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Home My WebLink About08/07/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 AGENDA SESSION 1. AGREEMENTS/PROPOSALS/ADDENDA A. Agreement -Center for the Homeless, Inc. 1. Service: Assistance with Insurance and Utilities to the Homeless Program 2. Amount: $13,190.00 3. Funding: 408 EDIT 4. Start/End Date: Jan. 1, 2008 - Dec. 31, 2008 B. Agreement -Historic Preservation Commission 1. Service: Programs and Services for City of South Bend 2. Amount: $25,000.00 3. Funding: Fund 408 EDIT 4. Start/End Date: Jan. 1, 2008 - Dec. 31, 2008 C. Addendum to Grant Agreement -South Bend Police Department 1. Service: Provide Additional Overtime Police Patrols along Lincoln Way West Commercial Corridor 2. Amount: $15,000.00 3. Funding: COIT D. Proposal -Earth Exploration 1. Service: Geotechnical Evaluation -Oliver Property 2. Amount: $6,632.00 3. Funding: Section 108 Loan 2. RECOMMENDATIONS A. Street Closure -Block Gathering 1. Sponsor: Denise Gorden 2. Location: 29th Street between dead-end alley and Hastings 3. Date/Time: August 9, 2008, 3:00 pm. to 8:00 p.m. 4. Favorable Recommendations REGULAR MEETING 1. REVIEW OF MINUTES A. Agenda Session: July 24, 2008 B. Regular Meeting: July 28, 2008 C. Claims Meeting: July 31, 2008 and August 4, 2008 2. OPENING OF BIDS A. Two (2), More or Less, Pre-Owned 2007 or Newer Compact Four-Door Sedan Automobiles 1. Funding: 2008 Approved Vehicle Capital BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. One (1), More or Less, 2007 or Newer 3 1/2 Ton Utility Truck with Crane 1. Funding: 2008 Approved Vehicle Capital C. Demolition of Former Gates Chevy Building (401 West Western Ave./401 South Lafayette Blvd.) -Project No. 108-033 1. Funding: SBCDA TIF D. Sewer Inspection Truck Retrofit and Upgrade -Project No. 108-063 1. Funding: Sewers 3. RESCIND BID AWARDS AND RE-AWARD BIDS A. Abandoned Vehicles 1. Rescind June 9, 2008 Award of Vehicles to Shirley Mantle Due to Failure to Pick Up Vehicles, and Award to Next Highest Bidder, Indiana Auto Parts for the following amounts: a) 1996 Purple Ford Mustang for $401.00 b) 1993 Gray Pontiac Grand Am for $302.00 c) 1992 Blue Oldsmobile 98 for $350.00 d) 1986 Blue Chevrolet Suburban for $401.00 e) 1991 Red/White Ford F-150 for $463.00 2. Rescind June 9, 2008 Award of Vehicle to Shirley Mantle Due to Failure to Pick Up Vehicle, and Award to Next Highest Bidder, Robert Scott, Jr., for the following amount: a) 1997 White Pontiac Grand Am for $450.00 3. Rescind June 9, 2008 Award of Vehicle to Robert Scott, Jr., Due to Failure to Pick Up Vehicle, and Award to Next Highest Bidder, Shirley Mantle for the following amount: a) 1987 Tan GMC 5-15 for $500.50 4. REJECT BIDS AND RE-ADVERTISE FOR BIDS A. Sale of City-Owned Property 1. 708, 710, and 712 West Indiana Avenue 2. Property acquired through Federal funds, disposition requirements must meet Federal requirements. 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Portage Ave. Pedestrian Crossings -Project No. 107-106 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($3,194.00) 4. Percent of Decrease: (5.1%) 5. Original Contract Amount: $62,085.00 6. New Contract Amount: $58,891.00 BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 7. Funding: COIT B. Demolition of 1129 South Bend Avenue (Former AAY's Rental Building) -Project No. 108-056 1. Company: Torok Excavating & Demolition, Inc. 2. Change Order No.: Final 3. Increase Amount: $5,900.00 4. Percent of Increase: 17.88% 5. Original Contract Amount: $33,000.00 6. New Contract Amount: $38,900.00 7. Funding: COIT C. Demolition of 1106 Burns Avenue, 1112 Burns Avenue and 1110 Duey Street - Project No. 108-057 1. Company: Torok Excavating & Demolition, Inc. 2. Change Order No.: Final 3. Increase Amount: $1,500.00 4. Total Percent of Increase: 10.97% 5. Original Contract Amount: $13,675.00 6. New Contract Amount: $15,175.00 7. Funding: COIT 6. PROJECT COMPLETION AFFIDAVIT A. Lincoln Way West Lighting -Project No. 107-015 1. Company. Martell Electric, Inc. 2. Final Contract Amount: $141,607.10 3. Funding: COIT 7. RESOLUTIONS A. Resolution No. 52-2008 -Disposal of Unfit And/Or Obsolete Property 1. Morris Performing Arts Center Cell Phones, Chargers, VeriFone Credit Card Terminal, and VeriFone Printer B. Resolution No. 53-2008 -Disposal of Unfit And/Or Obsolete Property 1. Water Works Printer and Inserter 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Construction Contract - Lawmasters, Inc. 1. Service: Environmental Services Administration Building Roof Replacement 2. Amount: $132,750.00 3. Funding: Capital B. Professional Services Proposal -McCormick Engineering, LLC BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Design Services to separate the Pleasant Street sewer area east of Ironwood in preparation for future trail construction and in accordance with the SWMIVIl'. 2. Amount: $104, 810.00 3. Funding: 2007 Sewer Bond C. Agreement -Neighborhood Resources Corporation 1. Service: Maintenance and Disposition of Former Neighborhood Partnership Center Properties 2. Amount: $117,000.00 3. Funding: EDIT 9. RECOMMENDATIONS A. Street Closure -Neighborhood Potluck Get-Together 1. Sponsor: Bercliff Estates Homeowners Association 2. Location: Sylvan Glen Drive between Windingwood Drive and Oakcrest Drive 3. Date/Time: August 17, 2008; 2:00 p.m. to 5:00 p.m. 4. Favorable Recommendations B. Street Closure -Car Wash 1. Sponsor: New Peter's Rock 2. Location: Van Buren Street between Cushing and Cottage Grove 3. Date/Time: August 16, 2008; 10:00 a.m. to 3:00 p.m. 4. Notification of closure to neighbors between California and Lindsey needing alley access C. Street Closure -Southeast Side Reunion 1. Sponsor: Southeast Side Reunion Committee 2. Location: Wenger Street between High and Fellows Streets 3. Date/Time: August 23, 2008, 9:00 a.m. to 6:00 p.m. 4. Favorable Recommendations D. Street Closure -Believers C.O.G.LC. Annual Picnic 1. Sponsor: Believers C.O.G.LC. 2. Location: Grant Street between Prairie and Delaware Streets 3. Date/Time: August 16, 2008, 11:00 a.m. to 7:00 p.m. 4. Favorable Recommendations E. Street Closure -San Diego State Tailgate 1. Sponsor: College Football Hall of Fame 2. Location: Washington Street between Michigan and St. Joseph Streets 3. Date/Time: September 6, 2008, 6:00 a.m. to 6:00 p.m. 4. Favorable Recommendations F. Street Closure -Block Party 1. Sponsor: Kristin Darden BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Location: East LaSalle Street between Twyckenham and Esther Streets 3. Date/Time: September 21, 2008, 3:00 p.m. to 7:00 p.m. 4. Favorable Recommendations G. Procession -Walk to Cure Diabetes 1. Sponsor: Juvenile Diabetes Research Foundation 2. Location: Potawatomi Park to Wall Street, West to Twyckenham Drive, South to Mishawaka Avenue, West to Beyer Street, South to Northside Boulevard, East to 20th Street, North to Mishawaka Avenue, North to Wall Street, West to Potawatomi Park 3. Date/Time: September 21, 2008 from 2:00 p.m. to 4:00 p.m. 4. Favorable Recommendations H. Street Closure -Summer Fest 1. Sponsor: Chapin Park Neighborhood Association 2. Location: Ashland between Leland and Rex 3. Date/Time: August 17, 2008, 3:00 p.m. to 6:00 p.m. 4. Favorable Recommendations I. Permit -Operate Long Combination Vehicles to and from the Indiana Toll Road 1. Company: Old Dominion Freight Lines, Inc. 2. Route: Toll Road to US 31 Bypass (South), to Western Avenue (West) , to 215 South Olive Street (North) and Return 3. Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation 1. Handicap Parking Signs a) 221 North Scott St. b) 2025 South Scott St. c) 1634 North Meade St. d) 814 South 32nd St. 2. All criteria has been met B. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE 1. 60209 Locust Road -Sewer 11. MONTHLY REPORT OF OPERATIONS -JULY 2008 A. Environmental Services B. Water Works 12. SAFETY REPORT -JULY 2008 A. Water Works BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, August 7, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 B. Traffic and Lighting, and Sewers 13. CERTIFICATE OF INSURANCE A. Atlantic Plant Services, Inc. 14. RATIFY BONDS A. Contractor Bonds 1. D & R Concrete Construction, Inc. -Approved July 24, 2008, Pursuant to Resolution No. 100-2000 2. H.G.R. Consulting, Inc. -Approved July 24, 2008, Pursuant to Resolution No. 100-2000 3. Gerald Mikel DBA G.M. Construction -Approved August 1, 2008, Pursuant to Resolution No. 100-2000 4. Emiel and Loretta DeWitte -For Release Effective August 17, 2008 5. Jose Quijada -Approved August 4, 2008, Pursuant to Resolution No. 100- 2000 6. Western Waterproofing Company -For Release Effective September 4, 2008 B. Excavation Bonds 1. Fred M. Ott and Sons, Inc. -Approved July 23, 2008, Pursuant to Resolution No. 100-2000 2. David Wilkin -Approved July 23, 2008, Pursuant to Resolution No. 100- 2000 15. CLAIMS A. City of South Bend B. St. Joseph County Housing Consortium 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT