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Home My WebLink About10/11/04 Board of Public Works Minutes •pa?xxeo ga?IIM uotiouu agl Papuooas s�lul •xW -anoge pouilino se papaeme oq uo?Ielonb agl put, pold000e oq uo?lepuQwiLUooaa agl legs uo?Ioux e apeut Ilaalll'I '-'W `aaola1a'41 •00.050`93 Jo Iunouue agl u?euetpul `sueaIxO `L£ PeO2I alulS g3IToN OZStr `DTI`aau?lul splou,�a-1`jopplq olq?suodsax pue anusuodsaa lsomol agl of loexluoa agl pxeme pxeog agi legl sPuaulutoaax axnQ agl'Butmatnaa xallV •loafoxd of paaaaJax anoge aul xoI pouado pue pantaoax sum uoTielonb (1) au0 •loafoxd Xoua�3aauxa of Paxaalax anoge agi xoI saoloexluoo (£) aaxqi uuoxl suoilelonb palsanbaa `0uuaaauiBug `aanCl uose f -jW Iegi px og agl pas?npe s>lul uoQ -xlN b90-tOI '0N.I.0gf02Id - NOHdIS N99ED NVY1IA10cT 10 ?II` I T/NOI.I ORdSNI - NOjjvjoni3 ADNg921HINg (ldVAIV •panoxdde axam IaagS all?Z ;)q, pue sprq Io ldTooax aTll xoI as?IaanPe of Isonbax aqi `pa?xxea pue MI -.TIN Xq papuooas `Tlaall?'I 'jN Xq opeuu uo?lout e uodn `axojoJ'0gZ •lenoxdde xoI paluasaxd sem loofoxd sigl jol laagS all?.L agi`uorltppe ul •Ioafoxd of Paxxalax anoge agi xoI sp?qIo idtaoaa aTli xoj as?Iaanpe of uo?ssTUUad poisanbax`'9utm=Bug`.unQ uose f •aye`pxeog aTll of umpueaoutauz e ul QNOSI1NgAg2I 2TgA1HS ZI O-10 T <ON.LDgfO2ld-NOISNH LXH NHAIHS AEV LINVS H.L'dON Q00rnN0'dI S Idgd - ZHHHS H'I,I,I.L/SQIS d0 ZdTH0AN FIHL 2T0d HSIL2IHAQV OZ I SHIT d0 IVAO2IddV •Panoxdde axam loogS ail?j oql pue sp?q jo idtaoaa oql xoI os?iaanpe of isonbax agl `pa?xreo pue WI •xyrl tiq papuooas `llaall?Z -.iW�q apeuu uoiloux e uodn `axolaxagl, -lenoxdde.Tol paluasaxd sem loafoad s?gi xoI laazlS ail?Z agl`uotllppe uI -loafoad of paxxalaa anoge agl aoI sp?qIo lduaoax oqI xoI asllxanpe of uotsstuxxad palsanbaa`futxaauu2ug`xxnQ uose f "w'pxeog oqi of umpmiouzaut e ul QNOg dI.I, L£O-t,OT 'ON LDHfONd - £I 'ON NOT.I.VZS SWH AhHN -.LHgHS A'I LI.I,/SCIIH JO ,LdIg0HN gHI dOd 3SIINFI CIV OZ .I.SHII AW d0 -IVAMJddV •panoxdde aaam laagS oli?Z agi pue splglo Iduaoax agj xoI os?ixanpe of Isanbax agi `pa?xaeo pue s�;ul -ail�Cq papuooas `llojiitZ -xN Xq apeuT uotlow e uodn `axolaxag,L -lenoadde xoI paluosaxd sum loafoxd srgi xoI laauS ollt1l, agI`uotltppe ul In foxd of paxxalax anoge agi joj sp?g Io lduaaaa aql xoI aSTlxanPe oI uoissawod paisonbax 12utaaaui2uH`xxnQ uose f -xw'pmog agi of tunpuexouzaut L,ul ZION £1 O-t'O I -ON L0Hf02Id-.L0gf02Td HdV0SlJJ—I.I.S/AVMJ IVJ Hf1NHAV 99VINOd .LHHHS HF IIL /SQIU 10 IdIHDg2I FIHZ NOJ HSI LNIAQV O.L .I.SA AN do 'IVAOWddV -�lxom Io odoos agl u?o2uego u Petl uolleoolaN an?xQ x?Puag agI Iegl paleis I1a4l?'I IxeO 'jW L£0-ZOI 'ON loafoxd - uoTleoolaZl anra(:l xtpuag - aaplo o2ueg0 - •luouklxedap antloadsaa xuagl xoI vodQN XlgiuoW agl paluosaxd`s}lxoAk xalern`I lo?gz., lIM,�puV•:[W pup`saotnxaS leluauzuoxtnug`uoiT?Q)Ioef'aY1I sixoda2l �iTlluoy� - luauxiTedap an?laadsax xtagj xoI lzoda-1 XIaJuS a p poluosaad`sNioAA,xaleAk `l�o?gzxaTA� ,�PuV Pue `.Saa?nxaS leluauzaoxTnug `uoIII(j Joef xyrl `luauulaedaQ laaalS `Xalsuald UIeS 'JW saOIAJOS lealuaD `)le?mogoejN ugof .11N slxod@-d,SIaIeS - •lstl legs moxj (s)uualr 2utmollol ;)qi possnos?p sxaquzauu pmog PaTq'e.L - NuO al?Tl A 1001'a 006 - suB?S 2u?lxed ON - uo?ielleisul marl- PaPPV -2uplxed uuaisXS ooduuV - luau ooaolug oulNaed laaxiS uO - Iuauta0x2V - PaPPV -Ou?nixed uuals.4S oodwV - afexe0 ezeld uolgSta-1 - luomt o. ?V - PaPPV -2?uFlxed utalsXS ooduuV - a2exeO xelToO/u?eW xoI luauuafeuuW - luautaaxf V - pappV - sluautssossV aI?S leluauzuoxTnug II OSLq(f W I asegd - ueS?tl0TW ginoS 1091 - ssaaoV XV3doxd - luauaa012V - Patge.L/PaPPV stroll epua V 'Ilels f.TO Ag pue o?Ignd agi,�q paluosaxd suzalt Io epuaSv posodoad e gl?m pxeog agi paluosaxd gooe f elafuV laalo qxoA� o?lgnd Io pxeog -luasaxd IOU sem xeupog seuzogZ ,fau1011V pxeog -uoisOu?nl'l ugof fauxollV sem luosaxd oslV •luosaxd sluI'g PieuoQ 'aIN Pte'110xITI'd IMO 'JIN I?m`lot?J 'V,�JelJ luoP?saad Pxeog/,q`tT00Z`L xagoloO `Supsangj uo -ut•e to:g le Pauanuoa sem s)laoA� o?lgndlo Paeog agilo uoTSSaS epuaOV o?lgnd agj, t,OOZ L XHg0Z00 NOISSHS V(INIJV OIlgfld PUBLIC AGENDA SESSION OCTOBER 7, 2004 APPROVAL OF AGREEMENT - RELOCATION OF FACILITIES FOR DEVELOPMENT OF ROBERT BOSCH CORPORATION CAMPUS - INDIANA MICHIGAN POWER COMPANY (AEDA TIF BOND ISSUE) Mr. Inks stated that the Board is in receipt of an Agreement between the City of South Bend and American Electric Power,for the relocation of facilities for the Robert Bosch Corporation Campus. Mr. Inks noted that the Agreement is in the amount of$303,000.00. Therefore,upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF RIGHT-OF-WAY EASEMENT - RELOCATION OF FACILITIES FOR DEVELOPMENT OF ROBERT BOSCH CORPORATION CAMPUS - INDIANA MICHIGAN POWER COMPANY Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the above referred to easement was approved pursuant to the purchase of all property on Meade Street. ADDENDUM TO LEASE AGREEMENT-PROVISION SETTING FORTH THE OBLIGATIONS OF CENTURY CENTER AS TO LIABILITY INSURANCE - CENTURY CENTER/SOUTH BEND COMMUNITY SCHOOL CORPORATION Mr. Inks advised that Ms. Ann-Carol Nash, Legal Department, submitted the above referred to Addendum for approval. Therefore,upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Addendum was approved and executed. ADOPT RESOLUTION 48-2004 - DESIGNATING Is" SOURCE BANK AS OFFICIAL DEPOSITARY OF THE CITY OF SOUTH BEND, INDIANA Upon a motion made by Mr. Inks, Seconded by Mr. Littrell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 48-2004 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA DESIGNATING 1sT SOURCE BANK OF SOUTH BEND, INDIANA AS AN OFFICIAL DEPOSITORY OF THE CITY OF SOUTH BEND WHEREAS,the Controller of the City of South Bend has reviewed bids from various banks pertaining to the operation of the City's operation of the City's investment cash management system; and WHEREAS,the Controller has determined that the offer of V Source Bank of South Bend, Indiana is the best proposition received from a bank having a branch or headquarters located within the territorial limits of the City of South Bend, and WHEREAS, the Board is desirous of entering into a contract with the bank pursuant to the terms of Section I.C. 5-13-11-2. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA THAT: 1. The Board of Public Works hereby approves and accepts the recommendation of the City Controller to establish I"Source Bank of South Bend,Indiana as an authorized depository for the investment cash management system of the City of South Bend. 2. The Board of Public Works for the City of South Bend, Indiana hereby directs its attorney to prepare all documents necessary to carry out the extent expressed herein. 3. The City Controller is hereby authorized to execute any necessary documents pertaining to the establishment of these bank accounts. ADOPTED at the regular agenda session of the Board of Public Works for the City of South Bend meeting held on October 7, 2004 at 1308 County-City Building, South Bend, Indiana 46601. 03I1 suLulsi.rgo jrnuuV s,gnlO suoi�l djgsumoZ alluaO 0111 lonpuoo of`eueipul `puog glnoS `pnoD gatmaoN 9ZE I `uidltJ'3 pjtuoQ'IIi1I Xq pallnugns su`asuooi3 Iuegolayq juotsuely L,Iol uolleoilddV osuaoi-I L utLUaouoo 2utleald oijgnd s<pinog ail Iol las al-ep aql Sum Slgl IEgI pasinpe s)TUl 'JW 31VS 3HW L SVlNlST?IHO IVflNXV EM ID SNOIrI dIHSN O L 32I I N3� - I NVHO2I3I/1I lNgISNV2i L XW NOI LVDI'IddV 3SN3OI I - r NINV3H OI'I€Ifld •panoidde aaam `tOOZ `LZ put' cZ IagwoldoS uo ploq pluog agjlo souijao Iel0al pue uoissas epuafe agjto sajnuiuu aqj `pazllBo pa>L, s)pl uIN Xq popuooas `llo.Tip l •IW Iq opnu uoilouu v uodn SJNIZ33W SDOIAJUd AO S3.Lf1NIW 3AOUddV Iasid IapuOW - saoin.iaS 'RutNueg - IuauuaalBV 2uillnsuoO - Iuounjoeolou3 xoglleA )IoIIg - :epuao-C aql of pappL, alam suualt Outmollol aql `poumo put jjallli7 'uW Kq popu000s `sTTI -IN Xq opeul uollow i? uodn Q3QQV SIi H11 VQt\I31JV •juasald jou sum 10119 'V luapisald •uolsBuini3 ugor XauaollV pug IUupog sptuoq j (auloTIV pleog SUM juasaid osjV •luosald llaxlli-I 'd FPO Iaqu;)K pmog gjim quI •g pj>?uoG IaquxaW pleog Xq `tooZ IT I Iagojo0 `Xt'puOW uo •Lu'e 5E:6 It pauanuoo SUM SNIOM oiIgndlo pii?og agllo 2up;3ow Iejn2al aqy FOR I I 19090100 'ON1191 i XV'lflDHW jlajD `gooe 'N elaouV z :I.S3l�V IaquuaW `s3ful •g pl-cuoQ Ioqu_ToW `llazllt'I •d IiuO juaplsald 'jol:i'O •V XIPJ r SN2I M DI'lgfld AO GNVOg 'w•B 9V6 le pauln4t, Oullaatu aq,l. 'p.reog ogl alolaq owuo ssouisnq Iatjjo oN •-epua&' Outlaaw oqi Io ooijou palsanbal an i oim suoslad Iailo pLte vpaT z aqj Xjjjou pue upuo2tt, ail zsod of polonllsui st'm NIajO aqy �11a1O `qoo�� l ejaouV/s :.LS31,ZV IaquuoW `spl uoQ/s Iagw3W llIalll?'I ppj/s SNNOAk DTlgfld AO CFWVOg GN3g H LAOS .IO ,kLLID tOOZ `L IagoloO :pali?Q t,OOZ L UFMO,LOO NOISSUS VQN3DV DTland e� r� �, "1 ` yyww 1f � j_ r'r REGULAR MEETING OCTOBER 11, 2004 Sale on November 13 to December 15, 2004, for the sale of Christmas trees. Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Police Department,Fire Department, Building Commissioner and the Legal Department. Mr. Donald Gilpin was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter,the Public Hearing was closed. Therefore,upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application for a Transient Merchant was approved. OPENING OF BIDS-WESTERN AVENUE CORRIDOR IMPROVEMENTS-GLADSTONE TO LOMBARDY - PROJECT NO. 104-026 (COITI This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION COMPANY INC. 2833 South 1 Vh Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $381,848.50 L.L. GEANS CONS'T'RUCTION COMPANY 1923 North Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $385,834.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $342,856.00 RIETH-RILEY CONSTRUCTION COMPANY INC. 25200 State Road 23 Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Todd Gosc Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $327,333.75 00,00 CHtl :Telo L uol.tad 00'££-£b$ :oot.id Ilufl :QIg polliuzgns sum puog pzg (%0I) woo aad uod, pololdwoa sum utxol IuoutltuturoD uotluutultxosi(j-uoN aapio ui sum liAepUjv uoisnllo:)-uoN utuooH�Iorzled •all Xq paints sum pig 01Z99 sesuu}I `xred puulxoAO pauAalnog o5allo3 00£8 ANVdWOD ZIVS NV UINV HIWON :peoi Xlailgnd pue pouado ojom. spiq SuiAioiiol oql -Iuaiogjns oq of punol ozom Llolgm smaN/�IunOD-taZ oqj puu oungpI puog glnoS aul ui aotloNlo uotluoFlgnd jo spoid ponpuol�;[zalD Qq,L •suzoli oI pauolax aAOq-e oqj.IOI sprq papas Io �uruado pue 2UTA10301 jOj Ias olup aul sum sttlZ Q VA HS I NgY1II?IHdgQ Z g2I,LS - I'IVS MDO gQI2I0'IHD WIIIQOS - SQIg .IO D&INgdO -•p UR3 tlottlm uollout aql popuoaas s-)IUI 'IN •aAoge pouillno su popxume aq piq otp puu pald000E oq u011epuauzutoaax aul l-etll uollow u apuuz lloin,q •.Tw`a.IOla.3'4,L '00-t 89'96$Io Iunoutu oip ut `Euulpul `puog glnoS `£Z puod aIeIS 89EVZ `Xll;)N w usluAl `j;Dpplq oAtsuodsoi puu olglsuodsoi Isomol oqj of Ioulluoa oul piumu p.tuog oqI I-elp spuauautooat `i3uuaoul�?ug `xanQ uosu f Uw `splq asotll �3uiMmAoi joljV -uollt?puowL:u03aa puu maiAat JOJ Iuowu iudoa Supoomfug oLp of painpi a.tam spiq anoge oqj`potuuo puu s'Iul-iW Xq popu000s`Ilazjql I ,jW Xq opum uotlow u uod fl 00'969`6Zi$ :(IIg pollImps sum puog ptg (°fog) Iuoa aad OAIJ palaldutoo sum ut.tol IuatulTU Lu0D uotluutuzixastQ-uoM .tapxO uI sum ltAupgjV uotsnlloD-uoX gsupn6l ptAUQ ,jW Xq poUSIS sum pig b£99p uueipul `puog tllnoS gLL I xog aotllO Isod £Z p1302l aIuIS 00ZSZ 'DNI ANVdAOJ NOI LDII-dISNOD A IRI-HIM 00'18g'96$ :CIIg poaltiugns sum puog pig (%g) Iuoo xad aAIJ pololdwoo sum utaol Iuauzlttuutoo uotl.Uuiuutosjn-uoN aapto III Sum IlAUPjJIV uossnlloD-uoN XIio-I utAa-1 -jW Sq pawls sum pig pI99t euurpul `puog glnoS £Z puou alulS 8g£tZ 'D NJ 'Al IgN W HSIVA1 :p-ea.z Xloilgnd puu pauado aaam splq Outmollol atlZ •Iu3p9ps oq of punol atom goigM smom XlunoD-t.zs oul puu aunglj j puog glnoS gill uI aoilONlo uolluotlgndlo spozd paaopuol jiolo atll wofoid OI pouaJal anoqu agI.toj spiq paluoslo futuado put}2UIAIQ30J toI las alep agl sum s1141 3I.L Z2IOd2II� I90-�bOI 'ON Z�3fO2Id - NOISNg LXg gl1RIQ SSgDO��I2I�d I�dI�I SIIQNI I£'S'fl-QIg CFdVA1V/SQIg dO 5NINgdO •uotlupuau:IUlooaa puu molAoi.IoI Iuou mdoa 2uiloomfug aul of pa.taoloa oxom spiq oAoqu oqj`poilleo pup s}iul•.Iy Kq popu000s`IIaiIIxZ -iW Xq opeul uoiloul u uodfl 4 -�Fr F ,/ \/ t1 � .z_J REGULAR MEETING OCTOBER 11, 2004 INDIANA TRUCKING COMPANY Post Office Box 540 900 George Nelson Drive Bid was signed by Mr. Paul Overton Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Unit Price: $35.25 per ton Total: $352,500.00 Upon a motion made by Mr.Littrell, seconded by Mr.Inks and carried,the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - ONE 1 MORE OR LESS 2004 OR NEWER MAINTAINER - STREET DEPARTMENT 2004 APPROVED VEHICLE CAPITAL BUDGET) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: _MACDONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Ben Johnston Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: New PSI M413 XT $80,300.00 Trade-In ($4,500.00) Option I - 7 foot hydraulic broom with manual $5,300.00 angle for use on front quick-attach Option 2 - 1 ton pallet forks for use on front $600.00 quick-attach Option 3 - 84 inch vibratory roller for use on $9,500.00 rear quick-attach TOTAL: $91,200.00 Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Central Services for review and recommendation. OPENING OF QUOTATIOVAWARD QUOTATION-BENDIX DRIVE AT NICTD RAILROAD CROSSING - PROJECT NO. 104-060 AIRPORT TIF Mr.Inks advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: HRP CONSTRUCTION 5777 Cleveland Road PO Box 266 South Bend, Indiana 46624-0266 Quotation was submitted by Mr. Paul Fallon `puag gln0S`3AII(I molsITOG L S 6 i `'aul`uoilanjlsuoO run2l`jopprq anisuodsaz pun algrsuodsa.r lsamol aril of lOnxluoO aul p.rmm-B p,rnog aul ingl spuaruuzoaoa `Suuoour�3ug `xxn(I uosn f lW `suoilnlonb osogl Ourmoina.r iaTjV 'uorinpuaurrUOaaJ put? Marna.r JOJ �uixaaurBug JO uOiSTnrQ aul Ol pazzaj.al a.zam suorinlon6 anogn agl powBo pun sjul -.,K�q papuoaas `Ilajllil ay�,I Cg'o' pnur uorlouz n uodn 00'i£V`09$ NOI.LV10flo .raNnxdS Xmq •xW Xq polliuzgns snm uoilnjono 6I99b nunipul `puog glnoS Z PPOH ;)WIS lsOA1 LSLSZ 'ONI NOI.I,af12l,I,SN00 2IH V-diS-NISVx 00'0tr£`b5$ NOUV IOnO uu310 ONibN •.rye Xq palltuigns snm uorinlono gtSgt nunipul `n7mIGgsiW laaJlS MOH ILPON €Z61 AN`d WOD NOI LJfI2I.LSNOO SNVHO -1-1 00'I OL`£tr$ NOUV LOfI6 diu)l jo2o-d •aye Xq pallruzgns sum uorinlona tfI9917 nunipul `puag glnoS €Z PLION OlnlS SS£vZ 'ONI AZ`IHX V VHS l-VA1 00.0vVM NOI.LVI0f1d ngnzS urlo f --iW ,�q p011ruzgns sum uorinlono OZI6t unOirlOM `saITN laazlS qJ I rllnoS UK 'ONI AN`ddIi D NOI.LOf12I.I.SNOO HOZHS OZ'98€`6I$ :NOI VLOfl6 za.zru and unn f -xW Xq pallruzgns snm uoilnjono 9£99b nunipul `puag ginoS anrzQ molsukf L S6 i •ONI NOIZOfl-NdISNOONV2i :pnaz pun pouodo a.zam suoilnlona gurmolloj arid, •laafold of pa.rrajax anogn OT JOJ suoilnlonO palnos jo�uiuodo pun 2?urni30;DJ aril-10J las alnp Ogl SUM sigl ingl pasinpn s3Iul •.rye QNI13 "IV-HHNHO trI0-t'O I 'ON .I.OgfONd - .IOHfOId ZN9INHA02IdWI 2IHJ NHO dIHSNRN.I.2IVd QOOH2I AW/SNOIZVZOfI 30 JNINgdO T311 eo gairlm uorlour agl papuoaas spl jW •anogn paurllno sn popanmu aq uoilnlonb aril pun poldaaOn oq uoilr?puawLuoaa.r aril ingl uoilouz n apnuz Ila.zlliZ •xN `a.rojojol I 00'Si€`£Z$jo lunouzn aul ui `nunipul `puag gjnoS `pnoN puulanaiO LLL9 `uoilOnalsuOD d-dH`jappiq anisuodsa.r pun algrsuodsar lsoMOI aril 01 lanJIUOO Oul p.rnMn p.znog aril Inul spuauXWOOa.r`0urxaaur2ug`,rrnQ uosn f•aye`uorinlonb aril Burrnarnax JaUV •uoiTnpu0uzrAO30z pun Marna.r JOJ 2u112arr1211g TO uorsrnrfl arlj of paarajOa snM uorinlono anogn agl `paixrna pun soul aW Xq papuoaas `iI341l 'I 'zI �q opnur uoilouz n uodll 00'sI€`€Z$ :NOI VIOfio troOZ —IT �RHS0100 ONI.I.HAW WV I1IOH?I REGULAR MEETING OCTOBER 11, 2004 Indiana, in the amount of $19,386.20. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Inks seconded the motion which carried. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES - 2004 PAST DUE AMBULANCE ACCOUNTS (FIRE DEPARTMENT FUND) This was the date set for receiving and opening of sealed proposals for the above referred to service. FINANCIAL ASSET MANAGEMENT SYSTEMS 3740 DaVinci Court, Suite 420 Norcross, Georgia 30092-7619 Proposal Submitted by Ms. Christina Nance PROPOSAL: First Placement Accounts 20%to 40% C.B.M. ACCOUNTS SERVICE, INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Proposal Submitted by Ms. Catherine Martin PROPOSAL: Service Contingency Fee Past Due Accounts Collections 25% Forwarded Accounts to Other Agency 40% Forwarded Accounts for Legal Action 35% Credit Reporting No Charge Insurance Billing No Charge STATE CREDIT FINANCIAL MANAGEMENT GROUP INC. 265 North State Street Painseville, Ohio 44077 Proposal Submitted by Mr. Brian Drew PROPOSAL: Service Contingency Fee Regular Collection 24% Legal Collection 45% Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above proposals were referred to the Fire Department for review and recommendation. APPROVE CHANGE ORDER - BENDIX RELOCATION - BROOKS CONSTRUCTION COMPANY - PROJECT NO. 102-037 AIRPORT BOND Mr. Inks advised that Mr. Toy Villa, Construction Manager, has submitted Change Order No. 1 on behalf of Brooks Construction,615 Beiger Street, Mishawaka,Indiana,indicating that the Contract amount be increased$28,455.00 for a new Contract sum including this Change Order in the amount of$1,193,529.71. 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REGULAR MEETING OCTOBER 11 2004 APPROVE CONSTRUCTION CONTRACT - WABASH STREET SANITARY SEWER AND STORM SEWER EXTENSION - DELAWARE STREET TO EWING AVENUE - HRP CONSTRUCTION - PROJECT NO. 104-045 SEWER REVENUE BOND Mr. Inks advised that in accordance with the bid awarded on September 27, 2004, to HRP Construction, Post Office Box 266, South Bend, Michigan, in the amount of$297,358.00 for the above referred to project,a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr.Inks, seconded by Mr. Littrell and carried,the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENTS Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Agreements were approved and executed. TYPE DESCRIPTION CONTRACTOR AMOUNT Building Block Grant Beautification of 3705 Woldhaven $125.00 Agreement Yards Building Block Grant Beautification of 741 South $125.00 Agreement Yards Ironwood Building Block Grant Beautification of 137 Studebaker $1.25.00 Agreement Yards Building Block Grant Beautification of 1024 Barberry Lane $125.00 Agreement Yards Building Block Grant Beautification of 526 South 28" $125.00 Agreement Yards Street Building Block Grant Beautification of 2318 Bergan $125.00 Agreement Yards Building Block Grant Beautification of 1639 East Bowman $125.00 Agreement Yards Building Block Grant Beautification of 738 South 29t' $125.00 Agreement Yards Street Building Block Grant Beautification of 1616 Phillipa Street $125.00 Agreement Yards Building Block Grant Beautification of 433 South Falcon $125.00 Agreement Yards Building Block Grant Beautification of 1708 Southwood $125.00 Agreement Yards Avenue Grant Agreement - LaSalle Housing 1137 North Elmer $6,942.50 Area Residential improvements Enhancement Program Grant Agreement - LaSalle Housing 1224 North $2,747.00 Area Residential improvements Fremont Enhancement Program Grant Agreement- LaSalle Housing 1133 North $3,915.50 Area Residential improvements Fremont Enhancement Program :paluap xo/pun paAoxddn axam saarnap Ioxluoo atdluxl'fulmollol aql`parxxuo pun ilaxllt'I -.TIN,�q popuaaas `MI uW,�q opum uoilow u uodn SgDIAgQ 702UNOD DLd,dV-Hi AN'3Q/gAWdddV •panoxddn snm hum-to-lg Tx aTignd aql oluT gonoxaua of lsanbax aql `patxxna pun llaxlll I xy�I Xg papu000s `s-�lul uw Xq opum uotlout n uodn -IuAoxdde xod pxnog all of palltuigns sum pnoZf plogsdoZ 60t E In xoglinuT jolxq Tj do uollulinlsut aql xod xnm-to-jg2u atlgnd au1 olul ga-eoxauo oI uoppotldde uL,pal-els s}iui --IW QV021 Q'IgldSdOl 6Ot E - XOg'IIVW�IDMU JO NOI LVI'IV LSNI - AVIA-A -IHJRI OI`IUI Id O LNO HDVONDNg O L NOIIVQNHWWODHN d0 'IVAO2iddV -palxxeo gatgm uollouz agl papuoaas Wl -IW •suxaouOa asagl futsSaxppu xauoTlTlad aqt of xallal n puas *MID aql ingl uollouz n opnuz IIaxll1'I -jW `axolaxagZ,�j-essaoau a.w ingl sluauzas o fj1i11n fuL, of laaCgns os auop aq hagl`palnonA axn S�alln asoglll`uollippu ui •sallxadoxd luaanfpnlo digsxauma palUpTiosuoo puu aATxQ xlpuag palnaoiax aql Io luauzdolanap uodn aATIaaIIa aw000q pinom uOTlnatA aql palBl5 �utxaauTfug pun uul(I naxV -s)ixoA1 mjgn j jo luauzlludaQ oql pun luowdalaAaQ oluzouoog Io luoutlxndaQ `uollulruuS `wo-LumdaQ axld `luauTlx�daQ aollod `uoTSStuzuzoD unld VOW agl woal uoTlllad uotlnauA sTgl 2uluxaouoo SuotlnpuOTumOoax algnxoAnl Io ldmoa.T uT sT pxT;og agl ingl pasTApe s-iul UW •,�aiin al paxxalax aAoqu agl alnouA of lsanbax u pallluzgns ST;q `nuutpul `puag glnOS `xlPuog glxoN lot, `gosag `uapuW lu;)N uw ingl poluolpul s)lul '-TW SATITIV QgINVNNf1 `IV'dlA QNV Lgg2I I S Ag IV�I gfINgAV NO l�hc�V I gfINgAV NgQNI'I gfINHAV QOOtY1 Ni QNV 30 LSVa QNV '3fINgAV NOIDNIHS VAA JNIQfIlDNI G ,dO HI I gg2l I S gQVgY1i dO I Sgh, Lgg2l LS QNV2LL2I99 AO H.LfIOS SAVt't1-AO-ZH I'd JI'ISfld - NOIZVQNgYIWODMd g'ISVXOAVJ •parxxno goigm uotlow agl papuoaas sjul -xW •suxaouoo asagl�iulssaxppu xauoTlllad agl of xallai n puas 1x010 aLil lugl uollouz -e apnuz IlaxllT I 'JW `axolaxag 1 faussaaau axT lT'gl sluauaaSna,CITItjn dun of log fgns os auop oq 11`paluaT A s1 Aailn siglll `uot}ippn ul •snonflluoo sT lT galgm of xo palnool Si 11 golgm u1 poogxogTl2iau agl �q Snm alignd n Io asn agl xapuTq pinom uotluau<',agl ingl pun`luoluanuooul xo llrtogIlp Am otlgndlo suuotu,Sq uosxad paA31102u agllo Spuel oql Ol ss000u a-lvut pinom sigl Io uoTlnanA agl ingl palMs uotssTTuuzOD u13Id naxV •uatlBanA STgj LJJTM Luolgoxd ou aq pinoqs axagl `02nxO xtagl of fxluo ureO of aign axn pun uotloo�go Xun oAnq lou op lsnxd 6iOZ In sluaplsax agl.I1 ingl palms luowlxl;daQ ax1,d ag,L •s3i.torn oligndlo luautlxndacl aql pun luatudolanaQ atuzouoog IO luauzlindaQ `uollLIlluLS `luoLuw&Cj axT j `luautlxudaCI aaTIOd `uotsslwu OD unid naxV agl uzoxl uollllad uotlt;MA sigl 8uluxaouOa SuoTlepuauzuzooax aignxOAUI Io ldraoax u1 S1 pxnog aql ingl paslApn s�iul -IW •,�alin of paxtalax anogL' agl aluonA OT lSonbax n polliuigns sT?q`nuBipul`puag glnoS`pxnAolnog lsuxd I O I Z`SJOOOTQ•Q•O'IW ingl polnotput s:iul-.iW Zgg3 OZi A Ig LVI�IIX02IddV H I2lON Q2IVAg IfIOg LSV?Id Y�IO2id L3g2I LS Agf1H AO ISHAk ALH IV H,LfIOS/H L2ION I S2IId gHI gd VOVh OZ NOIZII gd-NOIZVQNgWWODIN g`IgV`dOAVA OUIN.Y>;d 00nxuD hails luau103x2V uualsxs OoduiV ulnlhI gl-ION 9Z I lu3uz32nuuW OUTNIe(j OulNxnd aRnxn0 luouaaax2V walsi�S oadwV nznld uolg2la'l luaWQODU-e jN 2u11xud Ou13Ixud luauzaaxolug uTalshS ooduiV aau7eutpx0 OUTT (I luautaax2V luauz3�3nunN UOIS jo uoTlnllBlsul sxnaA OZ xoj Ou1STlxanpV -n01V uoTluala21 -MaA/00'000`i$ ungxxng poamuoxl/PunIaxl lu0uzaax2V aSUaZ IxOrn Pno2i PalnMI Puu unPlxagS •auI `SalutaOSSV Olin aA1xQ aaxaTZZUZOO saoThTaS luauzdoiaAaQ 00'p08`8Zi$ V 203xapl uON do uOlsualxg pun uO1saQ - luauzaax3V f00Z I I -MOTDO JNI LggY�I 2lV IfIJg2I 13 .4 REGULAR MEETING OCTOBER 11, 2004 Removal - "15 Min. Parking" 1801 - 1809 and 1821 To reduce sign clutter and Miami unnecessary parking restrictions. Property owners have off-street parking. New Installation- Handicapped 922 Blaine Denied - Resident has Accessible Parking Space Signs accessible driveway; does not meet criteria. New Installation - Handicapped 1141 North College Denied - Resident has Accessible Parking Space Signs accessible driveway; does not meet criteria. New Installation - Handicapped 225 West Ewing Meets criteria. Accessible Parking Space Signs FILING OF MONTHLY REPORT - WATER WORKS Mr. Andy Wierzbicki, Water Works, submitted a report for the Division of Water Works for the month of September 2004. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the monthly report was accepted and filed. FILING OF MONTHLY REPORT - ENVIRONMENTAL SERVICES Mr. Jack Dillon, Director of Environmental Services, submitted a report for the Division of Environmental Services, for the Wastewater Treatment Plant, Organic Resources, Solid Waste and Sewer Repair,for the month of September 2004. There being no further discussion,upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the monthly report was accepted and filed. FILING OF SAFETY REPORTS - DEPARTMENT OF PUBLIC WORKS The Division of Environmental Services,Street Department,Division of Engineering,Water Works and Equipment Services submitted Safety Reports for September 2004. These reports will reflect injuries/accidents for each month and provide for a comparison. There being no further discussion, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the reports were accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr.Littrell, seconded by Mr. Inks and carried,the following Certificate of Insurance was accepted for filing: Pierce Manufacturing, Inc. APPROVE/RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved/released as follows: BOND OF CONTRACTOR Mullett's Construction, Inc. Approved Effective September 28, 2004, Pursuant to Resolution 100-2000 McIntyre Jones, Inc. Approved Effective September 29, 2004, Pursuant to Resolution 100-2000 Martin K. Ntenda dba Approved Effective September 27, 2004, Cannon Builders International Pursuant to Resolution No. 100-2000 Laura L. Melton Released Effective August 11, 2004 McIntyre Jones, Inc. Released Effective September 23, 2004 aaqutoW `s)lul .g pieuo(I aaguzay�l `iiaallY I I � y ai3 `clog f •N ugaBuv luaprsaad 'loin •V: Pf) :ZSg,rj,v V)g SMOAY DI"Igf ld 30 CPjVog •ur-e OZ:Oi l-P pauano(p-e lc3ullaaut oql `patamo puu s3lul uIN Xq papuoaas `Iiaalll"I -.TN Xq opew uoilout L, uodn `pamog aql aaolaq autoo of ssouisnq aagl.ml ou futaq aaagy IN3I/r flofQV -paiaa-ea gaitl<"A uollout agl papuoaas ilaallr I ,.TIN 'pailj aq pollruagns su svodaa agl pum panoadd-e ag swiulo agl lrgl uoilouu -e ap-Cuu sNul •alit (uunosnW t00Z `8Z aagutaldoS 00'I88`OtI$ leuoiluN aa7gopnlS) uuwjsiag0 -D-H (utnasny� tOOZ `O aaguualdaS 00'OLZ`9IZ$ luuoilvN aa7gopnlS) uvutlsiagD •O•H (saanlxi j/aanlivand tOOZ `Z aagoloo 00'06t`i$ aatd/aatlod puag glnoS)Eu-ipuI Z"I(I t00Z `9i aaqumI&S 00'OLI$ (sia wnbpPaH aatiod puag illnoS) DES (s.iovenbpL3aH tOOZ `8I aunf LS'££t`tZ$ aaiiod puag glnoS) uaqaiauaH t00Z `IZ aaqutaldaS 0£'890`tt$ umiliosuo,-) ouisnoH,tlunoD gdasof 'IS tOOZ `I I aagoloO 98'8 i 6`ZLt`I$ puag glnoS Io xlio tOOZ `t aagol3o 9 1'91 L`OZ8`I$ puag glnoS Io XjiD al7gQ tululD Jo lnnoumv aui lei :itlnoaddu aoI p-moil oql of pall!uzgns a.r m suuiulo ftimoiioj aul 1pgl palls s)Iul -aW S WIC"IO HA0WddV •paiatuo gotgnA,uollout aql papuoaas s}liul -aW •anogn pouillno SL pasnalaa/panoaddt, ag spuog agl lugl put, poldaaap aq uotlt?puoutuxoaaa aql lt'gl uotlouu U ape-Li Iiaa1117 •JIN OOOZ-00I 'ON unilnlosa-d of luLmsand `tOOZ `9 aagoloO anrlaallg panoaddV uoilanalsuoD BuPtpul uaaglaoN OOOZ-001 'ON uollniosag of lunnsand 4t00Z `t xagolap anllaallg panoiddV uotlanalsuOD d2IH OOOZ-00 i 'ON uognloso-d of lumsand `tOOZ `6Z xaquualdoS antlaallg panoiddV •oul `sauof aa:�lujo" SQNOR NOI LVAVDX2 000I-00I 'ON uoilnlosa2l of lubnsm(l uotlaaaaoD alaaouoa Q-� 4t00Z `9 aagoloo aAilaal.Ig panoaddV -e/q/p jagjLoS latuBQ tOOZ `�Z aaquuoldaS antlaallg pasUa10�1 'auI `sauof 3a1clulopl t00Z `LZ-daH FLLddS NOISSIS UV ICI Id Af�1 J k SPECIAL MEETING OCTOBER 15, 2004 A special meeting of the Board of Public Works was convened at 2:35 p.m. on Friday, October 15, 2004, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Attorney John Livingston, APPROVAL OF AGREEMENT - SALE OF ASSETS - BENCHWARMERS Mr. Gilot stated that the Board is in receipt of an Agreement for the Sale of Assets for Benchwarmers Sports Lounge and the City of South Bend,in the amount of$55,649.60. Mr. Chuck Leone, City Attorney, was present and indicated that the City filed suit against Benchwarmers in June of 2003 for nuisance proceedings. Police Chief Thomas Fautz estimated the City of South Bend incurred a cost of approximately $60,000.00 for overtime police assistance in this area, resulting from problems occurring in or around Benchwarmers. The purchase of the assets will be a substantial savings to the City of South Bend. The City has an opportunity to purchase the assets under the lease with the building that Benchwarmers resides in. This includes all the fixtures within the building. A list of these assets, which appear to be replacement values of items in the building, was presented to the Board by Mr. Leone. In addition, the liquor license will be placed in Escrow. All searches for liens and/or judgements have been performed. The City of South Bend will not assume any liability or liens in this transaction. Mr. Bodnar stated that I.C. 5-22-10-1 provides a number of methods and circumstances in which it is not necessary to follow a bidding process. I.C. 5-22-10-5 states: "A purchasing agent may make a special purchase where there exists a unique opportunity to obtain supplies or services at a substantial savings to the governmental body". Furthermore, I.C. 5-22-10-14 allows for purchase when there is only one source of supply and the written determination of that fact by the purchasing agency. Finally, there is also a separate requirement set forth in I.C. 5-22-10-2 that: A special purchase must be made with competition as is practicable under the circumstances. Given the materials, this special purchase meets the requirement of I.C. 5-22-10-1 Therefore,upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Agreement for the Sale of Assets was approved and executed. APPROVAL OF RIGHT OF WAY EASEMENTS Mr. John Livingston presented right-of-way easements in conjunction with the Bendix Relocation project along Meade Street in South Bend's west side, as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the easements were approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the meeting adjourned at 2:55 p.m. BOARD OF PUBLIC WORKS Gary . Gilot, Preside Carl P. Littrell, Member Donald E. Inks, Member Angela K` acob, Cl`rk