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Home My WebLink About09/13/04 Board of Public Works Minutes PUBLIC AGENDA SESSION SEPTEMBER 9, 2004 The Public Agenda Session of the Board of Public Works was convened at 9:00 a.m. on Thursday, September 9, 2004, by Board President Gary A. Gilot,with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. Agenda Items added: - Agreement- City Conduit Handhole and Fiber Extension- American Consulting - Change Order - Fredrickson Park - Contract Extension- Oliver School Mowing - Claims Board members discussed the following item(s) from that list. - Safety Reports Mr. John Machowiak,Central Services;Mr. Pete Kaminski, Street Department;Mr. Patrick Henthorn, Environmental Services; Angela Jacob, Board of Public Works, and Andy Wierzbicki, Water Works, presented the Safety Report for their respective department. - Monthly Reports Mr. Patrick Henthorn, Environmental Services; and Mr. Andy Wierzbicki, Water Works, presented the Monthly Report for their respective department.. - Change Order - Secondary Treatment and Miscellaneous Plant Improvements - Wastewater Treatment Plant - Thieneman Construction Mr. Patrick Henthorn, Environmental Services, stated there were several additions for this project, including addition air piping, new piping, and relocating the generator pad. - Lease Agreement - School Administration Relocation Project - South Bend Community School Corporation Attorney Ann Carol Nash stated this lease agreement is for the use of Century Center for educational programs for the South Bend Community School Corporation, and is a ten (10 year lease. - Change Order and Completion Affidavit - Lombardy Drive Extension Mr. Toy Villa, Public Construction Manager, stated the final change order was a decrease. - Change Order and Completion Affidavit - 2004 Public Works Program - Zone 2 - Selge Construction Mr.Toy Villa,Public Construction Manager,stated the change order was in excess of a 20% increase, and noted this project was a unit cost project. -Construction Contracts-North Brookfield/Johnson Street;South Illinois Street;and Dunham Street Batteast Construction Board Attorney Thomas Bodnar stated that these three(3)contracts were awarded to Batteast Construction, all in excess of$75,000.00. Specifications required bonds to be submitted within seven(7) days of the award of the contracts. No Bonds have been submitted to the Board of Public Works,therefore,they are in breach of the contracts. Mr. Bodnar stated the Board should consider cancellation of the contract and consider the contracts void at the next meeting. INVOKE EMERGENCY POWERS Mr. Andy Laurent, Community and Economic Development, stated a 48 inch storm pipe had been damaged by vandals, and the sewer has collapsed. The collapsed portion of the area has grown to approximately 15 (fifteen) inches. This collapse warrants immediate remediation. The Board requested that the names of three(3)contractors be submitted to the Board at its September 13,2004 meeting. Therefore,upon a motion made by Mr.Gilot,seconded by Mr.Inks and carried,emergency powers were invoked for the repair of the collapsed sewer line. APPROVAL OF LEASE AGREEMENT- LEASE OF CENTURY CENTER TO SOUTH BEND SCHOOL CORPORATION FOR EDUCATIONAL PROGRAMS AND SCHOOL FUNCTIONS- SOUTH BEND COMMUNITY SCHOOL CORPORATION Mr. Gilot stated that the Board is in receipt of a Lease Agreement between the City of South Bend and the South Bend School Corporation for the above referred to programs. Mr. Gilot noted that the Agreement is in the amount of$25,000.00 to be paid to the City of South Bend on January 10 and July 10 of each year for the next ten (10) years. Therefore, upon a motion made by Mr. Gilot, s.zamod�aua��ausg a�onul - luaurtlouo.zoug - GHGav SY all VQNJDV •luosaxd lau sum 101!9 SlU0 luaprsaad plRog 'u0lsfutnrZ utlor XC UJOilV puts apupog suutotj XautollV pa,eog s,em luasa.rd oslV -luosaxd Ila:rllt'I 'd I1uj ..IIN glIm s?IuI 'g picuoQ ngwojN p.ruog Xq `tOOZ `El aagwoldoS` TuoW uo•tzr'u 5�:6 lP pauanuoo sr'm q.ToA+ ollgnd jo pauog aql jo iiurla w IBInoa.t aq j Boaz �I x�gv��.Ld�s rJI�II.Lggv�I xVZno�I G� lz HO `goour rloouv 114��1 :I.Sg.LZV .zagivalN `sNul •g plBuoCI 7�� aagtuoN `Iajlir-j 'd FED luoplsaxd 11011[) 'V xae0 SNNION, D1,19 Id AO Q2HVOg urt, 0£:OH lv pauanofpu utlaaut atl-t •paruog oql a.zolaq auzeo ssouisnq jogjo oN -upuo& Ourlaaur aql jo aoriou poisanba.t aAUq otlm suosiad .ratllo pUB lelpauz aul ,�Jrlou pue upua2u aql isod of palontlsux srzm �za1D at1j_ -palnoaxa PUP panoidd-e stm luau.ooiOV otll `painez) pu-e sNul -jA ,�q popuooas `loll0 '.iIq hq ap-eut uorlour v uodn`a.topiatls '00'00€`Z9$jo lunoulu all ut st luatuaaxSV aql 113u1 palou lollo "W wolo.td of paaaaja.t anog7e ail toj turlpul `puag Ulnas tuerpul Z'IQ PUB puag tllnoS jo X110 otp uaamloq luauuawoV u-e jo idtaoaa ur sr preog aul lull palls 10i1D UIi1l VNVIQNI Z'lG - AVAMVd Z.LWIN QNV Z QVo2i g.I.V LS NjjA�,LFjq doQRRiOO FIAI"IO/dNld `dod NJISgQ ANVN WI'Ig?Id/AQIlLS - ,I.NJINTI NDV 10 'IVA- ddV •palnoaxa puB pa,ko.tddu sum luawoojfv aril `poiueo puu sjul -.iW ,�q popuooas `lobo -jW Xq opew uogotu-e uodn`a.zojoioq j -XiolinuOls L,see luauzaaadV slgl Sut:koAdu sr sjiorn allgnd.Io piLog atlZ -aSLIJO laaalS oukeAk a p lu saouds Ouijjud aptno.rd osle ll!M luauraaz�V sill u011'e3ol nmou le of uotlnxlsluluzpV uollttodjoo loouoS agjjo umpoola.t ail}aoj uotlu.todzoD loorl3S puag tllnos ail pm, puag gjnoS jo X113 oqi uaamlaq luatuaa.z,3V it,jo ldl000i u1 st p eog ail luul paluls JOJID 'x" KOI.I V dOd2H00 ZOOHOS A I.INf1Y\ilnI00 QNgg HZIlOS 13df 0 NOI LVDO'Tad NOI.LV2LLSINiWCI d `IOOHDS - ZNHWHT NOV d0 'ZVAONddV •aoUe.insut jlas s,Xlla ail.toj palnitlsgns ,�orlod Xitilquli om-einsui 1uaauai' 72 of loafgns `palnoaxa PUP panoxddle sPm luautaa.z5V ;DqT `Poi.ueo put; s-lul Sq popuooas FOOZ '6 2IggINd.LdgS NOISSgS VQNHDV DI'IgfId REGULAR MEETING SEPTEMBER 13, 2004 APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the agenda session and regular meetings of the Board held on August 16, 19 and 23, 2004, were approved. OPENING OF BIDS-SALE AND DEVELOPMENT OF CITY-OWNED PROPERTY-924 WEST INDIANA (FORMER OLIVER SCHOOL) This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. The Board stated that Community and Economic Development should negotiate with an interested buyer for a price that covers the cost of advertising fees. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: INDIANA AUTO PARTS 3300 South Main South Bend, Indiana 46614 BID: No. Make of Vehicle Year Bid 1 RED DODGE DYNASTY 1988 $ 76.50 2 GRAY PLYMOUTH COLT 1990 $ 36.50 3 BLUE CADILLAC SEDAN 1989 $ 76.60 DEVILLE 4 YELLOW OLDSMOBILE 1972 $ 76.50 CUTLASS 5 GREEN CHEVROLET LUMINA 1995 $110.60 6 BLACK PONTIAC GRAND PRIX 1990 $ 76.60 7 SILVER VOLKSWAGON 1982 $ 36.50 RABBIT 8 GREEN BUICK REGAL 1995 $256.60 WILLIAM DAVIS 1406 Lincolnway East South Bend, Indiana 46613 BID: No. Make of Vehicle Year Bid 1 RED DODGE DYNASTY 1988 $ 26.00 4 YELLOW OLDSMOBILE 1972 $213.00 CUTLASS THOMAS STAACK BID: 'panoaddt, sum sptglo jdiaaaa aqj aoI ast113npU of lsanbaa aql`pataaea puL s,4uI 'aW hq papuooas `llaajji'I 'alb xq ap13uz uot4oua t,uodn`aaogaaarlI 'ivaurdinba off.paaaalaa anoq-e acliaol spiq jo ldzaaaa agl aoj asi�aanpn 01 uoissmuod pajsanbaa `saainaaS limo `spunoaO no I 'ail paEOg arli ol uznpuuaoUxauz ul I JQflg 'IVIIdVO H IOIH3A V006 .I,NEW I-laVdac I AEIS -2dANIVINIVN WHA�FN tOOZ SS9'I xo I2IOIK i ENO - SQIS ,101 I'H032I 'dH.L 2IO3 ISII'd3AQV O L LSF[rI �W d0 'IVA02IddV •U0tjVpu;)tUW0aaa PUP marnaa aoJ XuauUaaaoluFI 3po0 oI paaaajaa aaam sp!q anoqu agI'paiuea put,soul 'sW Xq papuoaas`iiaallt'I -jW Xq apuur uoiiow-e uodn WOOb$ 9661 'IVOMI NHFI D 8 pTg .178aA alaivaA JO a)P'W oK CII�I AclNvH VS I7 00'9LS S66I ZV AE xOlflg Nalwo 8 piK alatuaAJO WIEW 'oN 'QIg £199t,PUETPUI `puag glnoS QjpXuIII3rl TnoS ££61 N1Aowq NHOf 00,9ZZ$ 9661 'IV0a2I XDMU Ngg2i0 $ Ilgq" 00'9L $ Z861 NOOVAISN'IOA MATS L 00'101$ 0661 XRId QNV2IIJ OVIINOd XJV78 9 00'001$ S66I VNIMI'LITIONAMD NRMID 9 SSV'I.I.fID OO'I OZ$ ZL61 F1119OWSQ'I0 A T19A p �'I'IIA�Q 00'9L $ 6861 NVQdS 0V'IZI(jVO HfIliq £ 001O1$ 0661 1`100 HIfl0WA'ld Av'do Z 00'0SI$ 8861 AZSVNAQ gJQOQ Qj2I I pig ON 'Gig 56591'eu*Blpul 'IIUXA� I££ pleo2l 0112TS IZS99 NVQ2IV-9-if Ivi OS'LZT$ S661 rIV HN 'IOlflg NFUND $ Pig juaA alatq;)A Jo 33it-W KOZ `£12IauWaIdEls JNI131IN SWUM-n REGULAR MEETING SEPTEMBER 13, 2004 APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS - COLLECTION FOR PAST DUE AMBULANCE ACCOUNTS FOR 2004 - SOUTH BEND FIRE DEPARTMENT In a memorandum to the Board, Fire Chief Robert Quinn requested permission to solicit proposals for the collection of past due ambulance accounts for 2004. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. The Board asked that the Fire Department coincide the solicitation of proposals with other departments using this service. The Clerk of the Board of Works will research this subject. APPROVAL OF REQUEST TO SOLICIT FOR PROPOSALS - UPGRADE AND IMPROVEMENTS OF TRAFFIC SIGNAL SYSTEMS THROUGH A NEGOTIATED CONTRACT FOR ENERGY SAVINGS CONTRACTING - PROJECT NO. 104-059 In a memorandum to the Board,City Engineer Carl Littrell requested permission to solicit proposals for the above referred to project. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the request was approved. INVOKE EMERGENCY POWERS Mr. Andy Laurent, Community and Economic Development, stated a 48 inch storm pipe had been damaged by vandals, and the sewer has collapsed. The collapsed portion of the area has grown to approximately 15 (fifteen) inches. This collapse warrants immediate remediation. Mr. Laurent submitted one (1) quotation in the amount of$4,000.00 from R&R Excavating, Inc., 2010 Went Avenue,Mishawaka,Indiana. Therefore,upon a motion made by Mr.Littrell,seconded by Mr. Inks and carried, emergency powers were invoked for the repair of the collapsed sewer line. APPROVE CHANGE ORDER-SECONDARY TREATMENT AND MISCELLANEOUS PLANT IMPROVEMENTS - THIENEMAN CONSTRUCTION, INC. - PROJECT NO. 101-052 (SRF) Mr. Inks advised that Mr. Patrick Henthorn, Environmental Services,has submitted Change Order No. 1 on behalf of Thieneman Construction, Inc., 756 Madison Street, Crown Point, Indiana, indicating that the Contract amount be increased $8,010.00 for a new Contract sum including this Change Order in the amount of$1,932,210.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE CHANGE ORDER - FREDRICKSON PARK LANDFILL CLOSURE AND GAS EXTRACTION SYSTEM - HERITAGE INDUSTRIAL SERVICES - PROJECT NO. 103-018 IBROWNFIELDS FUND) Mr. Inks advised that Mr. Darrell Baker,Engineering,has submitted Change Order No. 4 on behalf of Heritage Industrial Services, 7525 East 39' Street, Indianapolis, Indiana indicating that the Contract amount be decreased $17,000.00 for a new Contract sum including this Change Order in the amount of $1,156,332.00. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT-2004 CONCRETE PAVEMENT REPAIRS- WALSH & KELLY INC. - PROJECT NO. 104-002 LRSA Mr. Inks advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Walsh&Kelly,Inc., 24358 State Road 23, South Bend,Indiana, for the above referred to project,indicating a final cost of$259,907.25. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - LOMBARDY DRIVE EXTENSION - R&R EXCAVATION INC - PROJECT NO 103-085 LRSA/SEWAGE WORKS Mr. Inks advised that Mr. Toy Villa,Public Construction Manager,has submitted the Final Change Order on behalf of R&R Excavating,Inc.,2010 Went Avenue,Mishawaka,Indiana, indicating that the contract amount be decreased by$1,051.13 for a new contract sum including this Change Order in the amount of $336,110.62. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. •paAoxddt, axam sltsodoxd/sloL'xiuoO/sivauzaax2? 2utmollol agi `paiuVIa put? 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Geans $42,191.24 Contract concrete repairs Construction Construction Miami Street Corridor Rieth Riley $227,900.00 Contract Improvements Construction Construction North Brookfield Street and Walsh& Kelly, Inc. $113,939.50 Contract Johnson Street Improvements Building 756 Eclipse Place $125.00 Block Grant Agreement Building 1208 Rush Street $125.00 Block Grant Agreement Building 2702 Arrowhead Drive $125.00 Block Grant Agreement Building 2925 Bent Oak Lane $125.00 Block Grant Agreement. Grant Youth Activities Pentecostal Cathedral $1,943.00 Agreement Fine Arts Department Proposal Fiber Optic Design/Installation American Consulting, $30,000.00 Standards/Testing Criteria Inc. Grant Home Improvements 1417 West Indiana $3,116.23 Agreement - Rum Village Residential Enhancement Matching Grant Extension of Oliver School Mowing Infolink, Inc. $298.00 per Contract mow, through November 1, 1004 - SOUTH ILLINOIS STREET PUBLIC WORKS PROJECT - BATTEAST CONSTRUCTION - DUNHAM STREET MODEL BLOCK - BATTEAST CONSTRUCTION - HUMBOLDT STREET PUBLIC WORKS PROJECT - BATTEAST CONSTRUCTION In a memorandum to the Board, Attorney Thomas Bodnar indicated that six(6)weeks ago the bids for the above three(3)contracts were awarded to Batteast Construction,all of which were in excess )IxalO goour •X ulaOuV/s xagLu;)W `sNul uoU/s =.I.SHI,.I.v xagLuojN `iiaxlli7 IxuO/s SXHOA' OI lefid d0 (MVog QNH9 HlflOS JO Allo t ooZ `£I xaquialdaS :pale(l •anisuodsax lou axp spiq all `sioafoxd agjjo pxemu .ioj luapooaxd uoilipuoo p si golllm `ouiil pagixosaxd aui uiLllim paled uaaq �uinuul lou spuoq aLIZ Z pup `xappiq olgisuodsax p lou Si li umags spin�upduio�uoilanxlsuo�ispolleg ouiil pogixosop cull urTim spuoq alijj of 2uilip3 Xg .1 :suospax 2uimolloj oqj xoI XuuduioD uoponxisuoD iseolleg jo sloafoxd aaxLll ui spiq oqj sagilenbsiP lI smollol se QNHg HLflOS JO A,11D HHI d0 SXNOA� DI'lgfld JO G:XV09 HHI,Ag GHA'IOSJH.LI Hg JUOJUU9H L`A1ON •slaafoxd(£) aaxLll atlllo Xup ui,�upduioD uoponxlsuoo isuollug�q palm uaaq anpLl spuoq ou`SVaWHHAk Pup Txemulo uoilp39110u cage shpP(L)uanas uiLllim paled aq puoq oouuLUxolxad u pup puoq luoLufud wqj paxinbax sloofoxd (£) aaxill oql xoj suoiluoiUloods Io Llapa ui IA 1101 03S `SVJNHHA1 pup `pain oq puoq sxoloexluoo p IeLii saxmbax I-£I-ZI-I-9£ 'O'I `SVE[WgHA1 Pup `(V I!glgxg Pagopilp oql ui pogixosop Xllnl axow axe Lloiulm`,,mo fo.id(£)aanl}„sp of pazzaja.z.iajpuia.zau) 600-01 `900-to I 'LOO-to I 'sloo foid 2uimollol ailllo gopa ui Xupduzo0 uoilonxisuo0 Isuollpg ullim lopxluoo uoilonxlsuoo p pano.iddp p00Z`9I Isn2nV uo qxoA,oiigndlo Pxeog O `SVJHgHA1 :sNxorn oiignd jo pxuog aul tiq poldope sum uoilniosa-1 2uimollo3 oq,`paixxpa pup llaxlii l--ijN Xq papuooas`s�ILiI xW�q appux uoiloux p uodn ANTd NO3 NOII,OflW LSxOD I.S`dHII VH HO S(IIg NIVIWHD UNINUK)NOD QNHg HlnOS d0 AID HHJ Jo SX dUA'1 OI'Zgfid d0 CIUVOg HHL d0 NOI.M'IOSH2I - POOZ-ot, 'ON NOI Lfl'IOSgM LdOUV •spiq (£) aaxill oqj Lliim Paill-Lu ns (sNaaLlo sxaiLlspo) spuoq piq aql jo axnlialxoj auiuixalap of �Iiligjx@U anpai iiim osle pxpog aLii pup `sxapp!q Isomol ixau Qqj of popxpmu sum loa foxd i ouo .iol piq oqj `pion oq of punol axam slauxluoo(£)oaigl cull pue`Iauxiuoolo Llapaxq ui sem uoilonxisuoO isuaiiug legi punoj spm li `poixxuo pup IlaxlliZ •.ilN ,�q papuooas `s)lul •.Iw xg apuui uoil ' p uodn •pxeog;)qi of palliuigns sum uoilonxisuo0 Isualipg jo spilt uipvx D ouipxe2ax uoilnlosa-�l p `uoiliPpu uI clop siLll o sp anssi sill of pxuBax ui louluoo xo Qsuodsax p apuui iou sell uoilonxisuoO isLollpg ,Xggol ogllo oprs ginos z)ql uo xalimoo oql PuiLlaq sum oLlm upLuom;Dql of xailai siLll paxanilap xpupog xY1I '1099t uLipipul`puag illnoS `anuanV alluSurI isLg 0£i,:ssouisnq jo could xpin2oi s,,Cupduioo aLli iu `XuuduioD uoilorulsuOD Isuallpg of (Pxuog oili of pailiuigns su) t,007 `£I xaquuoldaS Io Ouilaaui Ell ip saauxluoo (£) aaxull aul xapisuoo pinom qioA� aiignd Io pxuog aLll paiuls LloiLlm °xallal p Io ,(doo p paxanilaP-puuLl all`"uz'd S£:L pup•LU'd 0£:l,uaamloq`00 `6 xaquuaidaS uo iugj polels xuupog 'xw 'louxluoa Ell pogouaxq spit Isualipg `paxinboi sp s,CVP (L) uanas utglim oouppx000p ui palm uaaq �NiArq lou puoq aouuuuolxad;Dlq j «xaidpLl�sigllo(p)pI uoilaas ui papinoxd sp`puoq aaupuuxolxad ogllo Xxanilap olui plaq oq hulls sxaPPiq lnlss000nslo s)loaLiO„saiuls (o)s.t-ZI-I-9£ 'D'I '(qaaula s,xaigspo)spuoq piq all uo loalloo Puu pion lapxluoa ails axploop of ILlfix Oql suoildo sli ui suq sslxoAl� oilgnd Io pxpog auii pup lauxiuoo 3o gouaxq xeala u si si-41 •alup siLli Io su palg uaaq anuLl spuoq ol�l pailddns alt pinoLls spuoq uiplxaa IpLli aiuis Z-d* @Oud uo suoiluagioods oqj -00'000`SL$JO tOOZ £I WHUINHI.dHS ONI.LHH" 'Wifl ax REGULAR MEETING SEPTEMBER 13, 2004 APPROVE OF RECOMMENDATION FOR STREET CLOSURE NAME STREET DA TE TIME PURPOSE CLOSURE Adamek, Susan Humboldt from September 18, 1-4 p.m. Neighborhood Olive to Fremont 2404 BIock Party Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the above referred to street closure was approved. APPROVAL OF RECOMMENDATIONS TO CONDUCT PROCESSIONS NAME EVENT DATE TI MM' COMMENTS 32° Masonic Learning Dyslexic Walk 10/16/04 1-4 p.m. 5K and 5 Mile Center Walks St. Joseph Regional A Walk to 10/03/04 1:30 - 4:30 p.m. Near Madison Medical Center Remember Center and AM General United Religious Crop Walk for 9/26/04 1:30 - 5.00 p.m. Howard Park Community Hunger along East Race Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to processions were approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 232 SOUTH MICHIGAN - HEARTLAND Mr. Inks advised that the Board is in receipt of favorable recommendations from the Division of Engineering,Police Department,Building Commissioner and the Fire Department for the installation of a sign at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 1411 SOUTH MICHIGAN - EDWARD J. WHITE INC. Mr. Inks advised that the Board is in receipt of favorable recommendations from the Division of Engineering,Police Department,Building Commissioner and the Fire Department for the installation. of a sign at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr.Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN 1323 SOUTH MICHIGAN - GREAT LAKES WINDOWS AND SIDING Mr. Inks advised that the Board is in receipt of favorable recommendations from the Division of Engineering,Police Department,Building Commissioner and the Fire Department for the installation of a sign at the above referred to address. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE PARKING RESTRICTIONS - HOLY DAYS - TEMPLE BETH EL Mr. Inks stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Temple Beth El, 308 West Madison, South Bend Indiana, to change parking restrictions on West Madison Street and North Lafayette Boulevard for parking on both sides, in conjunction with their Holy Day services on September 15, 16, 24 and 25, 2004 . Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the recommendation was approved. :sNJOA, ollgnd3o pxuog agi Xq paidopu sum uotlnlosaU OuTmollo3 aul`paTxxuo pue sjul•xK.4q papuooas`Iloxli?Z•xlN Xq opum uollouu u uodn .I.NEAH'ANDV HDNVNHZNIVW 'IVXOT NOI LV L7IOdSNV I I JO INHINIUVEIG VNVIQNI HO 'IVA' ,jXH2I F---t-0o-Z-8£ 'ON NOILfl-IOSgd ldoQV :Ixaio `goou f ')I ula�uV/s xaquuoW `MI 'g pleuoQ/s :.LSH.L.LV xagwoW `IiaxllT`I 'd I uD/s VNVIQNI `QNHg HlflOS d0 AJID SNWADI7gfld JO GNVOg toOZ xaquuaidoS jo Su([q,£I sTT QH,LdOQV •pa4unf xo pagsTlauuap aq Xuuu Mans `ssalglxam pauuaap sT �Ixadoxd agl ? `xanamolI UT anpu jnOljj!M `Plus aju:i?xd xo uoTianu otlgnd le plos xo paxxalsuexi oq,�etu suualT pies legl`QHA"IOSH2I 2IHH L2ifl3 ZI gg '(00'000'1 S)sxullop puusnogl auo uetli ssollo(goeo)anleA paluuulsa uu @A-eq puu popualuT axam Xatll goigm xoI osodxnd oql xoj lgun oxu `�iiD aql�q papaau xaouol ou axu(pagoullu) stuali agl legl puag glnoS jo,Clio agl jo q.ToAk oilgnd jo pxuog agl,�q QHA"IOSHU 11 Hg`9UOgg2IHHS"AWN .Xilo oui Xq papaau xa�?uol au sT goTgm puu papualul sum IT goitlm xoI osodxnd all xoI iTdun s? goTgm �p3doid Iuuosxad Io lusodsip xoj axnpa tu ooxd sagsTlgeisa puu slTxad I-ZZ-ZZ-S opoD uu 'T ' `SVg?IHHA1 �,LNHI�Idif1�7H) JNIZSI i QHHDVL,LV HHS :puag glnoS Io Alio agl Xq papaau xa5uol ou s, puu papuoluT sum IT tla?tlm xoI asodxnd agi xoj lgun sT XIxadoxd 2uTmolloi atll legl qxoAk a?Ignd JO pxuog all Xq pauTuxxalap uaaq sug lT `SVHIUH� A_L2fHd02Id glg-lOSRO UO/QNV LIANn dO 'IVSOdSI(I NO SAWA1 DI'lgfld JO Q2IV09 QNHg HLflOS 3H.IJO N011fl'IOSHU V fooz-9£ 'ON NOI.Lfl'IOSH2i :s)lxoAk oilgndlo pxeog aul Xq paldopu sum uoTinlosa-d Ouimollo3 oql`paTxxeo puu IloxilT'I•-ijN-(q papuooas`sjul•xW Xq opuuu uopow e uodn Ald'AdOUd QHNA10-A LID d0 'IVSOdSIQ - LOOZ-9£ 'ON Nolifl.'IOSJN ,LdOQV .panoxddu axam suoTluoTlddV asuaoTg aql `pa?xxeo puu sjul •xy� i�q papuooas `IlaxllT I •xl�I Kq apeux uoTiouu e uodn -uueTpul `puag ginoS`apnxa. q TIInoS t7£I I£`, edtuoD lelow puu uoxl si2mjS uois?nTCI OuTssaaoxd puu duxaS puag glnoS xoI puu uuuYpul`puag glnoS`aila,�eje-1 glnoS Z09I `iulaw p�uoxl uueipul,�q pailTtugns se `xaluaQ IuloW duxoS a xoj uo?lua?lddV osuoo l e xoI luotulxuda(I Pit aui puu luauuaaxoluH apoD `sAJOAk xaleAA, aul tuoxj suoTlupuatuuioaax alquxonul Io idraaax uT sT pxuog atll legl paluls qul xl� SNFI'IVHQ 'IV,LHW dVNdOS UGH SNOIJLVDI'IddV HSNADI'I JO `IVAONddV -panoxddu se:A uoilupuauuuuooax agl `pa?xxea pue sjul 'xyrl ,Cq papuooas `Iloxil?Z •xW ,4q Pputu uoTlouu u uodn -VOOZ `61 xaquualdaS uo `sxea ENT ul alMm luaj�,a sTgi xoI sioNon xTagx r nq of oldood xoI do-anTxp u se `uolBu?gseM Isom Io sNoolg OOI,,OO£ aqi u? suoTlaTxlsax 2uT�xd uga of `epul puag glnoS `uTxngZ uLiof 'jW Xq pail?tugns se lsanbax u of aauaxalax uT`03UJO s,rCauxollV Z�JTD agi pue TUow judo l aa?lod `2uTxaauT�3ugJo uo?szA?Q agl.Cq pan?aaax uaaq anuq suoTiepuauutuoaax algexonej legl palels sal 'xW WflO.I. SHWOH DRIO.I.SIH - NOIDt-UHSVM ZSHA1 SNOO'lfl oot-OO£ - NOLLOI2I1SH2i JNINHVd HIDNVHD 01 - NOI.I,VQNHWWOD92i AO ZVAOUJdV tloo 'El 2IggNII&IS DNILgHW XV`Ifl n REGULAR MEETING SEPTEMBER 13, 2004 WHEREAS,the City of South Bend and the Indiana Department of Transportation on March 18, 2003 entered into an agreement regarding certain traffic signals within the City of South Bend; and WHEREAS,the agreement was to last one(1)year,and could be renewed three(3)times for one (1) additional year each time upon written agreement of both parties; and WHEREAS, the City of South Bend wishes to renew the agreement for another year. NOW,THEREFORE BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND as follows: Section 1. That the Signal Maintenance Agreement signed on March 18, 2003 with the Indiana Department of Transportation be renewed in all terms and conditions for a period of one (1) year. Section 2. This Resolution shall be in full force and effect from this date. Dated: September 13, 2004 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/Gary Gilot, President s/Carl Littrell, Member s/Donald Inks, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 39-2004 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr.Littrell,seconded by Mr.Inks and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 39-2004 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Twenty 20) CF-25 Tough Book Computers Serial Number 7JKSBO4396 Serial.Number 7JKSBO4070 Serial Number 7JKSBO4320 Serial Number 7JKSBO4331 Serial Number 7JKSBO4083 Serial Number 7JKSBO4066 Serial Number 7JKSBO4558 Serial Number 7JKSBO4398 Serial Number 7JKSBO4060 Serial Number 7JKSBO4521 Serial Number 7JKSBO3865 Serial Number 7JKSBO3870 Serial Number 7JKSBO4507 Serial Number 7JKSBO4302 Serial Number 7JKSBO4063 Serial Number 7JKSBO3854 Serial Number 7JKSBO4073 Serial Number 7JKSBO3924 Serial Number 7JKSBO4067 Serial Number 7JKSBO3839 WHEREAS, Indiana Code 5-22-22-1 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. 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INgSNOO HAONiddV NjolO `gone f •x ela8'uV/s .TagwoW `s)lul 'g p1euOQ/s :ZSg,LZV aagLuoW `llailll`I A IxeO/s VNVICINI `QNH9 Hlf10S 30 A.LIO MOAN OI'Igfld 10 Q2IVOg y00Z `.TagLualdoS Io keQ H.t,£I slur CIH LdOQV •pa*lunlio paiisgoLUap oq kew Lions `ssalLlliom paLUaap si XIZadoid ogjjj txaAOMOH -2uisTlzaApe lnogj!AA talus aleAi.Td ao uoTlone atignd Ie plos io paialsueij oq Xeuz suzall pies 1py`QHA'IOSJN XHH.L2Ifld 11 HE (00'000`S$) sxeliop puesnogl aAg Uegl ssal Io anIVA paleuulsa up o,wq pue papualut aaa'A.�Oqj trOOZ £I ?IaawlldHS JNILTIW 2lV'If1Jd2I 0 � 0 REGULAR MEETING SEPTEMBER 13, 2004 recommendation was approved. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried,the following traffic control devices were approved/denied: New Installation - Handicapped Accessible 217 East Calvert All Criteria Met Parking Space Signs New Installation - Handicapped Accessible 750 South Falcon All Criteria Met Parking Space Signs New Installation - Handicapped Accessible 733 South Carlisle All Criteria Met Parking Space Signs Removal - Traffic Signal Sample Street, at Closing of facility has entrance to former reduced traffic below Studebaker warrant levels. Signal Facility has been flashing amber on Sample, red on driveway for approximately ten weeks. New Installation - Handicapped Accessible 1322 Sunwood Denied - Residence has Parking Space Signs accessible driveway New Installation - Handicapped Accessible 1653 North All criteria met Parking Space Signs O'Brien New Installation - Handicapped Accessible 2615 West Grace All criteria met Parking Space Signs FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Burke Concrete Juvenile Diabetes Research Foundation Diamond Environmental Services Stafford Smith, Inc. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Anastos Brothers Custom Concrete Approved Effective August 25, 2004, Pursuant to Resolution No. 100-2000 Millwood Construction, Inc. Approved Effective August 20, 2004, Pursuant to Resolution No. 100-2000 Rochester Building Service, Inc. Approved Effective August 30, 2004, Pursuant to Resolution No. 100-2000 David Mayfield and Florence Klecka Approved Effective September 2, 2004, Pursuant to Resolution No. 100-2000 p00Z `£I IsnfnV 00'OOL`9I$ uznivosuoD 2uisnoH,�junoo gdosol 'IS tiOOZ `E I xagTualdoS tip'£ZZ`Z£Z`Z$ puog gjnoS jo Xlzo pOOZ `0£ }sn�inV LL'968`ZOI,`I$ puag il}noS Jo .STD t,OOZ `L xaquiaidas LV 6L I`St `ZS ua no P gq� Sjo fili j aleQ mmij jo 4unoluV aru N :Ienojdd-P xoi pxeog oqi of pajjiuxgns oxam swinlo �3utmolioJ ails VeT poTels slul jw SWIV-10 !AOlddV 'PaIII Pur pajdaoov sum podax Xlgluoui @-q `paixxno put, Ilo-iliq *_TW �q papuooas `iolIq '.TW hg aPRui uolloui -8 uodn `uoissnosip xny mj ou Ouiaq axaiiZ tOOZ IsnfnV jo Tiluoux 3111 xaJ s31xoA� xaTeAt�JO uoisinrQ aili xoj j.iodax e paalruigns `s�lxoA� xaIPA+ `pjoigzimArn �puV -.TW SNXOAl2 HIVA1 - lI.2I0dg2I A'IH.LX0N d0 ONI'II3 'palm pue paId000tl axam sl iodax Xlgluoui aiit`paixxeo pu-c sal•xW Xq papuooas`liax#li7• N,�q 3peui uopoux e uodn `uorssnosip iatjmj ou 2uioq ongj •tOOZ Isn2nV jo gluoui 3qj xoj `xti?do-d xamoS pTIP alsnrn Pi.IoS `saoxnosoN oiue2�10 `luleld luauxl_eaxZ xaTi?malsrrn aT JOJ `saoi:',xaS li?I'uauiuoxinug Io uozslniQ ailj JOJ jtodax r pon uzgns `saoinxaS iMuauiuoxinug Io x0100.iiQ `uxoglual-I laiJlud jW SFIDMd'dS 'IV,LNFIWK0XIANg - I'd0dMI A'IH LNOW 30 ONI'II3 TOM puu paad000b,axam sjzodax;)gj`pouiuo pup s)lul%iW,tq papuooas`IIOxjiT'I,_ijN Xq opeui uoiloui v uodn `uoissnosip xaTlpnj ou Ouioq axaiiZ •uosixeduioo P xoI apinoxd pue g}uoui tloi'a xOJ sTuapiaoe/saixnfuT loailax Illm sliodax osoill •tr00Z IsnOnV xoj sixodo-d XlajeS pajjiuzgns saoinxaS ivauidmbg puu* sIxoA1 xaI>?A,"2uixaaui2uE[Jo uoisinlQ`Tuauijx-edaQ 1aaxlS`saoinxaS ILjuaunioxTAUgJO uoisTATC1 0111 SX80M JI'lgfld 30 INIWI' VdHU - SISOcIMI AsgdVS d0 ONI'II3 'pauxPo i.Ioiilm uoiIoui aril papuooas sal _JW •anoge paurl1no si?Panoxdde oq spuog oqj jugj put paldaoou aq uoijepuauiuiOaax;3qj ltgl uoiToui c opeui Ilax}li l x OOOZ-00 i 'ON uoiTnloso-d of luensxnd `tr00Z `SZ isn2nV anizaaJJR panoxddV uoijonxjsuo:) .ioN-exdS xase}I QNOU AONV&IDDO OOOZ-00I ON uoijnlosa-I of Iulensxnd `to0z `8 xagi uajdoS aniIoajjg pa middy; uoiTonxlsuo0 eunipul uaaiiPoN OOOZ-00I ON uoljnlosa�I of jurnsxnd toOZ `0E isn2nV aA1130jjg Panoxddd Bumpul jo lseouioD SQNOU NOI.I VAVDXA OOOZ-00I 'oN uollnloso-1 of}umsxnd `tOOZ `6 xogwzjdoS aAlP;)JJg PanoxddV Ilamad Q iilxAl OOOZ-00I 'ON uoilnioso-1 of iTxensxnd `tOOZ `6 xaquzaldoS aATIDDJJg Panoxddy •ouj `XueduioD uoitonxlsuoD uaxooAuUA OOOZ-00I 'ON uotlnlosON 01 luunsxnd `tOOZ `L xaquiajdaS antIaaJIg PanoxddV D-I'I `uoilon isuoD MAIN OOOZ-00 i ON uollnlosoN of juensxnd `t,OOZ `£ xaquiajdoS a:lilooga pa widdy uosinu}I axopo3gl t'OOZ E I 2I12WH.I.ddS ONI,I.gg 2Ivlfmau �f�4 REGULAR MEETING SEPTEMBER 13, 2004 St. Joseph County Housing Consortium $16,700.00 August 26, 2004 St. Joseph County Housing Consortium $3,128.02 August 26, 2004 St. Joseph County Housing Consortium $1,166.00 August 26, 2004 St. Joseph County Housing Consortium $226.13 August 26, 2004 St. Joseph County Housing Consortium $319.36 August 26, 2004 St. Joseph County Housing Consortium $185.78 August 26, 2004 St. Joseph County Housing Consortium $66.00 August 26, 2004 St. Joseph County Housing Consortium $876.38 August 26, 2004 SBC (New Police Headquarters) $1,487.50 August 16, 2004 Ken Herceg & Associates (Municipal $1,067.46 August 19, 2004 Services Property) DLZ Indiana(Police Department $3,725.00 August 28, 2004 Furniture/Fixtures) DLZ Indiana(Police Department $109.19 August 28, 2004 Furniture/Fixtures) DLZ Indiana ( Police Department $47,386.38 August 28, 2004 Headquarters) DLZ Indiana(Police Department $9,802.30 August 28, 2004 Headquarters) DLZ Indiana (Police Department $15,562.50 August 28, 2004 Headquarters) DLZ Indiana (Police and Fire $2,381.58 August 28, 2004 Department Headquarters) DLZ Indiana (Police and Fire $19,640.00 August 28, 2004 Department Headquarters) St. Joseph County Housing Consortium $12,704.16 September 7, 2004 Mr. Gilot made a motion that the claims be approved and the reports as submitted be filed. Mr. Inks seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the meeting adjourned at 10:10 a.m. BOARD OF PUBLIC WORKS ATTEST: Gary A. Gilot, President 0 '� .� — 2 Angela- . Jacob, Clerk Carl P. Littrell, Member Donald E. Inks, Member