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Home My WebLink About08/13/13 Board of Public Works AgendaCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Review: July 18, 2013; Regular Meeting: July 23, 2013 B. Claims Review: July 30 and August 6, 2013 2. OPENING AND AWARD OF BIDS A. Abandoned Vehicles 3. OPENING OF QUOTATIONS A. Bonds Avenue Retention Area Landscape Improvements — Project No. 113 -021 1. Funding: Sewage Works Revenue Bond (659.0621.415.42.05) B. Signage for Main Street, Leighton and Wayne Street Parking Garages — Project No. 113 -016 1. Funding: Parking Garage Fund ( 601.0460.645.42.02 / 601. 0462 .645.42.02/601.0464.645.42.02) C. Curb and Sidewalk Construction (2013 Curb and Sidewalk Program) — Project No. 113 -011D 1. Description: Additional Work Beyond Capacity of City Crew 2. Funding: MVH — Curb and Sidewalk (202.0619.731.31.06) 4. AWARD BIDS AND APPROVE CONTRACT A. Infrared Pavement Patching — Project No. 113 -014 1. Company: Asphalt Restoration Services, Inc. 2. Amount: Unit Prices — $3.06 /sft for 2" Depth; $3.13 /sft for 4" Depth 3. Funding: Streets —Paving (202.0607.431.23.02) B. One (1) 22 -Cubic Yard Dual Arm Side - Loading Refuse Truck 1. Company: Best Equipment Company, Inc. 2. Amount: $249,000 (Used Demonstrator Unit) 3. Funding: 2013 Solid Waste Capital Principal and Interest ( 611. 0610 .415.37.11/611.0610.415.37.12) 5. AWARD QUOTATIONS AND APPROVE CONTRACT A. East Race Floating Dock Replacement — Project No. 113 -019A 1. Company: GUS Commercial Divers, Inc. 2. Amount: $64,000 3. Funding: Sewer Rehab (659.0621.415.42.05) B. North Station Reservoir Painting — Project No. 113 -028 1. Company: Ziolkowski Construction 2. Amount: $10,090 3. Funding: Water Works Operating (620.0640.604.36.05) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 6. REJECT PROPOSALS A. Management and Marketing of the City of South Bend Organic Resources Facility 7. CHANGE ORDERS A. Primary Clarifier Rehabilitation and Equipment Upgrades - Project No. 111 -071 1. Company: L.D. Docsa Associates, Inc. 2. Change Order No.: 1 3. Increase Amount: $31,527.70 4. Percent of Increase: 0.63% 5. Revised Contract Amount: $5,074,797.70 6. Funding: Wastewater Capital Fund (642.0630.415.43.66) (13T001) B. Rushton Rehabilitation Project - Window Rehabilitation - Project No. 112 -037B 1. Company: Morcon Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $3,499.91 4. Percent of Increase: 4.43% 5. Revised Contract Amount: $82,499.91 6. Funding: WWCDA TIF (422.1050.460.42.02) C. Fire Station No. 5 Demolition and Reconstruction - Project No. 111 -015 1. Company: Majority Builders, Inc. 2. Change Order No.: 2 3. Increase Amount: $876 4. Percent of Increase: 0.08% 5. Revised Contract Amount: $1,116,947 6. Funding: EMSCIP (288.0902.422.31.06) D. Memorial Parking Phase 3B - Project No. 113 -015 1. Company: Rieth -Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $4,648 4. Percent of Increase: 0.47% 5. Revised Contract Amount: $985,212.50 6. Funding: Medical TIF (426.1050.460.42.01) 7. Funding: MVH - Curb and Sidewalk (202.0619.731.31.06) 8. SUBSTANTIAL COMPLETION AFFIDAVIT A. Automation of DO Controls for Aeration Blowers - Project No. 111 -070 1. Company: Mason Engineering and Construction, Inc. 2. Date of Substantial Completion: June 28, 2013 3. Funding: Wastewater Capital O &M Fund (642.0630.415.43.66) GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Ivy Tower Lead Based Paint removal and Asbestos Remediation — Project No. 113 -031 1. Funding: AEDA TIF (324.1050.460.31.06) B. Ten (10), More or Less, Radio - Frequency Identification On -Board System for Waste and Recycling Vehicles 1. Funding: Solid Waste (611.0610.415.43.09) 10. RESOLUTION A. No. 44 -2013 — A Resolution of the South Bend Board of Public Works Regarding Use of an Auctioneer to Dispose of Surplus Property 1. Description: Police Department Unclaimed Property B. No. 45 -2013 — A Resolution of the South Bend Board of Public Works Regarding Use of an Auctioneer to Dispose of Surplus Property 1. Description: Central Services Auction for Vehicles, Equipment and Miscellaneous Items Unclaimed Property C. No. 46 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Wastewater Pumps and Plotter/Printer D. No. 47 -2013 — A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Aficio 551 Copier — Serial No. H 4715400725 11. AGREEMENTS /CONTRACTS/PROPOSALS /ADDENDA A. Contract — Kaser Auction Service 1. Description: Police Department Auction for Unclaimed Property 2. Amount: 8% Commission B. Contract — Kaser Auction Service 1. Description: Central Services Auction for Vehicles, Equipment and Miscellaneous Items 2. Amount: 5% Commission C. Special Purchase — Sutphen Tower Aerial Apparatus 1. Description: Used Model Year 2001/2002 Sutphen 100' Aerial Apparatus to Replace Current Ladder Truck 2. Amount: $365,000 3. Funding: Cash EMS Capital (288.0902.422.43.02) D. Contract — Tyco SimplexGrinnell 1. Description: Wet Sprinkler System Annual Test and Inspection 2. Amount: $168 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 3. Funding: Water Works Operating (620.0640.657.31.35) E. Special Compatibility Purchase — Sanitaire (Xylem) 1. Description: Low Pressure Membrane Diffuser Replacement for Aeration Tank 1 — Purchase and Installation of New Unit, Removal and Disposal of Ceramic Diffusers 2. Amount: $60,911 3. Funding: Environmental Services, Wastewater, Contractual Services Other (641.063 0.793.63.3 5) F. Contract — Department of Community Investment 1. Description: South Bend Home Improvement Program 2. Amount: $301,110 3. Funding: CDBG (212.1001.460.39.30) (13JC05) G. Contract — Department of Community Investment 1. Description: Activity Delivery/Housing Counseling 2. Amount: $74,787 3. Funding: CDBG (212.1001.460.39.30) (13JC98) H. Contract — Department of Community Investment 1. Description: CDBG Administration 2. Amount: $260,000 3. Funding: CDBG (212.1001. 450.39.30) (13JC99) I. Contract — Youth Services Bureau of St. Joseph County 1. Description: Emergency Shelter Operations 2. Amount: $20,400 3. Funding: CDBG (212.1001.460.39.30) (13JE35) J. Contract — Neighborhood Resources and Technical Services Corporation 1. Description: Leadership and Organizational Development 2. Amount: $15,000 3. Funding: CDBG (212.1001.460.39.30) (13JE86) K. Addendum to Agreement — Trinal, Inc. 1. Description: Diversity Compliance Officer Role and Related Subject Matter Expertise — Scope Change 2. Amount: No Monetary Change 3. Funding: Admin /Finance (408.1001.460.31.06) L. Contract — Burkhart Advertising, Inc. 1. Description: Neighborhood Advertising — Two Months 2. Amount: $4,004 3. Funding: EDIT (408.1001.460.33.01) M. Memorandum of Understanding — Urban Enterprise Association of South Bend, Inc. 1. Description: Vacant and Abandoned House Demolition Donation Mechanism GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 N. Contract — Real Services, Inc. 1. Description: Caregiver Connection Center — Housing Modifications and Improvements that Allow Low to Moderate Income Elderly Homeowners to Remain in their Homes Longer 2. Amount: $100,000 3. Funding: CDBG (212.1001.460.39.30) (13JE31) O. Contract — South Bend Human Rights Commission 1. Description: Affirmative Housing Activities — Educating Landlords, Businesses, Tenants and other Community Stakeholders 2. Amount: $10,000 3. Funding: CDBG (212.1001.460.39.30) (13JC89) P. Addendum to the Master Agency Agreement — Redevelopment Commission 1. Description: Hill and Colfax Drainage Improvements — Project No. 113 -033 2. Funding: Downtown TIF Q. Professional Services Contract — Abonmarche 1. Description: Hill and Colfax Drainage Improvements — Project No. 113 -033 — Design to Determine how to Abandon Detention on the Alley North of Colfax Avenue between Niles Avenue and Hill Street 2. Amount: $8,200 3. Funding: Downtown TIF R. Professional Services Supplemental Agreement No. 1 — DLZ Indiana, LLC 1. Description: Two -way Traffic Study Feasibility for Michigan Street and Main Street Corridors — Project No. 112 -065 — Change in Scope Only, No Monetary Change 2. Funding: Major Moves S. Professional Services Agreement — Santiago Garces Escober 1. Description: CitiStat — Provide Design, Development, Evaluation and Implementation of City -Wide Performance Management System and Operational Optimization 2. Amount: $44 /hour; NTE $40,000 3. Funding: COIT (404.0672.415.31.06) T. Acceptance of Dedication — Gary and Mary Locke 1. Description: Dedication of 4' of Property at 732 St. Peter Street to the City of South Bend to Widen the Alley to 14' for Safety Purposes U. Professional Services Agreement — Crowe Horwath, LLP 1. Description: Property Tax Analysis /Forecasting 2. Amount: $28,300 3. Funding: EDIT ( 408.0401.415.31.06) V. Easement Agreement — Indiana Michigan Power Company GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 1. Location: Portions of Parcels 18- 7018 -0752, 18- 7018 -0753, and 18 -7018- 0754 2. Purpose: Electrical Utilities at the Fire Training Tower Location 3. Amount: $1 (to City) 12. LICENSES AND PERMITS A. Block Party — Non - Residential 1. Applicant: South Bend Chapter Indiana Black Expo a) Event: Back to School Rally — Youth Explosion b) Location: Colfax or Orange from College to Birdsell c) Date /Time: August 17, 2013; 7:00 a.m. to 4:00 p.m. B. Processions 1. Applicant: Riley High School a) Event: Homecoming Parade b) Date /Time: October 4, 2013; 4:00 p.m. to 6:30 p.m. c) Favorable Recommendation C. Encroachments/Revocable Permits 1. Applicant: Woochi Japanese Fusion and Bar a) Location: 123 West Washington Street b) Description: Railing for Sidewalk Cafe c) See Comment: Engineering states 5' minimum clearance for handicapped access must be maintained 2. Eddy Street Commons at Notre Dame /Kite Realty Group a) Location: 1233 North Eddy Street b) Description: Sign for Public Parking c) See Comment: Police Department stated the sign may interfere with pedestrian traffic and would not be able to be seen due to parked vehicles; suggested affixing sign to the parking garage itself. D. Permit — Sidewalk Cafe 1. Applicant: LaSalle Grill a) Location: 115 West Colfax Avenue b) Dates /Times of Operation: Mondays through Saturdays 10:00 a.m. to 5:00 p.m.; Sundays — TBD c) Favorable Recommendations 13. VACATIONS A. Type — Alleys 1. Applicant: Notre Dame a) Location: Two Alleys: 1 — the North/South Alley between Georgiana Street and Burns Street, South of Napoleon Boulevard from the East/West GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING Location: 1308 County -City Building South Bend, Indiana 46601 Alley North to the Previously Vacated Alley; 2 — the North/South Alley Between Burns Street and Duey Avenue South of Napoleon Boulevard from the East/West Alley North to the Previously Vacated Alley b) Purpose: Construction of Townhouses c) Favorable Recommendations 2. Applicant: Clinton Gilkie a) Location: The East/West Alley between Lindsey Street and Lincoln Way West from Sherman Street to the First North/South Alley b) Purpose: Trash and Security c) See Comments: Area Plan States the vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous; would make access to the lands of the aggrieved person by means of public way difficult or inconvenient; would hinder the use of a public way by the neighborhood in which it is located or to which it is contiguous. 14. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1442 East Donald Street b) 451 South Jackson Street c) 426 Cottage Grove Avenue 2. All criteria has been met B. Revision — Bus Parking Only 9:30 p.m. to 3:30 a.m. Fridays and Saturdays 1. Location: South Side of Wayne Street — Michigan Street West to Alley 2. All criteria has been met C. Removal — No Parking 1. Location: 115 North Taylor Street a) All criteria has been met 15. RATIFY BONDS A. Contractor Bonds 1. Indiana & Michigan Concrete — Approved July 18, 2013 2. Charles Grove — Approved July 31, 2013 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 7 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DAVID P. RELOs KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 8