01 NOI LT I E[d - NOI.LVQNgMOOg2I 10 'IVAONddV 'pOluit?O gOigm uollotu agl papuOOas s}lul "W •suaaouoo asagl Suissaippu aouoiiilad all of aallal e pugs liolD aql legs uollouT e opeuu 1laalii-I ..TW `aaOlaaaq L laussaoau aau lull sluauzosua 2{lililn due of loafgns os auop oq li `paluoen st .Kalle sigl IT `uoilippe uI -apis uagito uo ,�laadoad aql gli.m o� pue lilds aq litrn,�alie aril `,�laadoad aaglo aql lou puu ouo spas oq jl `X011u agllo opls aaglia uo slot aql su."o aauoililod oql g5nogl uo,�o lugl poluls OulaaautSug •s3laorn oilgndlo luatulaed@C[ all pue luauidolana0 OiuzouooFl Io luauilauda(l `uoilulImS `luatuliudacl and `luauilaudo(I aoilod MOO ZZ UHEWHAON J!NI LIHW XV'In9Td `rte 9 6 REGULAR MEETING NOVEMBER 22, 2004 APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following license applications were approved: Ampco System Parking Ampco System Parking 220 West Wayne 225 South Main The above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to each application. ADOPT RESOLUTION NO. 57-2004 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2004 Upon a motion made by Mr.Littrell,seconded by Mr. Inks and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/.JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 2004 WHEREAS, twelve (12) scrap metal/junk dealers/transfer stations license renewal applications for the year 2004 has been received by the Board of Public Works; and WHEREAS, inspections of the property have been completed by the Department of Code Enforcement, Water Works and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement, Water Works and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such business; and WHEREAS,Chapter 4,Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW,THEREFORE,BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement,Water Works and the Fire Prevention Bureau: Indiana Auto Parts, Inc. Hurwich Iron d/b/a/ U.S. Scrap & Recycling 3300 South Main Street 1610 Circle South Bend Iron & Metal U.S. Scrap & Recycling d/b/a South Bend Bailing Division 429 West Indiana Avenue 1420 South Walnut South Bend Waste Paper South Bend Scrap & Processing Div. Sturgis Iron/Metal 1519 South Franklin Street 1305 Prairie CTA Enterprises d/b/a Southside A-1 Auto Parts Auto Salvage 2014 South Lafayette 1602 South Lafayette Indiana Auto Parts, Inc. Michaels Tire Recycling 1700 South Lafayette 700 West Chippewa IDTIfONd NOLLVDO-Ml NOLI V'd,LSINII (IV `IOOHOS 3H.I. m ciaiv- g2I S.LNgNaDw 30 NoLI.fiDFIVI HH.I, JNIAONddV QNV SNOI.I DV NI`v'IIED MAOXddd C[XV DNIINNjJNOO `JNIA.ILLVd SNIHOA1 DIZgfld d0 MdVOg QNgg HICIOS AO A110 gHL AO MOIL l'IOSHN V tOOZ-6S 'ON NOIZfl'IOSgN :sworn aTlgndlo pauog aul�q paldop� sum uollnlosa�l uTnnollol aql`paTaauo puu llaalli I al l Xq papuooas`soul •alnl,�q apuu.r uopoua u uodn .I.OglONdNOI,L` D0'lHU NOIIV-H LSINIINCV`IOOHOS HHJ_ OZ C[H-tV'IHX Si QNH SNOIIDV NIV I NAD JNIAONddV (INV ONIMIdY'+I 2d ,I.dOQV -1a3lD `goo,e f .X ulaouV/s :ISg.I 1V aagtu;)W `sjul .g pluuoa/s aagwz K `Ilaallrj 'd iauj/s SNNOA1 DIZgfld d0 CMVOg -t,00Z aaquraAON JO Xup Pull sTul (IJ LdOQ-' 'algTlaalloaun su puag glnoS Io XITD agllo alqunraaaa slunoaau aul ol.Ilo uallijm oq Z9-969$ fuTlulol sluauznoop pogaullu oql lugl`puag rllnoSlo nlra ogijo s}Iaorn aTlgndlo pauog aul Xq QgA'IOSJN LI gg`RXOdg2IgHZ`A\ON •sluaumoop parlaullu aql uo polsTl slunoaau aril IIo ajum of sojisop `sjiorn oTlgnd Io pauog sit g5noagj puu �q `puag rllnoS Io S110 aril `SV-dEHA1 puu :apuua uaaq surf wogj loolloo of ldurallu XaaAa aallu slun000ra algTloallooun I1u IIo oil-Im of XITO oqi polonalsuT su-1 slunoaaV Io pauog olulS uuuTpul aul `SVg2IgHA1 puu `saoTAaas aql paATaoaa oqA,�uosaad all pardTlou luaurlaodaQ lu'go`I .�ITO agl aai,Iu puag glnoS Io ,SjiD oql of pTud uaaq lou aAPq saO.zurla aul `SVHlfIHA\ puu :saoTAaas snorau.�,aoj sluauanoop pogoullu aql uo palsrl suos.rad aril pa2aurla`sluouilxudaQ.4IiD snorauA g2noar.11`puag rllnoS Io XlTD aril`SV9XHHAk :qaorn oTlgnd.Io pauog aul Xq paldopu sunk uorinloso d�uimollol aul`paTaauo puu sjul -jK,�q papuooas `llaallT`I'-IN Xq opuuz uotlow u uodn S.I KOOODV 1`191iDa'I IODNn dO JAO-IMIA - tloozl8 'ON NollflZOSHN J_dOQH �f.taID `goour •X ulo5uV/s :,Lsai, v aaqu W `Iiaalll I •d IauO/s aaquzoW `quI •g pluuoQ/s S�Iluoly� DI"Ignd AO Qxvog 't'o0Z aagwzmAoN jo Sup P,,ZZ sTUI QgIVCI •uorinlosa2l aluradoaddu uu Io uoTldopu puu uoTlumprsuoa sil aoI lTounoO uowwoo aul of pallTurgns oq llutls uorinlosaZl slgl lugl QgA-iosaN NUHIECI3 11 gg IaaalS apnalaa0 S09£ luowdrnbg W )lanaZ aanuarn IaaalS apnal oD 601£ a�uAluS Tonal olnV s,auarJ W aAalS i706z Zz xggl AOg q DMIERW N I IDHif 1 � t REGULAR MEETING NOVEMBER 22, 2004 WHEREAS,the South Bend Redevelopment Commission("Commission") and the City of South Bend acting by and through its Board of Public Works ("BPW") have determined that the relocation of the administrative offices for the South Bend Community School Corporation ("SBCSC")from its current location at 635 South Nlain Street("Education Center")to athe building commonly known as the "Century Building" located at 215 South St. Joseph Street is in the best interests of the City and its citizens; and WHEREAS,the Commission,BPW and S B C S C are parties to an agreement dated September 9, 2004 related to the School Administration Relocation Project ("Project"); WHEREAS, in order to reflect certain changed conditions and in order to reflect changes in the Project schedule, it is necessary to amend the agreement by executing an Amended and Restate Agreement; and WHEREAS, pursuant to Indiana Code § 36-4-5-3,the Mayor for the City of South Bend is empowered to sign contracts of the City; and WHEREAS, in order to facilitate the Project, the Mayor has heretofore executed the Amended and Restated Agreement and certain other documents on behalf of the City related to the Project in accordance with the authority granted him by Indiana Code § 36-4-5-3; and WHEREAS, BPW desires to ratify, confirm and approve the Amended and Restated Agreement and to ratify, confirm and approve various other actions taken to date related to the Project; and WHEREAS, BPW also desires to enter into certain formal agreements with the various parties that are consistent with the concepts expressed in the Amended and Restated Agreement, as amended and restated; and WHEREAS, BPW recognizes that time is of the essence in order to accomplish certain actions relating to the Project. NOW,THEREFORE,BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board of Public Works hereby approves and endorses the Project as described in the Amended and Restated Agreement. 2. The actions taken by the Mayor for the City of South Bend and the South Bend Redevelopment Commission relating to the Project including the execution of the Amended and Restated Agreement on behalf of the Board of Public Works are hereby in all respects ratified, confirmed and approved. 3. The Board of Public Works hereby directs and authorizes staff and legal counsel to negotiate and prepare documentation consistent with and necessary to accomplish the Project consistent with the terms expressed in the Amended and Restated Agreement in a form that is acceptable to legal counsel. 4. The Board of Public Works hereby authorizes preparation of those documents deemed by legal counsel to be necessary and appropriate to complete the Project and further, hereby authorizes the execution thereof to be conclusive evidence of the Board's approval. 5. This Resolution shall be in full force and effect upon its adoption by the South Bend Redevelopment Commission. ADOPTED at a meeting of the City of South Bend Board of Public Works held on November 22, 2004, in Room 1308 County-City Building, South Bend, Indiana 46601. .. ............. _ of 1142IN Io xaAIBArn pup uotlrxauuV of luosuoO -e jo ldtaaax ut si pxuog all 1pgl palt;ls 1laxllt`1 .1w g V'dISNOWgN 01 S,I,HM dO 213AIdA1. 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SIHDI21 dO NJAIVAh QNV NOIIVX'3NNd 01 LNFISNOO 3AONcldV suOiS aamdS fui lxpd oTgtssaaaV patuaQ IJaAIpO lspg Z T Z padd>?atpu-eH -uotlt?llplsul maN suOtS ooudS Suplxed olgtssaaaV Taut uaaq spg ptxaltxO laaxlS xagst,I 61 tZ poddeatpueH - uoijuj plsul moN :patuap/panoiddu axam soouOp loxluoo atLlpxl 2utmollol aql`patxx>?o pup sNul -xlhl.�q popuoaas`liaxlltg •xW,Cq 3p-euI uogow p uodn SHDIAIG 'IO2I1NO0 OIAJV'd L JAO2IddV •paAOxddu s-em ltuzxad aRxpgasIG aql `patxxea pup qul -xl,1i ,�q papuoaas `lloxllt'I -Jw ,�q aptnu uotlow p uodn aAixQ xtpuag glxoN L I L •aul `l-euotlpuxalul Ilam.�OuOH :jUAoJdd-e papuauuuzoaax pup lrutxad a2xpgastQ xalumalsprn SutrAalTOJ agl palliu qns `saatAxaS jmuauxuoxtAUg Jo UotstAt(l `J0jVUtpxooO lUotzzlpaxlaxd `ouong lanueW 'JIN `pxpog oql of wnpu-mou oW -e ul 1IW2Igd grJ2iVHOSTQ 2Ig 1 A 1g1S AA, gAO2IddV s-lul uoQ/s 11014lt7 IxpJ/S S?RIOAI OI'Ignd d0 Q2IHOg VNVIQNI `QNgg HIMS dO A1IO tl00Z 'ZZ WaUINgAON DNIL39W WVIflDANd 13 r REGULAR MEETING NOVEMBER 22, 2004 Remonstrate as submitted by Mr. Gerald Bueche, 19682 Darden Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public water and sewer system of the City,to provide water and sewer service to 19682 Darden Road, South Bend,Indiana, (Key# 02-1100-4923), Mr. Bueche waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore,Mr. Littrell made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. DISTRIBUTION EASEMENT - ELECTRIC SERVICE FOR NEW WELL AT PINHOOK Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to easement was approved. It was noted this Easement was granted to AEP/I&M,with an inquiry to be made as to whether the Park Department should act on this. GRANT OF EASEMENT - STORM SEWER FOR APPLETREE ASSOCIATES (OWNER OF PEI-GE-GENESIS - 1915 BENDIX DRIVE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to easement was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr.Inks and carried,the following Certificates of Insurance were accepted for filing: Sunpro, Inc. DLZ Indiana, LLC Beldon Interiors, Inc. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Asphalt Engineers Approved November 15,2004,Pursuant to Resolution No. 100-2000 Janko Concrete Released Effective November 22, 2004 S&L Concrete Reinstated October 18, 2004, Pursuant to Resolution No. 100-2000 Amparo Martinez Released Effective November 22, 2004 Kevin Kenney Released Effective November 22, 2004 McIntyre Jones Construction Released Effective November 22. 2004 McIntyre Jones Construction Released Effective November 22, 2004 DJ's Concrete - Contractor Bond Released Effective November 22, 2004 Lone Wolf Enterprises, LLC Released Effective November 22, 2004 Joseph Cataldo d/b/a Low Crete Construction Released Effective November 22, 2004 Langfeldt Excavating Released Effective November 22, 2004 Jack Snyder d/b/a Patches Concrete Repair Released Effective November 22, 2004 DNA Concrete, Inc. Released Effective November 22, 2004 ..._....... .... _ _ _ . .. ..... .. ............. 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Name Amount of Claim Date Underground Services (College/Elwood $458,631.81 November 16, 2004 Emergency Sewer Repair) McIntyre & Jones (College/Elwood $13,223.05 November 16, 2004 Emergency Sewer Repair) Street Department (College/Elwood $5,154.64 November 16, 2004 Emergency Sewer Repair) Park Department (College/Elwood $1,850.00 November 16, 2004 Emergency Sewer Repair) AEP (South Bend Fire Department New $2,156.80 November 1.0, 2004 Headquarters) Business Furnishings (South Bend Police $27,689.68 November 4, 2004 Department New Headquarters) Business Furnishings (South Bend Police $29,833.00 November 4, 2004 Department New Headquarters) DLZ Indiana (New Police and Fire $45,513.17 October 30, 2004 Department New Headquarters) DLZ Indiana(New Police and Fire $2,235.00 October 30, 2004 Department New Headquarters) DLZ Indiana(New Fire Department $2,381.58 October 2, 2004 Headquarters) DLZ Indiana (New Police Department $9,802.29 October 30, 2004 Headquarters) DLZ Indiana (New,Police Department $23,527.00 October 2, 2004 Headquarters) Mr. Littrell made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:35 a.m. BOARD OF PUBLIGWORKS Gary A. Gilot, President Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K: Jacob, Clerk