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Home My WebLink About08/27/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: August 8, 2013; Regular Meeting: August 13, 2013 B. Claims Review: August 20, 2013 2. OPENING OF QUOTATIONS A. East Race Dock Extension Erosion Repair — Project No. 113 -019B 1. Funding: Sewer Rehab (659.0621.415.42.05) 3. AWARD BID A. Two (2) 2014 or Newer 22 -Cubic Yard Dual Arm Side Loading Refuse Trucks 1. Company: Best Equipment 2. Amount: Description Qty Unit Price Total 2014 Freightliner SDI 14 with Labrie Dual Arm Helping Hand 2 $312,349.00 $624,698.00 Truck Scales 2 Included CNG 2 $41,459.00 $82,918.00 New Units Complete 2 $707,616.00 Trade -Ins 3 $52,000.00 $156,000.00) Purchase Price 2 Units Complete $551,616.00 3. Funding: 2013 Solid Waste Capital Principal and Interest (611.0610.415.37.11 /611.0610.415.37.12) 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Curb and Sidewalk Construction (2013 Curb and Sidewalk Program) — Project No. 113 -011D 1. Company: Walsh & Kelly, Inc. 2. Amount: Unit Prices 3. Funding: MVH — Curb and Sidewalk (202.0619.731.31.06) B. Bonds Avenue Landscape Restoration — Project No. 113 -021 1. Company: Landmark Landscaping 2. Amount: $14,521 3. Funding; 2011 Sewer Bond (659.0621.41.42.05) C. North Station Roof Repair (East Sloped) — Project No. 113 -034 1. Company: KRC Roofing & Sheet Metal, Inc. 2. Amount: $4,385 3. Funding; Water Works Maintenance (620.0640.9602.36.01) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 5. BID AWARD EXTENSION A. Two (2) Custom Top Mount Pumpers 1. Company: Rosenbauer America 2. Amount: $420,391 Each/$840,782 Total 3. Funding: 2012 Fire Department Capital (288.0902.422.37.02) 4. Comments: Vendor has agreed to extend price and terms of original bid of September 25, 2012 through December 31, 2013. 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Rushton Rehabilitation — Sitework — Project No. 112 -037C 1. Company: Ritschard Bros., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($3,080.18) 4. Percent of Decrease: (2.39 %) 5. Total Percent of Change: (2.39 %) 6. Revised Contract Amount: $125,701.82 7. Funding: WWCDA TIF (422.1050.460.42.02) 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2013 or Newer Asphalt Hot Box 1. Funding: 2014 Street Department Capital (202.0607.431.43.04) B. Removal and Disposal of PCB - Contaminated Equipment — Project No. 113 -026 (Re- Advertise) 1. Funding: AEDA TIF (324.105.0460.31.06) C. Century Center — Purchasing Equipment, Smallwares and Items for Catering Service 1. Funding: Century Center Capital (671- 0420 - 645- 22 -24; 671- 0420 - 645- 22 -60; 671 - 0420 - 645- 36 -01; 671 - 0420 - 645- 23 -20; 671 - 0420 - 645- 43 -09) 8. REQUEST TO ADVERTISE FOR QUALIFICATIONS A. Century Center Energy Savings Performance Contract 9. RESOLUTIONS A. No. 49 -2013 — A Resolution of the City of South Bend Board of Public Works Related to Acquisition of a Temporary Interest in Property in the City of South Bend, Indiana 1. Description: Fellows Street Corridor Improvement Project — Project No. 112- 006 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 10. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Agreement — Waste Management of Indiana, LLC 1. Description: Street Sweeping Debris Disposal — Non - Hazardous Contaminated Waste 2. Amount: $16 /Ton; NTE $90,000 3. Funding: Sewers (641.0621.792.36.10) B. Agreement — Indiana Michigan Power Company 1. Description: Interconnection and Parallel Agreement for the Operation of the Hydro Turbine at the East Race C. 2013 Emergency Solutions Grant Program Contract — YWCA 1. Description: Emergency Shelter Operations and Rapid Rehousing Program — Utilities and Maintenance Costs at YWCA Facility; Rehousing Activities for Residents of Facility 2. Amount: $68,254 3. Funding; ESG (212.1001.460.39.30) (13JE04) D. Contract — South Bend Heritage Foundation 1. Description: Administering CDBG and Community Enhancement Programs 2. Amount: $95,000 3. Funding: CDBG (212.1001.460.39.30) (13JC10) E. Contract — YWCA 1. Description: Basement Bathroom Construction 2. Amount: $23,845 3. Funding: CDBG (212.1001460.39.30) (13JC01) F. Contract — Community Homebuyer's Corporation 1. Description: Forgivable 2nd Mortgage Program 2. Amount: $200,000 3. Funding: CDBG (212.1001.460.39.30) G. 2013 Emergency Solutions Grant Program Contract — Center for the Homeless 1. Description: Emergency Shelter Operations 2. Amount: $30,000 3. Funding: ESG (212.1001.460.39.30) (13JE33) H. Contract — Near Northwest Neighborhood 1. Description: Program Delivery — Develop Housing Programs Serving Low to Moderate Income Households and Revitalize the Neighborhood 2. Amount: $40,000 3. Funding: CDBG (212.1001.460.39.30) (13JC84) I. Contract — Near Northwest Neighborhood 1. Description: Neighborhood Revitalization — Acquisition and Rehabilitation of Two (2) Houses for Resale to Income - Eligible Households 2. Amount: $314,000 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 3. Funding; CDBG (212.1001.460.39.30) (13JC23) J. Contract — Near Northwest Neighborhood 1. Description: Administration — Staff Salaries and Overhead to Administer and Support Housing and Community Programs 2. Amount: $75,000 3. Funding: CDBG (212.1001.460.39.30) (13JC85) K. Contract — Center for the Homeless 1. Description: Fire Suppression and Plumbing System Reparation — Residential Building 2. Amount: $50,000 3. Funding: CDBG (212.1001.460.39.30) (13JC60) L. 2013 Emergency Solutions Grant Program Contract — Life Treatment Center 1. Description: Emergency Shelter Operations /Essential Services — Assist with Utility and Staff Costs 2. Amount: $21,863 3. Funding: ESG (212.1001.460.39.30) (13JE03) M. Agreement — NIPSCO 1. Description: Correct Tariff for 401 North Bendix Drive to Commercial from Residential — No Funding Required N. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Bowen Street Sidewalk — Project No. 113 -035 2. Funding: SSDA TIF (430.1050.460.31.06) (12J020) O. Professional Services Agreement — SiteScapes, Inc. 1. Description: Riverside Drive Landscape Restoration — Project No. 113 -036 2. Amount: $6,200 3. Funding: 2011 Sewer Bond (659.0621.415.31.02) P. Professional Services Agreement — M/E Design Services 1. Description: Wastewater Treatment Plant Administration Building HVAC Upgrade —Project No. 113 -037 2. Amount: $11,400 3. Funding: Environmental Services — Wastewater Engineering (641.0630.793.31.02) Q. Contract — Code Enforcement 1. Description: Vacant and Abandoned Building Demolition Program 2. Amount: $317,887 3. Funding: CDBG (212.1001.460.39.30) (13JC14) R. Proposal — ShotSpotter SST, Inc. 1. Description: Real -Time Location of Gunfire —Passes Incident Data to 911 Dispatchers Enabling Faster and More Accurate Incident Preparation and Response GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 2. Amount: $300,000; Two (2) Years 3. Funding: General Fund— Other Professional Services (101.0801.421.31.06) S. Professional Services Addendum — New Avenues 1. Description: Increase Critical Incident Stress Management Response and Add Onsite Consultation, Mediation and Conflict Resolution to Employee Assistance Program 2. Amount: Additional Twenty (20) Hours Critical Incident Stress Management including Mileage for Additional Discounted Fee of $2,500; $130 /Hour Charge for More than 20 Hours; $200 /Hour plus Mileage for Each Additional Responder; $100 /Hour for Onsite Response 3. Funding: Employee Benefits (711.0401.671.34.13) T. Acceptance of Work Orders — Century Center 1. Description: Purchasing Equipment, Smallwares and Items for Catering Service a) Funding: Century Center Capital (671- 0420 - 645- 22 -24; 671- 0420 - 645 -22- 60; 671 - 0420 - 645- 36 -01; 671 - 0420 - 645- 23 -20; 671 - 0420 - 645- 43 -09) 2. Century Center Freight Elevator Replacement — Project No. 113 -032 a) Funding: Century Center (670.0406.645042.02) 3. Century Center Energy Savings Performance Contract U. Professional Services Agreement — DLZ Indiana, LLC 1. Description: Right -of -Way Engineering, Staking, and Acquisition Services for Bowen Street Sidewalk Project — Project No. 113 -035 2. Amount: $34,280 3. Funding: SSDA TIF (420.1050.460.31.06) 11. LICENSES AND PERMITS A. Block Parties — Residential 1. Applicant: Kristin Darden a) Event: East LaSalle Annual Block Party b) Location: East LaSalle Ave. from Twyckenham Drive to Ester Street c) Date /Time: September 15, 2013; 2:00 p.m. to 8:00 p.m. d) Favorable Recommendations 2. Applicant: Melissa Green a) Event: Christmann Place Block Party b) Location: Hawthorne Drive from Wilson Avenue to Washington Street c) Date /Time: September 1, 2013; 3:00 p.m. to 8:00 p.m. d) Favorable Recommendations 3. Applicant: Thomas Keller a) Event: Wayne Street Block Party b) Location: East Wayne Street from Eddy Street to Sunnyside Avenue GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 c) Date /Time: September 8, 2013; 3:00 p.m. to 7:00 p.m. d) Favorable Recommendations B. Processions 1. Applicant: IUSB Civil Rights Heritage Center a) Event: Birmingham Memorial Procession b) Date /Time: September 8, 2013; 3:00 p.m. to 3:45 p.m. c) Favorable Recommendations 2. Applicant: Pentecostal Cathedral a) Event: Fine Arts Scholarship Walk- A -Thon b) Date /Time: September 7, 2013; 9:00 a.m. to 11:30 a.m. c) Comments: Must Stay on Sidewalks 3. Applicant: South Bend Council 5001, Inc., WSBL -LP 93.5 FM Radio a) Event: Parade b) Date /Time: September 14, 2013; 12:00 p.m. to 3:00 p.m. c) Favorable Recommendations C. Encroachments /Revocable Permits 1. Applicant: US Signcrafters for LaSalle Grille a) Location: 115 West Colfax Avenue b) Description: Projecting Sign over Sidewalk c) Favorable Recommendations /See Comments 12. TRAFFIC CONTROL DEVICES A. New Installation of Four -Way Stop Signs and Removal of Traffic Signals 1. Location: Ardmore Trail and Sheridan Street Intersection 2. Comment: Traffic Signal is not warranted due to a reduction in traffic based upon change of land use. B. Lift No Parking Ban to Allow for Temporary Parking for Event 1. Applicant: Temple Beth -El 2. Event: Rosh Hashanah and Yom Kippur Holy Day Services 3. Location: Both Sides of 300 West Madison Street and 400 North Lafayette Blvd. 4. Dates: September 4, 5, 12, and 14, 2013 5. Favorable Recommendations 13. RATIFY BONDS A. Contractor Bonds 1. Alva Enterprises, LLC — For Release Effective July 31, 2014 2. Anthony Winkel — Approved August 13, 2013 3. Rafeal Mejia DBA M &M Construction — Approved August 19, 2013 B. Excavation Bonds GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING August 27, 2013 — 9:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 1. Rodney Rouch d /b /a The Concrete Guy — Approved August 13, 2013 2. Aeon, LLC — Approved August 13, 2013 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 7