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No other business came before the Board. The meeting adjourned at 8:50 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President L� .Carl P. Littrell, Member l Donald E. Inks, Member ATTEST: gela, . Jacob, Wrk REGULAR MEETING APRIL 26 2004 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday,April 26, 2004, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks present. Also present was Board Attorney Thomas Bodnar and Attorney John Livingston. AGENDA ITEMS ADDED/TABLED Upon a motion by Mr. Gilot, seconded by Mr. Inks, the following items were tabled/added to the Agenda: - Award Bid - Acquisition of Property to Habitat for Humanity - Added - Traffic Control Devices - Added - Award Bid- One (1) Greens Mower - Tabled - Request to Advertise for Bids - Michigan Street Sidewalk Improvements - Added - Supplemental Agreement- Riverside Drive Phase II -Added - Proposal - Boland Drive Improvements - Added APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the regular meeting of the Board held on April 8 and April 12, 2004, were approved. OPENING OF BIDS - TWO 2 MORE OR LESS SOLAR POWERED ARROW BOARDS - SEWER DEPARTMENT VEHICLE CAPITAL BUDGET This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. OPENING OF BIDS - ONE Q MORE OR LESS 2004 SINGLE AXLE DUMP TRUCK WITH 14 FOOT DUMP BED - CODE ENFORCEMENT - (VEHICLE.CAPITAL BUDGETI This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: :C19 polliuzgns SLIM puag pig (%O1) Iuoo.Tod uol palajdmoo sum auol Iuaulliu wo3 uolluuiulizoslQ-uoN aapao uT snm IinuplUIV uoisnljOO-uoN uuuuxjcjnQ ollI i 'jW Xq pouBis sum pIg 61Z9t nunrpul `siloduuuipuI anuOAV poom.IOTlluO TJON b08Z INgWdjfl g ISgg :pua.T Xjoijgnd pup pouodo sum piq�iul.4Aojjol all woiDgjns aq of punol oi3m TIoigm snmaN ,tijunoj-I.zl aql pu-e aungljl puag gTnoS oql uI aolloN jo uoil�aijgnd jo sjooxd paaapuo 'zajD atjl -luowdinba OI paaaala.I, nogn oql Ioj spiq papas to�uiuodo puu SUTATaoa.I JOI Ias olup all sum stgl .tlocifla 'Id LldVO g IDIHIA g.LSVAk QI'IOS - SNOflw L 3SfldgW ON'CIVO'I EGIS Cl"dVk DIUM EC SSH-1 210 FMOIN W 2lflOd- SQIg d0 ONINgdO _u011npuauzluooaa puu maina.I JOJ saoTnaaS 11LIxlUOD OI poinjoi=m spiq anogn alll`poiuuo pun sal •:iN,�q popuooas `jloipl I uIN Xq apnur uopow u uodn 00'OLE`1 $ Xpog souor -V•Ak -uoild0 popnloul I -oN uoild0 00'96t'�t$ opeil ssa-i Iso:) linos OO'008`8I$- Non.IZ luuoilnuxaluI 8661 ul-apnxd, 00'96Z`Z9$ n.I.TaloV fuT.IxaIS SOOZ (I) au0 �QIg polliuzgns suns puag pig (°foo l) luoo aad uo L palajdwoo suns uz.Toj Iuaulliu LuoO uoiluuiuzjxaslQ-uoN .Iap.IO ui snm Ilnupjjjv uoisnjloO-uoN j jsui�zodols :Ioiw -.TIN Xq pouois sum prg 6199t,uunipul `puag TnOS Iaa.Ils ajdumS Isar I 10 Sg IVS NXINI TIIH popnioul I 'oN uoild0 Z9'ZZ€`I S$ Z)PLJ L ssa-1 IsOO julol 00'00S'OI$- )lonJI lnu011uuJOlul 8661 - ul-apu.Tl Iuawdinbg spaaQ Xq Xpog Z9'ZZ8`j9$ O04L PPOW Inuorluuxalul SOOZ (I) ouO popnlouI I 'oN uoildO Z9769`M apual ssa-1 IsOD Iulo.L 00'009`01$- lo ml luuorlL'u.Ialul 8661 - uI-apuxZ Iuauldmbg sauof•v•rn�q Xpog Z9'Z6i`49$ OOEL PPOW juuailuu.Ialul SOOZ (I) Duo :alu pa iuigns sum puog pig (%Ol)luoo Iad wl pololduzoo sum LujoI IuauzllwtuoD uoiluuiuxuoslQ-uoN zap.IO uI sum llAnpljv uoisnjjoD-uoN aIIPA� uoN Xq pou�3Is st?m pIg 6199t'euuipul `puag IllnoS uJ`MQA� Isar 6t8t, SNXI'II. ZVNOI L`dN2Ig LNI FISIM tlOOZ 9Z "II2IdH ON1133W 2dv_ l 3N a0 Ti r REGULAR MEETING APRIL 26, 2004 One (1) 2004 Labrie/Sterling Coolhand/Condor $193,210.00 One (1) Labrie/Sterling Expert 200/Condor $148,400.00 Trade-In (3) Trash Packers -$ 50,000.00 It was noted that Wise International Trucks,4849 Western,South Bend,Indiana,declined to bid,due to the fact that the specifications were written on LaBrie packer specifications which would have resulted in them taking a large number of exceptions. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was referred to Central Services for review and recommendation. AWARD BID - ONE (1) PULL BEHIND SWEEPER VACUUM - PARK DEPARTMENT VEHICLE CAPITAL BUDGET) Mr.Matthew Chlebowski,Director,Central Services,advised the Board that on April 12,2004,bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Burris Equipment, 2216 North Greenbay Road, Waukegan, Illinois, in the amount of$14,761.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - THREE (3) PULL BEHIND LEAF BLOWERS - PARK DEPARTMENT (PARK FUND) Mr.Matthew Chlebowski,Director,Central Services,advised the Board that on April 12,2004,bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Burris Equipment, 2216 North Greenbay Road,Waukegan,Illinois,in the amount of$16,785.00. Kenney Machinery Company bid on a model which was not requested in our specifications. We specified a trailer mounted pull behind unit; the unit bid is not trailer mounted and must be installed into the bed of another unit to be operated.Therefore,Mr.Littrell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD BID - ONE 1 FOUR WHEEL DRIVE TURF TRACTOR/LOADER - PARK DEPARTMENT (PARK FUND) Mr. Matthew Chlebowski,Director,Central Services,advised the Board that on April 12,2004,bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to J.W. Turf,Inc., 14N937 Highway 20, Hampshire, Illinois, in the amount of$21,703.00. Wyatt Farm bid on a model that did not have the hydraulically operated quick attach loader as specified. To remove or install the front bucket, the operator must exit the machine and manually remove the bucket pins with a hammer and punch. The specified quick disconnect allows the operator to stay in the cab, push the release button and pull away from the bucket. We specified this type of system to increase the versatility and productivity of this unit. Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - THREE 3 MEDIUM DUTY CAB & CHASSIS - FIRE DEPARTMENT 2 COUNTY FIRE DEPARTMENT 1 EMS FUND) Mr.Matthew Chlebowski,Director,Central Sendees,advised the Board that on April 12,2004,bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Wise International, 4849 Western Avenue, South Bend, Indiana, in the amount of$136,014.58. Therefore, Mr. Inks made a motioi7 that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. •paTxxeO gotgm uoTlow agl papuooas IIO1111-1 'IN 'anoge pouilino se popimw oq pTq agl pup pald000p oq uotlepuauzutooax aql ipgl uollow p appuz sNul ,IA`axojaxag,L 'c9'8Lt"81$Jo lunoum aql uT`uuelpul`alxodu-I`,Kumlooul I iSUg ZZS I `1aloxnag0 auTd of iOexluoo aql p-lump pxpog aql ipgl spwwwooax tNsmogalg0 'xW `sptq osogi SutmaTAax xaijV •luautdtnbo of paxxaJox anoge agi xoj pauado pup panTaOax axam splq 'p00Z`Z i I1xdV uo 1pgl pxuag ali pasTApu`SOXAJOS 1pxluaa `xolOaxtQ`T�Ismogalg0 magllpy+,l xy�l 11[13 S-)MOM N3,LVA1 SXSOM"dH I.VM-tgVA OJNVD 3ARICI TUHM TI V i 3NO-aig CRIVMV •patxxeO gOTgm uotiouz agl papuooas llaxllt'I -IN •anoqu pouillno se popxpme aq prq oql pup pold000p oq uoilupuatuwoOax agl Ipgl uoilow u 3p-ew lo,19 -xIN `aaojaxagj •slumim oql jo 5uiaq Tlam all .toj quill alp!g21q 2ul,wq pup IIuo xnoq tiZ uo Sutaq ltun all of onp auT2ua paxa.,Aod lasatp p p;DUjoads a., pup llun xamod auilospO a plq 1010xn9140 saiu0 '80'L I c`1 Z$JO lunouzu oql uT `eupipul `olxodu-1 ppoN 0'>Ip"1 auTd T 0£T `pxoJ uosllaN of lOpxluoo agi pxpmp pseog agl 1pgl spuowwooax z3IsmogoTgD -jpq `sptq osogl tWimai,S,ax xaijV 'luautdtnba of paxxaJax OAogp aqi xoj pauado pup ponlaOax axam splq`t ooZ`Z I I1xdV uo iugi pxpog aqi panipe`saoTnxaS lexlUOD`xoloaxTQ`t}Ismogallo magilUw'xN QNCId 'IVNgN3J 1NA1N3Dd03 i3 EGOD - DIVA OJNV SVD QgQNHjXg gZIS TI1jd i 3NO - QIg QNVMV •patxxuo golgm uoTlow aql papuOOas ITaxiit'I 'xW •anogp pouilino se popmA e oq pTq all puu poldnop aq uOtlppuauxuxOOax agl legs uoTlouz e apput 101!q •xIN `axoJaxN1 '96'0I0`03 Jo lunoum all ui sloutTll auoload uralxpll llxON c9 £ `pxoJ s,Xxxa,L of lopxluoO agl pxeme pxuog all legs spuautuzooax iNsmogaIgD xl'q `splq osogl 2uima1nax MjjV •luauzdmba of paxxaJax anogp agl xoj pauado pup pantaOax axam splq`t00Z`Z HudV uO lell pxuog all pastnpp`Sa101AxaS Ipxlua0`xOlOaxTQ`i�lsmogall0 m3gllU1N,_1W (W' ind NOLLVaXDIN QNV NNVd ZN9 ND1Vd3C1 NWVd - )1XIN.I, do NOW 3AING 733HM OAU NO.L _V/ I 3Iq0 - (1Ig G2IVAIV paTxxeO goTgm uoTiout all papuooas s_)Iul 'JW •anoge pouilino se popmmu oq piq aql pup paldanp aq uotlppuauautooax ogl leg' uollouz e apput llaxiit I AN `axoJaxagZ 'W65 1'89$ JO lunouue all ut `SToutlTl `auoload `pO , � xiuoo agl pxemu p.zuog agl iugl spuz)wwoOax ijsmogalgD utalxpl gixON £9c e 'xy� 'splq asogi talmalAax xaiJV wowdnlbo al paxzajax anogp oql xoj pauado pup panTaoax a xam splq`t00Z`Z i IudV uo iuli pxpog agi pasTApe`S931AxaS lexluaD`xooxTQ`t�smogaigD malllpw'xl QN�3 .I.NgI�IdO'IgAgQ `IV.I.IdVD gAI.LV'IflIflillD Z .I.NgI�T i.2IVdgQ .I.3g2T.LS T JNIZHJI'I �' �IddVNI. SMO`Id HiTM SNXIN I dfI-NDId FIAMCI rI3gHM NI iol NO,L t/c £ gFI-H H1 - QIg Cl2IVAIV •paTxxeo gOtgm uOiloux aql papuooas IlaxlllZ 'JW -anoge pmpno se papxemu aq ptq all pup paidonu oq uoTlepuaututooax agi iugl uollow u opuw lop!) -IN axoJaxaDU 'S6'9ZS`9i$ 3O lunoum aql UT SToutlll `auoload •tuaCxuH WON £9£ `pxo,j s,ia-lal, of lauxiuoo aqi pxume pxpog agl ipgl spuauxuaooax pTsmogalg0 .JW `splq asogl �,uimatAax xalJV 'luauzdlnbo of paxxajax anogp aqi xoj pauado pup panlaaax axa_ splq`t,00Z`Z I IudV uo legi pxpog all pasl,�pe`sao1,�J3S 1pxiva�`xoloaxtQ`t�lsmogalg�maglluN •xIN (QNIl,13.LSVA� QIZOS 31S t�l£ i TqO - CII9 CMVA1V •poinvo gOTgm uollout aql papuooas s-)Iul 'JW -OAoqu p millno su popxpmu oq ptq agl pup paldaOOp aq uollupuawtuooax aqi legl uotioW e apuut IoIT'J -1A `axoJaxagy 'OO'L£t�`8Z$�a lunoute aql uT `pueTpul `alxodprl `�pmuloouTg lseg ZZS I `laloxnagD auld of lopxluoO agl pi-emu pxpog aqi ipgl spuauxuxooax plsmogaigD .IN `splq asogl �31JTmaTnax xalJV 'ivautdTnbo of paxxajax ;)Aogp aql xoj pauado pup panTaaax axam splq`t00Z`Z I IudV uo 1pgi pxpog aqi pastnpp`saOYnxaS Ipxlua0`xoiOaxiQ`t-)IsmogalgD maglltlw,jw (QN J.LIs JWd0-1HAgCI-lV LldVD '3ALLVrIfIMID 1X1NLNVd3CI 13JNIS - SISSVHD QNV UVD NMAJ 'g"I 000'91 i gN0 - QIS CMVA�V FOOZ `9Z -TMdV 9MJ_a91N'dV'1f1DRU t � tI REGULAR MEETING APRIL 26, 2004 AWARD BID -TWO(2)PRE-OWNED COMPACT AUTOMOBILES -CODE ENFORCEMENT- GENERAL FUND/CONSOLIDATED BUILDING DEPARTMENT FUND (CUMULATIVE CAPITAL DEVELOPMENT FUND Mr. Matthew Chlebowski,Director,Central Services,advised the Board that on April 12,2004,bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Pine Chevrolet, 1522 East Lincolnway,LaPorte,Indiana,in the amount of$18,400.00. Therefore,Mr. Inks made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell seconded the motion which carried. AWARD BID - ONE 1 POTHOLE PATCHER - STREET DEPARTMENT CUMULATIVE CAPITAL DEVELOPMENT FUND Mr.Matthew Chlebowski,Director,Central Services,advised the Board that on April12,2004, one (1)bid was received and opened for the above referred to equipment. After reviewing the bid, Mr. Chlebowski recommends that the Board award the contract to Wildcat Manufacturing, Post Office Box 1 100, Freeman, South Dakota in the amount of$139,365.00. Attorney Thomas Bodnar stated the minutes of the April 12, 2004 meeting show that the only bid for the pothole patcher was submitted by Wildcat Manufacturing. The minutes further show that Bid Form 95 was not included with the bid documents but have now been filed with this Board. I.C. 5-22-7-11 forbids a purchasing agency from permitting changes in either bid price or other provision "other provisions of bids prejudicial to the interest of the governmental body or fair competition." There could be no action prejudicial to the interest of fair competition,as the bid was duly advertised and all other possible bidders elected not to submit bids. It apparently would not, in this case, prejudice interest of the governing body in accepting this change (submission of the bid form) at a late date. The bid price was locked in when the bid was submitted. If the bid is rejected there is no set price and it should not be assumed that the price could be bettered or even met through negotiations with potential bidders. As responsiveness is not something that the Board can waive,the question remains as to whether or not the deficiencies were material. See Appeal of Associates Sign and Post 485 N.E. 2d 917 (Ind. Ct.App. 1985). Non-material variances can be corrected after the bid opening. See Broomes v. City of East Chicago, 342 N.E. 2d 893 (Ind. Ct. App. 1976). To determine if a discrepancy is material, the key question is whether or not it gives the bidder a substantial competitive advantage over other bidders and destroys the competitive character of the bidding process. See Bowen Engineering Corporation vs. W.P.M., Inc, 557 N.E. 2d 1358 (Ind. Ct. App. 1990). The absence of the form at the time of the bid opening but arriving later is a non-material variance. In my opinion such variances can be waived. If the Board wishes to waive the variance, it should make a record that it is doing so. I.C. 5-22-7-13 requires that such a change must be in writing. The Board finds as follows: I. On April 12, 2004 at 9:30 a.m., after complying with all Notice requirements, this Board opened the bids for one pothole patcher for the Street Department.. 2. Only one bid was submitted. 3. That bid was from Wildcat Manufacturing in the amount of$139,365.00. 4. While the bid price was contained in writing and while the other requirements were met, the bid was not on the State Form required by the specifications. 5. The Board can waive a deficiency in responsiveness that is not material. 6. To waive the deficiencies and accept the Wildcat bid would not be prejudicial to the interest of fair competition, as no other bids were submitted. 7. To waive the deficiencies and accept the Wildcat bid would not be prejudicial to the •pano.tddu sum spiq Tqj asrlaanpt of lsonbaa aqj poi.zruo puu suI -lW Xq papuooas `IIOjIIi I -.TN�q oputu uoiloua u uodn `axolaaaLl L •Iaafo.zd OI PO:UOJa.z anoqu aqi ioj sptq jo idtaoaa aql zoj astVanp-B OI uozssFWl. d polsonbaa `.taauz�3ug /�1t0 luulsissV ` g d '.unQ f uosnr •-zW `prtog cull of uznpuurouuaur v ul (II.I g9£0-b0I •ON.LDaf02Hd-II HSVHd S LNgY1IgAONdWI N IVMgQIS.Lgg2I I.S NVDIHDIIN - ,LHAHS g ULL - SQHU d0 .I JIUDJX HHI W0d dO 'IVA0wddV •panoiddr? se-)A spiq aoI astl,ranpu of lsanbaa Oql pai.zauo puu s3ml uW,�q papuooas `lla:1lli'I -:IN Xq apuuz uorlour u uodn `a.zojanLlZ •loafo.zd of p2uojoj g and oqu o-qi tol sprq Io ldraoax aql JOJ asranpof uoissru palsanbaa ` aau2ug X110 lUUlsissV xnCl f uosu f a �ad IN oqi of utnpuuaowu w u ul JgQO LOO-tOI _ON L:gfO'dd N2Id LSgM O L NQ LJI�IiHSVM - S?i�O lg 00£-00 i - L�df02ld SNHOM JHIff Id I g3 IS SIONI7II H I n0S - SQIg d0 LdIgOg2I gHS 2HOd ASI,L-d3AGV OZ.LSdfI N.d0'IVA02IddV -pa.lozddu sa:A sprq lol asilxanpu of lsanba.a aul patlluo puu sjul • w .sq papuoaas `IlOxlliZ '.w ,�q apuuu uopour u uodn `a.zala.zaul j •laafold of paz.zalaz anoqu a ii lol spiglo ldiaoa•i oql aoI ostlzanpr;of uoisstLU.zad palsanba.r`jo2uuuw Uotlonilsuo0 oifgnd`tlltn, 01 '.IW`Pluog aql of uznpuretourauz u ul SI JH�d S QNV SQVON 'IVOO"I ZOO-tOI 'ON IOgf02Id -S'dIVd" g.L32IJN00 VOOZ- SQIS 30 IdIHDJU 9H L NOJ 2SIINUAQV O.L.LSE LI N d0'IVA02IddV •panoaddu sum Xjndoadlo uoilistnbaV anoqu aqj `pairXto pure sNul --TW,�q papuoaas `lol!g -.iW Xq aPuzu uoilouz u uodn •/SliuuuznH IOI luliq'eH Ol 0890-ZZOZ-8 H 'ON XON `VtO 110-1 O�uuaO puP `Sg90-ZZOZ-81 'ON XQX`V96 107 uopui-I lu Xindozd aulllo.talsureji oqj .zal Iunoidde anrf pauog aull luull papu0mumaa `luaurdolanaQ ouuouoag `!ZZOtlfl3w,�iir l •.tw ,UINVWfIH XOA .LV LIgVH O.I. A.I NFIdONd d0 NOI.LISILI OV 30 'IVAONddV paizzuo gatulm uorlour aT papuooas qul -,TW •anoqu pauzllno su popzumu aq piq Oul puu poldooat aq uopPpuowwooaz OLII lull, uo low u apLw lolrJ ..tN `a.rolaIa41 'I L't90`0Z0`Z$JO lunouuu aul uz uuBipul `puag LllnoS `£Z Peod OlulS OOZSZ `uoilonzlsuo0 '{OIz2I Lilai2H of to iluoo atll pxumu p.rtog aLll luul spuoLuuzooa.z logic) 'alnl`spiq asOLll2utmainax.tallV -10a fold of pa.z.rala.z anOgU Oql xoI pauodo puu paniaoaz a.zam sPiq`£00Z`8.raguraaaQ uo luull pztog aql Posupt°loomoug�SIID`IiOjlli I 1.1120 -IN 1-VQgV ZS0-OOI 'ON I.Dgf OWd-NOI.LOIIaISNODHN AVON IA F10 QNV AVAY ')MVd ZIWIN-QIS GaV/YNV •poixzuo g31,gm Uorlour aril papuoaas iiaallt`I 'JW •anoqu pauzllno su popaumu aq piq oql put poldaoat og uoilupuowwomi aul l-eLll uotloru u apuuu sIul `W `aaolaxaul,L '00'696`LZ$.IO lunoum Oul ui uuuipul `auXurn l_ro,I`pxunalnog uznastlo0 IsOM ££££ `luaurdmbg uzalsuaLllnoS of louiluoa aul pxumu pzuog aql luull spuauruzoom r�lsmagaIuiO uIN `sprq osoLll furmaina.z .rally 'luouzdtnbo of paxtalaa anoqu aql .rol pauado puu paniaaaa a.ram spiq`tOOZ`Z I Ii.zdV uo luull pauog aull posznpu`saoinaOS lu.zlu3D `.zolaaaiQ`Ijsmogaiui0 maullluW zW QNM .I.NTINJO'Igt1gCH 'IVI,IdVO gnIIVII7Y1IL1� LNgI�II2IVddQ Lgg2iLS - 2HgQVOI EAE19 GINS i gNO - QIg (RIVAhV •par.ztua LlOiulm uatlaur Oull papuooas s)lul UW 'anoqu pauzllno sr pop.zumt aq piq aul puu paldaoou aq uoilupunawooa.r OT luul uotlouu B oRew loIiCJ 'jN `a.zola.raulZ -piq aul sldooau a.rolaxagl puu uuol ptq alul oql sldaaou puu 3�3uuga Iuiaaluut L, lou stm `uz.zol .zadojd Oul Io uania.z ,�Iouzil jo Maul z)ql Xjl wUu sazauatatdap guns st `l'OPII, L 3O Piq Oql Ui sataUazaz�ap Xuu sanzum s�Izom orlgnd Io pi og aql `azolaraLlZ ,tr00Z `£I iijdV uo puag glnoSlo Xj!D Oull Xq pOnzaoax sum uu.roj piq aqZ '8 •aot.rd i;Dgfrq t Ur llnsa.z .�r?uz puu luauzdinba Xxess000ulo asuzlomd z)qi ui Xt,Iap posnuo li st Xpoq fuivaan02 arlllo lsojolm trOOZ 9Z -IRIdV JNIIHE M�IV-MDUX "7 7 I-- !' t. _ 13 REGULAR MEETING APRIL 26, 2004 APPROVAL OF REQUEST TO ADVERTISE FORTHE RECEIPT OF BIDS-KEMBLE STREET PUBLIC WORKS PROJECT- 1600-1800 BLOCKS-INDIANA TO BRUCE-PROJECT NO. 104- 008 (CDBG) In a memorandum to the Board, Mr. Jason Durr, P.E., City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried the request to advertise for bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MICHIGAN STREET SIDEWALK IMPROVEMENTS PHASE II- PROJECT NO. 104-036B (TIF) In a memorandum to the Board, Mr. Jason J. Durr, P.E., Assistant City Engineer; requested permission to advertise for the receipt of bids for the above referred to project. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried the request to advertise for bids was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CATALPA STREET IMPROVEMENTS-CALVERT STREET TO INDIANA AVENUE-RIETH RILEY CONSTRUCTION - PROJECT NO. 103-011 CDBG Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, indicating that the contract amount be decreased by$10,064.36 for anew contract sum including this Change Order in the amount of$118,391.64. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried,Change OrderNo. I (Final)and the Certificate of Substantial Completion were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. I AND CERTIFICATE OF SUBSTANTIAL COMPLETION -BOSCH PHASE III-THE ROBERT HENRY CORPORATION-PROJECT NO. 103-048 BOSCH RETENTION FUND) Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted Change Order No. 1 on behalf of The Robert Henry Corporation,F.O. Box 1407, South Bend, Indiana, indicating that the contract amount be decreased by$34,615.00 for a new contract sum including this Change Order in the amount of$790,710.00. Upon a motion made by Mr. Inks,seconded by Mr.Littrell and carried, Change Order No. 1 was approved. CHANGE ORDER-BOWMAN CREEK CULVERT REPAIR-YOUNGS EXCAVATING INC. - PROJECT NO. 104-018 (SEWAGE WORKS) Mr.Gilot advised that Mr.Toy Villa,Public Construction Manager has submitted Change Order No. 1 on behalf of Youngs Excavating, Inc., P.O. Box 2766, South Bend, Indiana, indicating that the contract amount be decreased by$3,600.00 for a new contract sum including this Change Order in the amount of$200,633.50. Upon a motion made by Mr.Inks, seconded by Mr.Littrell and carried, Change Order No. 1 was approved APPROVAL OF CHANGE ORDER ADDENDUM - ENGINEERING SERVICES - GIS CONSULTATION - THE SCHNEIDER CORPORATION Mr. Gilot stated that the Board is in receipt of a Change Order (Addendum) between the City of South Bend and The Schneider Corporation,8901 Otis Avenue,Indianapolis,Indiana,for additional consultations. Mr. Gilot noted that the Change Order (Addendum) had only a change in the scope of work. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Change Order (Addendum) was approved and executed. APPROVAL OF MEMORANDUM OF AGREEMENT-TERMS OF DEMOLITION OF OLIVER CHILLED PLOW WORKS#2 FORGE SHOP-STATE HISTORIC PRESERVATION CITY OF SOUTH BEND REDEVELOPMENT COMMISSION AND HISTORIC LANDMARKS FOUNDATION OF INDIANA Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and State Historic Preservation, City of South Bend Redevelopment Commission and Historic Landmarks Foundation of Indiana for the above referred to project. Upon a motion made by N1r, Inks, seconded by Mr. Littrell and carried, the Agreement was approved subject to funding. •palnaaxa puu po:wA& sum luomooa�3V IuluowolddnS all `palHxeo Pup `Ilaall?d -all Xq papuooas siful -aye Xq apuur uoaloui uodn`aaojaaalZ 00'StrZ`E6$3a lunou u oll ui si luauuaaxBV all lugl paluu loi?rJ .IW -laafoad of paaaaJax aAoqu agl aoj`uue?pul`LVmuls,W`uo?u fI 09S `dnoig iaXoj L oq L puu puag glnoS jo XIuO oqi uaamlaq luauxaaxoV IeluauuolddnS uu jo idiaoax uu si pxpog agl lull paluls IolID -jW df1OND ?IHAOWI. 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Bend and The Troyer Group, 550 Union, Mishawaka, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of$16,971.00. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, and carried, the Proposal was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT RIVER PARK PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Ms. Susan Miller, Post Office Box 6695, South Bend, Indiana,to conduct the above referred to parade on June 12,2004,from 10:00 a.m.to 10:30 a.m.,on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried,the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT CINCO DE MAYO PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Ms. Jesusa Rodriguez,Post Office Box 8042, South Bend,Indiana,to conduct the above referred to parade on May 1, 2004, from 10:00 a.m. to 10:30 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CHANGE TRAFFIC RESTRICTIONS - 2004 CABIN DAYS Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting,Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Travis Childs,Center for History,808 West Washington,South Bend,Indiana,to change traffic restrictions to"no parking"on Bartlett Street on May 11, 12, 13 and 14,2004,from 7:00 a.m.to 2:30 p.m. Upon a motion made by Mr. Gilot,seconded by Mr. Inks and carried,the recommendation was approved. APPROVAL OF RECOMMENDATION-TO CONDUCT NATIONAL MULTIPLE SCLEROSIS WALK. Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Ms. Marcy Dean, 68397 Third Street, Edwardsburg, Michigan,to conduct the above referred to walk on May 8, 2004, from 10:00 a.m. to 11:30 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried,the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT WEST SIDE MEMORIAL DAY PARADE Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Ms. Adeline Jaskowiak, 727 South Illinois, South Bend, Indiana, to conduct the above referred to parade, on May 31, 2004, from 7:45 a.m. to 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT HOLY CROSS/ST STANISLAUS CHURCH PROCESSION AND CROWNING Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Reverend M.C. Mathews, Holy Cross Parish, 920 Wilber, South Bend, Indiana, to conduct the above referred to procession,on May 21,2004,from 9:00 a.m.to 10:30 a.m.,on the designated route as submitted. 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TIZVSv7 .I.AT81S TdOWVaAS - S1d3_NdIS dS0'Ia OL - NOILV NgWY ODMI JO 'IVAOWddV •panoxddu sum uorinpuaururooax aql `palxxuo puu s:,pl •.iW ,�q papuooas `lolrO •xW Xq Opuuz uorlour u uodfl 'uz•d OO:Z oI ur•u 00:01 uxoxl `b00Z 'OZ W 9 lsn�W puu `tOOZ `£Z T 6 �lnf `LOOZ `SZ W I I aunf uo `luau of paxxaJax a,Logn agl IonpuoO of `uuurpul `puag LlinoS `.IS ui3oigolW N I T `zaluaa slzV 2uluzxolxad Slxxol�,I `llouug amS sN�q pallluxgns su Isanbaz u of aouazalax uI`aOrllo s,XauxoilV Xira aui pun luotul.ru&Ct a011od`IuowIxudaQ Nxnd `Oulig21-1 puu ordluxl,Xq panraoax uaaq annLl suorlupuoLuwoaax alquxonul ingl paluls Iollra 'xW NIVLNI103 gHS Ag SAVQINA I MCI Oa OL - N0I.I.VQNgAA0DMi AO 'IVAOXddV -panoxddu su:,A uorlupuauxuzooax agl `parxxuo puu sjul •xW,4q papuooas `IoiiO •xW,Sq opnuz uorlour n uodn paliruzgns su alnaz paluu Isap agl uo `•LU-u 00:6 oI -w—'e 00:8 utoxl `ti00Z `I �LW uo apnznd of pazzalax a.,wgP agi IOnpuoo of`uuulpul`puag rllnoS `poo,'Aal5uI t EoZ `xap,Sus ,full -.lw,Cq poillurgns su Isonbaz u oI aauaxalax ut`DOrJlo s,X@uzollV XIIa agi pun luauzlxudaQ aorlod`Iuawli-edOQ Nand `2ullgfr-1 puu oUluzl,Xq panlooax uaaq anug suollepuowwooax algezo:�el jW lugl paluls Iolr101!9 gQV'dVd gflDVTF'I g I LLI I NEINOJDWA LgHa LaflQNOa OL - X0ILVQNgIi1 W0DMI 10 'IVAONddV t00Z `9Z I2IdV MalLg 2IV'If lDald REGULAR MEETING APRIL 26, 2004 New Installation - 521 S. 23' Street All Criteria Has Been Met. Handicapped Accessible Parking Space Sign New Installation- 511 Southmore Drive All Criteria Has Been Met. Handicapped Accessible Parking Space Sign New Installation - 1123 E. Miner All Criteria Has Been Met. Handicapped Accessible Parking Space Sign New Installation-No 1300 S. Chapin Ct. Delivery Trucks Have Parking This Side of Street Problems Parking to Make Deliveries. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. and Mrs. Dan Kagarise, 53125 Nadine, South Bend,Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer and water system of the City,to provide sanitary sewer and water service to 53125 Nadine Street, South Bend; Indiana,(Key 4 02-1020-0442.01),the Kagarise's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr. Inks seconded the motion which carried. ADOPT RESOLUTION NO. 13-2004 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN PORTAGE TOWNSHIP (ARBORS AT BELLEVILLE ANNEXATION AREA) Upon a motion made by Mr.Inks,seconded by Mr.Littrell and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 13-2004 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXATION AREA IN PORTAGE TOWNSHIP ( ARBORS AT BELLEVILLE ANNEXATION AREA) WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an Ordinance and a petition by all(100%)property owners which proposes the annexation of real estate located in Portage Township, St. Joseph County, Indiana, which is described more particularly at Table 2 on page 14 of Exhibit"A" attached hereto and incorporated herein; and WHEREAS,the territory proposed to be annexed encompasses approximately 21.21 acres of land on which is situated an apartment complex consisting of thirteen(13) three story buildings and a clubhouse, with proposed construction of thirteen (13) additional three story buildings for a total of 232 units. This property is at least 12.5% contiguous to the current City limits, i.e., approximately 50% contiguous, and is generally located on the east side of Mayflower Road, approximately 2,200 feet south of Sample Streets,Portage Township,Indiana. This annexation area and its multi family rental unit use will require a basic level of municipal public services of a non- capital improvement nature,including street and road maintenance, street sweeping,flushing, snow removal,and sewage collection,as well as services of capital improvement nature,including street and road construction, street lighting, a sanitary sewer system, a water distribution system and a storm water system; and WHEREAS,the Board of Public Works now desires to establish and adopt a fiscal plan and .mquuaN slul •g pl-euo(Us aoquioN `IiajllT'I ijuO/s luapTsa.Td `iolTrO X.1vo/s S-)MOAk OI'Iglld 10 CMVOg tool 11AV Io ,4up �19Z all poldopV 'ss000xd UorsrATpgns aLp g2nong paAoxddu stm put amid ui si urld oRpurv.ip panoxddt ur l-cll pum `puag TllnoS Io X110 all glTm �UTxaujmd e gfno.zll luauldolaAap agi jo pug linos all of popuoixo oq IITm aATxQ XpJUqujo7 lT'gl `uoTSiATpgns all uillim XPm-to-WJOIJ osoLp uo asuadxa sir ju 5utIL[oll Iaaxjs IIn}sub Ilim aadolanaQ aT41 JUtIJ `Va uoTlL'xauuF all gop-.zas of lualojjjns �,Ixomlou mium oTlgnd v papuolxa asuadxa SIT lU sng.radolo.kaQ oql wgl `asuadxa .TadolanaQ lLI luaLudolaAap posodoxd all g0nolgl put of saUTl Jomos faussaaau aLII pUalxa OSJU Ilim olm xadolanaQ all Xq SIjodwd agi of papualxa uaaq s-eq -)lxomlau .lamas �miuvs ailgnd u lugl ` Ouili aaglo c3TTODU? `sapTAo.Td Llo iq_" `paxauut aq of ti1olizal aql of saOTATas psTs Io 3LTgsTUdnJ agi ToI `Ioonq istd o op-em put `«V„ IlgigxF[ se olaTal paLlOall-e `ueld IL'ast3 aLll ldopt puL,gsTlqulsa_AOu Xga.ioq soop put Iings s3lioM Oilgndlo pmog agi lul,L -III UoTloos -Xlisuap Uorinlndod xo `asn puel jo suzallvd`,SLldvx2odo}xel!LuisIo ss3lpxe5ax puag glnoS Io XITO alllo salxepun.oq Qwiod.TOO all uTglrm spole of pgplAOxd a.IL saoTAdas asogl se xauLTPTZT owls all UT UOII13XODU72 all Jo altp aATIOaIIa agi jo sa'aX(c)aaagl uTglTm`uzalsXs xal-em Tuxols T:PUL`uaals,(s UOTingTxlsip ral�m `uTals�s lamas ITLTT?s n uTals,�s lg2TI looms L, `uoTlon.Tlsuoa peox puu laaxls ST?Bons a.TnlT'u luauzaAOxdUJI jt'lidt,o T, O SOOIAxas ,�aoiTxxal pies of gsiuxnl of put 'Xlisuop uoilvIndod puT? `UOTlVZililn puq jo suaoijud `,�ldtAodol 'w'IiuzTS to ssalpze as .�iTO aril jo staTn Taglo of,�liO aril Xq pagsTUlnl saOTAxas of adoos put pi-eputis uT luainAm[aa zauupLU e uT UOTlVxauuB agilo aiVp aAiIOaIIa agi jo.Tta.�(I) auo uillim `jt'kouza.T mous Put ` uTlsnll ` uTdaams laa.zls `aauBualulvLu pBaT put laaais su gons `a.znluu InlTduo-uou u jo SOMAJOS ,haaiT of pies of gsru.Tnl of `sNjo /y� oilgnd jo pi-eog sii g2nozgl put Xq `puag glnoS jo PTO agi jo :�OTIod agi si iT lull pagsilquisa pu-e pa.TlaIOap mou si Xga.Tag put aq Ilugs IT lugs -ll uoTloaS 'puag glnos jo XITO agi of paxaUUB oq `joaxag I.TTad T3 aPtuz put ala.zal pagOL'll8 (uuld I-eosl j ag.I.) „V„ iigjgxg jo t,I aged uo Z aiqu.L it,.CIxBlnOTlxTed aiow pagposap`uutiput`XiunoO gdosor-iS`dTgSUMO L 02-eliod uT pomol tilaadord ltoi agi i-egl paxouuT?oq of posodaid uom agi put puag glnoS jo xITO all jo lsaxaluT lsaq alp uT si lT Im, , 'I uoTlaaS :SA10'I701 SV `VNVICINI `(INH9 HLIlOS 30 A.LIO HH.I.40 S'RIOM OI`Igfld 40 Q?IVOU gH,I.Ag QHA'IOSJH.I.I gg`92I03gN9H.L`AkON •u011-exome posodo.Td all Xq paluumatlo oq Ipm sqo f asogm sailTl uo jBIUaukuaAO O zall o xo saa�olduza all Rumq zoj utld agi(9)pun`pTxalTxO OuUuld puu `saTnpaOo.Td `s.'Atl 11230I p-' aiels `tmopaj gjIm lualsisuo'o xauuuul t, uT PUB `XjlSUap UoTl-eIndod 10 `asn punl jo swolled `Xgdujfodol xeITUZis Io ssalp.'eSaT puag glnoS jo XliO agi jo salanpunoq alnxOdxoO 0-41 uiglTm SBQJP of papTAoid axe saOTAxas asogl su aauutlw oums agi unpim uoTlBxaUUL, agi jo altp a.kTlogJJQ gi "OUL' sxuQX (c agIM uigl'At VaxL' paxuuB all of popinod oq IITm axnlnU luaura.,,OldLUT Imiduo v jo SOMA.TOS IPLIJ (s) `,Slisuop uoptludod puu `asn puu1jo su.zalltd `Xgduxfodoi ItIiuus jo ssaipzU�3aa `puag ginoS jo .(ITO alilo saT�upunoq aiTUodaoo all uillim wale of popi,ioxd sooTAxas Ieiidto-uou xgliTUis of odoos put' pxPpUUls TTT lu317eAinba .Tauuew P uT papTAoxd oq IITm.Cagl Iall puE `UOilPxauuU agl JO alVp aATIOaIIa all xaljt,.rnaX (I) auo uTglim ta.T paXaUUU all of papTAoxd aq Ilim a.znluu Iujidto-uou e jo saOlA.tas lT'll (t) :saOTAxas asogl Io UOTSUOIxa PUT? UOTIVZTUU�?xo agi iol uield all (c) `saOTA.zas asogl fuloucuu jo (s)pOglow all (Z) paxauum oq of kio'jl. Tal agl of pagsluTnI aq of ualsXS xal'Cm uzxols 73 pu-e `wois,�s uoi ngTisp lu `uoisuaxms � s m IL� P `Ruilg2il looils `umlonxlsuoo p-poi put laaxls OuTpnlom ampu luauzaAOxdm*t Itlzduo n Io saOTAxas pue :salaupunoq olaaodxoo agi uillim papTAoxd, Ijj'V :[ou saOTA.Ias Itlyde3-uou xaliO put uoTIO011oo a�Umas PUB `jBAOUZaz mows put `SuigsnU `ftdaams laaxls `aOUtuaiLlTl uT p ox pug laaxls uTpniOUT a.Tnim Itlidt3-uou 7a jo saoTAxas Jo saluuaTlso lsoo all (I) :Buimogs XoTiod ollugop u gsilgelsa t00 9Z ITM V 7NI Lgglnl -dV'IIllDJN STTC, �i J_ REGULAR MEETING APRIL 26, 2004 ADOPT RESOLUTION NO. 14-2004 - APPROVING THE TRADE-IN OF CITY OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Upon a motion made by Mr.Inks,seconded by Mr.Littrell and carried,the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 14-2004 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORDS APPROVING THE TRADE-IN OF CITY-OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS,it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded-in for property of a similar nature: 19721H 2400A Bucket Loader, SIN 2230059600111 1992Toro 451001), SIN 30140-03502 1992Toro #5100D, SIN 30142-03502 1992Toro 45100D, SIN 03502-30116 1986Toro Green Aerator, SIN 60224-09100 1988 Jacobsen Greensking, SIN 62226-5063 1994Giant Vac Leaf Blower, SIN 94-240764 1994Giant Vac Leaf Blower, SIN 94-240767 1996Jacobsen 7 Gang Mowers, S/N 181293, 181300, 181308, 181309, 181329, 114435, 114017 1967Ford 42110, S/N C1675507006 WHEREAS,it has been determined by the Board of Public Works of the City-of South Bend that the following described property is of a similar nature to the above-described property and should be traded with the above-described property: TO BE DETERMINED WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City-owned property for partial or full reduction in the purchase price of property of similar nature. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded-in for the following described property of a similar nature: PROPERTY TO BE TRADED: TO BE DETERMINED 2. That the traded in or exchanged property, to wit: 19721H 2400A Bucket Loader, SIN 2230059600111 1992Toro 95100D, S/N 30140-03502 1992Toro 45100D, S/N 30142-03502 1992Toro #5100D, SIN 03502-30116 1986Toro Green. Aerator, SIN 60224-09100 1988 Jacobsen Greensking, S/N 62226-5063 1994Giant Vac Leaf Blower, S/N 94-240764 1994Giant Vac Leaf Blower, S/N 94-240767 1996Jacobsen 7 Gang Mowers, S/N 181293, 181300, 181308, 181309, 181329, 114435, 114017 1967Ford 42110, S/N C1675507006 shall be removed from the inventory of the City of South Bend and will be duly recorded upon luoplsa.td '101i0 �J-eq/s 'SXXOAy OI'Igfld d0 CI?IVO9 VXVIQNI `CINgg Hlf lOS 30 A LID I099t t'uUipul `puag glnoS `2utpltng`i!D-Xluno0 SOLI "00-d ui `•uz•u 0c:6 lu `tOOZ `9Z ltxdV uo plaq sxzo,A& oilgnd jo pleog puag glnoS jo�IlD oql jo 2utlaaTu-C Te QHZdOQV •p.t-pog aql,�g uotldopu slt.aallu loajja pu,e oojol lln3 ut aq lings uozlnlosa-1 slgI Z Uoilaa8 •UOtsstuzWOD aql gltm luautaaafV /Coua�3V aql jo Xdoo t? oltd of palaa.tlp Xgazaq si oq j •sa2u-eqa Bans jo IL,Ao.zddn s.pzt?og agl o aauaptAa aAtsnlauoo aq of Ioaxagl uopnaaxa pILs `lasunoo jo aaiApV oql uodn al-cixdoiddu ao Iauss000u utaap Xuut piPog aql se sa�IuLlga Bans gllm,,V,Irq!gxy su ola.taq pagoPl B ut.roj oql, ijjBpunlsgns ut uozlnooxo sli saz[impne ,Cgojoq pun luouiN)AV XOUAV aql jo saAwddu hgajag pmog oqi I uotlaa8 :smolloi su sjaoA� oilgnd Jo p.tt?og `euntpul `puag glnoS jo XltO oql Xq CIHA`IOSRU .LI Fig `3XOAUURHl `A ON `., V„ T?q!gxg st}ulajaq palu.rodaoout puu olataq pago-ellu sr luautaaz�V Xoua�V ptt?s�doo n`sxalluuz palt?laj zaglo pun loafotd a pjo uotlanxlsuoo puv uoiltloutap aLll of loadsai grim luafn s,uotssttuutoO aql su lon lltrls pxnog all utajagm luautaaz-2n xauafr uu olut .zalua of aalsap uatsszlUTUoD aql pUU («p.,Uog" aql) sjtoA� oilgnd jo pmog aql `SVH2IHHAk put? `(«loa fo zd atll„) .flaad Td aql:wz)u.to lle sluauzaAoidun axnlan.zlsgjui palnlaJ .zaglo puu shoals jo uollon.tlsuoa AQU aNelxopun of pu-e s2?utpltnq 2?utlsixa utt?laaa gslloutap of spualut uotsstuivaoD agl Toofoad IuoutdolaAapaa V Jo and sn`SVH2IHHA1 pun `(G�,Slaadoad») F' �aay aa�I�gapnlS s� umouil �aaV luauadolaAaQ 5uYmg-aldut 8 aql ul poluool Y�laadoad jo .tau, o aql st("UolsstuzuroD„aql)uotsstWT-UOD luowdolanapa-d puag glnoS aql`SVM13HA1 ('eaaV luauzdolana(j 0uimg-aldutuS) .LOHfONJ LNJWdO'13AHUdW V VJNV 2IHxVgHQfl.LS HHZ O.I. DNIIV13U SNNOA1 OI'Igfld 30 CI-dVOg `VNVIQNI `CINAH HlflOS dO AID HHI QNV NOISSIY1I OD INHWdO'IHAHQHN (INgg H LflOS HHZ NITAiHg QNV Ag INHIi Ig-H9V AONHJV NV 3Q N0l,LfMXH HHI JNIZI?IOHLfIV QNV JNIA02IddV MOM OI'Igfld 30 GWVOg `VNVIQNI `QNH9 HEWS HO AID HH.I, JO NQI.Lfl'JOSgU tlooz-s I.ON Nolinrlosax sjaoA� atlgnd Jo pat?og oql ,�q poldop-e sr,”uotlnlosa-�l 5ujAWll03 aql`pataaLa pue salul -jW.Sq papuooas `lol?O •.iw fiq opuut uotlout L,uodn 6661 2IAHI/tiI3AON dO, U- lVHIS [I�1�Y`�IdO"IdAgQg2t S}I2IOM�10�d 2i3AI IORIg�IdSdQf1ZS HHI O.L 9NICRI0DOV SHIl dAdONd V VMJV 2lgNVgHQflLS HH L IV SHI LIAI LTV S A ZIQA1 JIZgfld QNV lfgdl NdO'IHAHQHN N?IHAOJ 01-bOOZ-S I 'ON NOILf1�OSg`d I dOQV N.mj , `gootf •}I ula�?uV/s :,LSH.I LV aagLu;)W `sNul •g piuuoCl/s zaquzay� `ICaalll`I 'd I��/s luaptsaad `10110 S'MOA� :)rlgnd AO clxVOg •LOoZ goamw jo .(Lp ,,}9Z sigl GdidOQV papaoaaa aq l[tm ,�ltadozd mau agljo uollnlosaZl wonbosgns V •Xlaadoad mau all jo ldtaoaa tOOZ 9Z 'IRIdV JNI LF[IW UVZfI-DHN f T:(I REGULAR MEETING APRIL 26, 2004 s/Carl Littrell, Member s/Don Inks, Member ATTEST:. s/Angela K. Jacob, Clerk FILING OF CERTIFICATES OF INSURANCE Upon a motion made b)°Mr. Gilot, seconded by Mr. Littrell and carried, the following Certificates of Insurance were accepted for filing: M&M Concrete Construction Chet Waggoner, LL Walsh Construction Company YWCA of St. Joseph County, Inc. Geyer Construction Company Walsh Construction Company of IL Direct Line Communications, Inc. Subsurface Group, Inc., Envirocorp, Inc. etc. Interior Finishes, Inc. Alro Steel Corp, et. al. Weaver Boos Consultants, LLC Garyae Inc., dba Precision Wood Products, Inc. K-Fex, Inc. Earth Exploration, Inc. Rieth-Riley Construction Co., Inc. Tall Oak Construction APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Anthony Molnar, Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Craig Hawley d/b/a Craig Hawley Construction Released Effective April 26, 2004 Smessaert Custom Homes Released Effective April 26, 2004 Joshua F. Allen d/b/a Titan Co. Approved Effective April 16, 2004 Pursuant to Resolution No. 100-2000 Shamrock Development, Inc. Approved Effective April 15, 2004 Pursuant to Resolution No. 100-2000 Erik Carlson Approved Effective April 20, 2004 Pursuant to Resolution No. 100-2000 Mark Truex dba Q&T Builders Approved Effective April 20, 2004 Pursuant to Resolution No. 100-2000 EXCAVATION BOND Maple City Excavation Approved Effective April 20, 2004 OCCUPANCY BOND Pepper Construction Corp Released Effective April 26, 2004 Mr. Gilot made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. 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