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HomeMy WebLinkAbout08/13/13 Board of Public Works MinutesAGENDA REVIEW SESSION AUGUST 8 2013 229 The Agenda Review Session of the Board of Public Works was convened at 10:34 a.m. on Thursday, August 8, 2013, by Board President Mr. Gary A. Gilot, with Board Members David P. Relos, Michael C. Mecham and Mark W. Neal present. Board Member Kathryn E. Roos was not present. Also present was Board Attorney Cheryl Greene. Ms. Jennifer L. Corle, Engineering, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA: Mr. Gilot stated there were four additions to the Agenda: a non-residential Block Party request, a contract, a change order and a Deed of Dedication. AWARD BID CORRECTION AND APPROVE CONTRACT — SOUTH BEND FIRE DEPARTMENT TRAINING FACILITY — PROJECT NO. I I I -017 EMS CAPITAL Mr. Toy Villa, Engineering, advised the Board that on July 23, 2013, the above bid was awarded to Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, in the amount of $2,625,200.25. After reviewing those bids, it was noted there was a mathematical error in Ziolkowski tabulation in the amount of $200.00; however, this error did not affect the order of the most responsible, responsive bid. Mr. Villa recommended the previous award be corrected and a new Contract signed. Therefore, Mr. Mecham made a motion that the recommendation be accepted, the bid be re -awarded and the Contract approved as outlined above. Mr. Neal seconded the motion, which carried. APPROVAL OF PERMITS/LICENSES The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Regan McGann Block Party — August 10, St. Joseph Street from Carried Mr. Residential — 2013; 10:00 Monroe Street to South Reios/Mr. St. St. Joseph a.m. to 5:00 Street Neal Street Block p.m. Party Berean Seventh Block Party — August 11, Taylor Street from Mr. Day Adventist Non- 2013; 12:00 LaSalle Avenue to Mecham/Mr. Church Residential — p.m. to 5:00 Colfax Avenue Neal Back to School p.m. Backpack Supplies Giveaway. Board members discussed the following item(s) from that list. - Contracts — CDBG Funded Ms. Lory Timmer, Community Investment, stated there are seven contracts funded by CDBG which are based on contracts approved in previous years. These contracts are to be approved subject to the approval of HUD, which will take about three weeks. - Memorandum of Understanding — Urban Enterprise Association Ms. Pamela Meyer, Community Investment, stated the Memorandum of Understanding with the Urban Enterprise Association is for donations made by the public for the demolitions of vacant and abandoned houses_ The donations will be placed in a reserve to be used when needed. It is for private donations, not grant money. Ms. Greene stated they need to look at how to set up the donation fund based on the 5010 status and to do it correctly, not necessarily what was done in the past and the Memorandum will need to be set into a formal agreement. - Change Order — Curb and Sidewalk — Project No. 113-011C Mr. Paul South, Streets, stated this change order is for additional work tothe existing quotation. The Board passed a resolution adding not -for -profit organizations to the to 'lhe curb and sidewalk program; however, the Street Department does not have a way to perform' `the sidewalk work at this time but they do have a quote award for curb work. This change order will address that. Mr. Gilot stated that a change in scope would need to be addressed through a new quotation for that AGENDA REVIEW SESSION AUGUST 8, 2013 230 work. Mr. South stated he will prepare a new specification for this work to be opened at the Claims Review meeting on August 20, 2013. - Reject Proposals — Management and Marketing of the City of South Bend Organic Resources Mr. Al Greek, Environmental Services, stated because the companies submitting proposals did not give a plan to tackle the legacy pile and did not show a significant savings as shown in Ann Arbor, Michigan, the proposals are to be rejected. Both companies submitting proposals were shown to be losing money and are considered unstable. Mr. Eric Horvath, Public Works, stated they will be attacking "Plan B" which is working with staff to take care of the problem before it becomes an obligation. Prior to creating a plan, several ordinances will have to be implemented. Mr. Gilot stated privatizing is an answer but if the City is comparable with private entities, we need to raise our game. Special Purchase — Sutphen Tower Aerial Apparatus Mr. Jeffrey Hudak, Central Services, stated they are purchasing a used Model year 2001/2002 Sutphen 100' Aerial Apparatus so replace the current ladder truck. This is a significant savings to purchasing a new truck. Sutphen will rebuild the ladder and re -warranty it for 25 years. Chief Cox stated that Enfocus evaluated the current truck being used, which was purchased in 1983, and determined that it cost $18.00 per mile to drive. Even though the special purchase is ten years old, it offers a significant savings over the current truck. The new truck also has a bucket for rescuing rather than just a ladder. They will be bidding out several trucks later on this year to replace other dilapidated trucks. - Bid Award — 22-Cubic Yard Dual Arm Side -Loading Refuse Truck Mr. Jeffrey Hudak, Central Services, stated the purchase is for the option of a demonstrator unit, which is cheaper than new and will be available within four weeks instead of 28 weeks. Mr. Horvath stated the truck is diesel instead of CNG, but two more trucks will be purchased soon and will be CNG. Mr. Horvath stated the truck has been test driven and inspected. The ladder will be able to be used on a newer model later on, saving the City money. Upon delivery, more work will have to be done, but there is still a significant savings in purchasing this unit versus a new one. - Quotation Opening — Bonds Avenue Retention Are Landscape Improvements — Project No. 113-021 Mr. Jack Dillon, Engineering, stated this project is to solve complaints regarding the previous work done through a sewer project in the same area. They are installing trees and plants in the islands with a one-year maintenance agreement as part of the quotation. Work is expected to be under $25,000.00. - Alley Vacations — Notre Dame Mr. Mike Danch, Danch Harper & Associates, Inc., stated the two vacations in question are left over from the Eddy Street Commons work done by Kite Realty. There will be 16 townhomes built. There are no utilities in the alleys being vacated. - Deed of Dedication — 732 St. Peter Street Mr. Michael Danch, Danch Harper & Associates, Inc., stated Notre Dame is working with the property owners at 732 St. Peter Street to purchase four feet of their property in order to widen the alleyway to 14 feet for safety reasons. The City will need to accept the dedication of property by way of letter, which will be repaved by the builder. No new subdivisions or variances will be needed for this widening. - Change Order — Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111-071 Mr. Jacob Kloskinski, Environmental Services, stated the change order is for the addition of conduits at the Headworks building to the primary buildings, controller modules switching from SCL, which are not being made anymore and will be only be serviced for a short amount of time longer. The numbers shown on the change order is a net amount of several decreases and increases. - Change Order— Fire Station No. 5 Demolition and Reconstruction —Project No. 111-015 AGENDA REVIEW SESSION AUGUST 8, 2013 231 Chief Cox and Assistant Chief Todd Skwarcan, Fire Department, stated the change order is for several changes to the project. Overall, the contractor on the project has been good to work with and the project should come in under budget overall. Ms. Corte was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:24 p.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President .: Michael C. Mecham, Member avid . �ReloMember ar��N�cal�M�ember��� Linda M. Martin Clerk REGULAR MEETING AUGUST 13, 2013 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, August 13, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Attorney Cheryl Greene. ADDITIONS TO THE AGENDA Mr. Gilot noted the addition of Resolution No. 48-2013, Confirming and Approving a Contract with Aecom Technical Services, Inc., and an agreement with EnFocus to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the Minutes of the Agenda Review Meeting of July 18, 2013, the Regular Meeting of July 23, 2013 and the Claims Review Meetings of July 30 and August 6, 2013, were approved. OPENING/AWARD OF BIDS -- SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for abandoned vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News, which were found to be sufficient. The following bids were opened and publicl read: Y No Vehicle Make & Model Year Terry's Auto Steve Hubler Salvage 1. Green Nissan Sentra 1996 $271.00 $275.00 2. Gray Hyundai Accent 2001 $268.00 $275.00 3. Blue Chevrolet Nova 1972 $32$.00 4. Red Hyundai Elantra 1997 $225,00 5. Teal Dodge Intrepid 1997 $202,00 6. Green Ford Thunderbird 1996 $244.00 7. White Ford Mustang 1994 $268.00 $427.00 8. White GMC Sonoma 1996 $316.00 $150,00 9_ Silver Chevrolet Uplander 2005 $365.00 $150.00 10. White Chevrolet Venture 2002 $326.00 Halton West $400.00 $300,00 $700.00 $400.00 REGULAR MEETING AUGUST 13 2013 232 Brown/Red Chevrolet I1. Astro 1993 $278.00 12. White Ford Econoline 1986 Total $1,593.00 $977,00 $1,100.00 Ms. Greene noted that Steve Hubler's bid had a line item crossed -out but not initialed. Nobody was present from the company to confirm the change. Upon a motion made by Mr. Gilot, seconded by Mr. Relos and carried, the above bids were referred to Code Enforcement for review and recommendation. Upon review, Ms. Kathy Eli, Code Enforcement, recommended the awards to the highest responsive and responsible bidders as shown above in bold. Therefore, Mr. Relos made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Mecham seconded the motion, which carried. OPENING OF QUOTATIONS — BONDS AVENUE RETENTION AREA LANDSCAPE IMPROVEMENTS —PROJECT NO. 113-021 SEWAGE WORKS REVENUE BOND Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: LOVISA AND BARONE LANDSCAPE 14009 Jefferson Boulevard Mishawaka, Indiana 46545 Quotation was submitted by Mr. Jeremy Chapman Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $19,806,00 LANDMARK LANDSCAPING 10882 McKinley Highway Osceola, Indiana 46561 Quotation was submitted by Mr. Steve Solliday Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $14,521.00 FUERBRINGER LANDSCAPING & DESIGN, INC. 22530 Brick Road South Bend, Indiana 46628 Quotation was submitted by Mr. Dan Fuerbringer Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $27,105.00 Ms. Greene noted. that Fuerbringer Landscaping and Lovisa and Barone Landscaping did not submit the Acknowledgement of the Addendum.. She stated they would therefore potentially be found non -responsive to the quote. Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering and the Long Term Control Plan administrator for review and recommendation. OPENING OF QUOTATIONS — SIGNAGE FOR MAIN, LEIGHTON, AND WAYNE STREETS PARKING GARAGES —PROJECT NO. 113-016 (PARKING GARAGE _FUND) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: _US SIGNCRAFTERS, INC. 216 Lincoln Way East REGULAR MEETING Osceola, Indiana 46561 AUGUST 13 2013 233 Quotation was submitted by Mr. Scott Franko Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $50,000.00 — Fully Illuminated ALTERNATEI: $45,000.00 — Signs with Only P Logos Illuminated and Letters in Reflective Vinyl ALTERNATE 2: $37,000.00 — Signs with All Letters and Logos in Reflective Vinyl NORTH AMERICAN SIGNS INC. 3601 West Lathrop Street South Bend, Indiana 46628 Quotation was submitted by Mr. Sean Denison Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $59,069.87 BURKHART ADVERTISING INC. 1247 Mishawaka Avenue South Bend, Indiana 46615 Quotation was submitted by Mr. Ryan Kring Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: $56,620,00 ALTERNATEI: $51,818.51 Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above Quotations were referred to Engineering and Downtown South Bend for review and recommendation. OPENING OF QUOTATIONS — CURB AND SIDEWALK CONSTRUCTION 2013 CURB AND SIDEWALK PROGRAM — PROJECT NO. 113-011D fMVH — CURB AND SIDEWALK) Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: RIETH-RILEY CONSTRUCTION CO. INC. PO Box 1775 South Bend, Indiana 46614 Quotation was submitted by Mr. Robert A. Nichols, II Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted QUOTATION: Item No. 1 Description Concrete Curb, Remove Quantity 1272 lft Unit Price $15.00 Total Amount $19,080.00 2 3 4 Concrete Approve, Remove Concrete Sidewalk, Remove Concrete Curb Ramp, Remove 44 syd 220 syd 6 syd $21.74 $28.59 $79.68 $956.56 $6,289.80 $47808 5 Concrete Sidewalk, 4" 215 syd $33.42 $7,185.30 6 7 Curb, Standard Concrete Approach, 6" 1272 Ift 44 syd $21.22 $52.80 $26,991.84 $2,323.20 8 Concrete Curb Ramp, ADA 11 syd 1 $204.60 $2,250.60 Total $65,555.38 REGULAR MEETING AUGUST 13, 2013 234 PREMIUM CONCRETE SERVICES 4331 Pine Creek Road Elkhart, Indiana 46516 Quotation was submitted by Mr. Frank Prano Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted Tl XT. Description Concrete Curb, Remove Concrete A prove, Remove Concrete Sidewalk, Remove Concrete Curb Ramp, Remove Concrete Sidewalk, 4" Curb, Standard Concrete Ap roach, 6" Concrete Curb Ramp, ADA Quantity 1272 Ift 44 syd 220 syd 6 syd 215 syd 1272 Ift 44 syd 11 syd Unit Price $16.25 $16.50 $16.50 $16.50 $33.M$2,134.00 $29. $48. $180.al Total Amount $20,670.00 $726.00 $3,630.00 $99.00 item No. I 2 3 rj SELGE CONSTRUCTION CO. INC. 2833 South I 1 ' Street Niles, Michigan 49120 Quotation was submitted by Mr. James Boyles Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted I-, TIIT A ''r TfIAT. Item No. Description Quantity Unit Price Total Amount 1 Concrete Curb, Remove 1272 Ift $17.50 $22,260.00 2 Concrete Approve, Remove 44 syd $9.75 $429.00 3 Concrete Sidewalk, Remove 220 syd $9.75 $2,145.00 4 Concrete Curb Ramp, Remove :1 6 syd $9.75 $58.50 5 Concrete Sidewalk, 4" 215 syd $37.40 $8,041.00 6 Curb, Standard 1272 Ift $28.50 $36,252.00 7 Concrete Approach, 6" 44 syd $49.75 $2,189.00 8 Concrete Curb Ramp, ADA I I syd $163.25 $1,795.75 Total $73,170.25 WALSH & K.ELLY, INC. 24358 SR 23 South Bend, Indiana 46614 Quotation was submitted by Mr. Dustin Hilary Contractor's Non -Collusion Affidavit, Non -Debarment Affidavit, Employment Eligibility Verification, Non -Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was submitted OUOTATION: $ Item No. Description Quantity Unit Price Total Amount 1 Concrete Curb, Remove 1272 Ift $7.00 $8,904.00 2 Concrete Approve, Remove 44 syd $20.00 $880.00 3 Concrete Sidewalk, Remove 220 syd $20.00 $4,400.00 4 Concrete Curb Ramp, Remove 6 syd $20.00 $120.00 5 Concrete Sidewalk, 4" 215 syd $40.00 $8,600.00 6 Curb, Standard 1272 Ift $24.00 $30,528.00 7 Concrete Approach, 6" 44 syd $80.00 $3,520.00 8 Concrete Curb Ramp, ADA 11 syd $225.00 $2,475.00 Total $59,427.00 REGULAR MEETING AUGUST 13 2013 235 Mr. Gilot questioned if any quotes were solicited from any other contractors. Mr. Paul South, Street Department, stated McIntyre Jones was sent a request for quotes also, but did not submit one. Ms. Greene noted that due to the number of unit prices, a bid tab would be created. Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above Quotations were referred to the Street Department for review and recommendation. AWARD BID AND APPROVE CONTRACT — INFRARED PAVEMENT PATCHING — PROJECT NO. 113-014 STREETS —PAVING) Mr. Paul South, Director of Street Department, advised the Board that on July 23, 2013, bids were received and opened for the above referenced project. After reviewing those bids, Mr. South recommended that the Board award the contract to the lowest responsive and responsible bidder Asphalt Restoration Services, PO Box 2484, South Bend, Indiana 46680, in unit price amounts of $3.06/sft for 2" depth infrared patch and S3.13/sft for 4" depth infrared patch. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded and the contract approved as outlined above. Mr. Mecham seconded the motion, which carried. AWARD BID — ONE f 1 22-CUBIC YARD DUAL ARM SIDE -LOADING REFUSE TRUCK 2013_ SOLID WASTE CAPITAL) Mr. Matthew Chlebowski, Central Services, advised the Board that on July 23, 2013, bids were received and opened for the above referenced truck. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to the lowest responsive and responsible bidder Best Equipment Co., Inc., 5550 Poindexter Drive, Indianapolis, Indiana, 46235 in the amount of S249,000.00 for the used demonstrator unit. Therefore, Ms. Roos made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Mecham seconded the motion, which carried. AWARD QUOTATION — EAST RACE FLOATING DOCK REPLACEMENT — PROJECT NO. 113-019A SEWER REHAB Mr. Patrick Henthorn, Engineering, advised the Board that on July 23, 2013, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Henthorn recommended that the Board award the contract to the lowest responsive and responsible bidder, GUS Commercial Divers, Inc., 12839 Industrial Park Drive, PO Box 516, Granger, Indiana 46530, in the amount of $64,000.00. Therefore, Mr_ Mecham made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Neal seconded the motion, which carried. AWARD Q110TATION — NORTH STATION RESERVOIR PAINTING — PROJECT NO. 113- 028 WATER WORKS OPERATING Mr. John Wiltrout, Water Works, advised the Board that on July 23, 2013, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Wiltrout recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, in the amount of $10,090.00. Therefore, Mr. Relos made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. APPROVAL OF REQUEST TO REJECT PROPOSALS — MANAGEMENT AND MARKETING OF THE CITY OF SOUTH BEND ORGANIC RESOURCES FACILITY In a memorandum to the Board, Mr. Al Greek, Environmental Services, requested permission to reject all proposals for the above referenced service. Mr. Greek noted in his Memorandum that Coker Composting and Consulting, the consultant assisting with the procurement of an outside contractor, stated that neither company submitting a proposal offered the City any cost savings over current expenses, nor did either proposal address the legacy pile of unscreened, unsold compost, which creates considerable financial uncertainty and potential liability for the City. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the above request to reject all proposals was approved. APPROVE CHANGE ORDER NO. 1 — PRIMARY CLARIFIER REHABILITATION AND EQUIPMENT UPGRADES --- PROJECT NO. 111-071 CWASTEWATER CAPITAL FUND Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 on behalf of L.D. Docsa Associates, Inc., 1605 King Highway, Kalamazoo, REGULAR MEETING AUGUST 13, 2013 236 Michigan 49001, indicating the contract amount be increased by $31,527.70 for a modified contract sum, including this Change Order, in the amount of $5,074,797.70. Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — RUSHTON REHABILITATION PROJECT — WINDOW REHABILITATION — PROJECT NO. 112-037B WWCDA TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Morcon Construction Co., Inc., 5905 Golden Valley Road, Golden Valley, Minnesota 55422, indicating the contract amount be increased by S3,499.91 for a modified contract sum, including this Change Order, in the amount of $82,499.91. Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — FIRE STATION NO. 5 DEMOLITION AND RECONSTRUCTION — PROJECT NO. I I1-015 EMSCIP Mr. Gilot advised that Ms. Thia Vawter, Engineering, has submitted Change Order No. 2 on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, Indiana 46614, indicating the contract amount be increased by $876.00 for a modified contract sum, including this Change Order, in the amount of $1,116,947.00. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I --- MEMORIAL PARKING PHASE 3B -- PROJECT NO. 113-015 MEDICAL TIF Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. I on behalf of Rieth-Riley Construction Co., Inc., PO Box 1775, 25200 SR 23, South Bend, Indiana 46614, indicating the contract amount be increased by $4,648.00 for a modified contract sum, including this Change Order, in the amount of $985,212.50. Upon a motion made by Mr. Relos, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE SUBSTANTIAL COMPLETION AFFIDAVIT — AUTOMATION OF DO CONTROLS FOR AERATION BLOWERS — PROJECT NO. 111-070 WASTEWATER CAPITAL O&M FUND) Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted the Substantial Completion Affidavit on behalf of Mason Engineering and Construction, Inc., 5720 Huguenard Road, Fort Wayne, Indiana 46818, for the above referenced project with a date of Substantial Completion of June 28, 2013. Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the Substantial Completion Affidavit was approved. APPROVAL OF REQUEST -TO ADVERTISE FOR THE RECEIPT OF BIDS — IVY TOWER LEAD BASED PAINT REMOVAL AND ASBESTOS REMEDIATION — PROJECT NO. 113- 031 AEDA TIF) In a memorandum to the Board, Mr. Toy Villa, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by Mr. Relos, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TEN (10) MORE OR LESS -,_RADIO -FREQUENCY IDENTIFICATION ON -BOARD SYSTEMS FOR WASTE AND RECYCLING VEHICLES SOLID WASTE In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Mr. Eric Horvath, Director of Public Works, stated the City will install RFID tags on each of the 32,000 trash containers, and readers on the trucks that can read when the trash is picked up for route optimization. He noted the intent is to adjust the routes so the last pick-ups of the day are the shortest distance to the landfills. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. ADOPT RESOLUTION NO. 44-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works to dispose of Police Department unclaimed property: REGULAR MEETING AUGUST 13, 2013 237 RESOLUTION NO. 44-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE OF SURPLUS PROPERTY WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit 'A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $ 5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and WHEREAS, Board desires to engage a duly -licensed auctioneer to advertise the sale and conduct a public auction to dispose of the Property in accordance with Indiana Code §§ 5-22-22- 1 et seq. NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 13TH day of AUGUST 2013, CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST. s/Linda M. Martin, Clerk. ADOPT RESOLUTION NO. 45-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE OF SURPLUS PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works to dispose of City vehicles, equipment, and miscellaneous unclaimed property: RESOLUTION NO. 45-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING USE OF AN AUCTIONEER TO DISPOSE OF SURPLUS PROPERTY WHEREAS, pursuant to Indiana Code § 36-9-6-1 et. seq., the Board of Public Works ("Board") has the duty and authority to have custody, control, use, and to dispose of all real and personal property owned by the City of South Bend, Indiana; and REGULAR MEETING AUGUST 13, 2013 238 WHEREAS, the City, acting by and through the Board, desires to dispose of the personal property that is more particularly described at Exhibit "A" attached hereto and incorporated herein ("Property"); and WHEREAS, in accordance with Indiana Code § 5-22-22-4, the Board may engage an auctioneer to conduct a public auction in order to dispose of the City's surplus personal property if the property to be sold is one (1) item with an estimated total value of $1,000 or more, or is more than one (1) item with an estimated value of $5,000 or more; and WHEREAS, the Board has determined that the Property has an estimated value of more than $5,000,and the Board has further determined that the property is unfit for the purpose for which it was intended, and is no longer needed by the City of South Bend; and WHEREAS, Board desires to engage a duly -licensed auctioneer to advertise the sale and conduct a public auction to dispose of the Property in accordance with Indiana Code §§ 5-22-22- 1 et seq. NOW, THEREFORE, the Board of Public Works of the City of South Bend hereby finds that the Property listed at Exhibit "A" is no longer needed by the City; the Property is unfit for the purpose for which it was intended, and has an estimated value of $5,000 or more. BE IT RESOLVED that the Property may be transferred or sold at public auction. However, if the Property is deemed to be worthless, such Property may be demolished or junked. ADOPTED the 13TH day of AUGUST 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO, 46-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 46-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WASTEWATER PUMPS AND PLOTTER/PRINTER WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). REGULAR MEETING AUGUST 13 2013 239 BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of AUGUST 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 47-2013 — A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 47-2013 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: AFICIO 551 COPIER — SERIAL NO. H 4715400725 WHEREAS, Indiana Code 5-22-22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the Purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such maybe demolished or junked. ADOPTED this 13th day of AUGUST 2013. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos s/ Michael C. Mecham s/ Mark W. Neal ATTEST: s/Linda M. Martin, Clerk ADOPT RESOLUTION NO. 48-2013 — A RESOLUTION OF BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND INDIANA RATIFYING CONFIRMING AND REGULAR MEETING AUGUST 13, 2013 240 APPROVING A CONTRACT WITH AECOM TECHNICAL SERVICES INC. RELATED TO A CHARRETTE ASSOCIATED WITH THE CITY'S TWO-WAY TRAFFIC FEASIBILITY STUDY FOR MICHIGAN STREET AND MAIN STREET CORRIDORS Upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.48-2013 A RESOLUTION OF THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA RATIFYING, CONFIRMING AND APPROVING A CONTRACT WITH AECOM TECHNICAL SERVICES, INC., RELATED TO A CHARRETTE ASSOCIATED WITH THE CITY'S TWO WAY TRAFFIC FEASIBILITY STUDY FOR MICHIGAN STREET AND MAIN STREET CORRIDORS WHEREAS, pursuant to Indiana Code §36-9-6-2 and Indiana Code §36-9-6-3, the City of South Bend, Indiana Board of Public Works ("Board") has authority over the use of public rights of way and may contract for all work required to improve or repair City streets and property; and WHEREAS, Kathryn Roos is the Chief of Staff to the Mayor for the City of South Bend, and is also a member of the City's Board of Public Works; and WHEREAS, the Board has previously executed various contracts and agreements related to a Two Way Traffic Feasibility Study for Michigan Street and Main Street Corridors ("Project") including, but not limited to, an agreement with DLZ; and WHEREAS, the Board has determined that it is necessary to obtain certain services associated with the Project from AECOM Technical Services, Inc. ("AECOM") on an expedited basis; and WHEREAS, the City and AECOM reached an agreement as to certain terms and conditions that are more specifically set forth a document entitled "Agreement for Consulting Services" ("Agreement") dated August 8, 2013, a copy of which is attached hereto and incorporated herein as Exhibit "A" and WHEREAS, time is of the essence in this matter and accordingly, in order to facilitate the Project, Kathryn Roos has executed the Agreement on August 9, 2013 on behalf of the City; and WHEREAS, the Agreement between the City and AECOM subject to final approval by the Board; and WHEREAS, the Board believes that the Agreement is in the best interests of the health, safety and the social and economic welfare of the City and its residents and that the Agreement complies with federal, state and local laws under which the Project has been undertaken and is being assisted; and WHEREAS, the Board desires to ratify the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City of South Bend Board of Public Works as follows: I. The actions taken by Kathryn Roos, Chief of Staff and Member of the Board Public Works for the City of South Bend relating to the Project, including the execution of the Agreement on behalf of the City are hereby in all respects ratified, confirmed and approved. 2. This Resolution shall be in full force and effect after its adoption by the City of South Bend Board of Public Works. ADOPTED at a meeting a the Board of Public Works of the City of South Bend, Indiana held on August 13, 2013, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. REGULAR MEETING AUGUST 13 2013 241 ATTEST: s/Linda M. Martin, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ David P. Relos s/ Kathryn E. Roos sl Michael C. Mecham APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Fundin2 Second Contract Kaser Auction Service Police Department Auction for Unclaimed 8% Commission Roos/Relos Property Contract Kaser Auction Service Central Services Auction for Vehicles, Equipment and 5% Commission Roos/Relos Miscellaneous Unclaimed Property Special Purchase Sutphen Tower Aerial Apparatus Used Model Year 2002 Sutphen 100' Aerial $365,000 (EMS RooslRelos Apparatus to Replace Current Ladder Truck; Capital) Savings of $600,000 over the Cost of a New Truck Contract Tyco SimplexGrinnell Wet Sprinkler System Annual Test and $168.00 (Water Works Roos/Neal Special Compatibility Purchase Sanitaire (Xylem) Inspection Low Pressure Membrane Diffuser Replacement for Operating) $60,911.00 (Environment al Services, Roos/Mecham Aeration Tank I — Wastewater, Purchase and Contractual Installation of New Services Unit, Removal and Disposal of Ceramic Other) Diffusers Contract Contract Department of Community Investment Department of Community Investment South Bend Home Improvement Program Activity Delivery/Housing Counseling $301,110.00 (CDBG) $74,787.00 (CDBG) Roos/Relos Subject to HUD Funding Roos/Relos Subject to HUD Funding Contract Department of Community Investment CDBG Administration $260,000.00 (CDBG) $20,400.00 (CDBG) $15,000.00 (CDBG) Roos/Relos Subject to HUD Funding Contract Contract Youth Services Bureau of St. Joseph County Neighborhood Resources and Technical Services Emergency Shelter Operations Leadership and Organizational Development RooslRelos Subject to HUD Funding RooslRelos Subject to HUD Funding Corporation Addendum to Agreement Trinal, Inc. Diversity Compliance Officer Role and Related Subject Matter No Monetary Change Roos/Relos REGULAR MEETING AUGUST 13, 2013 242 Expertise — Scope Change Contract Burkhart Neighborhood $4,004.00 Relos/Neal Advertising, Inc. Advertising — Two (EDIT) Months Agreement Urban Enterprise vacant and Abandoned NIA Roos/Mecham Association of Housing Demolition Subject to South Bend, Inc. Donation Mechanism Change from MOU to an Agreement Contract Real Services, Caregiver Connection $100,000.00 RooslRelos Inc. Center — Housing (CDBG) Subject to Modifications and HUD Funding Improvements that allow Low to Moderate Income Elderly Homeowners to remain in their Homes Contract South Bend Affirmative Housing $10,000.00 Roos/Relos Human Rights Activities — Educating (CDBG) Subject to Commission Landlords, Businesses, HUD Funding Tenants and other Community Stakeholders Addendum to Redevelopment Hill and Colfax Downtown Relos/Neal the Master Commission Drainage Improvements TIF Agency —Project No. 113-033 Agreement Professional Abonmarche Hill and Colfax $8,200.00 Services Drainage Improvements (Downtown 7R(oos/Relos Contract —Project No. 113-033 — TIF) Design to determine how to Abandon Detention on the Alley North of Colfax Avenue between Niles Avenue and Hill Street Professional DLZ Indiana, Two-way Traffic ($15,000.00) RooslRelos Services LLC Feasibility Study for New Contract Subject to Supplemental Michigan Street and Amount Clarification Agreement Main Street Corridors — $266,000.00 and Reduction No. 1 Project No. 112-065 of Total Contract Amount Professional Santiago Garces CitiStat — Provide $44.00/hour; RooslRelos Services Escober Design, Development, NTE Subject to Agreement Evaluation and $40,000.00 Legal Implementation of City- (COIT) Wide Performance Management System and Operational Optimization Acceptance of Gary and Mary Dedication of 4' of N/A Roos/Mecham Dedication Locke Property at 732 St. Peter Street to the City of South Bend to Widen the Alley to 14' for Safety Pu oses Professional Crowe Horwath, Property Tax $28,300.00 Relos/Roos Services LLP Analysis/Forecasting (EDIT) Agreement Easement Indiana Portions of Parcels 18- 1 $1.00 Mecham/Roos REGULAR MEETING AUGUST 13 2013 243 Agreement Michigan Power 7018-0752, 18-7018- (to City) Company 0753, and 18-7018-0754 --- Electrical Utilities at the Fire Training Tower Location Professional EnFocus, Inc. Develop Geoco—de d Services Land Management Agreement Database for Departments of Public Works and Community Investment Roos/Neal Subject to Legal; Mr. Gilot Recused Himself as an Unpaid Board Member for EnFocus APPROVAL OF PERMITS/LICENSES The following street closures and processions were presented for approval: Applicant Description Date/Time Location Motion Carried South Bend Non- August 17, Colfax or Orange from Gilot/Roos Chapter Indiana Residential 2013; 7:00 a.m. College to Birdsell *Comments Black Expo Block Party — to 4:00 p.m. Back to School Rally — Youth Explosion *Comments: Mr. Gilot stated that due to this event being held on a Saturday, for a good cause, and the recreation center and church in this block being utilized, the Board would agree to block this high -traffic road. Ms. Greene explained this should not set precedent; if it were a week day, during business hour traffic, the Board could not approve the closing of a major thoroughfare. Riley High Procession — October 4, From Riley High School Roos/ Mccham School Homecoming 2013; 4:00 p.m. on Fellows Street, to Parade to 6.30 p.m. Ireland Road, East to Miami Street, South to Jackson Road, West to Jackson Field APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT - 123 WEST WASHINGTON STREET Mr. Gilot stated a Revocable Permit has been received from. Woochi Japanese Fusion and Bar, 123 West Washington Street, South Bend, Indiana 46601, for the purpose of placing a temporary railing for their sidewalk cafe in the right-of-way at 123 West Washington Street. The encroachment shall remain in the right-of-way until the Board of Public Works of the City of South Bend determines that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Engineering stated 5' minimum clearance for handicapped access must be maintained. Upon a motion made by Ms. Roos, seconded by Mr. Neal and carried, the Revocable Permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 1233 NORTH EDDY STREET Mr. Gilot stated an application for a Revocable Permit has been received from Eddy Street Commons at Notre Dame/Kite Realty Group, 1233 North Eddy Street, South Bend, Indiana 46617, for the purpose of the installation of a sign for public parking at 1233 North Eddy Street. The encroachment shall remain in the right of way until the Board of Public Works of the City of South Bend determines that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. The Police Department stated the sign may interfere with pedestrian traffic and would not be able to be seen due to parked vehicles. They suggested affixing the sign to the parking garage itself. Mr. Gilot noted the parking garage is set back too far and the sign was being placed in a planter. He stated it should not cause any visual block. Upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the Revocable Permit was approved. REGULAR MEETING AUGUST 13, 2013 244 APPROVE SIDEWALK CAFE PERMIT APPLICATION Mr. Gilot indicated that the Board is in receipt of the following Sidewalk Cafe Permit application: APPLICANT: LaSalle Grill BUSINESS ADDRESS: 115 West Colfax Avenue DAYS/TIMES OF OPERATION: Mondays through Saturdays 10:00 a.m. to 5:00 p.m.; Sundays -- TBD Ms. Roos made a motion that the Sidewalk Cafe Permit Application be approved. Mr. Relos seconded the motion which carried. FAVORABLE RECOMMENDATION — PETITION TO VACATE TWO ALLEYS: THE NORTH/SOUTH ALLEY BETWEEN GEORGlANA STREET AND BURNS STREET SOUTH OF NAPOLEON BOULEVARD FROM THE EAST/WEST ALLEY NORTH TO THE PREVIOUSLY VACATED ALLEY; -AND THE NORTH/SOUTH ALLEY BETWEEN BURNS STREET AND DUEY AVENUE SOUTH OF NAPOLEON BOULEVARD FROM THE EAST/WEST ALLEY NORTH TO THE PREVIOUSLY VACATED ALLEY Mr. Gilot indicated that Danch Harper and Associates, Inc., 1643 Commerce Drive, South Bend, Indiana 46628, on behalf of the University of Notre Dame, has submitted a request to vacate the above referenced alleys for the purpose of constructing townhomes. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Solid Waste, Community Investment, and Engineering. Area Plan stated the vacation would not hinder the growth or orderly development of the unit or neighborhood in which they are located or to which they are contiguous. The vacations would not make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacations would not hinder the public's access to a church, school or other public building or place. The vacations would not hinder the use of a public right-of- way by the neighborhood in which they are located or to which they are contiguous. Mr. Mike Danch, Danch, Harper and Associates, was present and informed the Board that these are two (2) alley stubs left in place when the PUD was developed. He stated they need to be vacated to complete the development of the subdivision. Mr. Danch noted there are no utilities present that will need to be dealt with. Therefore, Ms. Roos made a motion to recommend approval of the request for both of the alley vacations. Mr. Mecham seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE EAST/WEST ALLEY BETWEEN LINDSEY STREET AND LINCOLN WAY WEST FROM SHERMAN STREET TO THE FIRST NORTH/SOUTH ALLEY Mr. Gilot indicated that Clinton Gilkie, 514 Sherman Avenue, South Bend, Indiana 46628, has submitted a request to vacate the above referenced alley. Mr. Gilot advised the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Solid Waste, Community Investment, and Engineering. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan Commission. Area Plan stated the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The adjacent properties along Lincoln Way West are zoned Mixed Use District. While the lots are currently vacant, any future development of the lot would require parking behind the building. This parking would most likely need to be accessed from the alley. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. Until the vacant lots are developed, it would be premature to vacate the public access to the rear of the lots that face Lincoln Way West. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would hinder the use of a public right-of-way by the neighborhood in which it is located or to which it is contiguous. The vacation would limit access and use for the properties located on Lincoln Way West. Ms. Catherine Hostetler, Historical Society, stated the Gilkie's home is a designated historical landmark and the only structure on the vacation request property section. Ms. Greene noted that any potential future development of the lots will be problematic due to the properties being land -locked, with no access. Mr. Clinton Gilkie was present and explained that their desire to vacate the alley is for safety concerns. He noted currently the area is being used as a dump site. Ms. Roos explained that although currently there are no other structures in the location, with multiple lots and multiple owners, the potential for future development will be a problem with no access for the middle lot. The Board recommended approval of the vacation only if a cross - access agreement was signed by all affected property owners allowing access by the middle REGULAR MEETING AUGUST 13 2013 245 property owner's to their lot if the alley is vacated. Therefore, Mr. Gilot made a motion for a favorable recommendation for the request for the alley vacation subject to the recording of a cross access agreement with all property owners. Ms. Roos seconded the motion which carried. Ms. Roos thanked the Gilkie's for their involvement in, and care of, their neighborhood. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Roos, seconded by Mr. Relos and carried, the following traffic control devices were approved: NEW INSTALLATION: Handicapped Accessible Parking Space Signs LOCATIONS: 1442 East Donald Street 451 South Jackson Street 426 Cottage Grove Avenue REMARKS: All criteria has been met REVISION: Bus Parking Only 9:30 p.m. to 3:30 a.m. Fridays and Saturdays LOCATION: South Side of Wayne Street — Michigan Street West to Alley REMARKS: All criteria has been met REMOVAL: No Parking LOCATION: 115 North Taylor Street REMARKS: All criteria has been met RATIFY APPROVAL OF CONTRACTOR BONDS Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds be ratified nurcunnt to Rpanl„t;nr, inn_')nnn .,n r ,, Business Bond Type yp Approved) Released Effective Date Indiana & Michigan Concrete Contractor Approved July 18, 2013 Charles Grove Contractor Approved July 31, 2013 Ms. Roos made a motion that the Bonds approval as outlined above be ratified. Mr. Mecham seconded the motion, which carried. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $2,862.00 07/31/2013 City of South Bend $1,682,948.19 08/ 33/2013 Therefore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:48 a.m. REGULAR MEETING AUGUST 13, 2013 246 BOARD OF PUBLIC WORKS Gary A. Gilot, President Michael Mecham, Member avi P. Relos, Member ark Neal, Member Kat"oosember Linda M. Martin, Clerk