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Home My WebLink About07/12/04 Board of Public Works Minutes PUBLIC AGENDA SESSION JULY 8, 2004 The Public Agenda Session of the Board of Public Works was convened at 9:05 a.m. on Thursday, July 8, 2004,by Board Member Donald E. Inks, with Mr. Carl P. Littrell present. Also present was Attorney John Livingston. Board President Gary A.Gilot and Board Attorney Thomas Bodnar were not present. Board of Public Works Clerk Angela Jacob presented the Board with a proposed agenda of items presented by the public and by City staff. AGENDA ITEM ADDED - Sewer Revenue Bond Resolution No. 24-2004 Board members discussed the following item(s) from that list. - Monthly Safety Reports Mr.Bob Kral,Water Works and Mr.Pete Kaminski,Street Department,presented the Safety Report for their respective department. - Monthly Report - Water Works Mr. Bob Krol, Water Works, presented the Monthly Report for Water Works. - Revokable Permits - Installation, Maintenance of Neighborhood Signs - Miami Village Neighborhood Mr,Mike Divita,Community and Economic Development,stated these permits are for 2305 and 2306 Miami for the installation and maintenance of neighborhood signs. The Board requested that the site distance for these signs be checked as well as a minimum clearance of 18 inches from the face of the curbline. Mr.Divita also presented drawings of the signage. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - CALIFORNIA FROM JOHNSON TO BROOKFIELD - BIRTHDAY PARTY Mr. Inks stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Angie Bradley, 1002 North Johnson, South Bend, Indiana, to conduct the above referred to block party on July 10, 2004, from 12:00 noon until 10:00 p.m. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. ADOPT RESOLUTION NO.24-2004-A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, RECOMMENDING THE ACQUISITION, CONSTRUCTION AND INSTALLATION OF CERTAIN ADDITIONS, EXTENSIONS AND IMPROVEMENTS FOR THE CITY'S SEWAGE WORKS, THE ISSUANCE AND SALE OF REVENUE BONDS TO PROVIDE FUNDS FOR THE PAYMENT THEREOF, AND OTHER MATTERS IN RESPECT THERETO Upon a motion made by Mr.Littrell,seconded by Mr.Inks and carried,the following Resolution was adopted by the Board of Public Works subject to wordsmith and distribution to the City Council. RESOLUTION NO. 24-2004 WHEREAS, the City of South Bend, Indiana (the City) has established, constructed and financed a sewage works(the "Sewage Works") and now owns and operates the Sewage Works,by and through its Board of Public Works(the"Board"),pursuant to IC 36-9-23,as amended,and other applicable laws. WHEREAS, the Board has determined and desires to recommend to the Common Council of the City (the "Common Council") that certain additions, extensions and improvements to the Sewage Works, as described herein, are necessary. WHEREAS, the Board hereby directs Jason J. Durr and Gary A. Gilot, both professional engineers employed by the City (collectively the "Engineers"), to prepare and file plans, specifications, and detailed descriptions and estimates of the costs of the necessary additions, extensions and improvements of the Sewage Works, and directs that such plans, specifications, descriptions and estimates, to the extent required by law, should be submitted to and approved by all governmental authorities having jurisdiction thereover, particularly the Indiana Department of Environmental Management("IDEM"),if and to the extent IDEM approval is required under Indiana law(the additions,extensions and improvements to the Sewage Works as described inthe Engineer's plans, specifications, descriptions and estimates and below, are referred to herein as the"Project"). 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The Board hereby approves the substantially final form of the 2004 Bond Ordinance presented to this meeting and recommends to the Common Council the adoption of such 2004 Bond Ordinance which sets forth the terms and conditions of the 2004 Bonds to be issued thereunder. Section 4. The Board hereby ratifies the actions taken to file the 2004 Bond Ordinance with the Clerk of the City ("City Clerk") for presentation to the Common Council, and the Clerk of the Board is hereby directed to present a copy of this Resolution to the City Clerk for presentation to the Common Council for its consideration, as soon as may be done,thereby requesting the issuance of the 2004 Bonds. Section 5. This Resolution shall be in full force and effect from and after its adoption by the Board. Adopted at a meeting of the Board of Public Works of the City of South Bend, Indiana, on this 8th day of July, 2004. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/Donald E. Inks, Member s/Carl P. Littrell, Member ATTEST: s/Angela K. Jacob, Clerk The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS F Gary A. Gilot, 1President —(�4 rZ7�r�- Carl P. Littrell, Member Donald E. Inks, Member ATTEST: Angela K. Jacob'.;Clerk REGULAR MEETING JULY 12, 2004 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, July 12, 2004, by Board President Gary A. Gilot, -YN•ith Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present were Board Attorney Thomas Bodnar and Attorney John Livingston. palliuTgns su:" puog Pig (%S) luoo aad aAT3 polaidwoo lou sem Lujoj lUanTlTwuaoD uoTlt?uiuTT.TosTQ-UON JOP-10 UT sem JiAUPUJV uoisnlloD-uoN ljsaolu/�N Pi�veCI *iA �q pauois sum pTg 9tS9t uUeipUI `uJumuTlsilnI £££i `jog 039j0 lsod 'DNI 'OD NOI.LXINI.SNOO VNVICINI N-dHHJWON 00'•bZS`O£Z`I$ uoildo snld 107 fullxed snld Pig asug.Tipdad LuLC[ lino. 00.88£468 $ uopdo snld Pig asug 10q Oui�lxud IP101 00'9£S`t $ aliUuo f `.1ge0s luauua ved llugdsd - uoildo :CIIg pallTuigns sum puog pig (%/ ) luao aad aAIJ p31aldwoo sLm uuoj luowjj uuioO uoileufwljOsTcf-uoN laplo ui sem liAUpUjV uoisnjlo0-uoN algtuL,g uiljujN -.tN Xq paufis sum pig i£tr6p ut'OiuoiN `uol2uipn-I peou oXig TilnoS ZtZ •ONI NOI.I.XINI.SNOD XVINCFdVH OZ•99Z`6SSI$ uoildo snld lo`I OuiNxed snid Pig osug iiuda-I wLC[ Iraol OZ'99Z`bL $ uoildo snld Pig asug lo'I 2u'Axe j iulol 00'9SL $ oliuuof `.aaluos luaWQAL'd IleTldsV - uoildo :CIIg palliutgns sum puog pig (% ) moo jod aATd papnlaui su.Yn uTxoJ IuauzliuTUtoO uozlL'uruTi.TasTQ-uoN aapjo ui sum linupgjv uolsnlloD-uoN uoslaN SOLUBf .,IN Xq paints snm Pig ZS£9P uuuiPul `ajlodu7 I Lt I xog aaUJO lsod �NI hN6'dY�IO� NOIZ�FI�I I SNOB ��ZZ�n gg�I��INV_I :p-caa Xloilgnd puu pouodo zuam spTq fuimolloi nqj •luaTOTJjns oq of punoj axam goigm smaN,�lunOD-TZj Qqi put,ounglj L puag glnoS aril ui ooTlaN Jo uoileoilgnd jo sjoo.Td poiopuol jjr)JD aqj •loofozd of pZ)JIOJaa aAoqu oql Toj spiq palT?as jo Ouiuodo puT;2UTAiaoax xoJ las alzp aril sT3m STgjL .I.IOD LSO-ZOI 'ON 133fONd - II gSVHd - SNIVdJU NVU QNgg HLFIOS - SQIU d0 ONINgdO •pano.Tdde aaam `r�laAiloadsax`pOOZ I XInf Puy 8Z aunt`I,Z aun f ua plaTi Pzpog aTiljo uipa)Lu Imoods u put,sOuiloow Jinn'30a aql jo salnuim aril `paraaua pur qul ,iW hq papuooas `liajlji'I 'xw -,�q opum uotlouz u uodn rJNIIU21 i SMIAMId 3O SH FININ AAONJdV sa[.TIsTUIN SCIIV - luauza0zi3yV luua0 .10jj3 lS - SMI1310 - (Z) saaTAa(T Ioxluo0 3uyeiZ - sluauTanoxduzi 10Z OuPtlud laa.zlS uosnjjj)f pug gdoso f -IS - pa-emV pig - :upuaRu aril of pappu aa,',A suzalT �uimolloj aril `POTI 3 PUP s�ul •xygl �q papuooas `loljq -jW hq opeLu uoilolu a uodn aaacty Swan vCINgov tooz zl lk'TFlf DMI,RIN 2IYYIDn 2`19 REGULAR MEETING JULY 12, 2004 BID: Option - Asphalt Pavement Sealer, Jennite $ 756.00 Total Parking Lot Base Bid Plus Option $ 80,673.00 Total Dam Repair Base Bid Plus Parking Lot Plus Option $1,462,829.00 WALSH CONSTRUCTION COMPANY OF ILLINOIS 2749 North State Road 39 LaPorte, Indiana 46350 Bid was signed by Mr. Jeffery Dunifon Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Option - Asphalt Pavement Sealer, Jennite $ 1,134.00 Total Parking Lot Base Bid Plus Option $ 159,329.50 Total Dam Repair Base Bid Plus Parking Lot Plus Option $1,450,224.00 Upon a motion made by Mr.Littrell, seconded by Mr. Inks and carried,the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS -BENDIX DRIVE RELOCATION-MEADE TO GOODLAND-PROJECT NO. 102-037 (AIRPORT BOND) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SELGE CONSTRUCTION 2833 South 11"' Street Niles, Michigan 49120 Bid was signed by Mr. John Szuba Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,424,428.41 RIETH-RILEY CONSTRUCTION COMPANY INC 3626 Elkhart Road Goshen, Indiana 46527-0477 Bid was signed by Mr. Eugene Yarkie Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,304,902.00 BROOKS CONSTRUCTION COMPANY INC. 625 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Mr. William Stevens Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Five per cent ON Bid Bond was submitted V/N �gtlgs�Id DOA ZI `0Z-IS OMI 00'001`1 $ IIPA1 ME" ui sjauiq-B0 £ do L gTjm omluod ODU1001saZl WOE $ sig2t~Iluoosaanold 00't I S $ dajS 31113atH aooQ apiS 00'091 $ jg5ilgse[3 DOA Z I 'OZ-'IS OAL 00'00£ $ uuals,�S Uo2RO 31a103[g 00'089 S aoul-1 pt?aH :suotldo 0S'yfi6`�9 $ 17CIOWS 61iuf1 otpaW V/N doiS aTajoalH aooCl apiS V/N jg2Tlgsrld DOA Z I `OZ-IS OAL 00'0011 $ 11VA1 uTPW ut siouiqeo £ doy grim aanl�a��u�oo� a� 00'0£z $ ml ?q luaosaanol j 00-t i S $ daIS oiajoa[g aooa apiS 00.09I $ �g Tlgs�Id DOA Z I 'oz--1S Olx1 1, 00'00£ $ LUOIS{S uoo,SXo 01403[g 00'085 $ aaull p130H :suoixdO OS'tt6`t,9 $ iqolgnS 8 jtun oipaW :CIIS 'panT-em sum }Ta In aaaT age`paiaat?o puu qul uw Xq popuooas `[laa��i ay�l:4q apvw uoTiouz v uodn poututgns sum puog pig (%o I) juao .tad uoy paialduzoa sem uzaoj Tuatx11tLUWOD u01j13u1u1ta0s'G-uOX pauOTs IOU sum Jt,vepgjv uotsrtlloD-uON paints IOU sPm pig £I88t,ue5ig3 tw `oijolmi4D PaaIS Itas@�MN 6t,91 SISSHHO NVI-%JVJS :pt?aa XtoTlgnd puL, pouado aaam sptq OuTmo1I0j age, •1-Liop ps oq of punoj oaom gotgm smoN XjunoD-TaZ agl pue aungTas puog g}noS agj uT aoTiotgjo uoTjuoilgnd jo spoad paaopual 11-1'01D ag,L -joofoad 01 paataJa.z anoq-e agl aoj sptq popos jo Ouiuodo puu 2uint030a aoJ Jas aJtlp oql sLm stg1, dIDI-ig SUM 11DNV'lf19"V .I.NHADiVdHC MA £ JJWHZ HSI9N 11JW - Sala 10 NINgdO •uotWpuauiuzooaa PUB matn,aa JOJ 5u1a03ut2ug 10 uoisTntQ ag} of paaaajaa mm spiq anoqu agj`p thin puu sNul -xW Xq popuooas`[Iaa}li-I 'aW Xq opew uoijow v uodn IZ'996`66VI$ :QIS pon!uagns sPm puog pig (% ) Iuoo aad anti paialdwoo sum uzaoj juautjTu wOD uoTjvutuuaostQ-uoN aapao uT sum Itntpgjv uoisn[loD-uoN �lla?I -r uTna}I -.tyr Xq paufis st?m PTg t,i99t't?ueTpul `puog gjnoS €z PROM NUTS 89£tz 'JNI A I Tgx W HS'IVA1 IL't,LO`S9I`IS :QIg tOOZ z l A'If1I 9NI.L33W 2IV"Ifj-DU - 0221 REGULAR MEETING JULY 12, 2004 Side Door Electric Step NIA Medic Unit 10 Subtotal $115,657.00 Options: Top 3 cabinets in Main Wall $ 160.00 Side Door Electric Step $ 514.00 Total for All Three Units: $164,530.00 RENEWED PERFORMANCE, INC. 1095 Development Drive Tipton, Indiana 46072 Bid was signed by Mr. Raymond D. Salati Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Medic Unit 8 and 9 Subtotal $100,518.00 Options (Totals) Head Liner $ 2,560.00 Electric Oxygen System $ 3,643.00 Two SL-20, 12 VOC Flashlight $ 756.00 Side Door Electric Step (Inc. In Base Price) Flourescent Lights $ 992.00 Restocking Feature with Top 3 Cabinets in Main Wall $ 1,320.00 Two SL-20, 12 VOC Flashlight $ 378.00 Side Door Electric Step (Inc. In Base Price) Medic Unit 10 Subtotal $ 44,722.00 Options: 2 SL-20, 12 VOC Flashlight $ 378.00 Side Door Electric Step N/A Total for All Three Units: $155,966.00 MARQUE, INC. 2408 Lincolnway East Goshen, Indiana 46527 Bid was signed by Mr. Thomas P. Goggan Non-Collusion Affidavit was in order Non-Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Medic Unit 8 and 9 Subtotal $ 97,952.00 Options (Totals) Head Liner $ 1,13 0.00 Electric Oxygen System $ 1,980.00 Two SL-20, 12 VOC Flashlight $ 530.00 Side Door Electric Step $ 792.00 Flourescent Lights $ 732.00 Restocking Feature with Top 3 Cabinets in Main Wall $ 265.00 'uoTlnpuaWwOoQJ pun matnax joj jumuzdolanaQ oTTUOUOOg pun �jiunwmoD of paxiajai sum plq anogn oqj`pat.i.ino put'qul '.,K.Kq papuooas `}ol?O jw Xq opnur uoilo'w n uodn oo'sZt$ :QIg 8Z99t nut?Tpul `puag glnoS Ja31jS ols?IXeO TJON SzI VHN<O VC[M 19 :pna.z Xlotlgnd pun pouado st?m piq 2u?mollo.I oql •jum?mUjns aq of punoj oxom ilaigm smoN XjunoD-?.i j aqj puB aungjjj puag g1noS oql u?aoT}oN Jo uoilnoilgndlo sjooid pajapual jia0 aq j •. v3daid o1 pazaJa.r anogn als xoj sp?q palms jo t?uivado PUB Ou?n?aoa.i.zoi ios awp oqj snm sig j gZSII2I� ££t - AI2IgdO2id GHNtY1,O-A.LID dO E[ IVS - SQIg d0 JNINgdO •uoTTnpuau WOOaa pun marna.z xoj luauzmdmQ adT j oLll of paaaajai aaam spiq anogn aTII`pa?xxno pun qul •zW Xq papuooas `lloil i?g x"Xq apniu uoriaui n uodfl W t S6`S£l$ :s1?ull ;)@JT 1 Iiv Jo.I injos 00,9zS $ dolS ou oolg .iooQ mpiS 00.082 $ i#ggsntj DOA Z 'OZ-'IS Z :suo?ldO. WOO'It, $ Inlolgns OT I?u11 o?po" 00'SZS $ dojS oixjaalg aooQ apiS 00.08Z $ lgfTlgsEl3 DOA Z I `OZ-Is oms 00.009 $ IIPA1 ululN up sjautgn0 £ do L gllm aan1nag �u?3loolsa-a 00'0SZ $ sITI2 1Z luoosoinolg 00'0S0'1 $ dolS ouloolg xooQ ap?S 00'095 $ i'121 Soli DOA ZI `oz-,IS om,l 00'095 $ WOTSXS UafxxO o?sjoalg 00.009 $ xau?rl pnal l (slnmol) suoildO 08.OZ£`ti6 $ injolgnS 6 pun 8 ITUCI o?pmN :(jig ponitugns sum puog p?g (%o 1) woo .tad uml palaldmoo sum uuoj ju;)wjjLnuzo0 uo?jnutujz)siQ-uoN xapao u? snm J?nnptjv uo?snlloD-uoN umozg anilliy •.ill z�q paUOTS snm pig t I Sgt nunipul `I-MqllH an?.zCl 'I•Q 0 I I gONV IfIgYWV NA TTW AODDW (junoosip I?urt-rjlnm 00'000`£$ ssmi) OO'Z66`t t l$ :si?un aoxgj IIV-ioj injol (ao>ad ring ul 'oul) dolS ot.iioalg Tooa opts 00,01E $ ig2?igsnId DOA Z I 'OZ-'IS Z :suo?ldO 00't,Lt't t, $ ImolgnS 0l llufl o?poW 00'96£ $ Ig21iiisnid DOA Z I 'OZ-'IS oml ��y Boaz z t A-Inr JNISg'3Ii1I x��nrJ�x J .'23 REGULAR MEETING JULY 12, 2004 AWARD BID - ONE 1 2004 3/4 TON EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCK WATER WORKS WATER WORKS FUND Mr. Matthew Chlebowski, Central Services, advised the Board that on June 28, 2004, one (1) bid was received and opened for the above referred to vehicle. After reviewing the bid, Mr. Chlebowski recommends that the Board award the contract to the lowest responsible and responsive bidder, Terry's Ford,'63 North Harlem,Peotone,Illinois in the amount of$21,764.00. Therefore,Mr.Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION-OLIVER SCHOOL SITE MOWING/MAINTENANCE-PROJECT NO. 104-047 (2003 PLAN IMPLEMENTATION FUND Ms. Tony Zozulya, Community and Economic Development, advised the Board that on June 28, 2004,one (1)quotation was received and opened for the above referred to project. After reviewing the quotation, Ms. Zozulya recommends that the Board award the contract to the lowest responsive and responsible bidder, Infolink, Inc., 1657 Commerce Drive, South Bend, Indiana in the amount of$298.00 per mowing. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ST. JOSEPH AND JEFFERSON STREET PARKING LOT IMPROVEMENTS - PROJECT NO. 104-042 Mr. Tim. Williams, Community and Economic Development, advised the Board that on June 28, 2004, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Williams recommends that the Board award the contract to the lowest responsive and responsible bidder, Walsh and Kelly,Inc.,24358 State Road 23, South Bend,Indiana in the amount of$96,794.98. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above, subject to a pre-conference to identify the scope of the project. Mr. Inks seconded the motion which carried.. APPROVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT - BIKE TRAIL LIGHT REPLACEMENT - MARTELL ELECTRIC - PROJECT NO. 103-083 COIT Mr. Gilot advised that Mr.Toy Villa,Public Construction Manager,has submitted the Final Change Order on behalf of Martell Electric, 1 125 South Walnut, South Bend, Indiana, Indicating that the contract amount be increased by $1,378.00 for a new contract sum including this Change Order in the amount of$25,806.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE FINAL CHANGE ORDERAND PROJECT COMPLETION AFFIDAVIT-LASALLE PARK PUBLIC WORKS IMPROVEMENTS - MCINTYRE JONES INC. - PROJECT NO. 103- 064 (CDBG) Mr. Gilot advised that Mr.Toy Villa,Public Construction Manager,has submitted the Final Change Order on behalf of McIntyre Jones, Inc., 2526 West Sixth, Mishawaka, Indiana, indicating that the contract amount be increased by$4,695.28 for a new contract sum including this Change Order in the amount of$131,286.63. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr.Littrell and carried,the Final Change Order and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF LETTER OF CONCURRENCE - COUNTY OF ALLEGAN MICHIGAN Mr. Gilot stated that the Board is in receipt of a Letter of Concurrence between the City of South Bend and the County of Allegan,Michigan. They are installing a new 800 MHz system for county- wide coverage for their fire and ambulance services. Three of their ten channels are co-channels with the City of South Bend. Since AIlegan County is within a certain distance of South Bend,the Federal Communications Commission states that a Letter of Concurrence must be agreed upon by both parties. Therefore,upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,the Letter of Concurrence was approved and executed. uxex.Road TURID OUMOlelN IuautOOUt'gug 00'SL91$ TMIVrn glnoS t£LI Ieiluapiso-d pootlxoggSioX OSURI 1 um�l -luautaaxSV urex�oxd Iumc) futgaluIrl IuOwoomqug 00'00t`£$ Inulp/,& glnOS 6ZL I IrtluapisaZl poogxogqOiaN o2ull' Lund - IuauzaaxfV Lwelx�Oxd lu-ex0 futq,3juW luOwoouuqug 0S'Z90`Z$ xalsgoAk glnoS t 1 I Z Ieiluopiso d poogxoggi3taN ao-elli11 LunZl - IuoLuaax2V Luex20xd lut3x0 OUNOWN Iuauzaauuqug 00'6£1'£S xolsgaAl glnoS 01 I Z I-Biluapisa-1 poogxogq.RpN of elltA uznZl - luautaax2V Wt'120xd Iu-CxO Bulgz)IBW Iuo-woout'gug 00.0L0`I$ -talsgo,6 glnoS SZS i jrpuoprsa-1 poogxogqSioN a ulliA Lund - Itxauxaax I welfoxd Iu-ug futgoleW IuOLUaout-qua 0S'L89`£$ iltgn(I Is;DA1 SZ£I juguopisOu poogxogqoioN ooell' urn- - luautaaxfy uxex20xd IURID SutgOleW luaumom qug 00'005`LS alsilxpD TJON SZI piluopisON poogxoggoraN opislsoM xeaN- IuautaOxsV WL'-100xd WRID OUTWIV"luautaouuqug St'L99`7$ TIIIWS ISOM 61£Z IrtluopisO-1 poogxoggi?taN opisls@An xt?aN- luautaaxf?y LUB-T20xd TUPJ0 �?UNOILIW luowoouegug OO•t99`t$ poomuaN 9Z£Z ieiluapisod poogxogq�TON apislsarn xuaN - IuoLUaax�y uxex'�oxd IUBJD �uigOTUIN luowoouequg 00'81 S`t$ XonH glioN ££I luiluopiso-H poogxogg5raN Opislsa xnaN- Iuauzaax v Lut?x00xd lutu0 fufgoluW IuOLUaouequg 0L'Z8t`9$ OnUanV uapuig IZIZ It'tluopiso-d poog.zoggftaN opislsa� xt?aN- WOLUaax2V IaaxlS Lut?BOM IuexO fuigalnlll luomomt?qug 00"0IL`t$ n�££ glnoS ZO£I It?tluopiso-d poogxoggSpN Nxed xOni2i - IUOUZaax�V IaaxlS uxex20xd Iul3JD Sutgolt?W IuaLuoOuegug 00'000`S$ y,0£ glnOS L1£I lUrluapisa-d poogxoggBiON Maud xani2l - JUautaax2V IaaxlS urexfoxd lut?x0 2uigOlt?W IuOLUaoULqug 00'09S`Z$ pLZ£ glnoS ZZZI lupuopis32l poogxoggBpN Maud .1PAI l - luauxaoxfV :IRAoxddr xoI pxeog OT oI paluasaxd axam slORIWOD/sluouxaax2v IuOUZdola.koa XIiunTuLuo0 ouimo1103 OU S.I D V a,.NOD/SlNjN99 IOC.I.NHWdO'l9A9a AlINMININNO gnOxdJV •paltd st?m aouexnsullo al�Ot�tlxa0 OIt?txdoxdde agI pug patdtlex s�.L IoLxluoD aqI`patxzt o put? s�luI -.TW Xq popuoaas `IaltO •xW:sq opt?ux uotloLu e uodn -OOOZ-001 -oN uoilnlosON of mens.md `tOOZ `L Xinf Uo POAoxdde Sum IoLIluoj sigl pOIoU SUM,11 'ItAoxdd-e pmog xoI polllutgns i3utaq sem lunouxe pies UT IOaxluo0 e`IOOCoxd of pauojax aAogt' aqI xoI 00'6t£`6t$ ,10 lunou , aqI ut tumpul `puag glnoS `IaaxlS oldumS Isa, tOZI `•OUI `sxagloxg pxt'gas1i210l`t00Z `tZ aunf uo papxemv ptq aqI glim aOUt?pxoOO-e ui legl pastnple 10110 -11N to ) OZtO-t0I 'ON loaf 02id - aNI S2IgHLO2ig Q21�'HOSII21 - III dSdHd NOIL` HVdT[Nd g.LIS'IIVf AlNf IOD HJUSOf'IS-. iv a LNOL)NOI.LJ.(1d LSN00,&Aj Lv-d •mat.�ax lt?5al of Ioofgns `palnoaxa puu pa.,ioxddu sum IouxluoD aqI pOtxTUO pue Ilaxllt l -.iW Xq popuoOOs `Io1i0 'xW ,�q apuLu uotlout e uodn `axolaxaq,I •IOexluOD srgl gltm sa regO Ieuotlippe ou st Oxagl WT P310u loli0 UN -OIBIS-ui sOlnurut xOd £S0•$ pu-e aIuIS of OIuIS alnulw xad S£0'$ st Pine `puag glnoS,lo �ITO Oql xoI aOinxas ouogd oouelsip Buol Io lumouax p xoj `suotlteoiunwuxoO 2uimpuoxg puu puag glnoS -lo i�IiD agl uaamlaq IOBxluoj a Io Idtaaox ui st pxuog oql I-eLII poluls lopq uW SNOI.LVDINIIININOD 0NJA4 (J oUg - I OVA I.NOD IDNVISICI JNO'I d0 'IVAONddV t00Z 71 AZflf RI.I.HFIK iV-lf1J'32I REGULAR MEETING JULY 12, 2004 Agreement- Rum Village Neighborhood Residential 2021 Swygart Street $4,899.09 Enhancement Matching Grant Program Agreement Rum Village Neighborhood Residential 1538 Arnold Street $2,000.00 Enhancement Matching Grant Program Agreement - Community Development Block Grant Housing Development Corporation - Program Income Agreement - Shelter Plus Care AIDS Ministries $43,416.00 Contract- Community Development Program LaSalle Fillmore $10,100.00 Neighborhood Center Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements/Contracts were approved and executed. APPROVAL OF REVOCABLE PERMITS - RECOGNITION OF ENCROACHMENT UPON CITY-CONTROLLED PROPERTY AND PROVISIONS ALLOWING TEMPORARY CONTINUANCE OF SAME - GATEWAY SIGNAGE/MARKERS - 2305 AND 2306 MIAMI STREET Mr. Gilot stated by execution of the permits, the City grants permission to Miami Village Association to install, maintain, and remove gateway signage/markers on the above City owned properties. Upon a motion made by Mr. Gilot,seconded by Mr.Littrell and carried,the Permits were approved. APPROVE BUILDING BLOCK GRANT AGREEMENTS The following Building Block Grant Agreements were presented to the Board for approval: All Agreements are in the amount of$125.00, with the exception of the address noted. 1216 Emerson Avenue 3945 Glenview Drive 1322 East LaSalle 1231 Alpine Drive 914 Lincolnway West 2641 West Washington 2618 Grace Street 3230 Stone Briar Drive 1805 Marquette Boulevard 716 West Colfax 1701 South Miami Street 1025 Western Avenue 4024 Glenview Drive 2205 Keller Street 5231 Monticello Court 414 East Ewing Avenue 1835 Southernview Drive 1602 Hildreth Street 2618 Grace Street 1633 East Bowman Street 2025 South Morris 1812 East Madison Street 1915 Fremont Street 1006 South Twyckenham Drive 1720 West Ewing Avenue 143 South Sheridan 713 East Angela Boulevard 3206 Pleasant Street 2218 West Indiana 2705 Marquette Boulevard - $2.500.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above referred to Agreements were approved and executed. APPROVAL OF LICENSE APPLICATION FOR A SIDEWALK CAFE PERMIT - THE VINE Mr. Gilot stated that the Board is in receipt of favorable recommendations from the Building Department, Engineering, Police Department, Fire Department and the Legal Department for a License Application for a Sidewalk Cafe Permit for the Vine, 122 South Michigan Street, South Bend, Indiana. 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APPROVE TITLE SHEET - WEST POINTE ESTATES, SECTION II Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the above referred to Title Sheet was approved and signed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: Alzheimer's Services Ritschard Brothers, Inc. Infolink, Inc. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR JNRS Concrete Approved Effective June 26, 2004, Pursuant to Resolution No. 100-2000 Casteel Construction Released Effective July 12, 2004 Cecil Sharp Released Effective July 12, 2004 Clifford Binder Approved Effective June 29, 2004, Pursuant to Resolution No. 100-2000 Southmore Mutual Housing Corporation Approved Effective June 28, 2004, Pursuant to Resolution No. 100-2000 EXCAVATION BONDS Kemp Electric, Inc. Released Effective July 12, 2004 Bill Morris Excavating, Inc. Released Effective July 12, 2004 Joseph Echard Approved Effective June 29, 2004, Pursuant to Resolution No.100-2000 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Littrell seconded the motion which carried. APPROVE CLAIMS Mr. Gilot stated that the following claims were submitted to the Board for approval: Name Amount of Date Claim City of South Bend $1,534,191.80 June 6, 2004 City of South Bend $1,381,608.01 June 12, 2004 American Electric Power (New Fire Department $5,581.42 June 3, 2004 Headquarters) DLZ Indiana (New Fire/Police Department $8,335.53 July 3, 2004 Headquarters) xal� goo�f � eIauuV -J xaqu,oK `s, uI °d pipuo(I xagwr)K `flaxnt-I 'd Ixto 1 luoptsaxd `I011r9 •v XieD cti�y , SX HIM DI`ISfld ,4O cMVog ££:OX w pauxnofpu �3uilaaui atjl `patxxlea pue Ifaxut l uW Xq popuooas `Iolic� uI �q apVut uotIoW P uodn `pxtog atlj axopq owoa oi ssautsnq xatllxn ou 5uioq axau_t sN�v�rzxnorQ� •patxxpa t MAN uotToux atll papuooas Ilaxl11Z -iN 'pain oq pallruagns s-B slxodax aul puu pa,tioxddu oq sutteIo aql jail uollow u apeuz 10,19 -1' (slay-enbpeOH t00Z `6 �,Inf 00'668`6£t`f$ Iuatuiiuda(j aatlod/axtdntioN) uotlanalsuoD Iaalsvo (sxalxvnbPL'OH t00Z `£ �Inf 00-SZL`£$ Iuauzlxedoa a3110d/axt3 MON) Pulezpul ZZQ (sxal.i�nbp�aH t00Z `£ XInf £8't£L`tt$ iuowwdaQ aarlod/aitA moN) -euetpuI Z'IQ (sxalx�nbpuald t00Z `£ XInf 0£'Z08`6$ Iuau�lx�daQ aotlod/auj maN)LuLtpul Z'IQ (sxalxunbp-BaH t00Z `£ =�Inf 00'SS S`11$ juauzlxmdaQ aoilod/axt,d,AAON)vumtpul Z'ICI (sialiunbpeaH t00Z `£ ,�Inf 00'Zt0`Sf$ juau vledaQ aallod/axt,d m3N) euMpul ZIQ t00Z 7-1 h lrlf NI LHRW1 IVTIDRN