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REGULAR MEETING SEPTEMBER 27, 2004
OPENING OF BIDS/AWARD BID - WABASH STREET SANITARY SEWER AND STORM
SEWER EXTENSION - PROJECT NO, 104-045 BOND
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. One (1) submitted bid was opened and publicly read:
HRP CONSTRUCTION
Post Office Box 266
South Bend, Indiana 46624-0266
Bid was signed by Mr. Paul Fallon
Non-Collusion Affidavit was in order
Non-Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $297,358.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the above bid was referred
to the Engineering Department for review and recommendation. After reviewing the bid,Mr. Jason
Durr, Engineering, recommends that the Board award the contract to HRP Construction in the
amount of$297,358.00. Therefore,Mr.Littrell made a motion that the recommendation be accepted
and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried.
OPENING OF QUOTATIONS/REJECT QUOTATION - DRAINAGE IMPROVEMENTS -
BENDIX AT NICTD RAILROAD CROSSING (AIRPORT TIF)
This was the date set for receiving and opening of sealed quotations for the above referred to project.
One (1) quotation was opened and publicly read:
HRP CONSTRUCTION
Post Office Box 266
South Bend, Indiana 46624
QUOTATION: $29,915.00
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above quotation was
referred to the Division of Engineering for review and recommendation. After reviewing the
quotation,Mr.Jason Durr,Engineering,recommends that the Board reject the quotation. Therefore,
Mr. Inks made a motion that the recommendation be accepted and the sole quotation rejected. Mr.
Littrell seconded the motion which carried.
AWARD BID - RIBOURDE/BOLAND INTERSECTION IMPROVEMENTS - PROJECT NU
104-041 (LRSA)
Mr. Jason Durr,Engineering,advised the Board that on September 20,2004,bids were received and
opened for the above referred to project. After reviewing those bids,Mr. Durr recommends that the
Board award the contract to the lowest responsive and responsible bidder,Rieth Riley Construction,
25200 State Road, South Bend,Indiana,in the amount of$144,729.00. Therefore,Mr.Littrell made
a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks
seconded the motion which carried.
AWARD BID -BROOKFIELD STORM SEWER-PROJECT NO 104-053 (SEWER REVENUE
BOND)
Mr.Jason Durr,Engineering,advised the Board that on September 20,2004,bids were received and
opened for the above referred to project. After reviewing those bids,Mr. Durr recommends that the
Board award the contract to the lowest responsive and responsible bidder, Selge Construction,2833
South 11" Street, Niles, Michigan, in the amount of$790,970.65. Therefore, Mr. Littrell made a
motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks
seconded the motion which carried.
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REGULAR MEETING SEPTEMBER 27, 2004
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED
VEHICLES
Ms. Kathy Eli, Department of Code Enforcement, requested permission to advertise for the sale of
approximately eleven (11) abandoned vehicles, which are being stored at Super Auto Salvage
Corporation, 3300 South Main Street, South Bend,Indiana. It was noted that all vehicles have been
stored more than fifteen(15) days, identification checks had been run for auto theft and the owners
and lienholders notified. Upon a motion made by Mr. Inks,seconded by Mr.Littrell and carried,the
above request was approved.
APPROVAL OF CONTRACTS/AGREEMENTS/PROPOSALS
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following
Contracts/Agreements/Proposals were approved and executed:
TYPE DESCRIPTION NAME/BUSINESS/ AMOUNT
LOCATION
Building Block Grant Landscape 521 Parry Street $125.00
Agreement Improvements
Building Block Grant Landscape 519 Parry Street $125.00
Agreement Improvements
Building Block Grant Landscape 1217 East Miner $125.00
Agreement Improvements
Building Block Grant Landscape 522 Cushing $125.00
Agreement Improvements
Building Block Grant Landscape 2161 Parkview Place $125.00
Agreement Improvements
Building Block Grant Landscape 2220 North Huey $125.00
Agreement Improvements
Building Block Grant Landscape 2136 Johnson $125.00
Agreement Improvements
Building Block Grant Landscape 1035 Notre Dame $125.00
Agreement Improvements Avenue
Contract - Site Clearance of LaSalle Park $5,300.00
Vacant Lot Neighborhood for a
Commemorative
Garden
River Park Neighborhood Exterior 3114 Pleasant $2100.00
Partnership Center Improvements
Residential Enhancement
Program
River Park Neighborhood Exterior 1318 South 30" $2,050.00
Partnership Center Improvements
Residential Enhancement
Program
River Park Neighborhood Exterior 3121 Northside $1,319.50
Partnership Center Improvements
Residential Enhancement
Program
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REGULAR MEETING SEPTEMBER 27, 2004
APPROVAL OF THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 1100
BLOCK OF 21sT STREET
Mr. Inks stated that the Board is in receipt of favorable recommendations for a residential parking
zone in the 1100 block of 2I5t Street, as submitted by Ms. Pat Wilson, 1109 South 21 st Street, South
Bend, Indiana. Favorable recommendations were received by the Police Department, Traffic and
Lighting and the Legal Department. A traffic study was conducted, which met the criteria of curb
space occupied seventy-five(75)percent of the time by residents and twenty-five(25)percent of the
time by non-residents. The residential parking zone is Monday through Friday,from 8.00 a.m. until
4:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the Residential
Parking Zone was approved.
ADOPT RESOLUTION NO. 41-2004 - DISPOSAL OF CITY-01A NED PROPERTY
Upon a motion made by Mr.Littrell,seconded by Mr.Inks and carried,the following Resolution was
adopted by the Board of Public Works:
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS,the Common Council of the City of South Bend passed as amended on January
9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years
of service:
"Upon retirement with twenty (20) or more years of service to the City of South Bend,
Indiana,a sworn member of the South Bend Fire Department shall be entitled to retain as his
or her own personal property, the fire helmet used by such Firefighter immediately prior to
giving notice of his or her retirement."
and
WHEREAS, EDWARD RICHART has retired from the South Bend, Indiana Fire
Department after twenty(20)or more years of service, and the Board of Public Safety of the City of
South Bend, Indiana has determined that he has retired in good standing; and
WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it was
intended; and
WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by this
Firefighter is of no further use to the Department and of no practical value;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of
South Bend that the fire helmet worn by this Firefighter is no longer needed by the City and unfit for
the purpose for which it was intended and has an estimated fair market value of less than One
Thousand ($1,000.00) Dollars.
BE IT FURTHER RESOLVED that said property be disposed of in accordance with
Ordinance 8570-95 and removed from the City inventory.
Adopted this 27th day of September 2004,
BOARD OF PUBLIC WORKS
slCarl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
sfAngela K. Jacob, Clerk
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REGULAR MEETING SEPTEMBER 27, 2004
BE IT FURTHER RESOLVED,that said items may be transferred or sold at public auction
or private sale, without advertising. However, if the property is deemed worthless, such may be
demolished or junked.
ADOPTED this 27"' day of September 2004.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
s/Angela K. Jacob, Clerk
ADOPT RESOLUTION NO. 44-2004 - DISPOSAL OF CITY-OWNED PROPERTY
Upon a motion made by Mr.Inks,seconded by Mr. Littrell and carried,the following Resolution was
adopted by the Board of Public Works:
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property is
unfit for the purpose for which it was intended and is no Ionger needed by the City of South Bend:
MATCHING MODERN-MADE WAGON WHEELS
WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW,THEREFORE,BE IT RESOLVED by the Board of Public Works of the City of South
Bend that the item is no longer needed by the City, is unfit for the purpose for which it was intended
and has an estimated value of less than one thousand dollars ($1,000.00).
BE IT FURTHER RESOLVED,that said items may be transferred or sold at public auction
or private sale, without advertising. However, if the property is deemed worthless, such may be
demolished or junked.
ADOPTED this 27" day of September 2004.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
Angela K. Jacob, Clerk
ADOPT RESOLUTION NO. 45-2004 - DISPOSAL OF CITY-OWNED PROPERTY
Upon a motion made by Mr.Inks,seconded by Mr.Littrell and carried,the following Resolution was
adopted by the Board of Public Works:
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property is
unfit for the purpose for which it was intended and is no longer needed by the City of South Bend:
PARKING METER
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REGULAR MEETING SEPTEMBER 27, 2004
American Cancer Society
People of Praise
Falatovics Construction, LLC
APPROVE/RELEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following
Contractors and Excavation Bonds be approved/released as follows:
BOND OF CONTRACTOR
Gardetto Construction Approved Effective September 15, 2004
Pursuant to Resolution 100-2000
Van Vooren Construction Co. Released Effective September 10, 2004
Meehan Electric Approved Effective September 20, 2004
Pursuant to Resolution No. 100-2000
Selge Construction Approved Effective September 20, 2004
Pursuant to Resolution No. 100-2000
EXCAVATION BONDS
R&R Excavation, Inc. Released Effective October 6, 2004
Gardetto Construction Approved Effective September 15, 2004
Pursuant to Resolution 100-2000
R&R Excavation, Inc. Approved Effective September 20, 2004
Pursuant to Resolution No. 1.00-2000
Falatovics Construction, LLC Approved Effective September 22, 2004
Pursuant to Resolution No. 100-2000
Mr. Inks made a motion that the recommendation be accepted and that the Bonds be
approved/released as outlined above, Mr. Littrell seconded the motion which carried.
APPROVE CLAIMS
Mr. Inks stated that the following claims were submitted to the Board for approval:
Name Amount of Claim Date
City of South Bend $1,804,864.67 September 20, 2004
City of South Bend $1,835,462.33 September 27, 2004
Casteel Construction (South Bend Fire $869,468.00 September 10, 2004
Department New Headquarters)
St. Joseph County Housing Consortium $22,000.00 September 10, 2004
St. Joseph County Housing Consortium $13,691.70 September 10, 2004
Blue-Prince, Inc. (South Bend Fire $15,900.00 September 8, 2004
Department New Headquarters)
Mr. Inks made a motion that the claims be approved and the reports as submitted be filed. Mr.
Littrell seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. LittrelI,
seconded by Mr. Inks and carried, the meeting adjourned at 10:00 a.m.
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