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HomeMy WebLinkAbout02/09/04 Board of Public Works Minutes •uoas2?utAtg uqo f Xau.1011V put.xtupog sumogl XmiolIV p.tuog stm luosold oslV -ivasa.rd sNul -g PiuuoQ --IN PU"B 11011111 'd �. 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PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT - SHIPSHEWANA ON THE ROAD Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant,as submitted by Mr.Darrell Lepper, 10740 Three Mile Road, East Leroy, Michigan, to conduct Shipshewana on the Road on February 21 and 22, 2004, at the Century Center, for the sale of miscellaneous items. It was noted that favorable recommendations were received from the Building Department, Police Department, Fire Department and the Legal Department. Mr.David Hicks,Century Center,was present,and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the License Application was approved. OPENING OF QUOTATIONS/AWARD QUOTATION - PINHOOK AERATOR REHABILITATION - PROJECT NO. 104-015 (BOND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: BOB FRAME PLUMBING AND HEATING 5707 U.S. 31 South South Bend, Indiana 46614-5156 Quotation was submitted by Mr. David Frame A Non-Discrimination Commitment Form was not included with the Quotation. Note: The form was faxed to the Clerk of the Board after the meeting. QUOTATION: $14,205.31 YOUNGS EXCAVATING INC. Post Office Box 2766 South Bend, Indiana 46628 Quotation was submitted by Mr. Kurt Youngs QUOTATION: $9,209.00 Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above Quotations were referred to Water Works for review and recommendation. After reviewing those quotations, Mr. Dave Tungate, Water Works, recommended that the Board award to the lowest responsive and responsible bidder, Youngs Excavating, in the amount of$9,209.00. Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlines above. Mr. Littrell seconded the motion which carried. AWARD QUOTATION - FIBER OPTICS EXTENSION - METRO NET - PROJECT NO. 103- 032E Mr. Toy Villa, Public Construction Manager, advised the Board that on January 8, 2004, the Department of Engineering opened and read two separate quotations from Trans Tech Electric, Post uo pouado pup POAIaOaT a.MAm spin 1pgl pnOg aql pasinpp `saOtAaaS Ipluauzua.IIAUg`uollla glop f '.IN NVO'I J-dS 290-101 'ON LOgfOXd - SLOgfONd LN19WgAMIdWI -LNV'Id SfIOHK I`IHDSIW aNV ZN'JWI HE L AWVGNODaS - QIg Q?IHA V T31iTpo golgm uOITOUJ aql PapuOOas JOJID 'JW •anogp pauqjno su pop.zumu oq spiq oql pup pold000p oq uoilupuauzumoOaT oql lugl uoilouz p appw sjul jw `:D.10P )q L (uolIpJ Tad) W6 $ jujo I W poo/A To3 lulud Jul @ICI Iauzpug P, Nj v soil) TalaaIxg/Taiaalul (uollp0 Tad) W6 $ Ipl;)N JOJ SSOID OTH `PfIPd-1i0 TOITaIxg (uOIIpO TOd) SE'S S iaumug WE - xalprl IXUTA `011faOV Toixalul (uOIIp9 Tad) ZO'L $ Iauipug ssolO TuzaS - xalp~l IXUTA `011fuOV Toliolul (uollp0 Ta(I) 96'0t$ sso10 - xalp-1 IXuiA `OTlWV TOTJOIul (uolluJ Tad) WS $ TauzrTd xalu-1 ToTTOIxg (uOI112D Tad) 96'01$ ssolO xalp-1 oiltizov ToTTaIxg (uollp-J Tad) 6L'6 $ ssolo-twos `xalp�l OiVxov ToiTalxg (uOIIp9 Tad) 969 $ luled OW-ell JOiTalxg (UOIIPD Tad) SZ'8 $ Iauzpug�Isaa T gOTOd xalp-1 3IISxOV ToiTalul/xoYTalxg 80061 ulupniXsuuad `IluuaOO.rg PBON Paa2I 009 'ONI SNOS CIXV 2lgaCl2lg VW auanogaalpAA, (uollpD Tad) S9'5 $ lulpd 31yuaZ.rolJoixg St,S9P pupipul `v)IumugsTw puoN odr-ig I I It S.LNIVd ICI :smolloj su sioppiq algrsuodsaT pup aAisuodsaT lsomol aql of spiq oql papmp pxuog aql lugj spuaruuzoaa.z uupZ TW `spiq asogl Suimai,ti@J T31.1V •suzall of PaT.ralaT anogp agi Toj pouado pup panMaOJ aTa.,A spiq `POOZ 19Z �Tunue f uo Tuqj pxCOE aql pasiApu `�urspgOmd IpT1ua0 `uupZ 00:1000 -TW LNAW I NVdIa -ElSf1 WOlW9I.Xg/2IORIg LNI - .LNIVd - SQIS Cf-dV/ V paureO g3Tgm U011OLU 04T PQPUO33S 113Tlll-I '.IN -anOgp Paulllno sp pop.aump aq uoilpionb aql pup pald000u aq uozjppuomwooax agi 1pgl uoijouz p appuz 10P9 -TW `a.zolaTagZ '0S'L86`LE$JO lunouzp oql ui `oTTloalg gOaZ suuTZ `Tapprq anrsuodsaT pup alglsuodsoi 1samol oql of louTluoo oqj p.zump pipog oql 1pql spuauzuTOOOT pIITA UN `suoiTelonb asogl 2uIm3rnOT Tally •loofoid of paTTajaT aAoqu all Toj `pupipul `puag glnoS 'S 16E xog a)OUJO t,OOZ 6 A2I`d[MMJ DNIIHHIN 2IVWIOV 10 c REGULAR MEETING FEBRUARY 9. 2004 January 26, 2004 for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to the lowest responsible and responsive bidder, Thieneman Construction, Inc., 756 Madison Street, Crown Point, Indiana, in the amount of $1,924,200.00. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Inks seconded the motion which carried. AWARD APPRAISAL PROPOSAL - REAL ESTATE PROPOSAL FOR FORMER OLIVER SCHOOL SITE Ms. Tanya Zozulya, Community and Economic Development, advised the Board that five (5) Proposals were received by the Division of Community Development to perform a j oint real estate appraisal on the former Oliver School site at 924 West Indiana Avenue, South Bend,Indiana. After reviewing those proposals, Ms. Zozulya recommends that the Board award the proposal to R.E. McCloskey & Associates, Inc., 52872 Farmington Drive, Granger, Indiana, in the amount of $2,500.00. Therefore, Mr. Littrell made a motion that the recommendation be accepted and the proposal be awarded as outlined above. Mr. Inks seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TEN (10) MORE OR LESS 2004 OR NEWER REAR WHEEL DRIVE POLICE PATROL VEHICLES - TWENTY-FIVE (25) MORE OR LESS 2004 OR NEWER FRONT WHEEL DRIVE POLICE PATROL VEHICLES _..._ In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Central Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 2004 GOOD NEIGHBORS/GOOD NEIGHBORHOODS_ CURB, SIDEWALK AND APPROACH IMPROVEMENT PROGRAM - PROJECT NO. 104-001 (COIT) In a memorandum to the Board,Mr. Toy Villa,Public Construction Manager, requested permission to advertise for the receipt of bids for the above referred to project. It was noted this project is a unit. price bid. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET - PALAIS ROYAL RETAIL SPACE IMPROVEMENTS - PROJECT NO. 104-020 (TIF) In a memorandum to the Board, Mr. Carl Littrell, City Engineer, requested permission to advertise for the receipt of bids for the above referred to project. In addition, the Title Sheet for this project was presented for approval. Therefore,upon a motion made by Mr. Inks,seconded by Mr. Gilot and carried, the request to advertise for the receipt of bids and the Title Sheet were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LOMBARDY DRIVE EXTENSION - PROJECT NO. w103-085 (COIT/PRIVATE FUNDS) In a memorandum to the Board,Mr. Jason Durr,Engineering,requested permission to advertise for the receipt of bids for the above referred to project. In addition,the Title Sheet for this project was submitted for approval. Therefore, upon a motion made by Mr. Littrell, seconded by Mr. Inks, the request to advertise for the receipt of bids and the Title Sheet were approved.. APPROVE TITLE SHEET-SOUTH MAIN STREET/BOWMAN CREEK CULVERT-PROJECT NO. 104-018 Mr. Gilot advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above referred to Title Sheet was approved and signed. APPROVE PROJECT COMPLETION AFFIDAVIT-BROADWAY STREET WATER SERVICE INSTALLATION -NIEZGODSKI PLUMBING, INC. - PROJECT NO 103-082 (SEDA) Mr. Gilot advised that Mr. Toy Villa, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Niezgodski Plumbing, Inc., 232 Mayflower Road, South Bend, Indiana,for the above referred to project,indicating a final cost of$13,300.00. 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APPROVAL OF PROPOSAL - ASSISTANCE IN COMPLIANCE WITH INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT RULE 13 STORMWATER QUALITY MANAGEMENT PROGRAM - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associations, 525 West Washington, South Bend,Indiana,for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of$57,132.00. Therefore,upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - INSPECTION AND DESIGN OF BACKWATER GATE REPLACEMENTS FOR THE CSO STRUCTURES - LAWSON FISHER ASSOCIATES Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for the above referred to project. Mr. Gilot noted that the Proposal is in the amount of$50,400.00. Therefore,upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Proposal was approved and executed. APPROVAL OF SERVICES AGREEMENT - BOARD OF PUBLIC SAFETY MEMBER - JESUSA RODRIGUEZ Mr. Gilot stated that the Board is in receipt of an Agreement between the City of South Bend and Jesusa Rodriguez, South Bend,Indiana,for services as a Board of Public Safety member. Mr. Gilot noted that the Agreement is in the amount of$3,400.00 for 2004. Therefore, upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT gTH ANNUAL RIVERSIDE RUN Mr. Gilot stated that favorable recommendations have been received by Traffic and Lighting, Park Department,Police Department and the City Attorney's office,in reference to a request as submitted by Ms. Susan O'Connor, Parks and Recreation Department, City of South Bend, to conduct the above referred to run on July 3, 2004 beginning at 7:45 a.m., on the designated route as submitted. Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the recommendation was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Brian and Zita Horvath,22875 Ireland Road,South Bend,Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary water system of the City, to provide sanitary water service to 22875 Ireland Road, South Bend, Indiana, (Key 4 05-1034-0423.05),the Horvath's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Inks made a motion that the Consent be approved. Mr. Littrell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Certificates of Insurance were accepted for filing: 1st Source Corporation 5 Alarm Fire & Safety Equipment, Inc. AC Rich, Inc. 'auI `uzalsI�S IIIIPaH Maou ON Xuuduzoo aouo j IlonilaS P/q/p •auI `sasiadaaluH lu2noCloW •oul `uoilonalsuoo uallogoS-g2nolloDolhl �ZH `aialaafj 1131aeY1I 'auI`sxaplmg ,duo f�� •auI `aaluaD uosipL'W -auI `uoilonalsuoD alaaouoD W:YIN 'ouI `uoilonalsuoD poor) uplooZ •auI `ju,edwoD uoil-eaolsa?I alit D.d `saleiaossv lQgsi j uosmerl ,oul `tiuudwoD uoilanaisuoD alzodt,rl SuedwoD uoilonalsuoo suuog •-I•'I 'ouI `Iulow laaqS V Sutlloo-1 0-dx 'ouI `,Wedmoj u0rlanalsu0D XaIMA aa�IENMN •auI `uoilonalsuoD lsulN uqo f coil-coilqud ag 2uiplarn olulsaalul 'auI `satlsiuid aoiaalul suoilonpoad 2urpiing palielsuI 'auI `pal-epilosuoo ieapI 'auI `uoilonalsuo:) d2IH saazAaaS Nonj L aaisooH a/q/p -auI `laald aaisooH XalileA gdaso f 'IS Jo uoil'eiaossy saapling auzoH oul `zlaorJ W uuuzaaaH D`I'T `saa1AaaS IuIalsnpul ai3ell-10H •ouI `dogs :(pog uoll!wUH hliuewnH JOJ luligleH •auI `uuwIIV 'S'H uoilonalsuoD uaujsi.T lD •!)'H �ZZ `sima-l-uosquq •ouI `uotlon.rlsuoD �osaoq 'auI `,�uIdsi(I W U&S lsaao,I ouI `ad�aspu�Z Xal2ao j 'auI `XuvdwoD 3uianlo-eInur" ssuag ljugNig auI `aliulY� •f pa'empH uozleaodaoo lg2tagH •auI `SUIjUA13axH sjaomgj.MMj 'auI leolueqaalnl)fuIuiuu(j Xw2dwo:) ,�IddnS otalaalH lu2osoiD 'auI `,�ueduzoD aaiAaaS puisnpul omiD ouI `uapaurJ 2�alunoD 'auI `loaluoD uoilonalsuoD 'ouI `aotAaaS ag salLIS aalpuI D 'ouI `2urla-ealuo:) It,otuuiIo3jN auilaaluOD uoileaodaoD uoi1otulsuoo laalseD 'auI `,(upduroD aouaJ oad FeD •auI TuzsilaaApy I.minmg 2uigs-eAk 'amod put, Euquiud s,aslzng szalsajooN 2ISg auI `saola�aluo� IUXDuQ-D umo.zg puB umoag 'ouI `saailloag k uagp-cag sap!-d a21elITED aH?Aauuog •ouI `AuedwoD uoponalsuoo lsl3all-eg uotluaodaoj Nooaggsy •aul `saaiAaaS moazy •oul sa31:4aas ouiaaau12UH 3Iay uop-modaoD laalS oily •auI`uoilonalsuoj ouidly •auI `ooLU;)N surepy 0ZZ BuidtaspuuZ uaoay OOZ 6 AWVfIX933 DNI LHFIW WV Ifl-DJU n C ti 30 REGULAR MEETING FEBRUARY 9, 2004 Merrell Brothers, Inc.. Metro Environmental Michiana Contracting, Inc. Middlebury Electric, Inc. MJW Masonry, Inc. Momper Insulation National Environmental Services Corporation Nelson Fuel, Inc. New Life Restoration Company, Inc. Niblock Excavating, Inc. Niezgodski Plumbing, Inc.. North Central Mechanical, Inc. North Central Roofing, Inc. Northcutt Tree Service, Inc. Northern Indiana Construction Company, Inc. OJ Shoemaker, Inc. Paragon Leather & Jewelry Paramount Environmental Services Corporation Peerless Midwest, Inc. Phend & Brown, Inc. R. Mattix & W. Claeys d/b/a Ram Concrete R&R Excavating, Inc, Ram Construction, Inc. Resource Conservation Services, LLC Royal American Circus, Inc. Selge Construction Company, Inc. Sky Plumbing d/b/a Rota Rooter SLR Plumbing & Sewer Small, Inc. South Bend Columbus Club Inc., Knights of Columbus St. Joseph County Right to Life, Inc. St. Margaret's House, Inc. Superior Construction Company, Inc. The Center for the Homeless Thompson, Inc. TLC Tree Removal, Inc. Trans Tech Electric, L.P. Tri-Valley Glass Company Trinity Health Corporation U.S. Signcrafters Utility Contracting Company V&R Trucking, Inc. Verkler, Inc.. Walker Parking Consultants/Engineers, Inc. Walsh & Kelly, Inc. Wayne Cannady d/b/a Cannady Tree Service Youngs Excavating, Inc. Zimmerman Industrial Piping Company APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Gilot,seconded by Mr. Littrell and carried,the following traffic control devices were approved: New Installation- Handicapped 749 South Falcon Criteria has been met. Accessible Parking Space Signs New Installation - Handicapped 436 South Illinois Criteria has been met. 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