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PUBLIC AGENDA SESSION JANUARY 22, 2004
The Clerk was instructed to post the agenda and notify the media and other persons who have
requested notice of the meeting agenda. No other business came before the Board. The meeting
adjourned at 9:11 a.m.
BOARD OF PUBLIC WORKS
Ck ry
Gary A. Gilot, President
Carl P. Littrell, Member
n
A l
Donald E. Inks, Member
TEST:
�I
Angela KL-Jacob, Cl
REGULAR MEETING JANUARY 26, 2004
The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, January
26,2004,by Board President Gary A. Gilot,with Mr.Carl P.Littrell and Mr.Donald E.Inks present.
Also present were Attorney John Livingston and Board Attorney Thomas Bodnar,
AGENDA ITEMS ADDED
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following items were
added to the agenda:
-Resolution No. 03-2004 - Appointing Limited Agent to the Board of Public Works
-Agreement - Bowman Creek at Main Street - Culvert Repair - Project No. 104-018
-New Installation - No Parking Signs - Corner of Maple/West Washington
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the minutes of the regular
meeting of the Board held on January 8, 2004 and January 12, 2004 were approved.
OPENING OF BIDS - SECONDARY TREATMENT AND MISCELLANEOUS PLANT
IMPROVEMENTS - PROJECT NO. 101-052 - STATE REVOLVING FUND LOAN
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
KASER SPRAKER CONSTRUCTION INC.
25487 West. State Road
South Bend, Indiana 46619
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0014-4
REGULAR MEETING JANUARY 26, 2004
Exterior
Latex Primer $ 9.75 (Per Gallon)
Interior
Acrylic, Vinyl Latex - Gloss $11.75 (Per Galion)
Interior
Acrylic, Vinyl Latex - Semi Gloss Enamel $ 9.15 (Per Gallon)
Interior
Acrylic, Vinyl Latex - Flat Enamel $ 4.25 (Per Gallon)
Exterior
Oil-Alkyd, High Gloss for Metal $11.00 (Per Gallon)
Interior/Exterior
Gloss Alkyd Enamel Metal faint
for Wood & Metal $11.00 (Per Gallon)
Exterior Traffic Paint $ 5.65 (Per Gallon)
M.A. BRUDER AND SONS, INC.
600 Reed Road
Broomall, Pennsylvania 19008
Bid was signed by Mr. David R Rhodes
Non-Collusion Affidavit was in order
Non-Discrimination Commitment form was completed
Ten per cent (10%)Bid Bond was submitted
BID.
Exterior/Interior
Acrylic Latex Porch & Desk Enamel $ 8.25 (Per Gallon)
Exterior Traffic Paint $ 6.96 (Per Gallon)
Exterior
Acrylic Latex, Semi-Gloss $ 9.79 (Per Gallon)
Exterior
Acrylic Latex, Gloss $10.96 (Per Gallon)
Exterior
Latex Primer $ 8.49 (Per Gallon)
Interior
Acrylic, Vinyl Latex - Gloss $10.96 (Per Gallon)
Interior
Acrylic, Vinyl Latex - Semi Gloss Enamel $ 7.02 (Per Gallon)
Interior
Acrylic, Vinyl Latex - Flat Enamel $ 5.38 (Per Gallon)
Exterior
Oil-Alkyd, High Gloss for Metal $ 9.95 (Per Gallon)
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REGULAR MEETING JANUARY 26, 2004
APPROVE CERTIFICATE OF COMPLETION/WAIVER OF LIEN- OLIVER BOILER HOUSE
INTERIOR DEMOLITION - BIANCHI INDUSTRIAL SERVICES LLC - PROJECT NO. 103-
027E (FEDERAL 108 HUD LOAN
Mr. Gilot advised that Mr. Darrell Baker, Engineering Division, has submitted the Completion
Certificate/Waiver of Lien for the above referred to project. Upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the Completion Certificate/Waiver of Lien were approved.
RATIFY CONSTRUCTION CONTRACT - FIBER OPTICS EXTENSION - TOLL ROAD _
TRANS TECH ELECTRIC - PROJECT NO. 103-032D COIT
Mr. Gilot advised that in accordance with the bid awarded on December 29, 2003, to Trans Tech
Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of$74,580.00, for the above
referred to project, a Contract in said amount was being submitted for Board approval. It was noted
that the Construction Contract was approved on January 12,2004,pursuant to Resolution No. 100-
2000. Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the Contract was
approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials
Payment Bond as submitted were filed.
RATIFY CONSTRUCTION CONTRACT - 2003 STREET LIGHTING SYSTEM UPGRADES -
MICHIANA CONTRACTING INC. - PROJECT NO. 103-068 COIT
Mr. Gilot advised that in accordance with the bid awarded on December 29, 2003, to Michiana
Contracting, Inc., Post Office Box 929, Plymouth, Indiana, in the amount of$149,900.00 for the
above referred to project, a Contract in said amount was being submitted for Board approval. It was
noted that the Construction Contract was approved on January 12,2004,pursuant to Resolution No.
100-2000. Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Contract
was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and
Materials Payment Bond as submitted were filed.
APPROVE CONSTRUCTION CONTRACT-R1VER PARK AREA SERVICE IMPROVEMENTS
- KASER SPRAKER CONSTRUCTION INC. - PROJECT NO. 103-010 (GENERAL FUND)
Mr. Gilot advised that in accordance with the bid awarded on December 22,2003,to Kaser Spraker
Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of$13,949.00 for the
above referred to project, a Contract in said amount was being submitted for Board approval. Upon
a motion made by Mr. Inks, seconded by Mr. Gilot and carried,the Contract was approved and the
appropriate Certificate of Insurance,Performance Bond and Labor and Materials Payment Bond as
submitted were filed..
APPROVAL OF PROPOSAL - DRAINAGE ,STUDY - EAST SIDE OF FELLOWS STREET -
KEN_HERCEG&ASSOCIATES, INC. (SEWER WORKS)
Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and Ken
Herceg&Associates, Inc., 211 West Washington Street, South Bend,Indiana, for a drainage study
along the east side of Fellows Street. Mr. Gilot noted that the Proposal is in the amount of
$9,200.00. Therefore, upon a motion made by Gilot, seconded by Mr. Littrell and carried, the
Proposal was approved and executed.
APPROVAL OF PROPOSAL-ENVIRONMENTAL CONSULTING SERVICES-SUPER AUTO
SALVAGE - WEAVER BOOS CONSULTANTS, LLC (WATER WORKS)
Mr. Gilot stated that the Board is in receipt of a Proposal between the City of South Bend and
Weaver Boos Consultants, 630 East Bronson Street, South Bend, Indiana, for environmental
consulting services regarding Super Auto Salvage, 3300 South Main Street, South Bend, Indiana.
Mr. Gilot noted that the Proposal is in the amount of$26,300.00. This cost is to be equally split
between the City of South Bend and Super Auto Salvage ($13,150.00 each). Therefore, upon a
motion made by Gilot, seconded by Mr. Littrell and carried, the Proposal was approved and
executed.
TABLE AGREEMENT - BOWMAN CREEK AT MAIN STREET - CULVERT REPAIR -
ABONMARCHE CONSULTANTS OF INDIANA LLC - PROJECT NO. 104-018
Mr. Gilot made a motion that this be tabled, as the Agreement was not yet available. Mr. Inks
seconded the motion which carried.
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REGULAR MEETING JANUARY 26, 2004
FAVORABLE RECOMMENDATION - REQUEST TO VACATE AN ALLEY - FIRST
EAST/WEST ALLEY OFF OF TAYLOR STREET
Mr. Littrell indicated that Mr. and Mrs. Kevin Baumgartner, 315 South Taylor Street, South Bend,
Indiana, have submitted a request to vacate the above referred to alley. Mr. Gilot advised that the
Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area
Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic
Development and the Department of Public Works. Engineering stated the vacation would create
a"T"alley however the residual will be one property deep on each side. Petitioner should note they
need a cross access agreement for the property owner to the south to maintain vehicle access to their
garage. To comply with zoning, the driveway should be hard surfaces and provide an approach
conforming to Board of Public Works standards. It will be the petitioner's responsibility to close
the curb and rear alley to prevent other vehicles from using the pathway. Community and Economic
Development stated this vacation should not create any dead-end alleys. In addition, if this alley is
vacated, it be done so subject to any utility easements that are necessary. Therefore,Mr. Gilot made
a motion that the Clerk send a letter to the petitioner addressing these concerns. Mr. Inks seconded
the motion which carried.
ADOPT RESOLUTION NO. 01-2004 - DISPOSAL OF CITY OWNED PROPERTY
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 01-2004
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property is
unfit for the purpose for which it was intended and is no longer needed by the City of South Bend:
South Bend Fire Department Medic 3
VIN No. IHTMNAAL03H595409
WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW,THEREFORE,BE IT RESOLVED by the Board of Public Works ofthe City of South
Bend that the item listed above is no longer needed by the City; are unfit for the purpose for which
it was intended and has an estimated value of less than five thousand dollars ($5,000.00).
BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public
auction or private sale,without advertising. However,if the property is deemed worthless,such may
be demolished or junked.
ADOPTED this 26th day of January, 2004.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
slGary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
slAngela K. Jacob, Clerk
ADOPT RESOLUTION NO.02-2004-2003 UNCOLLECTIBLE ACCOUNTS-WATER WORKS
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following Resolution
was adopted by the Board of Public Works:
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appointed as its agent with authority to communicate and negotiate concerning the acquisition or
REGULAR MEETING JANUARY 26, 2004
disposition of real estate and may execute deeds and other documents customarily utilized at
property closings. However, nothing in this Resolution shall prohibit the SBBPW itself from
advertising, communicating about, negotiating or consuming the sale of real property. This
resolution does not authorize the execution of deeds, unless by further Resolution of the SBBPW.
NOW, THEREFORE, be it resolved by the SBBPW that this authorization shall continue
until revoked by action of the SBBPW.
Date: January 26, 2004 CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/Gary Gilot
s/Carl Littrell
s/Donald Inks
ATTEST:
s/Angela K. Jacob, Clerk
The undersigned, having examined the Resolution appointing her as limited agent of the
Board of Public Works of South Bend,hereby accepts a limited pursuant to the terms and conditions
contained above.
s/Jennifer Hughes
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE
Mr. Gilot stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to
Remonstrate as submitted by Mr. Larry M. Lemke, Homeworks Investments, Inc., 54449 Maple
Lane, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into
the public water system of the City, to provide water service to 54449 Maple Lane, Lot 165,Maple
Lane Subdivision, South Bend,Indiana,(Key#02-2074-3440), Mr. Lemke waives and releases any
and all right to remonstrate against or oppose any pending or future annexation of the property by
the City of South Bend. Therefore, Mr. Gilot made a motion that the Consent be approved. Mr.
Littrell seconded the motion which carried.
AUTHORIZATION FOR ENTRY ONTO PUBLIC RIGHT OF WAY FOR DRILLING PURPOSES
- ARK ENGINEERING
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried,the Authorization for Entry
Upon Public Property for Drilling Purposes, as submitted by Ark Engineering, was approved, to
perform soil borings and drilling wells to monitor underwater soil pollution in the right of way area
in the alley intersection ofLincolnway East and South Street south of the property at 702 Lincolnway
East,
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Gilot,seconded by Mr. Littrell and carried,the following traffic control
devices were approved:
New Installation - No Perry Street - Western to City Engineer request
Parking Sign Eddy- Both Sides
New Installation - 748 Portage All requirements have been
Handicapped Accessible met.
Parking Space Signs
Removal - Handicapped 1024 Notre Dame Avenue No longer needed.
Accessible Parking Space
Signs
New Installation - No Maple & West Washington at City Engineer request.
Parking Signs the corner
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REGULAR MEETING JANUARY 26, 2004
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Giiot,
seconded by Mr. Littrell and carried, the meeting adjourned at 10:10 a.m.
BOARD OF PUBLIC WORKS
Gary A. Glot, President
0
Carl P. Littrell, Member
r
Do'naid E. Inks, Member
ATTEST:
�
Angela . Jacob, dlerk