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HomeMy WebLinkAbout07/26/04 Board of Public Works Minutes r'J 3 5 REGULAR MEETING JULY 26, 2004 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 26, 2004,by Board President Gary A.Gilot and Mr. Carl P.Littrell. Mr. Donald E.Inks was not present. Also present were Board Attorney Thomas Bodnar and Attorney John Livingston. AGENDA ITEMS ADDED Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following posted items were added to the agenda: - Ratify Quote - Installation of Fiber Links from Notre Dame Performing Arts Building to the Gramtel Building - Drilling Permit- Adjacent to 5301 Nimtz Parkway - Approve Construction Contract - Parking Structure No. I Phase 2A APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried,the minutes of the regular meeting and a special meeting of the Board held on July 8,July 12, and July 19, 2004, respectively, were approved. OPENING OF BIDS - IRONWOOD/JEFFERSON BOULEVARD INTERSECTION IMPROVEMENTS - PROJECT NO. 104-042 (LOHUT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC. Post Office Box 1775 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Todd Gosc Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $91,794.00 BROOKS CONSTRUCTION COMPANY, INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $113,078.43 _WALSH & KELLY, INC.. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Kevin Kelly Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $96,940.78 Upon a motion made by Mr.Littrell,seconded by Mr. Gilot and carried,the above bids were referred to the Division of Engineering for review and recommendation. 00,00Z$ £661 II oououg plod anjg £ 00'001$ E661 000Z XN utIssiN pall Z 00,0Z$ 686T uP0 umol ulooui-I OWIAk I MR .1b,a k alaigaA;o a3tuN ON 96991 PuMpul `11V.�/A I££ peo?I OIuls LIi999 xog OZ)9J0 Isod NVCrdVg'IIlVd -d' W 06'1£T T$ -1viO I. 09"99$ t6 6t J31ILAu0 iato , oq0 onlg ZT 09'99$ 1661 Voosg plod pa-1 11 09'98$ £661 snm7e1 plod IOAIiS OI 09,98$ 166 t 4Js-eux(j Oi3po(I 31111� 6 09'0IZ$ £661 72uitun-1 JalouAagO UOOJq 8 09'99$ Z661 oouepunS gjnouuXld pa?I L 0978$ 1661 -euiLun-1 IaloaAagj aniS 9 0S,M$ 9961 lmuom uo0 ulooui-T anjg 9 09'96$ 0661 .re0 umOl u100ui7 a1114A1 t 09'9ZT$ £661 II oouoag pzoA onlg £ 0958$ £661 0002 XN uEssilrl MI Z 09'58$ 6861 ILD umOl ul00ut-1 aligA� I Pig xuaA alaivaA 30 Mils T •oN t I99b Bu-eipul `puag glnoS iOOjiS uieN 14lnoS 00££ 'ONI SDIVd 01fIV VNVIQNI oo,9z£$ zvios 00'05$ £661 tuiuzn-1 jaloxAagO uaauJ 8 00'09$ 166t -vutLun-1 IaloxAaLiO onig 9 00'9L I S E661 11 oouoxg pao j anlg £ 00'09$ 6861 JU:) umol ulooul l QjlgA� I pig a�aA alMWA JO 4413 ON 8Z99L uutipul puag gjnoS uos�,joizpaig IsaA, SZSZ A'IFUN'IUMS 'SIN :puou Xloilgnd pug pauado onm spiq Suimollo.I 0141 •IuOioTdlns aq ol punol aiOm goigm smON X}uno0-pl oqi puu oungiul puag glnoS ag1 U 00tioN,Io uoti�loilgndlo slooid pa.rOpuaj ji.olO 0141 •soloigaA 01 PAUOlaa anoq-V aqp zoI spzq poluaslo oumodo puU Ouinia00x-10I Jas oT'ep OLIN S-CM sigl 1--131HFIA GHNOCK V d0 gIVS - SQIg d0 JNINgdO Loot 9Z A'Iflf DNILaHW 7V-'Ifl HX �ry REGULAR MEETING JULY 26, 2004 4 White Lincoln Town Car 1990 $75.00 5 Blue Lincoln Continental 1965 $50.00 6 Blue Chevrolet Lumina 1991 $20.00 8 Green Chevrolet Lumina 1993 $75.00 9 White Dodge Dynasty 1991 $20.00 10 Silver Ford Taurus 1993 $20.00 11 Red Ford Escort 1991 $50.00 TOTAL $630.00 Upon a motion made by Mr.Gilot,seconded by Mr.Littrell and carried,the above bids were referred to Code Enforcement for review and recommendation.. OPENING OF QUOTATIONS - LASALLE STREET LIGHTING REPLACEMENT-PROJECT NO. 104-051 (COIT Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: H&G SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. James Barnes QUOTATION: $49,135.00 MICHIANA CONTRACTING 7843 Lilac Road Post Office Box 929 Plymouth, Indiana 46563 Quotation was submitted by Mr. Donald Wendel QUOTATION: $51,385.00 TRANS TECH ELECTRIC, L.P. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. John Ferro QUOTATION: $32,340.00 Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,the above Quotations were referred to Engineering for review and recommendation. AWARD BID-REFURBISH THREE Q)FIRE DEPARTMENT AMBULANCE UNITS(EMCIF) Mr. Matthew Chlebowski, Central Services, advised the Board that on July 12, 2004, bids were opened for the above referred to project. After reviewing the bid,Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, McCoy Miller Ambulance, 110 D.I. Drive, Elkhart, Indiana, in the amount of$135,951.40, with the City share being$94,320.80 and the County share being$41,630.60. Therefore,Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - SALE OF CITY-OWNED PROPERTY - 133 CARLISLE Mr. Gary Gilot advised the Board that on July 12,2004,one(1)bid was received and opened for the above referred to city-owned property. After reviewing the bid, Mr. Larry Magliozzi, Community sum Iunouuu plus ut louxluoD u `Ioafoxd of paxxalax anoqu aqI xoI Ouimout .tad 00'86ZS Io lunotue 3u1 u? `•aul `ju?iolul 01 `tOOZ `Z I XInf uo popaumu p?q all ql?m aouupxooau ur Iutll pastnpu 10110 UN QNIld NOI1VtXF1 1iH"IdNI NV-Td £aOZ Lt0-tOI 'ON 13Hf0-& --'D-NI NNI`I©3NI HDNVNH LNIVI/ONIAWW 'ZOOHDS HHAIIO - i0VULNOQ NOI LDf12iZSNOQ Ailiv-d •pxuog oql jo xoloaxtQ ` oIjD ,SxuO Xq `t00Z `I Z tilnf uo panoxddu sum olonb all IMP palou sum 11 •panoxddu sum olonb all`pa?xxuo pun Ilaxll?,1 ujN,iq papuooas`loilo •xW,�q opuuu uoilouu u uodn xx -Ioafoxd of paalax anoqu atll xoI LO.6tZ`Z$3o lunoum aql ui `uuu?pu1`puag g1noS `peo�1 puuianai0 I 09`311l0313 goal suux,,tuoxl `tOOZ`iZ�inf uo alonb u pan?aoax`2utxaaut5uH `.unQ uosuf -IN lur{l pastnpu IoitD UN LION DTTLDH 19 HDFj L-sxv d I. - ONICI IIflg 'IH Lwv-dO Hm O I.oNIQ`IIflg S,1xV ONIINNO 4 dd 3WVQ JN LON WO2Id SNNI"I 2ldgld d0 NOIZVZ'IV LSNI-31011 JIM( 'panoxddu sum xapxO afuugo atll,pa?xxuo pun Ilaxll?"I •xW.4q papuooas`loi?O 'xi,'1i Xq apuux uo?lout u uodn '00-669'891'1$ Io lunouuu all u, xap o 32uutiQ stgi Ou?pnlout tuns IauxluoD mau r xoI 00'I O£`£$ Xq pasuaxoap oq Iunouuu louxluOD aril.lutll 2u1luo?pu1 uotlonxlsuoD xa�luxdS xmuN puu uuuipul Z-1Q�Ioliutiaq uo I old xapaQ a�uutlo pall?utgns suq`s3lxo�A xalurnlo xoloaxr6i`Inoxll?A�urio f'.IW Iuu1 pasinpU IOIID•xlrl OS0-0 i 'ON.I DZUMld- VNVIQNI Z'IQ - NOI XINISNOD 2IHAWHJS XASV'I I gSVHd S.I.NHWJAONdWI LNV'Id dFLLVA1 NOSIQH - 1H-MC 0 HrJNVHQ 3AONddV 'panoxddu axam uat-llo xan?urn atjl pun`ItnupgjV uotlalduuoo Ioafoxd all`(iuut,d) I 'oN xapxO 3BuLgD `p;)weo pLm iiaxll?"I -j" ,�q papuooas `loi?O jW Xq opuut uopotu u uodn •Isoo pug mau s?ril t3utluatpu? 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QNV SUM dO IdIHDAN HH1 WOd 3SIMAQV OZ LSFIfl H`ti To 'IVAOXjdV patxxuo tla?rim uotlouu aril papuooas 110411-1 1W •anoq, paurilno sr popxumu oq plq aril pun paldaoou oq uo?lupuaururooax aql jugj uotlour a ap,3tu IolrO •xW `axolaxatil •00.9zt$ Io lunoruu oql ut ivaN,O upuaxg .SN 01 ilaadoxd srtll jo ails atll pxume pxuog aril lull spuatuurooax `IuatudoianaQ otuxouooH pun taaz 9z hlifxr ONI,LH3I^I xV�InO3x t. Cd J REGULAR MEETING JULY 26, 2004 being submitted for Board approval. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried,the Contract was approved and the appropriate Certificate of Insurance was filed. It was noted that the Contract was approved on July 14, 2004, pursuant to Resolution No. 100-2000. APPROVAL OF ESCROW AGREEMENT - STUDEBAKER NATIONAL MUSEUM - H.G. CHRISTMAN CO. INC. - 1sT SOURCE BANK/H.G. CHRISTMAN CO. INC.- PROJECT NO. 103-072 (TIF 420 Mr. Gilot stated that the Board is in receipt of an Escrow Agreement between the City of South Bend; H.G. Christman Co., Inc., 850 South Fellows Street, South Bend, Indiana ; and V Source Bank,Post Office Box 1602,South Bend,Indiana,for the above referred to project. Mr.Gilot noted that this proj ect is in excess of$100,000.00. Therefore,upon a motion made by Mr. Gilot,seconded by Mr. Littrell and carried, the Escrow Agreement was approved and executed. RATIFY CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - H.G. CHRISTMAN CO INC.. - PROJECT NO. 103-072 (TIF, 420 Mr. Gilot advised that in accordance with the bid awarded on July 19,2004,to H.G. Christman Co., Inc., 850 South Fellows Street, South Bend,Indiana., in the amount of$5,241,600.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,the Contract was approved and the appropriate Certificate of Insurance was filed. It was noted that the Contract was approved on July 19, 2004, pursuant to Resolution No. 100-2000. APPROVE CONTRACT AMENDMENT - PEPPERS AND IRONWOOD NORTH SANITARY SEWER EXTENSION PROJECT - DONOHUE &ASSOCIATES - PROJECT NO. 101-012 Mr. Gilot stated that the Board is in receipt of a Contract Amendment between the City of South Bend and Donohue & Associates, 101 West Ohio Street, Suite 820, Indianapolis, Indiana, for the above referenced project. Mr. Gilot noted that the Amendment indicates that the contract amount be increased by $1,000.00 for a new contract sum including this Amendment in the amount of $16,600.00. Therefore,upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,the Contract Amendment was approved and executed. APPROVAL OF GRANT AGREEMENT - PLYMOUTH INDUSTRIAL TRACK SERVICES - ABONMARCHE CONSULTANTS, LLC (CIP) Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Abonmarche Consultants, LLC, for services Plymouth Industrial Track services. Mr. Gilot noted that these services consist of providing property descriptions, right-of-way plats, and field staking of parcels that are either donated to, or purchased by the City of South Bend,within the abandoned railroad corridor. Mr. Gilot noted that the Agreement is in the amount of$10,000.00. Therefore, upon a motion made by Mr.Gilot,seconded by Mr.Littrell and carried,the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Amendment II South Bend Heritage Time Extension to December Foundation, Inc. 31, 2004 Amendment I Community Homebuyer's Time Extension to December Corporation 31, 2004 Agreement Staff Contract $51,950.00 - Revenue Contract Agreement-Neighborhood South Bend Shooting Stars $1,800.00 - General Fund Youth Grant Agreement Agreement- Building Block 229 Tonti Street $125.00 - General Fund Grant Agreement Iuauuazuf V lu-Park punj pumog - 00'gZi$ TawlS apXID 81gZ Noolg Ouipling - juauuaaafV luauu00a0V well) punj luaau;)D - 00'gZI$ u01�3uMstM ZIOT Noo[g Ourpling - juauiaaa2V Juauiaaa5v Tutuo pund Iuaauog - 00'gZi$ pleuoQ •g 8VEI -loolg Ruiplmg - auauua3a5y juouzaazgy Jui?a9 punj 11?aaua0 - 00'gZI$ p1351Iv ZOE Noolg �3uTplmg - jwwoaadV Juauz33a2V Juaa0 pund p-ioua0 - 00'gZ I$ tiui?nll�suu,)d 9Z9 �toolg Buipling -luauuaaa2V JuauaaaAv Ju-ejo punj luaaua0 - oo,gZI$ antaQ aMtag auolS O£Z£ }loo[g Ouipling - juauuaaaSV Juolmm.12y TLTPJD punA luaaua0 - OO'gZl$ anuaQ 3pisaani2l E09C �Iooig 2?uip[ing - Juauzaaa5v JuauuaaA?v Ju7caD pund luaaua0 - 00'SZ1$ 100-115 itu'e i EotE NOolg fuipling - juouzao.T2V Tuauza312V Juaa[) punA tuimog - 00'gZI$ punlana[0 609 10019 Ouipling - Juauzaaa V JuauiaaaSV TLMJJ pun3 lL,aauoD - 00'9Z IS IIBpuON E 19 T �Iooig Suipling - JuauuaaAy }uauz00.12V Jucx0 punA leaauoD - 00'9ZI$ plUuoQ 'g £ZZI Noolg'Ruipling - juauuaaafV Juouuaaaov Jump punj paauao - 00'gZi$ Id pIOU MOOig 9£6t �polg i?uipiing -}uaivaa.ifV juau ooAV juvao punA lujowD - 00'9ZI$ poomisaM 6bZ 10019 Suipling - juauuaaa�3V �uauiaaa�y�u�arJ pund luaauaq - 00'SZT$ OITS'el 'AY 808 N3019 fuipling - luouuaaaov Juouzaaafv Jui?aD pund paauoD - 00-SZi$ pu'ai)T0 E16 )ioolg fuipling - jumoa.z2V Tumoax�v lue.z0 pund l>?aauaD - 00'9Z I$ aOJJaDN £0I Z loolg Suipling - juauuaa-IOV �uauzaaa��r�ut.zrJ pun3 1paaua0 - 00'gZi$ anuaAV uosupg .N ttZ 'Ioolg 2uipling - muiaaa5V zuauzaaa�y�ut�arJ punj lPaau30 - 00-gZI$ 'pAlg WPM 6092 10019 2uipling - juauuaaa5V �uauzaaa���ui�a0 pund IeaauarJ - p0'9Z I$ anuanV uLuzaailS g0 l I laolg uipling - juouzaaa2V �uauaaaa���unar� pun3 piauag - 00'9ZI$ halls XOIeN 'S its 10019 Ouipling - TuauuoaiOV Iuauzaaa v TutID punj luaauoD - 00'gZI$ '�iaM s,uilor 'IS 9ZgE Volg Suiplrng Juamoolsv Iuauzaaa2v Jup.10 pund ii?aauog - 00'gZ1$ anuaAV emaji?M pgl Polg 2uipling - juauiaaaj?V tOOZ 9Z A'Ilif JN1113 hl 2NTIDA2I REGULAR MEETING JULY 26, 2004 Agreement- Building Block 1317 E. Miner $125.00 - General Fund Grant Agreement Agreement - Building Block 1322 King Street $125.00 - General Fund Grant Agreement Agreement - Building Block 2818 Edison Road $125.00 - General Fund Grant Agreement Agreement - Building Block 608 S. St. Joseph Street $1,500.00 - General Fund Grant Agreement Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Contracts were approved and executed. RATIFY CONSTRUCTION CONTRACT-PARKING STRUCTURE NO. 1 PHASE 2A-KASER SPRAKER CONSTRUCTION, INC. - PROJECT NO. 104-019(TIF) Mr. Gilot advised that in accordance with the bid awarded on June 28, 2004, to Kaser Spraker Construction, Inc., in the amount of$2,869,375.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract was approved and the appropriate Certificate of Insurance was filed. It was noted that the Contract was approved on June 28,2004,pursuant to Resolution No. 100-2000. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE- 51640 MEADOW POND DRIVE - SEWER ONLY Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr.and Mrs.Robert and Mary Ann Konopa, 17519 Green Oaks Court, Granger, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51640 Meadow Pond Drive, South Bend, Indiana, Key No. 02-2013-0263, the Konopas waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore,Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE- 53125 NADINE STREET - SEWER AND WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Dan A. and Karen J. Kagarise, 1540 Arcadia Avenue, South Bend, Indiana. The Consent indicates that in considerations for permission to tap into the public water and sanitary sewer system of the City, to provide water and sanitary sewer service to 53125 Nadine Street, South Bend,Indiana,Key No. 02-1020-4442,the Kagarises waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore,Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE- 51690 IRONWOOD ROAD - WATER Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by First Church of the Nazareen, 51690 Ironwood Road, South Bend, Indiana. The Consent indicates that in considerations for permission to tap into the public water system of the City,to provide water service to 51690 Ironwood Road, South Bend,Indiana,Key No. 02-2013-0257.03, the First Church of the Nazareen waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore,Mr. Gilot made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. ADOPT RESOLUTION NO. 31-2004-A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND INDIANA ADOPTING A WRITTEN FISCAL PLAN AND seaxL 01 paptn.oxd on, sooinxas aso141 sL x3uuuut cures ali to uotltxauUL 311 jo 01ep antl0ajja all jo sxLO C(£)aaxll uilltm`wols,Cs xalem uuois L pue`uzala�s uaiingixlsip xaltm e`utaisXs xa^nas XJBITuts e `cu;)Is s 1l,511 halls e UOIIOnxlsuOo peox PUB laaxis su gons axnleu luauxanoxduu Iultdu0 t jo so3m_ias `fxoiixx3i plus of lsiuxnj of put Xllsuap uoriLlndod pue `uoiltziltin puel jo suxolied `Xgdtx.odol xelturts jo ssolpla 'XW) OT JO sear xaglo of,�iiD agi Xq pogsiuxnj sa0inx3s of odour pue pxepuLls ui lualenmba xauueUr L ui uoilLxauut all o altp anii0ajja aql JO 1e01�(I) auO uigltm `IenoUxax mous pUL` u.gsnlj 13uidaams Ioaxls `a0uwojutuui peo.z pue 100x1S se Bans `axnlLU IL1tde0-uou L jo sooiAxas �xoltxxal pees of gsiuxnJ 01 `sIxorn 0ilgnd jo pxeog sit g-5noxgl pue Xq `puag 141noS jo f,liD all Jo ,Coilod a p si 11 Iegl palstlgels3 pue paxeloop 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i£Xialeuatxoxdde sasstduioouo paxouLre aq of pasodoxd Kxoltxxal agl `SVg2IIH111 PUP `.Uiaxoq polmodxooui pUL olaxag p3l0tIIL „V, Itgtgxg 3o £I aged uo Z olq-e L It XIxelnogmd wow pogtx0sop si lotlm tuetpul `h4uno0 gdosor -IS `dtgsumo L axlua0 UT paleool alLlsa Itax jo uotlexouue all sosodoxd lOigm sxaumo,Svx doxd(%oo I) iie�q uoilpDd L pue aOULUipxO uL `LUetpUI `puag linoS jo ,41D agl jo itOunoo uowuioa all of palliiugns uo 3q seg axall `SVANIH1k t00Z-I£ -Ox NOI.LI1IOSax -liounoD,ICItD all of uoiingixlsip put litumpxom of Ica fgns q:roAk 0ilgnd jo pmog all Xq poldope sem uoilnlosaX Outmolloj all paixxeo put 101tJ -:i" Xq papuoaas Ilaxlli-I •xW Xq opLut uotlow u uodn VAUV NOI LVXgNNV DTI NF[a2ID NR(IQIH dIHSNt1c o !9jX NI vgNV N()I-LVXgNNV NV 01 Sg0IAaHS 30 NOISIA 02Id HHJ, Wd AOI'IOd V JNIHSI'IRVLSg vo0z 9z A'I11r DNI.I,3gW x!V InDg� sJ REGULAR MEETING JULY 26, 2004 within the corporate boundaries of the City of South Bend regardless of similar topography,patterns of land use, or population density. Section III. That the Board of Public Works shall and does hereby now establish and adopt the Fiscal Plan, attached hereto as Exhibit "A", and made a part hereof, for the furnishing of said services to the territory to be annexed, which provides, among other things, that a sanitary sewer main line is available in the Jewel Park subdivision sufficient to service this annexation area with any extension of the main line to and through the proposed subdivision to be at the developer's expense; that a twelve inch water main is available at the northwest corner of Jackson Road and Main Street, and the developer and City will share equally the expense to extend necessary water lines to and through the proposed subdivision; that street lighting will be required within the subdivision to be installed and paid for by the developer; and that new public streets will also be constructed by the developer at its expense. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 26thth day of July, 2004. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Gary A. Gilot, President s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - NATIONAL CITY BANK Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for encroachment at National City Bank, 4501 South Michigan Street, South Bend, Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - MAXI'S RESTAURANT Mr. Gilot advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for encroachment at 114 West Ireland Road,South Bend,Indiana. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE DRILLING PERMIT Upon a motion by Mr. Gilot, seconded by Mr. Littrell and carried,the following drilling permit was approved: Location CQ= Comments Adjacent to 5301 Nimtz EnviroCorp., Inc. All Criteria Has Been Met Parkway RELEASE OF UTILITY EASEMENT - STUDEBAKER NATIONAL MUSEUM - DANCH HARNER& ASSOCIATES - PROJECT NO. 103-072 Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the above referred to easement was approved. 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APPROVAL OF CHANGE OF TRAFFIC RESTRICTIONS - JACKSON ROAD FROM IRONWOOD TO YORK - 4-H FAIR Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting,Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Frank Ronchetti, 5117 South Ironwood Drive, South Bend, Indiana, to change the traffic restrictions on Jackson Road from Ironwood to York on August 2 to 7, 2004, from 5:00 a.m. to 7:00 p.m. for the 4-H Fair. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell Mr. and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MOTORCYCLE PROCESSION - SOUTH BEND FIRE FIGHTERS LOCAL 362 Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting,Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Mr. Nick Kowalski, South Bend Fire Fighters Local 362, 1122 South Main Street, South Bend, Indiana,to conduct the above referred to walk on July 30, 2004, from 10:00 a.m. to 11:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MOTORCYCLE PROCESSION - SOUTH BEND FIRE FIGHTERS LOCAL 362 Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Mr. Nick Kowalski, South Bend Fire Fighters Local 362, 1122 South Main Street, South Bend, Indiana, to conduct the above referred to walk on July 31, 2004, from 12:30 p.m. to 2:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCHING BAND PARADES - PRACTICAL CHRISTIANITY SDA CHURCH Mr. Gilot stated that this request was withdrawn by the petitioner. APPROVAL OF RECOMMENDATION - TO CONDUCT "ASTHMA WALK" - AMERICAN LUNG ASSOCIATION Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Mr. John Smith, 9445 Delegates Row, Indianapolis, Indiana, to conduct the above referred to walk on September 18, 2004, from 9:00 a.m. to 12:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT "2004 A B A T E MOTORCYCLE RUN" - FREEDOM CYCLE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Mr. Chris Moore, 6210 U.S. 31 South, South Bend, Indiana, to conduct the above referred to motorcycle run on September 5,2004,from 11:00 a.m.,on the designated route as submitted. Upon a motion made by Mr.Gilot,seconded by Mr.Littrell and carried,the recommendation was approved subject to detours being set for downtown cross-traffic. APPROVAL OF RECOMMENDATION-TO CLOSE STREET-SIBLEY FROM COLLEGE TO BROOKFIELD - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic and Lighting, Police Department and the City Attorney's off-ice, in reference to a request as submitted by Ms. Roberta Young, 1710 South Sibley, South Bend, Indiana, to conduct the above referred to block party on August 8, 2004, from 11:00 am. to 10:00 p.m. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the recommendation was approved. `loI?O •xW Xq aputu uo?loux t,uodfl •ut•d 00:6 01 'ux'd 00:9 uzozl`bOOZ`£I IsnfnV uo Thud xooiq of pazzalax aAoqu aul Ionpu00 oT`euetpul`puag glnoS`xelloD Tsai 100 `zall?N uaalgle-1 put,xaAON Xq polllwgns st, Isonbaz t, of aouazalaz u? `aotdlo si_�auxoTTV XIID aqi pue Tuautlxeda(l aotlod `ou?Igf?-1 PUB agluzl Io uots?ArQ aql Xq paAtaoax uaaq o veq suotlt,puatutuo0az algexonul lutjl polels joI10 .IIN SQNVS gHS d0 3111V9 - g I IVSV'I OZ XVd'I0D'NONA JIWOdV'I-.IIHN IS ISO'ID O.I.-NOIIVCM91NWODRU d0'IVAONddV •panoxddu sum uatlt?puaururooaz atjl `paizzuo pun IIaxTTrj •zlni Xq papuooas `lollg •zlN.�q apuut uotlotu u uodn tu-d 00=8 0T'w'd OO:Z I utozl`t OOZ`6Z TsnRnV uo Xl Ld)looTq oI pazxaJax aAOgt, atll Ionpuoa oI`euutpul `puag tlTnoS `IaaalS mdug0 tllnoS Z0Z `ppe'I qu TJ Ili •sw Xq pall?tugns su Isanbax u of aouazalaz u? `aagla si,fauxoTTV Xl?D auI puu Tuautl.redaQ a0110d `2urlt12 1Z pue ollluzl,Io uo?stAiCl atlT Xq paAiaoaz uaaq anutl suo?It,puauuuooaz algt,xoAUl leLll palels ToltO ,jw ,kINVd NDO'Ig - .LZOOS OZ NIdVHO INON3 I.LVQNgWWODIN 3O 'IVAOWddV 'tu•d 00:9 It Su?pua IuaAa atll oI IooCgns paAozddt, sum uotlepuauuuooaz aul `pa?xxuo pue TlaxlT?`I •zl�`I Xq papuooas `IalIg ••tW Kq apuLu uopotu u uodfl •uz•d 00:9 le pua IuaAa aril It,tll papuauttuo0az IuatujxudaQ aotlod •ut•d 00:1 I of •w'd Op:Z tuozl`tOOZ`t j IsnOnV uo.SWd Xuptllx?q oT pazzalaz aeaqu aul Ionpuoa oI`euvtpuj `puag gjnoS IaazlS stuupV tll.toN ££OI `aou,IPA' xa•Ituuaf •sW Xq poITtutgns se Tsonbax t of oouazalax u? `03glo s,,4auzouv XI?O atll pue IuauxwdoC oo?lod `i?uttaaut2uglo u0?s?A?Q ogT,�q paAtaoax uaaq aAuq su0?Iepuatutuo00z algt,xoAt,j TutTl palels loitJ zyll AL2IVd AVQHDN -NVSSVA O.I VIN2i0dI-IV0 INO2id S VQNdY1iNODD d0 'IVA02IddV -panoxdde sum uotlepuatutu00ax aul`pa?.rtt,o puu Ilazllt I•zl,1f,Sq papuoaas`lol?O'xW,�q opetu uotlotu t, uodfl •tu•d 00:t of •urd OO:ZI tuozl `tOOZ `tT Isn2?nV uo fClaadotd poumo ,410 of pazzalaz anoge aul asn oT `uuuzvv-X qog -.iW Xq pall?tugns se Isanbax u of oouaxajaz u? `aotdlo s,�auzoj V Xlio aul pue `luauzdoTaAaQ o?tuauoaglo TuatultedaCl `s�.ToA,xalt,� `luauzlxeda'l slzed`Tuauzaa.tolug apOJ `�utzaaut�3uglo uotslAtcl atp hq paA?aoax uaaq aDAUq suo?Tt?puounuooaz algt,xoAUl leLll palels IollfD..TW NOI.IVIDOSSV SNUNMOF[WOH S'I IIH UDVf"VD - II,IS 'IIF[A1 S'IIIH IJVMVO - AlZfddO2fd AM ISn OZ - NOILVQNHWWOD3X AO 'IVAOXddV •Tiug ooznoS ,,I puu 1010H llo?xxt,W ;Dql gltm uo?Ieu?pxooO JO aouaptna oI IOafgns panoxdde sum uotlt,puatuutooax atlT `pa?zxeo puu IIaxTT? 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APPROVAL OF RECOMMENDATION - TO CLOSE STREET- CAMPEAU FROM ARTHUR TO JACOB - EAST SIDE REUNION Mr.Gilot stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office,in reference to a request as submitted by Mr. John Williams, 25125 Pin Oak Drive, South Bend,Indiana,to conduct the above referred to block party on August 14, 2004,from 9:00 a.m.to 7:00 p.m. Upon a motion made by Mr. Littrell, seconded by Mr. Gilot and carried,the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY- ALLEY BETWEEN 36TH STREET AND LOGAN Mr. Gilot indicated that the Common Council has submitted to the Board a Vacation Petition as completed by to vacate the above referred to alley. Mr. Gilot advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works, The Fire Department stated that the residents at 326 36' Street will not be able to get into their garage; however, if the residents at that address have no objections, approval is recommended. Mr. Littrell stated that the Petitioner owns the residence at that address as well and is aware of the problem. Therefore,Mr. Gilot made a motion that this alley vacation be referred to the Common Council. Mr. Littrell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - COOUILLARD FROM ROCKNE TO CHERRY TREE LANE - BLOCK PARTY Mr. Gilot stated that favorable recommendations have been received by the Division of Traffic and Lighting, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Greta Roemer Lewis, 633 North Coquillard, South Bend, Indiana, to conduct the above referred to block party on July 31, 2004, from 10:00 a.m. to 4:00 p.m. Upon a motion made by , seconded by Mr. Gilot, seconded by Mr. Littrell the recommendation was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR David A. Ratkay Approved Effective July 7, 2004, Pursuant to Resolution No. 100-2000 Fresh Trax, LLC Approved Effective July 16, 2004 Pursuant to Resolution No. 100-2000 Langfeldt Excavating Released Effective August 8, 2004 Indiana& Michigan Concrete Co. Released Effective July 26, 2004 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Claim City of South Bend $2,463,469.71 7f 19/04 City of South Bend $1,354,049.53 7/26/04 ZSg,�.p aaquaojN `soul .j pl-euoQ aoquza `llaa� t� 'd lXej �.uapisaad `�olt0, ���O SNNOA� Dllgfld d0 CRIVOU .MT 0£:OI ju pauanoCpu 2utjaaut agj `pataaBo pue llaallt-I •aN,�q popu000s lopo 'aye : q opLIuT uol oua u uodn `paeog ogj aaojaq owoo off, ssoutsnq aogwnj ou Sutaq oaogZ .LNgInIN-aflOf CIV .Pow-eo gatgna uOTIOLU 041 popuoaas 1101ITiZ alb palg oq pallYUagns su wodaa agI pue panoaddu oq sm-plo agj jugj uotlow L, oppw Iollo -.1w b0/9I/S OS'60Z`6ZI$ a;nfaadS-aosvN tIOL/L Zf Its$ utntlzosuoo OuisnOH XTunOD gdasof -IS t,O/L/L 8S'Its utntliosuoD �utsnoH ,�junoD gdasof -IS tO/L/L LL'L86`i 1$ uznti-zosuoD �utsnOH ,�junoo gdasof 'IS tO/L/L 00'6H$ uzilt).TOsuOD 5ursnOH XjunoD gdasof -IS #l0/SZ/S 00'000`ZZ$ u niuosuoD SuisnOH XlunOD gdasof -IS tl00Z 9Z A Iflf JNI.LJHN IdVI flOHN 24 9 SPECIAL MEETING JULY 29, 2004 The special meeting of the Board of Public Works was convened at 9:35 a.m. on Thursday,Jul),29, 2004,by Board President Gary A. Gilot,with Mr. Carl P. Littrell present. Mr. Donald Inks was not present. Also present was Board Attorney Thomas Bodnar AGENDA ITEMS ADDED Upon a motion by Mr. Gilot, seconded by Mr. Littrell, the following items were added to the Agenda: Request to Award Quote - LaSalle Street Lighting Replacement Project - Project No. 104-051 - Request to Award Bid - Ironwood Drive/Jefferson Boulevard Intersection Improvements - Project 104-032 AWARD BID - BENDIX DRIVE RELOCATION - PROJECT NO 102- 037 (AIRPORT BOND) Mr. Carl P. Littrell, City Engineer, advised the Board that on July 12, 2004,bids were received and opened for the above referred to project. After reviewing those bids,Mr. Littrell recommended that the Board award the contract to the lowest, responsible, responsible bidder, Brooks Construction Company, Inc., 625 South Beiger Street, Mishawaka, Indiana, in the amount of $1,165,074.71. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - IRONWOOD DRIVE/JEFFERSON BOULEVARD INTERSECTION IMPROVEMENTS - PROJECT NO. 104-032 LOHUT) Mr. Carl P. Littrell, City-Engineer, advised the Board that on July 26,2004,bids were received and opened for the above referred to project. After reviewing those bids,Mr. Littrell recommended that the Board award the contract to the lowest,responsible,responsible bidder,Rieth Riley Construction Company,Inc.,25200 State Road 23, Post Office Box 1775, South Bend, Indiana, in the amount of $91,794.00. Therefore,Mr. Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Gilot seconded the motion which carried. AWARD QUOTATION - LASALLE STREET LIGHTING REPLACEMENT PROJECT - PROJECT NO. 104-051 COIT Mr. Carl P.Littrell,City Engineer,advised the Board that on July 26,2004 quotes were received and opened for the above referred to project. After reviewing those quotes,Mr. Littrell recommends that the Board award the contract to Trans Tech Electric, L.P., 4601 Cleveland Road, South Bend, Indiana, in the amount of$42,315.00. Therefore, Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Littrell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Gilot, seconded by Mr. Littrell and carried, the meeting adjourned at 9:39 a.m. BOARD OF PUBLIC WORKS Gary A. Gi ot, President Carl P. Littrell, Member ATTEST: r Donald E. Inks, Member Angela K. Jacob, Clerk